how to submit a succesfull proposal
TRANSCRIPT
How to submit a succesfull proposal
Training of National Judges on Competition Law
Presented by Raffaella Battella
Programme Manager – DG Competition – EU Commission
Structure of this presentation
1. Understand the Call1.I. Scope and expected results2.II. Target audience3.III. Timetable4.IV. Priority Areas2. Design your project 3. Do you need a partner?4. Submitting a potential successful proposal5. Fill in your proposal and forward budget
1. Understand the Call
• First of all….
READ THE CALL for PROPOSALS!
1.I. Scope and expected results
• Projects must (…) clearly demonstrate their EU added-value.
?You can achieve an EU added value also with small-scale and national actions.
EU added value shall be assessed in the light of criteria such as:-their contribution to the consistent and coherent implementation of Union law and to wide public awareness about the rights deriving from it;
- their potential to develop mutual trust among Member States and to improve cross- border cooperation;
-their transnational impact, their contribution to the elaboration and dissemination of best practices or their potential to create practical tools and solutions that address cross-border or Union-wide challenges.
The funny side of this is that
• you should demontrate it (EU value added)
we should measure it…
1.II. Target Audience"Judicial staff"
• Judges• Prosecutors• Judicial court staff• Bailiffs• Notaries• Mediators
One or several professions
WHO?
From where? Participants from one or several Member States (or
acceding/candidate country)
What if I include in my project participants who do not fall in the category of "Target Audience"?
You can open the participation to ANY individual/professionals BUT
-the costs linked to their participation (travels, accommodations, meals etc.) will be NOT reimbursed
-number of non eligible should be limited.
• Take in consideration that:
• - You may decide to have paying participants = all profit will be deducted from the EU Commission contribution
• - In some countries some professionals do not feel at ease when trained together….
1.III. Timetable•a) Publication of the call 28/09/2015 •b) Deadline for submitting applications 29/01/2016 •c) Evaluation period March/April 2016 •d) Information to applicants May/June 2016 •e) Review of budgets and signature of grant agreement June/July 2016 •f) Start date of the action/ work programme From August 2016 •g) Info day in Brussels for successful applicants September 2016
For instance…
Your budget could be reviewed (normally reduced) if:
-Evaluators recommend it (ex. high costs for publications, speakers' fees are excessive etc);-The TOJ team detect mistakes in calculations or attribution of headings-Your costs are not market-oriented
See also adjustments phase
When you design and write your project, you must take
this in consideration!
Remember to insert in your budget a trip to Brussels (flight,
accommodation, meals etc.)!
August 2016
September 2016
1.IV. Priority areas (CALL 2015)
• 1) Improvement of knowledge, application and interpretation of EU competition law;
• 2) Improving and/or creating cooperation/networks;
• 3) Development of linguistic skills
2. Design your project
• It is possible that you already have a project in mind….
maybe it is simply a project you are running since years
maybe it is a basic project you always wanted to implement but your institution had no money for it....
3. Do you need a partner?
Think about all the tasks you will need to perform and the resources needed:
Having a strong partnership (ministry, NCA, judicial schools etc.) is surely a plus but not a condition for financing!
3. Do you need a partner?• If you do need a partner and you don't have one
available:
• - think about your government;• - think about universities;• - think about EU networks/representation (such as EJTN);• - think about contacting our former beneficiaries!• - contact us and we will publish your search on our
website!
4. Submitting a potential successful proposal
• Let's start with some basics…• - check your target audience• - check your priority areas (one or more)• - check the timetable of your project• - fill in the application form + annexes and remember to sign and
date them!• - make sure to send your proposal before the end of the deadline
(check if the post is clearly stamping the date on it and keep the receipt!)
The 5 Award criteria to assess1. RELEVANCE (30 points) 2. QUALITY (30 points) 3. COST EFFECTIVENESS (20
points)
a) The extent to which the proposal matches the objectives of the call (10 points)
a) Are the methodology (approach, detail and specificity of the proposed activities, quality of the speakers, monitoring systems, marketing strategies etc.) and the timeframe suitable to achieve the desired outcome of the project? (10 points)
a) Is the forward budget reasonable, given the expected results (10 points)?
b) The extent to which the proposal matches the priority areas set in the call (10 points)
b) Are the proposed activities suitably designed for the expected audience (10 points)?
b) Do the costs allocated to the project represent a good value for money (10 points)?
c) The relevance of the activity/training needs addressed by the project and/or the relevance of the expected results and impact on target group (10 points)
c) To what extent is the project organised with a balanced distribution of tasks and best choice of expertise (10 points)?
4.DISSEMINATION (10 points) 5. EU DIMENSION (10 points)
a) Are there effective plans put in place for appropriate and timely disseminations/sharing of results? (5 points)
a) How high is the added value of the project (variety of nationalities involved in terms of targeted group and/or partnership) at European level? (5 points)
b) Are the results likely to have a sustainable impact? (5 points)
b) Does the proposal match the geographical scope set in the call (5 points)
+
To qualify for an award, the project must obtain at least 60 out of 100 points and at least 50 % of the points available for criteria 1, 2 and 3.
Remember
•Training in cross-border context? Think of interpretation, translation of material, choose speakers with linguistic skills and competences with multi-national audience.•Location is key for attractiveness.•Advertise at least 3/6 months in advance.
5. Fill in your proposal and forward budget
Basic rules:
Evaluators do not know you!Clearly describe your project! Don't repeat yourself!Fill in every section of your application form (=corresponding to budget).If you don't understand something…refer to the Guide of Applicants available on our website or write to us [email protected]
We are talented but we are not able to read your minds…YET!
Applicant is who is submitting the application!
The applicant will take all the money and will spend it!
The applicant+co-beneficiary will share the money and will spend it!
Application form = Annex 0
Date of the project- see TimetableTotal budget = total forward budget
=
YOUR BUSINESS CARD
Finished? No!• You probably forgot something…
The award criteria!!!!
Basic rules• Present a balanced budget in EURO• Eligible costs!• Cost of staff ≤ 50% of the total budget• 80-90% from the EU, 20-10% from you• If your project is well planned in advance, you will
not miss any cost (oupss, we forgot the shuttles/meals/interpreters/advertisement costs etc.)
• Corrections and adjustments
Ready to apply?
• You still have 2 months and a half to do it!
