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HR Liaisons Meeting May 20, 2010

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HR Liaisons Meeting. May 20, 2010. Welcome New HR Employee Introduction Assistant Vice President Introduction Preparing for Open Enrollment Flexible Spending Accounts Health Savings Accounts Performance Excellence Process Form Payroll Update Forms Completion - PowerPoint PPT Presentation

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Page 1: HR Liaisons Meeting

HR Liaisons MeetingMay 20, 2010

Page 2: HR Liaisons Meeting

Agenda• Welcome• New HR Employee Introduction• Assistant Vice President Introduction• Preparing for Open Enrollment• Flexible Spending Accounts• Health Savings Accounts• Performance Excellence Process Form• Payroll Update• Forms Completion• New Position Request Forms• Wrap Up

Page 3: HR Liaisons Meeting

Preparing for Open Enrollment

Page 4: HR Liaisons Meeting

Preparing for Open Enrollment

Review and update your mailing address online through Employee Self-Service (ESS) located at https://portal.adp.com/public/index.htm

Know Your People First ID and Password available at https://peoplefirst.myflorida.com or contact the People First Service Center toll free at 1-866-221-0268

Page 5: HR Liaisons Meeting

Health Spending Account (HSA)

Page 6: HR Liaisons Meeting

Health Spending Account (HSA)

Mandatory with Health Investor Plan enrollment An HSA is like a personal savings account for healthcare,

except it's all tax-free Pays for cost of medical, dental or vision care services not

covered under HIPs The State contributes tax-free during the year on a monthly basis

Page 7: HR Liaisons Meeting

Health Spending Account You receive a HSA debit card to draw on your account

at any time for eligible expenses (based on available balance)

If you change health options in the future, you can still use the money in your HSA

Balance carries over into next year Your account balance is portable if you were to leave

the University Healthcare expenses are considered tax-deductible by

the IRS See IRS Publication 502 for more information on

eligible healthcare expenses

Page 8: HR Liaisons Meeting

Health Investor Plans(high deductible/low premium)

Higher deductible (in network: $1,250 per person, $2,500 per family).

You meet deductible, then pay part of the cost for services you receive

Lower monthly premiums (payroll deductions) Single Employee - $15.00 Family Coverage - $64.30

Health Savings Account with yearly contributions from the State

Single Employee - $500 Family Coverage - $1,000

Page 9: HR Liaisons Meeting

Performance Excellence Process

Form Overview

Page 10: HR Liaisons Meeting

4/10 Summer Schedule

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4/10 Summer ScheduleDesignated Fridays Off 10-hour/4 day Work Week

06/25/10 06/28/10 - 07/01/10

07/02/10 07/05/10* - 07/08/10

07/09/10 07/12/10 - 07/15/10

07/16/10 07/19/10 - 07/22/10

07/23/10 07/26/10 - 07/29/10

07/30/10 08/02/10 - 08/05/10

*Monday, July 5th- Holiday

Page 12: HR Liaisons Meeting

4/10 Summer ScheduleRevised Deadlines

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Payroll Transfers

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Payroll Transfers• Payroll transfers must be submitted to

Payroll by June 21, 2010 for this fiscal year, however, the receiving department will have an elevated accrual that will not be reversed in 2009-10

• ADP limitation on the amount of transfers that are processed in one pay period.

• After the deadline no transfers will be processed for E&G departments for checks dated fiscal year 2009-10

Page 15: HR Liaisons Meeting

I-9 Completion Instructions• Developing a step by step guide for

completing the I-9 Form • Current Issues:

• Missing employee information• Missing employee signature and date• Incorrect documents being used• Documents from A, B and C lists

provided• Form not signed by verifying agent• Form being completed after the first

three days of employment.

Page 16: HR Liaisons Meeting

Form Completion

Page 17: HR Liaisons Meeting

Form Completion

Page 18: HR Liaisons Meeting

Form Completion

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New Position Request Forms

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New Position Requests• In preparation for the Operating Budget

submission to the Board of Governors, Human Resources should receive the following by Monday, June 7:

• New Position Request Forms for all new positions budgeted in 2010-11

• Position Descriptions for corresponding Administrative and Staff positions

• HR Liaisons will receive a list of budgeted positions that are not yet in ADP to assist

Page 21: HR Liaisons Meeting

Upcoming EventsEventSummer Dress

STEPP

Open Enrollment Period

Benefits Fairs

LocationN/A

MMC – GC Ballrooms

Enrollment Labs – TBD

MMC Graham Center Ballrooms

BBC – TBD

Date/TimeMonday, May 10 – Friday, August 13

Wednesday, June 23, 12:00 p.m. to 1:00 p.m.

September 27 – October 22

Thursday, October 7, 9:00 a.m. to 4:00 p.m.

Friday, October 8, 9:00 a.m. to 4:00 p.m.

Page 22: HR Liaisons Meeting

Wrap Up

Questions or Comments?