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Health and Safety Executive Senior Management Team Paper SMT/12/14Meeting Date: 7 March 2012 FOI Status: Fully Open

Type of Paper: For discussion Trim Ref: 2012/95842

FoI Exemptions:

HEALTH AND SAFETY EXECUTIVE

Senior Management Team

Corporate plan for internal health and safety in HSE for 2012/13

A Paper by Vincent Joyce

Advisors: Corporate Health and Safety Committee

Cleared by Gordon MacDonald on24 February 2012

Issue

1. Agreement of HSEs corporate plan for internal health and safety management in2012/13 which is attached at Annex 1.

Recommendation

2. That the SMT approves the attached plan.

Background

3. In line with our own published guidance, the Corporate Health and Safetyproduce on an annual basis an internal plan for the management of health and

safety across the organisation.

4. The plan, which is based on the key risks faced by employees identified in the 3-year framework for health and safety management 2012/13 2014/15, reflectsthose ambitions and outlines in more detail what actions will be taken in additionto routine health and safety activities.

Consultation

5. Ahead of submission to the SMT the CHSC has provided comment and agreed

the content of the plan.

Presentation

6. The plan is intended for an internal audience and will be published on theintranet. It forms the basis of producing our annual report on health and safetymanagement in HSE.


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Annex 1

HSEs Corporate Plan for Internal Health & Safety for2012/13

1. Policy

1.1 HSE is committed to providing its employees with safe conditions of work and tohave effective management arrangements that ensure the well being of staff andto minimise the adverse impacts to individuals and the business from ill healthand injury. HSE will manage risks sensibly and proportionately and will create anenvironment in which managers and staff work together collaboratively.

2.2 This plan sets out the principal health and safety improvement activities HSE will

carry out in 2012/13. It updates the plan previously agreed betweenmanagement and trade unions.

2. Organisation

2.1 Control

2.1.1 The Your health & safety intranet site provides information on health andsafety in HSE, including responsibilities for health and safety management.

2.1.2 Individual line managers and staff members need to be aware of: The health and safety policies that are particularly relevant to them and

their staff. Significant health and safety initiatives planned for the year ahead. What our performance indicators are.

2.1.3 The responsibility for implementing and monitoring health and safetyarrangements is delegated to line managers. All staff have an individualresponsibility to follow these arrangements and to contribute to delivery. Thisplan identifies specific activities that supplement the on-going and routinehealth and safety activities in HSE
http://intranet/yourhealthsafety/index.htmhttp://intranet/yourhealthsafety/index.htm


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delegated to the Stress Working Group (SWG). All of these groups will reporton the health & safety activity they have undertaken throughout the year to

the Health and Safety Advisor (HSA).

2.3 Communication

2.3.1 Health and safety policies and plans are promoted and published on theIntranet. The SSC network provides the link to local staff and activity.

2.4 Competence

2.4.1 The HSA is the competent person in HSE but all line managers are requiredto manage health and safety as part of their normal job. HSE promotescontinued development of staff and application of knowledge throughout theorganisation.

3. Planning and implementation

3.1 The three-year framework for health & safety for 2012 to 2015 was agreed by theSMT and CHSC. [DN The framework was been agreed by the Corporatehealth and safety committee in February. Agreement is sought from the SMT atthis meeting]. It sets out key themes, aligned with the current HSE Strategy Bepart of the solution, which focus our attention on encouraging strong leadershipthrough active management and collective ownership, and to create healthier,safer workplaces by targeting risk priorities and implementing effective measuringand monitoring systems.

3.2 These are our key themes and risk priorities for the year; annex 1contains theaction we will be taking.

3.3 Key themes: Providing strong leadership Actively managing health and safety Promoting ownership of health and safety Monitoring indicators of a positive health and safety culture Monitoring reports of accidents, ill health and near misses

3.4 Risk priori ties: DSE

L ki


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4.3 Leading indicators will be monitored and discussed in line with the timings of the

CHSC who will assess progress with the corporate objectives and take correctiveaction as required.

4.4 Lagging Indicators

PM 1: To have fewer than 10 incidents leading to major injuries or over 7-day absences, including slips and trips and road traffic injuries

PM 2: To have fewer than 3 slip and trip related major or over 7-dayinjuriesPM 3: To have fewer than 3 work related road traffic major or over 7-day

injuriesPM 4: To have fewer than 50 cases of work related ill health, including

DSE and work related stress (WRS)PM 5: To have fewer than 20 cases of DSE related ill healthPM 6: To have fewer than 20 cases of WRS

PM 7: To have fewer than 6.2 days of sickness absence per staff memberfor the year

4.5 Leading Indicators

PM 8: 100% of staff are up to date with their DSE training and assessmentPM 9: 100% of high risk user action reports are actioned by a DSE

administrator and assessor within 4 weeks of the self assessment

datePM 10: 100% of staff report all instances of violence or aggression on anACC1

PM 11: At least 10% of calendar and Whos who entries are randomlychecked to ensure the contact information and location details arecorrect

PM 12: 100% of new staff undertake their safe driver training within threemonths of appointment

PM 13: 100% of staff who submit an IH1 report for work related stress areallocated within 2 weeks a member of staff to explore the routecauses

4.6 Tolerance Levels

R d 90%


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5.3 If new issues emerge during the year which require attention the CHSC will

review priorities and advise SMT as necessary to make sure we are always usingresources to address the most appropriate mix of topics.

5.4 We will also ensure close links with policy colleagues in HSE to ensure that ourown arrangements are considered alongside the development of new policiesintended for the broader health and safety system.


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