DEPARTMENT OF EPIDEMIOLOGY AND

PREVENTIVE MEDICINE

PREVENTIVE MEDICINE RESIDENCY PROGRAM

HANDBOOK JULY 1, 2008 – JUNE 30, 2009

RESIDENT HANDBOOK 2008-2009 TABLE OF CONTENTS

SECTION 1 -- Information for Residents 2008-2009

Board Requirements...................................................................................................1 Components of the Residency Program.....................................................................1 Graduate Program ......................................................................................................1

Department of Epidemiology and Preventive Medicine............................................2 Faculty Advisors ........................................................................................................2 Assessment of Progress..............................................................................................2

Resident Teaching......................................................................................................2 Resident Seminars......................................................................................................3 Departmental Visiting Lecture Series/Other Departmental Seminars.......................3 Journal Club...............................................................................................................3

Photocopying .............................................................................................................3 Computer Resources ..................................................................................................4

Libraries .....................................................................................................................5 Time Sheets................................................................................................................6 Sick Leave..................................................................................................................6

Vacation .....................................................................................................................6 Holidays .....................................................................................................................6 Liability and Health Insurance...................................................................................6

Travel .........................................................................................................................7 Moonlighting Policy ..................................................................................................7 UMMS Policies..........................................................................................................7 Office Space, Lockers and Telephone .......................................................................8 Parking .......................................................................................................................8 Emergency Contact....................................................................................................8

ACGME Preventive Medicine Program Requirements........................................9-51 SECTION 2 - Preventive Medicine Residents 2005-2006

Pictures and Info ..................................................................................................52-55 Departmental Personnel .......................................................................................... 56 Residency Program Committee and Graduate Program Committee ....................... 57 Residency Advisory Committee ..........................................................................58-59 DEPM Faculty .....................................................................................................60-67 General Preventive Medicine Residency Graduates............................................68-71

SECTION 3 - Practicum Rotations............................................................................72-76 SECTION 4- Core Competencies..............................................................................77-82 SECTION 5 – Appendix

INFORMATION FOR RESIDENTS: 2008-2009

Department of Epidemiology & Preventive Medicine

University of Maryland School of Medicine

SECTION I: PROGRAM OVERVIEW Board Requirements All residents are expected to become certified by the American Board of Preventive Medicine (ABPM) after completing residency training. Requirements for ABPM certification include one year of ACGME-accredited clinical residency training, a master's degree in public health or preventive medicine, a practicum year of preventive medicine residency training, and current medical licensure. The ABPM certifying examination is administered between late September and early October at Pearson testing centers. Examinees may schedule and take the exam on any day within the administration time frame. The application for admission to the certifying exam must be completed on-line by June 1. The Application and Examination fees must also be received by June 1. Letters of reference and other materials not included in the on-line application (e.g. medical school diploma, medial license, transcript from masters’ program, CV) must be submitted by July 15. All Residency Pathway requirements must be completed within 15 business days before the first scheduled exam date. Graduating residents should apply for a medical license no later than January 1 of their last year of residency. Components of the Residency Program The University of Maryland Preventive Medicine Residency Program is an integrated program in which the academic and practicum phases are combined in a two-year curriculum. The first-year of the program includes an orientation to the resources of the Department and the UMB campus, graduate course work, and selected practicum experience(s) such as public health practice. The second-year of the program combines research, teaching, course work and practicum rotations. Each resident, in conjunction with the program director and other advisors, plans his/her practicum schedule in the spring of the first year.

Graduate Program Preventive medicine residents who are enrolled in the MS in Epidemiology and Preventive Medicine program must meet all Departmental and Graduate School requirements related to the degree program. The Graduate Program Committee (GPC) oversees the master’s program. Please refer to the Graduate Student Handbook for details about the requirements of the degree program.

Department of Epidemiology and Preventive Medicine

For information about the department, including academic information and faculty research interests, see our Internet Home Page at:

http://medschool.umaryland.edu/Epidemiology

Faculty Advisors

Faculty advisors are assigned to residents at the beginning of the program. The advisor will assist the resident in selection of graduate school courses and in planning a program that will meet the resident’s educational goals. Residents are encouraged to meet with their advisors at regular intervals to discuss their progress in the program. Changes in advisor assignments may be made at the discretion of the program director and/or the Residency Program Committee (RPC).

