how to write an lsta grant applications for 2011
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How to Write an LSTA Grant Applications for 2011. April 15, 2010 Pennsylvania School Librarians Association Presented by Debra E. Kachel, Mansfield University and Nancy L. Henry, Ephrata Middle School. Workshop Objectives. Eligibility Grant Requirements The Application & Criteria - PowerPoint PPT PresentationTRANSCRIPT
How to Write an LSTA GrantHow to Write an LSTA GrantApplications for 2011Applications for 2011
April 15, 2010
Pennsylvania School Librarians AssociationPresented by
Debra E. Kachel, Mansfield Universityand
Nancy L. Henry, Ephrata Middle School
Workshop ObjectivesWorkshop Objectives
Eligibility Grant Requirements The Application & Criteria Collection Analysis Primer Outcomes and Evaluation Electronic submission Q & As
Library Services & Technology Act
Federal funds administered by Commonwealth Libraries
Available for all types of libraries
Competitive; one-year Specific criteria outlined
for each type of grant & library
Due Sept. 10, 2010 Awarded in Feb. 2011
Pennsylvania LSTA Funding History K-12 Grants
The LSTA Collection Development Grant for K-12
$5,000 per library for print and AV materials to support one of these areas:
Science Social studies Career educationYou can also develop special
collections for English language learners and physically disabled students, but must be in the subject areas above.
Collection Development ApplicationCollection Development Application
May apply to multiple schools in a district
Each library must submit a separate grant application
Cannot supplant budget Project supports the
achievement of the PA Academic Standards
Primarily a print grant but not for classroom sets of books or textbooks
Conditions for Special Collections
Address science, social studies or career education
May include AV, software and or equipment, but majority of funds must be for print resources ($2500+)
Equipment may not exceed $600 per item
Equipment must be needed to use the other resources purchased with grant
All resources & equipment must become part of the library & supervised by the librarian
Resources purchased for ELLs and the physically disabled:
Priorities for the CD GrantPriorities for the CD Grant
Librarian-teacher instructional collaboration (20 pts)
Collection assessment, weeding, & collection age (15 pts)
Evaluation/outcomes (10 pts) Others: public library
cooperation (5 pts) & abstract (3 pts)
53 pts total
What you can control: What you may not be able to control:
State Aid Ratio (14 pts)Staffing (14 pts)Library’s Budget (13 pts)Extended library hours (4 pts)Inclusion on school improvement team (2pts)
47 pts totalBased on 100 Based on 100 pointspoints
Required Attachment
Superintendent’s Letter
Signed by Superintendent, Principal and Librarian
School librarian must be involved in the preparation of the grant
Grant money may not supplant local funds
Agree to work with a PDE liaison prior to ordering
Will file required reports
Signed CIPA/Internet Use Policy
Any recipient of LSTA funds must comply with the CIPA/ Acceptable Internet Use PolicyThe letter and policy must be scanned as one uploaded doc’t.
Application must include:
Background infoState aid ratio, budget, books per
student, collection age, school improvement team membership
Staffing & HoursFTE at applying schoolIf 4 days out of a 6-day cycle=.67Or, total hours worked in that school in a
week divided by the hours in the workweek
Ratio of LMS: students (.5 LMS to 500 equals 1:1,000 ratio or .5:500)Go to p.12-13 of
Guidelines
Application must also include:
CollaborationACCESS PA & POWER Library usageLibrarian inclusion in curriculum workLibrarian & teacher collaboration - %Tie to info literacy & national standardsCommunication with special education
teachersPublic Library cooperation
Evaluation plan Measures effectivenessEffect on student achievementImproves collaboration
Go to p.14-15 of Guidelines
Collection Development Plan
1. Identify one of the targeted areas
2. Analyze collection fitting that subject (age, size, strengths, weaknesses)
3. Predict resources and types needed
Science
Will show a sample later
Teacher and/or student survey (shows collaboration)
For Example:
Go to p.14 of the Guidelines
Collection Development Plan
4. Involve teachers in selection
5. Plan to evaluate effectiveness of new resources
6. Weeding
Plan book review day on a staff development time
Survey & circulation data
Must show evidence that 5% of book collection was weeded in 2009-10
For Example:
Kachel’s Collection Analysis Primer
A methodology that can be used to:
Collect data about your library’s print collection
Decide which subject area to address
Include teachers in the selection process
Decide what resources will be added to improve teaching & learning within the selected subject
Evaluate the process and use of new resources
Refer to Handout
Project EvaluationProject Evaluation
Things you can evaluate in a Collection Development grant:
1. Increased # of collaborative units taught2. Increased class use3. Increase in use/circ of X00s compared to previous year 4. Use/circ of new materials5. Improved average collection age of the section targeted
in the grant6. Grades of student projects involving the purchased
resources7. Teacher survey of how new resources impact their
teaching
Outcomes Based EvaluationOutcomes Based Evaluation
Goal(must be measurable)
Data Source
Applied to?
Who does it?
When?
90% of the students will earn a B or better on the science project designed by the science teacher and librarian
Completed science projects
7th & 8th grade students
Science teacher collaborating with the librarian
End of the unit for each class
SMARTSMART – SSpecific MMeasurable AAcceptable RRealistic TTime-based
Commitments if AwardedCommitments if Awarded
1. Must supply a collection development policy that: Includes a weeding policy Includes procedures for
handling a challenge Is officially approved by
the Board or other similar agent within past 10 years
2. File quarterly reports- one narrative, one financial
Additional Requirement for the Additional Requirement for the Collection Development GrantCollection Development Grant
3. Submit a collaboratively developed Resource Guide
that relates to subject or resources purchased
Identifies both print and electronic sources
Aligns to the PA Academic Standards
Go to http://www.pdesas.org/ & click on “Materials & Resources”
Submitting the GrantSubmitting the Grant PDE Website http://www.education.state.pa.us
To get into eGrants:
1.PDE website2.Access Services3.eGrants4.Library Development (LSTA)
Electronic Filing of Grant Electronic Filing of Grant ApplicationsApplications
Create a login and passwordRefer to “How to Apply” section of
each grant application packet. Save frequently as there is a time-out periodHelp at 717-783-6686 or [email protected]
Issues with Electronic Filing Issues with Electronic Filing
No spell check No special formatting Fill-in blocks or limited text
(no. of characters stated) No multiple copies needed 2 attachments total allowed Letter must be scanned and
also sent US Mail Save-Save-Save while workingRefer to
e_Grants Handout
Practical Advice on Practical Advice on GrantwritingGrantwriting
Begin with concise description (abstract) Explain needs, use third person Show documentation of collaboration/
integration Discuss Info Literacy curriculum Document use & instruction of ACCESS PA &
POWER Library databases Evaluation must be student-
centered; project must show student benefit
QuestionsQuestions
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AnswersAnswers