how to use google docs - part 2: document creation
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How to Use Google DocsCopyright 2013 TheUltimateDreamVA.wordpress.com 1
Part 2 Document Creation
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I bet youre thinking of this
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3Copyright 2013 TheUltimateDreamVA.wordpress.com
Or this
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4Copyright 2013 TheUltimateDreamVA.wordpress.com
Youre right!
But in this tutorial, youll create it in the
cloud!
So lets start!
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Click on Create
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Click on Document
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This will open in a new tab.
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It does look very much like a Microsoft
Word document, right?
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It has the same options, the same
toolbar.
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Make it a habit to give your document a
title first before anything else.
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Or you will have many Untitled
Documents in your Drive.
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Click Untitled Document
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A closer look
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This will pop up.
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Type in your title here.
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Click on OK
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Title document has changed and is now
saved because of the autosave feature of
Google Docs.
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Type in the document like you would in
Microsoft Word.
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You may use the toolbar and keyboard
shortcuts used in Microsoft word.
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Just like the files we uploaded in Part 1
tutorial, we can also share this
document. Click on Share
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This will pop up. If you click on any of
the Social Media buttons, say FB
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You will see this.
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Lets say, click on this.
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Click on Share to Facebook
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As expected, you will be directed here.
You have to log in to share the link.
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Now, the access is no longer Private.
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Lets explore other options to do with
the document.
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Click File, choose Publish to the web.
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You will see this.
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Clink on the Document link & press
CTRL+C to copy.
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Then go to your websites dashboard.
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For example, add link to your new post.
Press CTRL+V here to paste it.
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Click on Preview
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This is how it will look on your blog.
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Anyone who clicks the link will see this.
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Lets copy the Embed code and paste it
in my WordPress blog.
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Clink on the Embed code & press
CTRL+C to copy.
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Back in WordPressClick Text
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Click here and press CTRL+V to paste
the Embed code.
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Click on Preview.
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Oh my, the document doesnt show!
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We have to check our Sharing Settings.
Lets go back to the document.
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Click on Share
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You will see this. Click Change
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Our visibility option is not right, thats
why!
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Click Public on the web
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Or Private
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Why is Private visibility ok?
Visibility options dont apply to a
publication coz the publication isnt the
original item but a separate webpage
version.
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As illustrated by Googles Support
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Lets continueClick on Save
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This will show. Click on Done to exit.
Remember this? We dont have to go get
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Remember this? We dont have to go get
the code to replace the existing code in
our blog.
H h t b th t I j t
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Heres what can be seen now that I just
clicked Preview.
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After doing some more editing
All h g t ti ll fl t d
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All changes are automatically reflected
on my blog!
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Thumbs up to Google Docs!
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Lets move on to creating another
document - Presentation
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Click on Create
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Click Presentation
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This will open in a new tab.
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Drag this down to view other themes.
Lets choose this for instance
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Lets choose this, for instance.
Double-Click it.
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This will open in a new tab.
Click Untitled Presentation to
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Click Untitled Presentation to
give it a title.
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This will pop up. Type in your title here.
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Click on OK
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Were ready to start. Type in your title.
Click the plus sign or press CTRL+M to
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Click the plus sign or press CTRL+M to
add a new slide.
Click the drop-down arrow to add a New
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Click the drop-down arrow to add a New
slide with layout.
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At a closer look
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Click for example, Caption
Youll notice that its very much like
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You ll notice that it s very much like
Microsoft PowerPoint.
With almost exactly the same options
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With almost exactly the same options
and toolbar
Tools and Help make Google
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Tools and Help make Google
Presentation a bit different.
Lets say, click on Tools, choose
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Let s say, click on Tools, choose
Research
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Research box will appear.
If you click on the drop-down arrow, you
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If you click on the drop down arrow, you
will see what you can research about.
Now lets highlight this textHold down
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Now let s highlight this textHold down
CTRL key and highlight it.
i i
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Click on Tools and choose Define.
Research box will appear with the web
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Research box will appear with the web
definition.
Cli k X t it
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Click X to exit.