Assessment of Progress The RPC and GPC are responsible for their respective programs. The Academic Office acts as a liaison between residents, advisors, other faculty and Graduate Medical Services and the Graduate School administration. A complete listing of contact information for RPC and GPC members as well as the Academic Office may be found on pages 56 and 57. Each resident's academic and training progress undergoes regular review by both program committees. Elements in the assessment process include:

a) Grades in academic course work b) Regular meetings between residents and advisors c) Evaluations by preceptors on practicum rotations d) Semi-annual evaluation and conference with Residency Program

Director. While on practicum rotations, residents must keep a log of activities along with a copy of each paper, project or other written work done for the rotation which will be submitted to the Academic Office at the end of each rotation. Sample evaluation forms are in the appendix. (Forms A, B, C, D, E, F and G) Resident Teaching Supervised teaching experience is an important component of the residency program. With faculty guidance, residents are encouraged to assist in the development of course materials and in the instruction of medical and graduate school students.

Resident Seminars Residents, under the leadership of the Chief Resident(s), will have the opportunity to invite outside speakers of interest, either as part of the Departmental Seminar series (see below) or for special residents' seminars. Departmental Visiting Lecture Series/Other Departmental Seminars Residents are expected to attend the Visiting Lecture Series, which is held on Thursdays at noon, September - June. Planned by the Visiting Lecture Series Committee, these seminars feature distinguished outside speakers or departmental faculty. Announcements are distributed in advance. Other departmental seminars, such as the Women's Health Research Group (WHRG) seminar, and periodic visiting scholar seminars, are also open to attendance by residents and students. Journal Club Residents are required to attend Journal Club, which meets weekly during Fall and Spring semesters on Mondays at 12:00 noon. Residents and other graduate students are responsible for presentations at Journal Club. The presenting resident/student selects a scientific paper for discussion after consultation with the assigned faculty preceptor. Articles selected for discussion must be current (within four months of publication) and newsworthy. A copy of the journal article is made available to faculty, residents and students by the Wednesday preceding Journal Club. Articles should be posted on the Department I drive – I/shared/Journal club/2008-9. Guidelines on preparing Journal Club presentations are found in the Graduate Student Handbook. As an integral part of their educational program, all students and residents are expected to attend Journal Club. (Note: Bringing lunch to these meetings is permitted.)

SECTION II: ADMINISTRATIVE ISSUES FOR ALL INCOMING RESIDENTS

Student ID’s UMB1 Card: This is the Universal Student ID for all of campus. You must be registered for classes before this can be issued. Once you are registered for classes take a picture ID to the 2nd floor of the Student Center on Pine Street next to the Police Station. (www.umb1one.umaryland.edu ). UMMS Card: This is your University of Maryland Medical System card which will give you access to the hospital and related areas. You will be taken to get this on your first day of orientation with the department. Transportation Campus Parking: Daily and off-hours parking is available for $5.00 per day. To be eligible for this parking, students and residents must first purchase a hangtag from the Parking Services at 622 West Fayette Street – 2nd floor of the Pearl Street Garage. The cost is $5.00 – You must bring your student ID and vehicle registration with you to purchase the tag.

NOTE: The parking tag is good from September to September regardless of when you purchase it. So if you buy it in July, it expires in two months on September 1st.

• Ten-hour parking meters are available on Pine Street on a limited basis. • Additional information about campus parking can be found at: http://www.parking.umaryland.edu/ Computer Access User ID/Password (to dept computers): Your user ID is usually the first initial of your first name and the first 8 letters of your last name. You will be given a temporary password that you will be prompted to change when you first log on. Epidemiology Department Email: You will fill out paperwork to request a University of Maryland email address. You must sign in from campus computer before you will be able to access this email from off campus. The Novell email web link for remote access is: https://epi.umaryland.edu/gw/webacc .

Remote Access to Documents: (J Drive) Preventive Medicine residents are able to access the departmental server from their home computers. Information about the residency program, course work, and journal club articles may be posted here. Residents must complete a request form (FORM __) to obtain this access. UMnet Email: This is the general university email account. You must open this account in order to have access to Blackboard which some of your instructors will use to post course information. The easiest way to get Umnet access is to go to the Umnet office, located in the Health Sciences Library basement. A staff member will then walk you through the process and get you same day access. Alternate ways to access Umnet are to call 6-4357 or go to the following website: http://www.umaryland.edu/helpdesk/apps. Doing so will allow you to get the paperwork for a new password. You will need to fill out the paperwork and fax it back. In 1-2 days, you will get a call with your temporary password. You should also receive a user ID. The user ID is usually your first initial plus the first 4 letters of your last name plus a 2-3 digit number. You will need to change your temporary password to a new password. The rules for the new password are: 6-7 digits, at least one lower- and one uppercase letter. After you sign on for the first time, you can set this account up to automatically forward your Umnet e-mail to your epidemiology department e-mail to save you from having to check two email accounts.

