How to realize in Japan

Purpose of this documentLet’s match with JAPAN!!

This document is for whom want EPs to match with Japanese TN and realize in Japan. We prepare 3 contents which make you easy to match with Japan.

What’s happening on iGIP in Japan

How to apply ~ realize

Let’s match with Japan!

3 contents of this document

1

2

3

- High Net Promoter® Score- Compare with world- Basic information of internship in Japan- When EP realize

- Outline of process- The reason why it takes 3 months- Matching process- Getting visa process

- Realize process- Internship in Japan

- Key time to match- Wanted EP- High percentage of match combination

- The ways to increase match

- Contact list- Reference tool

What’s happening on iGIP in Japan

High Net Promoter ScoreNet Promoter Score 74

Net Promoter Score:Detractors:Passive:Promoters:

743%

19%

78%

78%19%

3%

Japan

It was great for me to work and interact with people of a different culture. It all comes back to human values of understanding, tolerance and love.

Global internship program in Japan was such a great experience to me. It was a big chance for me to understand more about culture and business culture of Japan. AIESECers also showed me hospitality. I hope that more and more students will join this amazing program.

Some comments of promoters from Customer Gauge

Worked in kindergarten

EP from Indonesia

Worked in IT company EP from Vietnam

74Net Promoter Score

Detractors:Passive:Promoters:

3%19%78%

Compare with world2nd highest score in the top 20

countries*1. Indonesia2. Japan3. Canada3. Russia5. United States6. Germany7. Brazil8. Czech Republic9. Mexico10. Hungary

7479

6868595651424140

11. Poland12. Turkey13. Colombia14. China, mainland14. Netherland16. India17. Egypt

3438

3230302417

20 countries* = The ranking of number of iGIP(2012,2013)Japan

58 responses. data is 2012-2013

Can’t find NPS of Belgium, Hong Kong, Spain on customer gauge.

Marketing

42%

IT26%

BA15%

HR14%

Basic information of internship in Japan

Duration

Language

Internship

type

Realized

TN

RealizedEP

China, mainland

38%

Poland7%India

4%Germany3%

Sweden3%

Taiwan3%

Thailand3%

Vietnam3%

Other56%

6-10 weeks Japanese speaker GIPMost of TNs are around 6-10 weeks. Longer duration GIP is only 30% of all. The longest GIP is 6 months due to visa.

80% of the TNs in Japan would like to host EPs who speak Japanese. But "Japanese speaking" is "preferred" in most of the TNs.

We do not have GCDP in Japan. GIP is only available for Japan.

Education

3%

When EP realize1 2 3 4 5 6 7 8 9 10 11 12 1 2 3

2014 2015

1st term

2nd term

TN Matchin

g

TN Realize

TN Raise TN Matching

TN Realize

TN Raise VISAPreparing

VISAPreparing

Realize

Match

RaiseTN Raise

Matching

VISAPreparing

Realize

PEAK timeSpring(Feb & Mar) Summer(July, Aug, Oct)

Spring(Mar, Apr, May)Autumn(Oct, Nov, Dec)

May + Jun Dec + Jan

Summer(July, Aug, Sep)Spring(Feb, Mar)

Number

266

191

153

326

162

163

MC Plannin

g

LC Plannin

g

How to Apply ~ Realize

Outline of process

STEP 1

STEP 2

STEP 3

STEP 4

Apply Negotiate Exchange AN Get CoE* Get visa Come to Japan

2 week

1 week

8 weeks 2 week

About 12 weeks (3-6months) from Apply to Realize at least

Matching Get visa RealizeSTEP

5STEP

6STEP

7STEP

8Research TN Internship

*Certificate of Eligibility

The reason why 3 monthsThe reason why taking 3 moths from apply to realize is that…

Takes time for get Certificate of Eligibility (2-3months)

- What is Certificate of Eligibility? - What is Visa?

The important document for get visa for JapanIn order to apply for visa for Japan, ALL EPs are required to get a certificate of eligibility from the regional immigration bureau in Japan.

The important document to intern in Japan. Japanese government only allows TRAINEESHIP visa for AIESEC internship, so don’t issue any other visa by yourself. You need to get the visa at the Japanese embassy in your country by yourself with CoE.

You need to get these 2 important documents!!It's true that Japanese program process takes more time than other countries,but our exchange is ensured that you can get the best experience.

Matching process2 ways to search Japanese TN1) go to my aiesec.net2) use TN search tool https://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AswmfhXHbmRQdHMzOGJyZUdkM3JqQnJzMEl0UnRNZVE&usp=drive_web#gid=0

Go to apply form*this is the only way to apply Japanese TN

URL of apply form for Japanese TNhttp://yokoso.aiesec.jp/gip_apply/

You need to prove you are suitable for the TN. Usually take selection (assignment & interview)

Exchange AN*once you exchange AN, you cannot reject.

Search Apply

Negotiate Match

Please check following things before apply□You must be an official student at rightful institution.□You belong to same university/institute before and after internship.□You have NOT participated in internship in Japan before because “Traineeship Visa” can be issued only ONCE unless the circumstances are exceptional.□You are NOT studying in Japan now, or are NOT planning to study in Japan before or ・ right after internship.

1 2

3 4

□Please re-check duration, Job description, salary in internship with TN and TN Manager.□Minimum duration of internship is 6 weeks and maximum is 6 months.□When Acceptance Note is submitted, one cannot reject. If going on a long-term traineeship, make sure with the University or college if absence from school is permitted or not.

