how to extract the greatest value from sap business ... · pdf filecase study overview —...
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How to Extract the Greatest Value from SAP Business Planning and Consolidation Across the Organization
Gary YoungVantagePoint
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In This Session
• Unleashing performance with BPC Scope of this session Define the end-game of Enterprise Performance Management Illustrate the full capacity of SAP BPC Strategies for leveraging it across the organization
Intention of this session Help you extract the greatest value from SAP BPC Show creative examples of how others have leveraged its
power Provide a few tools that can lead you on your journey
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What We’ll Cover
• Defining Success in Enterprise Performance Management• Reviewing the Core Functionality of SAP BPC• Developing the BPC Platform• Fully Leveraging the BPC Platform• Case Study Overview — Energy Transfer Partner’s BPC Journey• Wrap-up
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What We’ll Cover
• Defining Success in Enterprise Performance Management• Reviewing the Core Functionality of SAP BPC• Developing the BPC Platform• Fully Leveraging the BPC Platform• Case Study Overview — Energy Transfer Partner’s BPC Journey• Wrap-up
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Defining the Value of EPM and BI
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Success in EPM — Alignment and Insight
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What We’ll Cover
• Defining Success in Enterprise Performance Management• Reviewing the Core Functionality of SAP BPC• Developing the BPC Platform• Fully Leveraging the BPC Platform• Case Study Overview — Energy Transfer Partner’s BPC Journey• Wrap-up
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The Purpose
The GoalImproved performance and managed
growth across the enterprise
Enterprise Performance Management
The NeedEmpowered decisions, process control, and mitigation of risk
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The Process
1. Strategic five year plan
2. Annual budget
3. Management and ad hoc reporting / dashboards 4. Forecasting / Modeling
5. Consolidation
6. Financial / GAAP reporting
A closed-loop process that provides control to leaders who are continually responding to business challenges and new reporting demands
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The Platform
Enterprise Performance Management
• SAP extractors• Multiple sources• Excel interface• Financially aware• Single version of the truth• Robust functionality• Flexible
Financial Application… for Finance
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What We’ll Cover
• Defining Success in Enterprise Performance Management• Reviewing the Core Functionality of SAP BPC• Developing the BPC Platform• Fully Leveraging the BPC Platform• Case Study Overview — Energy Transfer Partner’s BPC Journey• Wrap-up
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Requires a New Mindset
Think Big
Go Deep
Perform
Start Small
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1
Plat
form
BPC Mindset
Solve the problem at hand
Close the loop
Leverage beyond finance
EPM Platform
5
2
Integrate a BI interface
3
4
Paint the bigger picture
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1
BPC Mindset
Leverage beyond finance
Paint the bigger picture
• Develop the EPM Roadmap Situation analysis Vision planning Gap Analysis Technology solution
• Establish credibility in the overall direction
Situational Analysis Visioning Gap
AnalysisTechnology
Solution
EPM Roadmap
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BPC Mindset (cont.)
2 Solve the problem at hand
• Prioritize the projects based on greatest impact• Establish a sequence that builds on itself Process Technology Adoption Minimal business disruption
• Communicate well throughout the project• Celebrate the win
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BPC Mindset (cont.)
3 Close the loop
• Set corporate goals and enable alignment by connecting them to KPI’s at the execution level
• Manage prioritized initiatives that have clear ownership and inter-dependencies
• Drive consistency with common definitions and clear direction
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BPC Mindset (cont.)
3 Close the loop
• Annual Plan Best practices Driver based budgeting, target setting, multi-currency
Multi-step iteration Sales, revenue (COGS), expenses, capital expenditure,
workforce, allocations
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BPC Mindset (cont.)
3 Close the loop
Leverage beyond finance• Reports• Data discovery• Dashboards• Advanced analytics• Predictive analytics
Operational & Transactional
Informational
Strategic
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BPC Mindset (cont.)