Epi e-mail Link: https://epi.umaryland.edu/gw/webacc UMnet Link: https://webmail.umaryland.edu/

Upon completion of the residency program, residents must notify the Academic Office of the status and disposition of files in computer accounts. If access to computer accounts is necessary beyond completion of the program, special arrangements must be made through Computer Support to avoid erasing needed files.

Blackboard: Once you have opened your UMnet account, you will be able to access Blackboard. Some (not all) of your instructors may use this site to post class materials. Instructors will inform you if they will be posting class materials to the Blackboard site. Those instructors choosing to use Blackboard must manually upload each student in the class. It is not automatic with registration. If your instructor tells you to use Blackboard and the class is not listed on your Blackboard homepage when you sign on, you will need to contact the instructor and ask him to upload your name.

Your Blackboard user ID is the same as that for your UMnet account. Your password is your student ID number. The link for Blackboard is: http://blackboard.umaryland.edu .

Resident/Student Areas

Resident Room: Residents have their own office area with desks, computers and a phone. It is also located in Howard Hall near the Residency Director’s office. You will be given keys to this area. Copier: There is a copier in the hall just outside the resident office and area. You will be given an access code that will be required for use. Printers: The closest printer (HH104 Sharp) to the resident office is also the copier. If you click on “properties” in the printer window, you will have the option to print double-sided. The next closest printer is HH104 Dell and is located just down the hall from the copier. The only color printer (HH135 Color, the first one listed) is located right across from Dr. Amr’s office. Mailbox: The mail room is located on the mezzanine of Howard Hall, at the end of the hallway. You will be assigned a mailbox in the mail room.

Computer Lab: The computer lab is located in Room 119 Howard Hall, on the Mezzanine. If the code box at the entrance to the Mezzanine has a red light, you will need to wave your UMB student ID and type in 4496. If the code box is green but the door is locked, you will need to just wave your ID. The entry code to the computer lab (1st door on left) is 1-3-2.

Payroll Paychecks are distributed on a biweekly basis. You should receive your first paycheck at the end of July. Direct Deposit: If you submit paperwork for direct deposit, it will not start for 6-8 weeks. Your paychecks will therefore be mailed to your home address until the direct deposit starts. (You can also pick them up from Kim Moore). Once your direct deposit starts, you can pick up your earnings statement from Kim Moore. Savings: There will be a several week delay before receiving your first paycheck. Please make sure to take this into account when you budget for moving and living expenses during your first few weeks of residency. Benefits Paperwork: This paperwork will be mailed to you in May or June before you start the program. Fill these out the best you can prior to the first day of the program. Contact Kim Moore (see contact table) for questions. The rest of the paperwork can be filled out on your first day of the

program, during the Department Orientation in the first week in July. Make sure that you confirm your registration 3-4 weeks after you submit the paperwork.

Liability Insurance: Malpractice insurance for residency rotations is provided through the University of Maryland Medical System (UMMS). As part of the credentialing process, residents must fill out a "Self-Insurance Trust" form. In addition, a "Request for Insurance Coverage at Offsite Locations” Insurance Form (Form J) must be completed by the resident for EVERY off-campus Practicum rotation site prior to beginning the rotation. This form is to be filled out and submitted to the Academic Office. If the form is not turned in for an off-campus rotation, you will not have liability insurance for activities at that site. Health Insurance: Residents may choose from among a variety of health insurance plans including health maintenance organizations and Blue Cross/Blue Shield. See Kim Moore, Administration Office, or call 410 706-3491 for information. Choose the insurance that suits your needs best. Verification of Health Insurance: Health insurance is mandatory for all students. Once you receive your first paycheck, take a copy along with your student ID to the Family Medicine clinic (basement) on Paca Street to verify your insurance. There, you will sign a form that you must then take to financial services on the second floor of the Paca/Pratt building. Tuition Remission: If applicable, you must fill out a USM Tuition Remission Form each time you register for class. Turn it in to Kim Moore. Make sure that you keep a copy for yourself with the date you turned it in documented. Turn in any bills you receive to Kim Moore. (Keep a copy for yourself.) If you continue to receive bills or have problems let the residency director know. Do NOT ignore these bills! If not taken care of, they can prevent you from registering for classes or ruin your credit. Libraries: HS/HSL Library The Health Science/Human Services Library (HS/HSL) is available to students for book checkouts and literature searches. The HS/HSL provides instruction to orient graduate students to the library and its resources. Classes focus on general library research strategies and techniques, as well as assistance with specific classroom-oriented projects. On-line access The HS/HSL has purchased on-line access to many journals that can be viewed by faculty, staff and students. UMnet password and proxy configurations are required to access these journals from off campus. Additional information regarding this service is available at: http://www.hshsl.umaryland.edu/resources/journals.asp