Getting visa process

Prepare documents*1

*1- Original CV- Copy of Passport- Photograph- Original Certification

of studentship- Some supporting

documents

Send*2

*2

Please send with trustworthy mailing companye.g. FedEx

Check documents*1 Integrate documents*1, *3

*3

Some documents from TN

Send

Submit

Issue

EP Japan

EP

AIESECJapan

agency

ImmigrationBureau

Send

1

9

Get CoECorrect information to get visa

ApplyIssue

Japaneseembassy

3

4

56

7

2

8Send*2

1011

CoEvisa

Realize process

Before Come to Japan Before Internship starts

Flightticket

TALKWith TNM

After you get visa, please book your flight ticket.*DON’T book before you get visa

You have to pay flight expense.According to Japanese law, TN must pay for the flight expense when you go back. The expense will be paid when internship begins.

Your TN manager is very important for you to make your stay in Japan safe and enjoyable. Please do not hesitate to contact your TN manager when you are unsure about anything or having any kind of troubles in either work or life. It is quite difficult to survive in this country especially if you are not a Japanese speaker.

SignBefore internship starts, please sign for your internship program conditions with TN. Please receive a sample document from TNM and read that carefully.

Sign on Agreement on participation conditions of internship program.

Internship in JapanAccommo

dationBank

account

Cellphone Insurance

TNM will help you to find a suitable accommodation. Please let your TNM know in advance on your request. Please note that the rent of an apartment is very high, especially in Tokyo. The average fee is around JPY 70,000. You will pay the rent from your residency subsidy which is around JPY 150,000.

During the traineeship, you will be covered by traineeship insurance provided by the company. Most of the troubles will be covered by the insurance except for dental treatment and pregnancy. Please check with TN Manager for more details of the coverage.Please contact your TN manager BEFORE seeing a doctor.

Opening a bank account is not easy for temporary visitors in Japan. Only trainees with six-month-visa can open a bank account at Japan Post Bank. (You cannot open an account at any other bank with a visa valid for 6 months or less.) Residency subsidy will be paid either in cash or through your bank account (if you are able to have one) depending on your TN.

Each EP will be provided with a cell phone from AIESEC in Japan. A rental cost is free of charge, but EP will be responsible for paying a cell phone bill. The cell phones must be returned before leaving Japan.

・ No side-job during internship.　→ Strictly prohibited by Japanese Law・ You must go back to your country right away once internship is finished.　→ Prohibited by Japanese Law・ Re-enrol to your home university or college after the internship.　→ You have to belong to the same institution before and after the internship

Let’s MATCH with Japan!

Key time to MATCH!

1 2 3 4 5 6 7 8 9 10 11 12 1 2 3

2014 2015

1st term

2nd term

Matching

Realize

TN Raise Matching

Realize

TN Raise VISAPreparing

VISAPreparing

Spring(Apr, May)Autumn(Oct, Nov)

26%

22%17%

17%

17%

EP Country(TN need)2013Indonesia(21)Malaysia(18)Vietnam(14)Thailand(14)India(14)

Mar-keting

IT BA HR

Sub ProductRaise Match

47%

15%

38%

Language skill (Realize EP)

Japanese Speaker(Good)Japanese Speaker(Excellent)

Wanted EP!

Japanese Speaker

IT skill

From southeast Asia

Especially from Vietnam, Thailand, Indonesia, Malaysia

Low match rate of IT (35%)Other product is around 50%→we want to improve the number of IT match

High percentage of match combination

Spring(Apr, May) Autumn(Oct, Nov)

Key time

×Wanted EP EP who is…

- Likely to work in Marketing area- Japanese speaker- Duration is 6-8 weeks- Prefer Feb, Mar & Aug, Sep

or

The ways to increase matchOutgoing

CEEDMC CEED

JD : - Raise EP- Direct match- TN promotion(e.g. we sent CEEDer to China, Vietnam)

LC CEED

It depends on each LC. Here is the contact list of LCIR(URL:)

Shareinformation

Matchingmania

We aim at holding regular Skype meetings to share supply and demand, timeline and internal processes information.Here is the useful information for matching with Japanese TN. Please use it TN search tool : https://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AswmfhXHbmRQdHMzOGJyZUdkM3JqQnJzMEl0UnRNZVE&usp=drive_web#gid=0

[Contact(MCICXIR)]yu.miyamori@aiesec.jp

During matching peak, Holding some meetings to talk with TNM on Skype.

Our peak time is Spring(April & May) and Autumn(October & November).We will contact you when it’s matching peak, but if you don’t get any information about matching mania, please contact below.

[Contact(MCICXIR in Japan)]yu.miyamori@aiesec.jp

Contact list of MCICX

In charge of any communications related to negotiation of partnership and inquiry.If you want to ask about country meeting, matching mania and any other IR materials, please ask her.

In charge of strategy for international relationship.If you want to ask about MC CEED, please ask her.

If you want to know contact of other MC member, please ask above.When you want to contact LC ICXD, contact list is following URL.https://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AswmfhXHbmRQdHMzOGJyZUdkM3JqQnJzMEl0UnRNZVE&usp=drive_web#gid=0

Photo

Reference tool

Reception Wiki http://www.myaiesec.net/content/viewwiki.do?contentid=10241642This is the wiki which explain the detail process of coming to Japan for internship. It

contains basic information of process and also notices when you apply, match, realize. Please check this out when you are interested in Japan.

TN Search toolYou can see Japanese TNs. It’s uploading when new TN comes up, so TNs in the list is available for your EPs. Please use this and match! If you want to contact any TN, see the contact list. Also, you can get the contact list of LCICXD from this tool.

https://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AswmfhXHbmRQdHMzOGJyZUdkM3JqQnJzMEl0UnRNZVE&usp=drive_web#gid=0

Apply formWhen you apply any Japanese TN, please apply from this URL.　 If your EP apply from .net, we won’t contact for next step. Because we have very complex process to invite EPs to Japan, we need to check some conditions.

http://yokoso.aiesec.jp/gip_apply/