http://eacea.ec.europa.eu/tempus/index_en.php 1 project coordinators’ meeting 15-16 march 2010...

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http://eacea.ec.europa.eu/tempus/index_en.php

Project Coordinators’ meeting 15-16 March 2010

TEMPUS MONITORING POLICY


WHY Monitoring

Management instrument, both for projects that might be encountering problems & for projects which are enjoying particular success

Benefits extend beyond a given project: lessons can be learnt - best practice can be disseminated

General objectives: - To maximise the impact of the Tempus programme - To maximise the return on investment of EU funds- To ensure proper use of tax-payer money- To control and assess the beneficiaries’ performances


DESK Monitoring (Brussels HQ)

- Written reports by Coordinators

- Minutes of beneficiaries’ meetings

- Exchange of mails with coordinators/beneficiaries

- Publications; websites of the projects / of the beneficiaries

Monitoring activity


Monitoring activity

FIELD Monitoring (on the spot)

Actors: EACEA staff, NTOs, EU Delegations, External consultants

Locations: Any place concerned by the project

Wish/request: As much concerned partners involved


Monitoring activity

FIELD Monitoring (on the spot)

- To monitor the progress and achievements in their real context

- To judge whether the project is progressing according to plan- To assess whether the project is producing the expected benefits

- To scrutinise the context in which the programme is operating

- To highlight the added value for modernising HE policy

- To assess the visibility and the potential for sustainability of the project- To be informed about financial management / accounting system put in place

FEEDBACK TO COORDINATORS


Monitoring activity

Financial AUDIT (on the spot)

By sample

Upon request by EACEA project officer, EU Delegation, EACEA financial unit, EC DGs

At any time, usually after the end of the project (within 5 years)

EACEA Staff, Independent auditor, OLAF


Three functions for Field Monitoring

Preventative

information on the rules & procedures

review of the objectives, priorities, methodology, activities planned

further recommendations

3-12 months after the beginning of the eligibility period

Recommendations results should appear in the interim report


Three functions for Field Monitoring Advisory

advice to accompany the project implementation

check content and financial aspects (based primarily on the content of the interim report)

In the last 6-12 months of the eligibility period Links between the interim report and the situation on the ground Recommendations for the continuation of the project


Three functions for Field Monitoring

Control

check and assessment of the results

assessment of impact, sustainability, tender procedures, accounts

After the completion of the project: 3-15 months after the end of the eligibility period

Financial management & accounting relating to the use of the grant


FIELD Monitoring

Our Objectives

• To know the projects• To know the beneficiaries, to support them• To improve further the functioning of the Tempus programme

Our Targets

• Two thirds (2/3) of the projects are visited annually • Each project financed, on average, is visited twice during its lifetime and beyond

http://eacea.ec.europa.eu/tempus/index_en.php 1 project coordinators’ meeting 15-16 march 2010...

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