how to successfully obtain grant funding -- and be glad ...€¦ · how to successfully obtain...
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How to Successfully Obtain Grant Funding --
And Be Glad You Did
Keys to successful grant applications
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Keys to successful grant applications
• Are you qualified?
• Understanding what the funders wants to support.
• Assessing agency capacity and resources needed to operate the program.
• Planning.
• What makes an application strong?
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Are you qualified?
• Grant funds are usually restricted to applications from certain groups or jurisdictions, such as a not-for-profit agency or a unit of state or local government.
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Are you qualified?
• Funders specify documentation needed to verify that an agency is qualified.
• Funders may require specific certifications or licenses necessary to apply for funding.
• Funders may require audit reports to indicate that your agency finances are in good order.
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Are you qualified?
Federal grants administered by ICJIA require several specific certifications. For more information, see ICJIA Federal & State Grants Unit: A guide for grantees.
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What does the funderwant to support?
• Type of organization.
• Issue or need.
• Type of program.
• Program model.
• Target population.
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Does the program you want to create meet the funder’s objectives?
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Planning
START WITH A REALISTIC ASSESSMENT
OF BOTH YOUR CAPACITY AND YOUR
COMMITMENT.
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Planning
• Assessing grant requirements.
• Assessing you agency capacity to meet them.
• Assessing the investment necessary to implement the program.
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Planning
• What will it take within my organization to apply?
• What will it take within my organization to make the program happen?
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Can you make the necessary investments?
• Time and effort.
• Matching funds.
• Political capital within your jurisdictionor community.
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Time and effort
• Research
• Writing
• Program planning
• Program implementation
• Reporting
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Partnerships
• Does the grant require formal partnerships or Memoranda of Understanding (MOU)?
• What agencies need to cooperate in this project? • How can that cooperation be solidified?
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Getting to your goal
• Define your goal. What do you want to change?
• What evidence or data will you need to collect from the beginning of the project in order to later demonstrate program performance?
• How will you know when you are successful?
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Long-term commitment
• How can I build long-term support for the program before it starts?
• How can I demonstrate the value of this program to my stakeholders?
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Soft and hard match
Soft or in-kind match is the dedication of an existing resource to the new program, such as office space or a
supervisor's time.
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Soft and hard match
Hard or cash match is a new resource used for new program expenses, such as additional office space for
the program or overtime for the supervisor.
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Cardinal rule of federal grant making
Don’t supplant Supplanting is the replacement of an existing resource with grant funding.
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Procurement guidelines
Procurements must be competitive, including:
•Public posting of job openings.
•IFBs, RFPs.
•At least three quotes.
•Sole source procurements.
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Subcontracting
• Some grants do not allow subcontracting
• Check the grant guidelines for the rules before you fill out your application.
• Provide sufficient time in your implementation plan for procurement and hiring.
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Cash flow
• How are funds disbursed?
• How often are they disbursed?
• Do you have the cash flow to run the program if disbursals are delayed?
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Define the problembefore seeking funding
• How do you know you have a problem?
•What does the data show?
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Find a solution to the problem and then propose a program to address
the problem.
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Planning questions
• Continuing salaries without continuing funding?
• How long will it take to achieve your objective?
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Application development
DO THE JOB RIGHT
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Read and follow instructions.
Be detail-oriented!
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Take advantage of any and all technical assistance.
Find out what the grantor is looking for before you invest your time.
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Follow the rules specifiedby the funder
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Follow the timelines
Read the materials before the deadline looms
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Be thorough, but concise
• Complete all necessary paperwork.
• Draft clear and precise answers to the questions. Don’t just fill space.
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Scoring
Pay attention to the scoring criteria and meet them.
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Ask for feedback…
…both good and bad.
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Learn from your mistakes, even when you get funded.
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Build local supportand collaboration now.
Don’t wait until you need the grant.
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Common errors
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Lack of goals and measurable objectives
See Program Goals, Objectives and Program Indicators: A guide for grant and program
development
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Failure to demonstrate need.
When requesting equipment, clearly demonstrate the need for it
in the proposal.
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Failure to document the problem.
Do your research. Cite recent data. Utilize ICJIA’s online data tools.
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Data and budget inaccuracies
Does the data make sense?
Does your budget add up?
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Document your ability to get the job done.
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Understand the funder's perspective.
Does your program fitthe funding goals?
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What does the grantor need to achieve with these funds?
How can your program help?
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Remember…Funding is not an end in itself,
but a means to an end.