how to review software requirements
DESCRIPTION
A guide on how to review and give feedback to business requirements documents for software projects.TRANSCRIPT
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How to reviewHow to review
software software requirementsrequirements
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Make the world a better place.
Send this to project stakeholders who need to read requirements.
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Part 1
Your role
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You are a ‘stakeholder’ to a project
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But what is a stakeholder?
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It simply means you have a ‘stake’ in what the project is trying to
deliver.
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The project might make your life easier
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or harder
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or make little or no difference.
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Either way
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you are a
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stakeholder
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and you have to
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read
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and understand
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and agree to
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A set of ‘requirements’
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because your signature
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means you understand
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what has been written down
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and that your particular needs
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and priorities
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have been included
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sufficiently.
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Part 2
What are requirements and
why do we have them?
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Requirements are a sort of contract
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between you
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and the project team.
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You negotiate for what you need to be included.
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They write it down.
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You sign it.
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It’s a contract.
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At the end of the project
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you can call them
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on what they failed to deliver.
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And they can point out
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that they delivered to specifications.
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It can be a bit of a problem.
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I hope this presentation helps
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make the problem smaller
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or even disappear.
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Requirements come in two main flavours.
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AgileAgileTraditionalTraditional
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They look something like this;
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Requirements are the way we (project people)
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articulate what you (business people)
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… want to see out of a new software product.
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to see out of
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Requirements are not
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typically what we want
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to see in a software package.
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to see in
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You run a business unit.
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You are not a software developer.
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Don’t tell the software developer
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that you want a particular feature
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because
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they’ll give it to you.
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Instead…
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tell them what outcome you want to achieve
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and why it is important.
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That way you’ll get
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what you need.
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Part 3
Reading requirements
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(By the way, the secret to this is all in the preparation.)
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Remember these?
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Step 1
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Put the document down.
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Step 2
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Grab a trusted colleague
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and piece of paper
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or some sticky notes
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or a whiteboard
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And write down your current KPIs
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Now add the things you do that are
(a) important, and(b) not in your KPIs
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KPIs that are reported on
Important things not in your KPIs
KPI # 1KPI # 2
KPI # 3 KPI # 4
Not KPI # 1
Not KPI # 2
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Step 3
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Write down all the major problems you have with your business unit today
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and attach them
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to your list of KPIs and important things
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KPI # 1Staff retention
KPI # 2Quality
KPI # 3Financial
KPI # 4Accrued Leave
Not KPI # 1Happy Customers
Not KPI # 2Clean office
Staying on Budget with unexpected
events
Staff attrition too high
Customer satisfaction
heading south
Quality of service
inconsistent
John’s deskJane and
Lois’ leave is too high
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Step 4
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Drop your problems into an important / urgent
prioritisation grid
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Important+
Not urgent
Not important+
Not urgent
Important +
Urgent
Not important+
Not urgent
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Important+
Not urgent
Not important+
Not urgent
Important +
Urgent
Not important+
Not urgent
Staying on Budget with unexpected
events
Staff attrition too high
Customer satisfaction
heading south Quality of
service inconsistent
John’s desk
Jane and Lois’ leave is
too high
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(Projects are expensive and complicated enough
without loading up small-fry issues)
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Only keep the important issues
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Important+
Not urgent
Not important+
Not urgent
Important +
Urgent
Not important+
Not urgent
Staying on Budget with unexpected
events
Staff attrition too high
Customer satisfaction
heading south Quality of
service inconsistent
John’s desk
Jane and Lois’ leave is
too high
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Step 5
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Draw a circle
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Write down a short description of the
project’s goals in the circle
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Solve world
hunger
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Now write your important problems and issues around the circle
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Solve world
hungerStaying on Budget with unexpected
events
Staff attrition too high
Customer satisfaction
heading south
Quality of service
inconsistent
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Link up the project’s goals with your problem
areas
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With a description of how the project should
be helping
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Customers are fed
Funding is adjusted to accommodate new costs
Staying on Budget with unexpected
events
Staff attrition too high
Customer satisfaction
heading south
Quality of service
inconsistent
Solve world
hunger
Staff want to help
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Projects won’t connect with all your problems
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Solve world
hungerStaying on
Budget
Staff attritionCustomer
satisfaction
Quality of service
Staff want to help
Customers are fed
Funding is adjusted to accommodate new costs
?
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(That’s a good thing)
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(Overly large projects are too complex and
usually fail)
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Step 6
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Take your KPIs and other important
responsibilities
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&
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take the links
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between the project’s goals and your problems
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and
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Make them headings
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Staff want to help
Customers are fed
Funding is adjusted to accommodate new costs
KPI # 1 KPI # 2 KPI # 3 KPI # 4
Not KPI # 1 Not KPI # 2
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Give them a shorthand code
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Staff want to help
Customers are fed
Funding is adjusted to accommodate new costs
KPI # 1 KPI # 2 KPI # 3 KPI # 4
Not KPI # 1 Not KPI # 2
AB
C
D
E F G
H I
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Now you are ready
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to read those requirements
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and assess
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how the project will affect you
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and your business unit.
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Let’s revisit those steps:
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1. Put aside the requirements2. Focus on your key objectives3. Identify your key problem areas4. Prioritize your problems5. Identify the links between the project
goals and your problems 6. Set up a code to track requirements
against what’s important to you
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Step 7
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Read each requirement statement
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At the end of each statement
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Attach the code for each problem or goal you
have
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And then rate the requirement
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on it’s ability to affect you
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(good or bad)
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When you complete the document you’ll have
notes
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On everything that is relevant to you
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And you’ll also have
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Lot’s of requirements statements
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that have no relevance to you
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Now you can focus
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on what is important.
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And you can see
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how the project’s requirements
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will affect you.
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There is one last thing.
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Step 8
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Go back to your diagram
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that links the project
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to your goals and problems.
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Solve world
hunger
Staff want to help
Customers are fed
Funding is adjusted to accommodate new costs
Staying on Budget with unexpected
events
Staff attrition too high
Customer satisfaction
heading south
Quality of service
inconsistent
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Which one of these issues
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have been left out of the document?
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Do they matter?
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If they do, it’s time to write up a list…
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and send it to the project team.
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I hope this is helpful.
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We’d love your feedback.
(comments below)