hr technology - magellan health | homealphacarecms.magellanhealth.com/media/...•when magellan...
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HR TechnologyWorkday, Saba and VERN
July 2018
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Background
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• AFSC was acquired by Magellan in 2016 with very little integration
activity
• In order to take advantage of Magellan shared services and synergies, AFSC will be integrated into Magellan’s HR systems by the end
of 2018 which include its HCM, Workday, Learning Management System (LMS), SABA and HR service delivery platform, VERN (ServiceNow)
• There will be some changes to processes and programs as a result of this transition – the goal is to minimize disruption as much as possible
• You will have access to Magellan’s communication portals,
Magellan HUB and collaboration tools
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Overview
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Magellan Hub
SSO access to Magellan applications
All HR systems will be accessed through Okta which is a cloud-based platform that provides single sign-on for all your Magellan applications. Because it is accessed through the web, it is mobile-enabled as an app on your smartphone or tablet.
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Overview
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Magellan Hub
SSO access to Magellan applications
MagellanNOW
Collaboration Tools
• Workplace = Facebook at Work• Magellan NOW is our formal
communication channel• Zoom is for video and screen
sharing, replaces teleconference lines
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Overview
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Magellan Hub
SSO access to Magellan applications
MagellanNOW
Human Capital Management
Collaboration Tools
Workday becomes the system of record for employee data, payroll, onboarding new hires, enrolling in
benefits, compensation, recruiting, and managing employee status changes such as leaves and
terminations.
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Overview
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Magellan Hub
SSO access to Magellan applications
MagellanNOW
Learning Management System
Human Capital Management
Collaboration Tools
Saba becomes your learning management system replacing SkillSoft through which you can access internally-created content, required training, and professional and personal development curricula.
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Overview
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Magellan Hub
SSO access to Magellan applications
MagellanNOW
Learning Management System
Human Capital Management
HR Service Delivery
Collaboration Tools
VERN (Virtual Employee Resource Network) is your single point of entry for HR information and answers to frequently asked questions. You can search a knowledge base and initiate contact with HR subject matter experts by creating a case in VERN.
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Overview
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Magellan Hub
SSO access to Magellan applications
MagellanNOW
Learning Management System
Human Capital Management
HR Service DeliveryMagellanPulse Survey Platform
Collaboration Tools
Employee Surveys
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Why Workday?
• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of
PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri
− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today
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Why Workday?
• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of
PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri
− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today
• When Magellan needed to replace our multiple HR systems, we wanted. . . .− To have a fully integrated suite of HR applications
− To have real-time analytics
− To have self-service capabilities that would empower our employees and managers
− To eliminate reliance on in-house applications
− To manage our contingent workforce
− To bring benefits enrollment/administration in-house
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Why Workday?
• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of
PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri
− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today
• When Magellan needed to replace our multiple HR systems, we wanted. . . .− To have a fully integrated suite of HR applications
− To have real-time analytics
− To have self-service capabilities that would empower our employees and managers
− To eliminate reliance on in-house applications
− To manage our contingent workforce
− To bring benefits enrollment/administration in-house
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• How Workday is different− It is different by design – it is not a database but instead is millions
of metadata definitions which means that its logic can be changed without coding or recompiling code – why does that matter?
− Speed – developers can rapidly change WD applications
− Security – developers and customers can’t access the database –it’s encrypted and is accessed only by application server
− Insight – reporting can be quickly presented because of this architecture
− Change – it mimics consumer technology, other ERP technologies are not nimble enough to change quickly because of their structure
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Why Workday?
• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of
PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri
− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today
• What we wanted. . . .− To have a fully integrated suite of HR applications
− To have real-time analytics
− To have self-service capabilities that would empower our employees and managers
− To eliminate reliance on in-house applications
− To manage our contingent workforce
− To bring benefits enrollment/administration in-house
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• How Workday is different− It is different by design – it is not a database but instead is millions
of metadata definitions which means that its logic can be changed without coding or recompiling code – why does that matter?
− Speed – developers can rapidly change WD applications
− Security – developers and customers can’t access the database –it’s encrypted and is accessed only by application server
− Insight – reporting can be quickly presented because of this architecture
− Change – it mimics consumer technology, other ERP technologies are not nimble enough to change quickly because of their structure
Gov’t contractors who use Workday (49 of the top 150)
• United Technologies• Booz Allen• Centene Corp.• AECOM• CACI International• Accenture• IBM• Space Exploration Technologies• ManTech International• Sanofi• MAXIMUS, Inc.• Johnson Controls• Boeing
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Workday EcoSystem Provides Full Spectrum of HR Modules
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• AFSC was acquired by Magellan in 2016 with very little integration activity
ABSENCE
SUCCESSION
PAYROLLCOMPENSATION
ORGANIZATIONS
CAREER &
DEVELOPMENT
BENEFITSGOALS &
PERFORMANCE
ACTIONABLE
ANALYTICS
MOBILE
COLLABORATIONCONSUMER UI GLOBAL
AT THE CORE
ADAPTIVE FOUNDATION
TECHNOLOGY FOUNDATION EMBEDDED SERVICES
MULTI-TENANT
OBJECT ORIENTED
IN MEMORY
SECURITY
INTEGRATION CLOUD CONFIGURABLE BUSINESS PROCESSES
REPORTING & WORKTAGS
SETTLEMENT ENGINE
GOVERNANCE & COMPLIANCE
ONBOARDING
RECRUITING
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Everyone will use Workday to complete Onboarding Tasks (confirm personal and contact information, enroll in benefits, set up direct deposit, attest to legally required documents), view pay statements, and view directory and org information.
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Workday
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Everyone will use Workday to complete Onboarding Tasks (confirm personal and contact information, enroll in benefits, set up direct deposit, attest to legally required documents), view pay statements, and view directory and org information.
Managers will use Workday to submit job changes, requisitions for vacant positions, compensation actions, reports to manage their teams.
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Workday
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Everyone will use Workday to complete Onboarding Tasks (confirm personal and contact information, enroll in benefits, set up direct deposit, attest to legally required documents), view pay statements, and view directory and org information.
Managers will use Workday to submit job changes, requisitions for vacant positions, compensation actions, reports to manage their teams.
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Workday
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Workday
Worklets for completing
transactional tasks
Profile for personal information and
preferences
Search for employees by name
and for reports
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SABA - Learning Management System
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Assigned Courses
Navigation Bar
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SABA – Employee Training Center
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Links to more information,
videos, pdfs, etc.
Navigate to more pages
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Virtual Employee Resource Network for HR Information
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Instead of Siri, Alexa, or Google, you can “Turn to
VERN”
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Use VERN to find Answers
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Type in what you are
looking for
View status of Open Cases
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VERN Search Results/Knowledge Article
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View attachments
Read article
Give feedback
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VERN Search Results/Knowledge Article
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Create a Case for Employee
Relations Create a Case for HR Rep to research and
reply via VERN
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Communications and Information Resources
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All communications will be sent to your AFSC.com email address. This includes integration updates and invitations to webinars so be sure to monitor it often.
• We have launched a website, Information Station, that will serve as the source of information about integration activities.