Time Sheets, Absences, & Travel

Time Sheets: The University of Maryland requires all residents to complete monthly time sheets. (Form H) These time sheets must be submitted promptly to Robin Moore in the Academic Office by the 5th of each month. The timesheet is available online at: http://medschool.umaryland.edu/departments/Epidemiology/internal/res_ti

me.pdf

School Closures: The school may close due to an emergency such as bad weather. The Campus Alert webpage will have any closures posted: http://www.umaryland.edu/alerts/ Sick Leave: Residents are allowed ten days of sick leave per year. The Residency Program Director may grant additional leave in special circumstances. Sick leave forms must be filled out, signed by the Residency Program Director, and submitted to the Academic Office for record keeping purposes. (Form I) Extenuating Circumstances (illness, car trouble, etc.): Contact the residency director (Dr. Amr) and the residency coordinator (Robin Moore) and let them know. E-mail is the best method for notification, as it will ensure that you have a written response. Vacation: Residents are allowed fifteen days of vacation per year. During the PGY2 year, vacation consists mainly of the following: • Winter Break- (the week between Christmas and New Years) • Spring Break- (usually late March) • Summer Break- (the week between spring and summer semesters) During the PGY3 year, residents are requested to take vacation in one-week increments. All fifteen days cannot be used consecutively. Requests for vacation leave must be submitted to the Residency Program Director for approval at least two weeks in advance. (Form I). As an employee, if you will be out of the area (especially out of state) during a normal work week, you must e-mail a request for vacation to the residency director (Dr. Amr) and copy the residency coordinator (Robin Moore). Keep a copy of the response for your records. Completion of this form will ensure that you have insurance coverage in the event of an emergency. Holidays: The State of Maryland observes thirteen holidays. However, the Graduate School does not observe all state holidays. Residents may take State holidays except when classes or required duties related to practicum rotations are scheduled. (Attachment I)

Out-of-state Travel: Authorized leave to attend meetings such as Prevention, American Public Health Association, Society for Epidemiologic Research and other conferences should be requested (in writing) from the Residency Program Director. Travel funds (usually $500 per resident per year) are provided for expenses related to attendance at approved professional meetings, depending on program resources. Whether for vacation or practicum rotation, if you will be out of state during normal work time, you must complete paperwork for out-of-state travel, in addition to any other required arrangements (permission, paperwork, etc.). An out-of-state travel request (Form K) must be submitted to the Academic Office at least four weeks prior to ANY out-of-state travel. This form is required whether or not expenses are going to be reimbursed. In the event of an accident/death, benefits will not be paid by UMMS if this form is not on file. Upon return from travel, an itemized list of expenses must be submitted along with original receipts. (Forms K and L are on-line at http://www.fincsvc.umaryland.edu/travel/forms.cfm) Moonlighting Policy on Resident Moonlighting: The primary responsibility of the resident is to acquire the skills and knowledge needed to become a qualified specialist in Preventive Medicine. To this end, the resident's attention and energy must be directed toward fulfillment of the duties of the residency program including academic course work, seminars and journal clubs, and practicum rotations. In general, moonlighting is discouraged because of the potential for interfering with performance of residency duties. However, appropriate moonlighting may be permitted for residents for whom employment outside the residency program will either alleviate extreme financial hardship or provide unique clinical experiences in furtherance of his/her career objectives. All moonlighting must be approved in writing (Form N) in advance by the residency program director. Failure to comply with this policy may be grounds for dismissal from the residency program. NOTE: Moonlighting activities are not covered by University of Maryland Medical System malpractice insurance. UMMS Policies The University of Maryland Medical Center (UMMC) is the institutional sponsor of the residency program. All UMMC Graduate Medical Education Policies apply to Preventive Medicine residents. These institutional policies are found online at:

http://www.umm.edu/gme/Graduate_Medical_Education_Policies.html

Emergency Contact

The Academic Office will keep a record of the rotations of each resident with contact information, including phone numbers, fax numbers, e-mail address, and pager number. It is the responsibility of the resident to provide this information to the Academic Office in case a need arises to contact the resident.

SECTION THREE: DETAILED INFORMATION FOR THE PGY-2 AND PGY-3 YEARS

Summarized Schedule

PGY1: Internship (completed prior to starting PM residency). PGY2: --Summer (July & August) Department Orientation: 1st week in July Elective Practicum: approximately 6 weeks (July-August) Introduction to Clinical Research: approximately last week of July --Masters Program Graduate Orientation: Last week in August. Fall Semester: September-December Winter Semester (3 weeks): Required and elective courses may be

offered during the Winter session. Taking a course during this time may lighten the summer course load.

