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Human Resource InformationSystem & Structural Graphics-Tips & Tricks

Appl ies to:

SAP ECC 6.0 onwards. For more information, visit the Human Interaction Management homepage.

Summary

HR Information System accesses the standard reports and custom reports available in PersonnelManagement and displays them in structural graphics. Structural Graphics provide an innovative way ofdisplaying the object and structures in graphical environment. This paper deals with step-by-stepconfiguration for using Structural Graphics in an organization.

Author : Priyanka Jain

Company: IBM

Created on: 09 December 2008

Author Bio

Priyanka Jain has been working in IBM as a Package Solution Consultant. Priyanka is SAP Certified andholds a Master Degree in Business Administration.

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Human Resource Information System & Structural Graphics- Tips & Tricks

Table of Contents

Human Resource Information System................................................................................................................3 Structural Graphics .........................................................................................................................................3

Create Designs ............................................................................................................................................................5 HIS ..................................................................................................................................................................7

Define Data Views .....................................................................................................................................................10 Define Areas ..............................................................................................................................................................12 Define Task Functions ...............................................................................................................................................13

Using HIS Transaction ..................................................................................................................................15 Related Content................................................................................................................................................21 Disclaimer and Liability Notice..........................................................................................................................22

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Human Resource Information System

The HR Information System accesses the standard reports and custom reports available in PersonnelManagement and displays them in structural graphics. Also evaluation of HR Master Data can be done usingthe HR Information System, starting from an organizational structure.

Configuration is broadly divided into following steps:

• Structural Graphics

• HIS

IMG Path for maintaining the above settings is –

IMG Personnel Management Global Settings in Personnel Management Structural Graphics Create Designs

Structural Graphics

Here you specify the system settings for Structural Graphics.

Structural Graphics is a tool which can be used to display as well as process objects and structures in agraphical environment. You can move individual objects as well as process data on the objects.

It is used as a displaying tool in reporting in the Human Resources Information System (HRIS).

In the following steps, you can define or modify the settings for the format of information on the objects, the

graphical representation as well as the content of the tool box in Structural Graphics. Using these settings,you determine the application- and user-specific contexts.

IMG Path for maintaining Structural Graphics is –

IMG Personnel Management Global Settings in Personnel Management Structural Graphics


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Now go back, select your design and double click on Type-Oriented (Relationship)

Click on new Entries.

Enter Relationship, Line color and Line Type which you want in the design. Save your entries


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HIS

Here the control parameters for HIS are maintained.

The HIS lets you access the standard reports as well as the custom reports available in PersonnelManagement and display them in structural graphics.

Here you can also evaluate HR Master Data, starting from an organizational structure.

IMG Path for maintaining HIS is –

IMG

Personnel Management

Human Resources Information System

HIS


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Define Data Views

Here you determine the evaluation views for structures that exist in HR.

You can create your own data views for an organizational structure or for a business event group hierarchy.

For creating a Data view, Select Define Data Views in HIS.


Enter View and Text for view, and then save.

Now Select the view and double click on Data Views with Division.

Select New Entries.

Enter Number, Classification, Object Type, Evaluation Path, and Status Vector.

Save your Entries.


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If you want to create a new evaluation path you can do so in the table T778A.

Go to Transaction SM30. Enter T778A in Table Field. Click Maintain.

Select New Entries.

Enter Evaluation Path and Evaluation Path Text.

Save your Entries

Now Select your Evaluation Path and double Click on Evaluation path (individual maintenance).

Select New Entries.

Enter the relationships of various objects you want in your evaluation path.

Save your entries.


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Define Areas

Here you classify standard evaluations from HR into areas and you can also set up your own evaluations.

For creating an Area, Select Define Areas in HIS.


Enter Area and Text for Area, and then save.

Now Select the area and double click on Views for Area.

Enter the View (created in the prior step) and save your entry.


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Define Task Functions

Here you define parameters for task functions.

For creating a task function, Select Define task functions in HIS.


Enter following details for each user group and area:

•

Enter a task function• Enter the executable program

• Enter the object type for starting the evaluation

• Enter the evaluation paths

• Enter the data collection

Save your Entries.

Here you can even call your other customized Ad-Hoc Queries.

For E.g.


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Using HIS Transaction

For using the structural graphics you must have an existing organizational structure which can be depictedgraphically.

Use the following path or enter Transaction Code PPIS in command field.

SAP menu Human Resources Information System Reporting Tools HIS


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Choose the View created by you, select the Graphical Display option.

Enter the organization unit ID and Execute.

Following Screen will appear:


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In the reporting tool, you get your customized Area and its specific Task Functions.

In case you require additional task function you can do it through the above mentioned configuration steps.

If you want to change the design, you can do so by selecting ‘Change Design’ under the ‘Options” tab


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Select your own design and enter.

For using the reporting tools, Select an organization unit in the graph and double click the task function whichyou want to execute.

For e.g. to see the organizational reporting structure, we can select ‘Org. struct. per and pos’ function.


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Following Screen will appear

This way you can view your own customized reports and standard reports from the Structural GraphicalDisplay of Organization.


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Related Content

www.sdn.sap.com

www.sap-img.com

For more information, visit the Human Interaction Management homepage.


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Disclaimer and Liabili ty Notice

This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is notsupported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade.

SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document,and anyone using these methods does so at his/her own risk.

SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article orcode sample, including any liability resulting from incompatibility between the content within this document and the materials andservices offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of thisdocument.

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