hs board meeting minutes · hs board meeting minutes tuesday, may 12, 2020, 6:00 p.m. hennepin...

PREPARATION UNDERSTANDING GOVERNANCE

RESPONSIBILITY INVOLVEMENT

ACCOUNTABILITY HUMILITY

SERVICE

HS Board Meeting MinutesTuesday, May 12, 2020, 6:00 P.M.

Hennepin Elementary School2123 Clinton Ave. S., Mpls., MN 55404

HS MISSION: To provide all students with the knowledge, skills and character to graduate from high school and the confidence to continue on and successfully complete their post-secondary education.

HS BOARD EXPECTATIONS: Be respectful of time. Be open to communication. Be transparent to students and families. Make intentional changes. Set time limits. Be prepared.

CALL TO ORDER/ROLL CALL6:02 p.m.

● Dr. Charlayne Myers● Mr. Miguel Mendez● Mr. Yusuf Mohamed● Mr. Jeffrey Rainey● Mr. John Slavik● Ms. Christina Ferrell

Absent: ● Ms. Fardowsa Jama

OTHER ATTENDEES ● Dr. Julie Henderson, HS Executive Director● Ms. Julieta Fajardo, HMS School Director● Ms. Jenny Abbs, HS Finance Director (BergenKDV)

APPROVAL OF MEETING AGENDA – 5 MinutesMotion to accept the May Board Agenda

-Mr. Rainey moves and Mr. Mohamed seconds, Motion passesDr. Charlayne Myers-Yay; Mr. Miguel Mendez-Yay; Mr. Yusuf Mohamed-Yay; Mr. Jeffrey Rainey-Yay; Mr. John Slavik-Yay; Ms. Christina Ferrell-Yay

REVIEW AND APPROVAL OF PREVIOUS MEETING MINUTES – 10 MinutesMotion to approve the meeting minutes of April 14, 2020

- Correction to the word “the”- Mr. Mendez moves to approve, Mr. Mohamed seconds - Motion Passes

Dr. Charlayne Myers-Yay; Mr. Miguel Mendez-Yay; Mr. Yusuf Mohamed-Yay; Mr. Jeffrey Rainey-Yay; Mr. John Slavik-Yay; Ms. Christina Ferrell-Yay

NEW BUSINESS

New Task Force to address the potential to move into one building in 2022-23; Task Force will meet and then hopefully meet with consultant on May 26 or May 28 at 6 pm

UPDATE ON ORGANIZATIONAL MATTERS – 15 minutesIndividual Board Member Reports

- Want the board to put an appreciation video from the board to all staff and support personnel, pls send to Dr. Henderson by 5/15

Board Member Committee ReportsExecutive Committee (met 5pm May 12, 2020)Suggested Goals on:

- ED succession plan- Vertical alignment of curriculum instruction- 80% teacher retention

Finance Committee- No update

Fundraising and Marketing Committee- promotional materials are ready for recruitment

FINANCE REPORT –Abbs/Henderson – 15 MinutesReview April Finance Reports

- Little more information on the federal Care Act- 391 ADM Currently at 405, according to ED- In the future, hold back could increase- Revenue is looking good- Transportation is over budget- All other areas are in line with what expected- Expenditure at just over 80% Looking good- Food service should see a 50-55,000 loss- Should end up better than expected which is $313,000- No new donations for April- Saturday school expenses all in- Ninja Warrior Gym check will come back

- Grade level, high quality literature books for students were paid for and sent home during the first few weeks of distance learning in two installments

Motion to accept the April bills paid- Mr. Mohamed moves to approve, second by Ms. Ferrell, Motion passes


Motion to approve the 20-21 HS Budget- Enrollment at 426- Statute of 2% increase- Saturday school is cut from budget- Parent Academy added for 4 sessions- cut out bonuses for admin staff- Grade level reps added, operations coordinator, half dean, assistant office at HMS, and

building sub were cut almost $300,000.- Full time PBIS coordinator added and building sub re-added (due to COVID19 impact)

Mr. Mohamed moves to approve, second by Mr. Mendez, motion passes


EXECUTIVE DIRECTOR REPORT – 15 MinutesJulie Henderson, Executive Director

Recruitment Video Preview- Board appreciated how HMS students were engaged with staff

Enrollment and RecruitmentED reported:

- 20 new students for kindergarten- 1-2 per every other grade- 33 leads from Facebook recruitment ads- Team is unsure on recruiting at social gatherings this summer- Possible door knocker campaign may be implemented- School feels families are engaged but are unsure on numbers on families who will have to

relocated due to job loss

Distance Learning Plan UpdatesED reported on:Student attendance in DL is comprised of call participation daily and work completion weekly