Spring Semester: January-May Summer Semester: June – July. Residents generally take 2-3 classes.

PGY3: --Required Practicum Rotations

Maryland State Health Department (Maryland Department of Health and Mental Hygiene – DHMH) (2-3 months)

Maryland VA (2-3 months) --Elective Practicum Rotations Competitive Practicum rotations that you apply for. Practicum rotations that you arrange.

Advice – From a former Chief Resident --Masters Program: Register on-line as soon as you have the updated course list; it is easy (See Instructions for Registering for graduate classes

--PGY3 Elective Practicum Rotations: Plan early! Spend the first part

of your PGY2 year figuring out what you want to do. Start making serious arrangements to schedule the first two or three of these early in the second half of the year. Applications for competitive rotations are usually due in March or April (Spring semester of the Masters program). Issues Specific to the PGY-2 Year Registering for Classes:

1. Go to http://simsweb.umaryland.edu 2. Log on. User ID = Student ID PIN = Birthdate (mm/dd/yy) first time. Then change it. 3. Click on “Register for Classes.” Located in blue surfs box in the left margin. 4. Click on “Student Services & Financial Aid.” 5. Click on “Registration.” 6. Click on “Register Add/Drop Classes.” 7. Select appropriate term. e.g. Fall 2008 8. Type in CRN #’s of appropriate classes.

--Scroll down to “Classes Worksheet” which is a row of blank boxes at the bottom of the page. --You will get a list of available classes with CRN numbers from Robin Moore once they are available.

9. Click Submit

Changing Variable Credit Classes: 1. Follow steps 1-5 above 2. Click “Change Class Options”

3. Select appropriate term.

4. Change credit hours as is appropriate.

5. Click “Submit.” After registering for classes (Fall, Spring, and Summer), fill out a tuition remission

form sample attached, sign and return to Kim Moore.

Masters of Epidemiology Sample Schedule*

Fall CRN # Specialty Code Title Credits 90756 PREV 600 Principles of Epidemiology 3 90757 PREV 620 Principles of Biostatistics 3 93252 PREV 610 Foundations of Public Health 3 90759 PREV 668 Environmental/Occupational Medicine 3 61461 PREV 648 Healthcare Administration and Evaluation 3 90762 PREV 749 Infectious Disease Epidemiology (elective) 3

Winter

CRN # Specialty Code Title Credits 60357 PREV 649 Introduction to Preventive Medicine 1 Additional option to assist in teaching medical students. See Dr. Amr for details.

Spring

CRN # Specialty Code Title Credits 22121 PREV 619 Computer Analysis 2 21396 PREV 659 Observational Studies in Epidemiology 3 21376 PREV 720 Statistical Methods in Epidemiology 4 21397 PREV 747 Research Practicum I 3 23282 PREV 664 Critical Issues in Global Health (elective) 3

Summer

CRN # Specialty Code Title Credits 61461 PREV 648 Healthcare Administration and Evaluation 3 60366 PREV 748 Research Practicum II 2

* The schedule and details may vary a little from year to year. Please check with the residency director or academic coordinator for verification.

Issues Specific to the PGY-3 Year

1. Masters Degree Diploma --If you do not automatically receive your diploma: a. Ensure there is no financial hold on it. b. You have to call student accounts and have them send a release to the registrar’s office. Then make a request to the registrar's office to have it mailed to you.

2. Steps to Confirm a Practicum Rotation: a. Get verbal agreement from selected rotation supervisor: b. Get verbal approval from residency director. c. Rotation preceptor sends credentials and contact information to Residency Director. d. Create a List of Objectives and submit to Residency Director. See template in Appendix B. e. Residency Director then creates the Affiliation Agreement. You may be asked to help route it for signatures. f. VA Paperwork & Training for VA rotation only: (See Appendix A)

3. Rotation Completion Requirements: a. Rotation Evaluation: Request from Robin Moore. This form must be submitted within 1 week of completing rotation. Keep a copy of the form for your records. Make sure that your preceptor has received the evaluation form, filled it out, and signed it. You will then need to sign the form and turn it in. b. Portfolio: Keep copies of all documents that you produce during each rotation. One copy is for your files and the other goes to the Residency Director. If you don’t produce written documents, then create a rotation summary that describes what you did. Be detailed. c. Update CV: Self-explanatory d. Track Core Competencies: Self-explanatory.