3 Close the loop
Leverage beyond finance• Forecast Rolling forecast, sensitivity analysis, re-forecast, version
comparison• Modeling Financial, sales & operational, optimization
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BPC Mindset (cont.)
3 Close the loop
Controlling
Consolidations
Internal Audit
• Financial consolidation Entity close cycle Intercompany reconciliation Data submission for corporate close
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BPC Mindset (cont.)
3 Close the loop
• Financial / GAAP reporting Corporate close Financial management review External financial reporting
Controlling
Internal AuditConsolidations
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1
Plat
form
BPC Mindset (cont.)
EPM Platform
5
2
3
4
Solve the problem at hand
Close the loop
Leverage beyond finance
Integrate a BI interface
Paint the bigger picture
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1
Plat
form
BPC Mindset (cont.)
EPM Platform
5
2
3
4
Solve the problem at hand
Close the loop
Leverage beyond finance
Integrate a BI interface
Paint the bigger picture
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What We’ll Cover
• Defining Success in Enterprise Performance Management• Reviewing the Core Functionality of SAP BPC• Developing the BPC Platform• Fully Leveraging the BPC Platform• Case Study Overview — Energy Transfer Partner’s BPC Journey• Wrap-up
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The Objective of BPC
Finance & IT
HR, Operations & Sales
Strategic Leadership
Financial Leadership
DATA
INSIGHTS
ACTIVITY
STRATEGY
DECISIONS
GROWTH
AligningDistilling Accelerating
Provide Insights for Growth
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The Breadth of BPC
• Applications and functions
Platform / Application / Version
Finance
HR
Operations
Sales
Marketing
Stra
tegi
c Pl
anni
ng
Bud
get
Rep
ortin
g &
A
naly
sis
Fore
cast
Con
solid
atio
n
Dis
clos
e
S&O
P
Ope
ratio
nal
Mod
elin
g
Das
hboa
rds
HC
M
CA
PEX
Prof
itabi
lity
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The Breadth of BPC (cont.)
• Aplications and functions
Platform / Application / Version
Bus
ines
s Fu
nctio
n Finance
HR
Operations
Sales
Marketing
Stra
tegi
c Pl
anni
ng
Bud
get
Rep
ortin
g &
A
naly
sis
Fore
cast
Con
solid
atio
n
Dis
clos
e
S&O
P
Ope
ratio
nal
Mod
elin
g
Das
hboa
rds
HC
M
CA
PEX
Prof
itabi
lity
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Integration with Analysis Tools
• Aplications and functions
Parameter-driven reports
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Integration with Analysis Tools (cont.)
• Self-service reporting Requirements Efficient access to necessary data and application repository Data set tuning User interface Visualization Sharing information
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Integration with Visualization Tools (cont.)
• EPM Unwired BPC NW 10.0 and 10.1, Strategy Management connector Context-driven analysis and corrective action Web-enabled BI reports
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What We’ll Cover
• Defining Success in Enterprise Performance Management• Reviewing the Core Functionality of SAP BPC• Developing the BPC Platform• Fully Leveraging the BPC Platform• Case Study Overview — Energy Transfer Partner’s BPC Journey• Wrap-up
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Case Study — Energy Transfer Partners
• Rapid acquistions created a series of challenges: Different financial systems Multiple chart of accounts Time and effort to consolidate and produce reports Manual processes Confidence in data Lack of flexibility
Massive growth -$5.4B to $47.7B in just four years
Rapid acquistions created a series of challenges:
Different financial systems
Multiple chart of accounts
Time and effort to consolidate and produce reports
Manual processes
Confidence in data
Lack of flexibility
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Case Study (cont.)
Preparation is Mission Critical
Preparation
1. Know your mission2. Build a team
a. Functionalb. Collaborativec. Vested
3. Tool and equip for successa. SAP BPCb. Trainc. Experience
Getting there
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Case Study (cont.)
Build the Platform
Consolidation
Streamline ConsolidationsMission – data integration and process mapping
Key InsightKnow the overall mission
Getting there
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Case Study (cont.)
