how to lead a project team with suspect time management skills
DESCRIPTION
At a recent Project Management Institute Conference in Trinidad and Tobago I gave a speech entitled: How to lead a Project Team with Suspect Time Management Skills. The speech ran for an hour and included a number of resources that I put together that including a white paper and also the audio to this speech. The speech dealt with advanced techniques that project managers can use to mitigate the risk presented by team members who have weak skills in time management. How can their skills be assessed quickly, and what kinds of behaviours should a project manager watch for? How can an environment be created in which time management skills are openly improved so that project managers don't simply become victims of poor performance by team members? You can access both the white paper and the audio via the following link: http://perfect.mytimedesign.com/calling-all-project-managers/ Also, take a moment to join my mailing list for project managers with an interest in this topic - individual time management skills on project teams: http://perfect.mytimedesign.com/bill-as-pm/TRANSCRIPT
A Project Team With Suspect Time Management Skills – What to Do?
Francis WadeFramework Consulting
Caribbean “Time Management”
• Anthony Hylton case
A Wide Variation in Skills
• “Confirming” a meeting
Not Taught to Assess Time Management
Skills
You Wish…
You
PMP
CAMP PgMP
PMI-RMP
OPM3
Your Reality
???? ????
Who Are These
People?
From… Being a Hapless Victim
To… Having a Strategy to Mitigate Risk and Shape
Behaviour
“Confirming” a Meeting
Generic Gerry
Gerry’s Time Management Profile
• he doesn’t have a time management problem
• better than average• smartphone and tablet• taught himself everything he
knows about time management
• read a few books but they didn’t help
Exercise: What Do You Really
Want to Know about Gerry?
A Matter of Character?
• Habits• Practices• Behaviour
• Laziness• Commitment• Motivation• Smart-ness• Discipline• Culture• Nationality• Race, etc.
14
vs.
We Need a Definition
Time cannot be managed
Definition
A time demand is an individual commitment to complete an action in the future.
Time Demands (responsibility)
vs.
How Do You Evaluate Performance?
2 choicesInformal Formal
Checklist
Inbox Health Multitasking Habits
Informal
How Lean is Their Inbox? Zero?
Informal
Multi-Tasking
• BBC graphic or a video clip?
Informal
Checklist
Inbox Health Multitasking Habits What are Some Other Items?
InformalInformal
Claessen’s 5 StylesQuiz:1. What’s their rank order?2. What’s their frequency?
Informal
1.
2.
3. 4.
5.
Style 1
Style 2
Style 3
Style 4
Style 5
Exercise 1: Rank Order them in terms of productivity – lowest first
5.
Rank Ordered – Low to High
Exercise 1: Rank Order them in terms of frequency – lowest first
5.
Frequency31%
17%
13%
17%
23%
Generic Gerry You have
discovered…
Exercise: What do you do?
2 choicesInformal Formal
A Bad OptionFormal
A Better Option
1. Individual self-assessment2. Personal Planning3. Support from a Line-Manager and/or Project Manager
Formal
Assessment Toolsused in
A Sample Profile
Current Distribution – Jamaica / Trinidad
99%
1%0% 0%
You don’t need to stay in the dark
Summary
Insight via Assessment Tools
Mitigate Aggressively
Succeed!
46
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Minnie Mouse [email protected] Smith-Ramlogan [email protected]
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