4. Considerations for practicum choices: a. Fill in weaknesses in training c. Pursue areas of Interest d. Consider where you might like to work after graduation

5. Required Practicum:*

*NOT

For stude

s who start program in PG-2 year, the first practicum is the first month of PGY-2 prior to starting master degree classes in the fall.

E:

nt

Location Time Period VA, Baltimore 2-3 mo Multiple options. Will need to

complete on-line training prior to starting this rotation. See #6 below.

State Health Department 2-3 mo A state health dept rotation is required. The program has a standing agreement with The Maryland Department of Health and Mental Hygiene (DHMH – State health department). If you choose to work in the health department of another state, you will have to make arrangements on your own, and you will need to start early (about 6 months in advance).

Electives 6-8 mo Multiple options including funded and unfunded

Practicum Rotations

The core experiences of the Practicum component of preventive medicine residency training are rotations of various lengths available in a multitude of settings at the local, state, and federal levels. Proximity to many resources in the Baltimore-Washington area ensures the availability of a wide selection of Practicum experiences for our residents. Many directors of departments and divisions in these agencies and institutions have adjunct faculty appointments in the Department of Epidemiology and Preventive Medicine and are thus can facilitate the arrangement of specific rotations.

Our residents receive an especially warm welcome in practicum rotations sponsored by graduates of the Department's training program who have pursued careers in the Baltimore-Washington area. These preceptors include several individuals employed by the Maryland State Department of Health and Mental Hygiene (DHMH).

In compliance with ACGME accreditation requirements, each resident must complete at least one rotation in a health department.

Examples of field rotations available to our residents are listed below.

Public Health: Administration

Preceptor: Katherine Farrell, M.D., M.P.H. Work in Anne Arundel County, Maryland, Health Department on activities related to local public health administration.

Preceptor: Ulder Tilliman, M.D., M.P.H. Work in Montgomery County, Maryland, Health Department on activities related to local public health administration.

Preceptor: Various Learn about maternal and child health, including environmental health at the Center for Maternal and Child Health at the State of Maryland Department of Health and Mental Hygiene (DHMH).

Preceptor: Various Learn about the basis for national policies, and how to prioritize public health issues at the Office of Disease Prevention and Health Promotion, Association of Teachers of Preventive Medicine.

Public Health: Communicable Diseases Preceptor: David Blythe, M.D., M.P.H. Obtain field experience in communicable disease epidemiology and surveillance by doing outbreak investigations, surveillance of reportable diseases, and special projects in the Office of Epidemiology and Disease Control of the Maryland State Health Department.

Infectious Diseases - AIDS Preceptor: Alan Fix, M.D., M.S. Work with National Institutes of Health in activities related to education, prevention, and treatment of HIV infection.

Public Health: Sexually Transmitted Diseases Preceptor: Akintoye Adelakun, M.D., M.S. Work in Prince George's County Health Department in activities related to education, prevention, and treatment of sexually transmitted diseases.

Public Health: Environmental Health Preceptor: Phillip Heard, M.D., M.P.H. Learn about the administration of public health programs in toxic substance control in the general environment at the Department of the Environment of the State of Maryland.

Epidemiology

Preceptor: Eileen Steinberger, M.D., M.S. Work in the Office on Smoking and Health, Center for Chronic Disease Prevention and Health Promotion, PHS, DHHS on data analysis of large national surveys in the areas of smoking initiation and cessation and policy analysis related to smoking issues. Preceptor: Robert Wise, M.D., M.P.H Learn how to communicate to target groups, the levels of risk from potential hazards, and to interpret relevant laws and regulations relating to protection and promotion of the public's health with the Therapeutics and Blood Safety Branch, Division of Epidemiology, Office of Biostatistics and Epidemiology, Center for Biologics Evaluation and Research, Food and Drug Administration. Preceptor: Mary Claire Roghmann, M.D. Plan and conduct studies related to the occurrence and control of hospital-acquired infections in the Hospital Epidemiology program.

Occupational Health

Preceptor: Melissa McDiarmid, M.D., M.P.H., Carrie Dorsey, M.D., M.P.H. Work in the Occupational Medicine Clinic of the University of Maryland to gain first-hand knowledge of patient problems related to occupational exposures. Perform consultation services solving various industrial health problems at the job site, such as investigation of etiology, control of exposure, and prevention of disease.

Clinical Preventive Medicine and Health Promotion

Preceptor: Various Rotation through clinical prevention programs at the V.A. Medical Center to gain experience with stress testing, pulmonary function testing, sigmoidoscopy, smoking cessation, and dietary counseling. Develop methods to measure effectiveness of intervention programs.

Preceptor: Various Learn about Clinical Preventive Services, and how to develop evidence-based recommendations at the Agency for Health Care Research and Quality, Association for Teaching Prevention and Research .