Lets say were done. We can now click
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Let s say we re done. We can now click
on Presents drop-down arrow
Any of these will bring you to a
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Any of these will bring you to a
slideshow mode.
When youre ready, you can share it by
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y y, y y
clicking File>Share or Share button.
H b t ili g it t ll b t ?
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How about emailing it to collaborators?
Thi ill T i I it P l
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This will appear. Type in Invite People.
Cli k Sh d
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Click on Share and save
Thi ill h Cli k D
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This will show. Click on Done.
This is what the invited collaborator will
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see. Notice this portion.
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Note that I mistakenly invited someone
without a Google account. Its my yahoo
account, but I was redirected to myother Gmail account to log in.
Hover your mouse over the green icon,
ill th f th d t
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you will see the name of the document
owner/sharer.
From the screen of the owner/sharer,
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o e sc ee o e o e /s a e ,
only the pink icon can be seen.
And the email momentarily shows when
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the mouse is hovered over the icon.
Cli k thi i t Sh h t
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Click this icon to Show chat.
Ch t b ill
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Chat box will appear.
Now you can chat with your
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y y
collaborator.
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Lets Publish the Presentation to the
web.
Click on File>Publish to the web
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Click on File>Publish to the web.
This will show
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This will show.
Click on the document link and press
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p
Ctrl+C to copy.
This is how the link will look on your
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blog. When its clicked,
You will see this
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You will see this.
Now click on the Embed code and press
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Ctrl+C to copy it.
In Preview on your blog, this is how it
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looks.
Want to adjust the height?
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Want to adjust the height?
Go back to WordPress Dashboard
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Go back to WordPress Dashboard.
Adjust the height & width in the Embed
code Say from height of 749 change it
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code. Say, from height of 749, change it
to 500, width of 960 to 700.
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Or you can adjust the Presentation size
here
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here.
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Thats it for Presentation.
Lets move to Spreadsheet creation.
Click on Create
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Click on Create
Click on Spreadsheet
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Click on Spreadsheet.
This will open in a new tab. Looks like
Microsoft Excel yes
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Microsoft Excel, yes.
Click to Learn More if you want to.
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y
Or click on Dismiss to remove it,
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But we should always rename our
d t b f thi g l Cli k
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document before anything else. Click on
Untitled spreadsheet
This will appear. Type in your title here.
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pp yp y
Click on OK
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Now you can type in it as if youre
working on an excel file
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working on an excel file.
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When you click on Publish to the web,
This will appear. Click here to choose
the sheet to publish
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the sheet to publish.
Click, for example, Sheet 1
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Click Start Publishing
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Heres how it will look in a new tab when
the link on your blog is clicked
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the link on your blog is clicked.
If you want a webpage version, click
this
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this.
Choose HTML to embed in a page.
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Click here and press CTRL+C to copy
code to be embedded on your blog
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code to be embedded on your blog.
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You must know by now how to navigate
in your blogs dashboard to embed the
HTML code, so Im going to skip thatstep already.
Heres a preview of the link and HTML
on my blog!
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on my blog!
Want to insert comment or note in thespreadsheet? Right-click on the cell,
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g
choose your option.
A box shows...Enter your comment here
and click Comment button.
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and click Comment button.
Voila! The inserted comment!
To see other options that can be done
with the comment - click on the cell to
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display the comment box.
You can edit/delete/reply/resolve the
comment.
Comments can also be added through
this button. Notice the recorded
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comments.
Click on Notifications button to set who
l t t
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can reply to your comments.
In the case of note, a box will also show
where you can enter your note.
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where you can enter your note.
Voila! The inserted note!
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Now lets proceed to Drawing creation.
Click on Create
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Click on Drawing
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g
This blank drawing canvas will open in a
new tab
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new tab.
You know how to rename it. By clicking
this right?
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this, right?
Just to sharesome say that its
equivalent is Microsoft Visio
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equivalent is Microsoft Visio.
In a way, yes. But
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Because Google Docs-Drawing can be
shared
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shared,
We can share it in different ways
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with anyone in the internet.
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Just like the other Google documents.
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The worst days of those
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The worst days of those
who enjoy what they do
are better than the best
days of those who dont.
Jim Rohn