Build the Platform
Budgeting
Shorten Cycle Time and Improve Accuracy of the Budgeting ProcessMission – increase the integrity of:1. Annual Budget2. Headcount Planning3. Capital Project Dollars4. Margin Planning Key Insight
Leverage the tool
Getting there
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Case Study (cont.)
Build the Platform
Monthly Rolling ForecastMission – Finance recast
Key InsightCapitalize on work
completed
Rolling Forecast
Getting there
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Results of Building the Platform
Efficiences• Secure and robust environment
• Quick assimilation of company acquisitions
• Confidence in reports
• Flexibility (reports, budgeting, forecasting)
• Ability to meet deadlines
• Empowered users
• Multiple missionsSolving the consolidation challenge opened opportunities to
address related business processes
Case Study (cont.)
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Case Study (cont.)
Leverage the Platform to Gain Insights
Mgt. Reporting
Management ReportingMission – Enhance reporting and business insights1. Include metrics and non-financial drivers2. Segmentation analysis3. Reporting environment
a. Current (data and presentation)b. Context (Fin AND non-Fin)c. Complete (act, bud, for, segment, …)d. Comparative (variances, time frame)e. Consistent
Key InsightTake Creative Freedom and Realize Possibilities
Getting there
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Results from the Insights Gained
Real Business Intelligence• Responsibility-driven down to the cost center
manager
• Created a driver-based planning model
• Fluid versus static
• Value-added decisions that are forward looking
• Insights to financials by providing related metrics
Positioned them as one of the most efficient pipeline opperators in the U.S.
Case Study (cont.)
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Case Study (cont.)
Go Beyond
Real-Time DecisionsMission – Enable meaningful daily decisions
Model operational activities to facilitate impactful decisons
Key InsightTake Creative Freedom and Realize Possibilities
Pinnacle Performance
Arriving there
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Results from Going Beyond
Real-Time Decisions• Save over $2M annually in gas imbalance application
alone
• Other processes addressed by BPC:
• Tax Reporting
• FERC compliance
Put the power of performance in the hands of their people
Case Study (cont.)
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What We’ll Cover
• Defining Success in Enterprise Performance Management• Reviewing the Core Functionality of SAP BPC• Developing the BPC Platform• Fully Leveraging the BPC Platform• Case Study Overview — Energy Transfer Partner’s BPC Journey• Wrap-up
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Getting Started
• Performance Journey Sessions 2 hour direction setting
or 2 day deep dive
• Health Check Environmental process
review System review Version control Model design (dimensions,
calculations, reports)
Enterprise Performance Management
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Where to Find More Information
• Pras Chatterjee, An up-to-date guide on SAP Business Planning and Consolidation 10.1, SAP Reporting and Analytics 2014 Interactive
• BPC Roadmap and strategy https://service.sap.com/sap/support/pam Requires login credentials to the SAP Service Marketplace
• Energy Transfer Partner’s case study http://www.vantagepoint-solutions.com/ETPcasestudy
• SAP Solution in Detail: Streamlined Planning and Consolidation for Finance Teams in Any Organization http://sap.sharedvue.net/Asset/Get/1204/1207/Solution_in_Detail__Str
eamlined_Planning_and_Consolidation_for_Finance_Teams_in_Any_Organization?refferer=138&group=1&url=http%3a%2f%2fkaltechgroup.com%2fsap-showcase&sid=fe7c8b495d6e60b8818fbc6a84bc116b
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7 Key Points to Take Home
• Think big, start small, go deep• Close the finance loop (integrate the six core financial functions) • Maximize BPC’s capabilities for: Efficiency, Intelligence, Modeling
• Leverage the platform outside of Finance• Remember why you invested in such a powerful tool Distill data, align the organization, accelerate decisions
• Integrate the appropriate analysis and visualization tools• Be confident that BPC is the chosen direction
It’s a journey – stay the course
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Your Turn!
How to contact me:Gary Young
[email protected]+1 770.778.5847
Please remember to complete your session evaluation
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