Health Services Research and Evaluation

Preceptor: Joseph Chin, M.D., M.S., Marcel Salive, M.D., M.P.H. Work with the Health Standards and Quality Bureau in the Center for Medicare and Medicaid Services on evaluation projects to ascertain the comparative effectiveness of alternative clinical management strategies and to determine optimal choices in the management of health services.

Injury Prevention

Preceptor: Patricia Dischinger, Ph.D., Elisa Braver, Ph.D. Work at the National Study Center, Maryland Institute of Emergency Medical Services Systems on projects related to epidemiology of injuries.

Procedures for Practicum Rotations

The following items must be completed for each practicum rotation site: 1. Request for Insurance Coverage at Offsite Locations: submit to the

Academic Office prior to starting your rotation. (Form J) 2. Goals/ Objectives and Competencies: Established practicum rotations

have goals/objectives and competency forms completed. Check with the Program Director to see which rotations require development of these items. If not already completed, develop goals and objectives and a complete competency checklist (Form D) with the rotation preceptor. Submit to the Academic Office.

3. Affiliation Agreement: This is an inter-institutional agreement between

the University of Maryland and each rotation site. Check with the Program Director to see if an affiliation agreement exists for each rotation you select.

4. Practicum site contact information: Information on how to contact you

and the preceptor must be submitted to the Academic Office prior to beginning each rotation.

5. Preceptor Evaluation of Resident (Form A): Residents must give their

preceptors a copy of this form on day one of each rotation. On the final day of your rotation, please collect the completed form from your preceptor and return it to the Academic Office. Another alternative will be the on-line evaluation through E-Val.

6. Within two weeks of completion of each rotation, please submit Evaluation of Practicum Rotation, Practicum Rotation Final Report, (Forms B & C), a copy of your completed Project(s), and your Activity Log to the Academic Office or on-line through E-Val.

APPENDIX A

VA Requirements:

Paperwork: Robin Moore should be sending the forms and requests for the following in the spring of PGY-2 year. --Forms --Fingerprinting Training: --Complete prior to rotation. --Only good for one year. --Training and Directions: If you have any problem accessing or completing any of the below training, contact Heather Riley (contact information is listed below). Any certificates of training that you print should have your name typed on it. If not, contact Heather. 1. VHA Privacy Policy Training 2. Cyber Security Awareness Training 3. VA Research Data Security and Privacy The directions to access the training are the same but they are separate courses. You may access the training at: https://www.vcampus.com/vcekpvalo/servlet/ekp/login/Click on "Click here to enroll in VALO" Enter in the requested information Station number: 512 Division is: VHA Employment is: Volunteer_WOC Click submit and follow these instructions. After you have logged in: ►Click Catalogs (on the left hand side) ►Click Catalogs (a pop up window will open) ►Click Mandatory/Required Training (on the right hand side) ►Click Course Title (VHA Privacy Policy, Cyber Security Awareness or VA Research Data Security and Privacy) (left hand side) ►Click Enroll Now (bottom right hand side – You may have to enlarge this window to see “Enroll Now”) ►Click Confirm Enrollment (left hand side) Close this window The original window: ►Click My Courses (left hand side) ►Click Current Learning Modules (right hand side) ►Click Course Title (VHA Privacy Policy, Cyber Security Awareness or VA Research Data Security and Privacy) A pop up window will open taking you through the modules. At the end of the training print the certificate. 4. CITI and GCP Training You may access training at https://www.citiprogram.org/default.asp If this is the first time you have accessed the system: ►Click: Register Here ►Click: The Protection of Human Research Subjects ►Veterans Affairs drop down menu select: BALTIMORE, MD-512 ►Choose your Username and Password (please save this information because you will need it again)

►Fill in all required information --Follow directions below:

POC: Heather S. Riley Program Support Assistant VAMHCS - Baltimore Research (151) Phone: 410-605-7130 Fax: 410-605-7906

APPENDIX B: Rotation Objectives Template

For: _____________________________________________________ (Name of Organization)

Rotation Dates: ___________________________ Preceptor: Name: Degree/Credentials: Title: Contact Information: Organization/Division/Section: Name: Location: Phone/Fax: Project 1: _______________________________________ Project Description: Resident Objectives: Project 2 (if more than one): _______________________________________

Project Description: Resident Objectives:

Add additional projects as is applicable.

APPENDIX C

Applying for Jobs

1. Networking: Never pass up an opportunity to meet people. Find out what they do, collect business cards, and offer them yours. Your practicum rotations and the ACPM annual meeting are great opportunities for networking. Always be professional and polite. Always keep your resume up to date and at hand (hard copy and electronic versions).