Food distribution is much higher than expected, averaging about 3,000 meals a weekStaff COVID-19 work exposure incident--HS admin team worked with MDH to ensure we followed appropriate procedures. 13 staff were quarantined for 14 days. No additional staff fell ill. School took over cautious measures of closing the building (this was not necessary, according to the guidelines) and quariantining 2 staff who had been in the bldg. but had no content with patient (also not necessary--current guidelines are direct contact for over an hour).Short term succession plan--see below.Tablet collection--HS Admin. discussed the idea of not collecting HS tablet until fall. Board recommended tablets are collected and assessed for damage before distribution for the July 13-31 summer school.Staff, parents, students Insight micro-surveys going out mid-May for feedback on DL plan implementation--this will be good qualitative data for program evaluation

ADD: Summer School PlanShort Term DL 2.0 Succession/Emergency Plan/If ED is not able to perform her duties:

Brick and Mortar

1. School Directors run school as a single shop; SDs lean into the day to day at each site keeping students at the core of the program

2. HR Manager becomes the “glue” or district spokesperson, with help from Outreach and Support Services Coordinators, ad hoc for any K-8 crisies or pressing initiatives

3. If period is longer than 12 weeks, suggest appointing an interim ED

DL

1. Each of the 4 team leads would continue running their individual component of the plan and meet weekly keeping students at the core of the program

2. If we continue with DL after 7/1/20, Outreach Coordinator would be assigned to Food Distribution and Support Services Coordinator would be assigned to Communications

3. More than a 12 weeks readjust plan

8th Grade Report--Where are They Going?

High School of Choice # of HS Students Attending in the 20-21 School Year

Edina High School 5

Hiawatha Collegiate High School 3

Fridley High School 1

El Colegio 1

Lincoln International High School 1

Kennedy High School 1

Unable to confirm 4

Undecided due to moving/parent decisions 4

20-21 Organization ChartED presented entire HS organization org chart, which will be shared with staff in all staff zoom meeting May 14, 2020QComp Goals Revision Suggestion:Old goals were: $1600 for Formal Observation individual performance ($800 and $800); $1200 for PLC Goal (usually NWEA $600 and $600) and $1200 for District Goal (MCA driven $600 and $600)Suggested Revised Goals, based on MDE guidance:

Goal one: Teacher performance (formal observations )

● Bonus amount: up to $2,000 total (This is all the QCOMP $$)● Same qualifications (average score of 3.0 or higher on at least 2 observations,

spring observation - no 1s can be received)

Goal two: Distance learning attendance

● Bonus amount: up to $800 total● 90% K-8 attendance for distance learning (phones calls and/or student work);

weeks 1 and 2 we are at 96% for this goal

Rationale: Financial struggles of staff; honors the work they’ve done in DL for all 38 together; strong data reasons to give each goal; increasing the teacher performance goal reinforces that this is important--it’s their actual work/performance

The max is less (from 4000$ to 2800$) but there’s more potential to meet both.

Motion to approve the revised QComp Goal for the 19-20 school year - moved by Mr. Rainey and second by Mr. Mohamed, motion passed


ED Review--Goal to be completed by June board meeting; Using a combination of a summary of the DL Plan (statistics, outcomes, parent feedback) and any Authorizer goals that can still be measured.Food Vendor Contract Bids--ready for recommendation for approval at June board meeting

Upcoming Events:Monday, May 25th, Memorial Day, No School Wednesday, May 27th, 12:00 noon and 7:00 pm, Parent Meeting on HS Strategic PlanThursday, May 28th, 8th Grade Graduation, 2:00 pmFriday, May 29th, 5th Grade Graduation, 2:00 pmMonday and Tuesday, June 1st & 2nd, Tablet Drop Off and Student End of Year Materials Pick Up at HES, 10:00-4:00 pmWednesday, June 10th, Final Report Cards sent home by US mailThursday, June 18th, 6:00 pm, New Family Student Registration Night, tentative July 13th-31st, Summer School, tentative, may be Distance Learning

MOTION TO ADJOURNMotion to adjourn 7: 56 pm

Mr. Mohamed moves and Mr. Rainey second, motion passes


2019-20 Hennepin Schools Ongoing Board Training Topics

October 2019 HS Achievement on State Tests/MCA overviewMarch 2020 Board Goal Setting Presentation

2019-20 Hennepin Schools School Board Meetings*No meeting in July

August 13, 2019September 10, 2019, designated as the Annual Meeting

October 8, 2019—at HMSNovember 12, 2019December 10, 2019January 14, 2020February 11, 2020March 10, 2020

April 14, 2020—at HMSMay 12, 2020June 9, 2020

Location: All meetings will take place at the HES Gymnasium at 2123 Clinton Ave. S., 55404, except the October 8, 2019 and the April 14, 2020 regularly scheduled board meetings which will take place at the HMS Nokomis Room (School Cafeteria/multi-purpose room) at 3109 50th Street East, 55417

This meeting schedule was approved by the HS Board on August 13, 2019. The board meets on the second Tuesday of each month at 6:00 pm, except those months marked with an asterisk (*).

hs board meeting minutes · hs board meeting minutes tuesday, may 12, 2020, 6:00 p.m. hennepin...

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