2. Interviews: a. Dress: Play it safe and wear a conservative suit. (Men should

wear a tie.) This tells the interviewer that you are professional and are taking the interview and the job seriously.

b. Time: Show up 15 minutes early. Being early is a sign of respect. If you are traveling from a distance give yourself an extra 30-60 minutes. Consider staying at a nearby hotel or getting there early enough to eat a meal or do some reading. Consider these minor costs as investments in your future. Each interview is an opportunity to practice making a good first impression. If you will be unavoidably even 1 minute late call the interviewer as soon as possible.

c. Research: Make sure you know as much about the organization and the job position as possible before you walk in. Also, prepare questions that will show what you know as well as show an interest in learning more.

d. Questions: Prepare at least 1-2 questions to ask during the interview. Having no questions to ask gives the impression that you are not that interested in the position or the organization. Ask for a contact person in case you have additional questions after the interview.

e. Answers: Prepare ahead of time to respond to the following questions at a minimum:

--Tell me about yourself. --3 weaknesses/3 strengths --Why do you want to work here/want this position? --Why should we hire you/what will you bring to the

position/organization?

Keep your responses concise and to the point but avoid single word or phrase answers. This is your chance to show how well spoken you are.

3. Government Jobs: a. Local (state/county/city): Many of these require that you be on a

government or civil service list. Identify someone in the Human Resources or personnel administration department within the organization of interest to help you navigate the system. Often much of these job searches are done on-line.

b. Federal: You must apply through USAjobs.com for all federal jobs. Start early! It can takes weeks to months to get an interview. Do not Be disheartened by non-responses or rejections. Often, individual Department’s list jobs because they are legally required to do so but they have already identified someone for the job. Prior to actually applying (1-3 months), go through the following steps:

--Go to http://www.usajobs.gov--Go to “Create a Resume” and follow the instructions to create

your online resume. (You can choose to hide or display it. Keep it hidden until you complete it.) You will be asked to create an account. Keep track of your username and password. You will need them to apply.

--Return to the http://www.usajobs.gov page and search jobs based on your interest. Then click apply to look at the requirements for the job—in particular look to see if there are any Knowledge, Skills, and Abilities

--Make a list of Knowledge, Skills, and Abilities for all the types of jobs that you are interested in.

--Then draft answers to all of these KSA’s and save them. Now when you get ready to apply, you will have these ready to go. At most, you may need to adjust them a little. But this will save you a great deal of time.

--Then consider starting to apply 4-6 months before graduation.

Important Contacts

Name Position Email Phone# Dr. Sania Amr Residency Director samr@epi.umaryland.edu (410)706-1466 Dr. Wendy Lane Associate

Residency Directorwlane@epi.umaryland.edu (410) 706-7865

Robin Moore Academic Program rmoore@epi.umaryland.edu (410)706-8492

In-Processing Checklist – When submitted, check off and

document date (Optional items in red)

√ Item Submit Date* When Rec’d/Confirmed UMMS ID Card Dept. Orientation Same as submit

date Payroll Dept. Orientation Benefits Dept. Orientation Computer ID/Password Dept. Orientation Email Account Dept. Orientation Verify Health Insurance After receive 1st paycheck Remote Computer Access After receive ID/Password UMB1 ID Card After register for class Same as submit

date Fall Class Registration Late July or Early August Same as submit

date UMnet Email Account After register for fall classes Keys to Resident Office N/A Dept. Orientation Copier Code N/A Dept. Orientation Mail Box N/A Dept. Orientation Tour of DEPM N/A Dept. Orientation Tour of DEPM/UMMS

Interior passage N/A Dept. Orientation

Tour of Library N/A Dept. Orientation Campus Parking Permit Once have Student ID MTA Monthly Pass Last week of previous month Same as submit

date Bookmark Links N/A Tuition Remission Form Prior to each semester No bills received *Date that paperwork or request submitted.

Benefits Admin Rose Rizza rrizza@epi.umaryland.edu

Dept Payroll P. Ann Loveless Recent Graduate (717)944-2249 coastalwkr@aol.com Rachel Olivera-Hoffman

PGY3

PGY2 PGY2 PGY2 PGY2

Consolidated List of Links to Bookmark

--UMB1 Card: www.umb1one.umaryland.edu --Parking: http://www.parking.umaryland.edu/ --Novell email (dept email): https://epi.umaryland.edu/gw/webacc --myUMB Mail/Webmail: https://webmail.umaryland.edu/

--Blackboard: http://blackboard.umaryland.edu --Campus Alerts: http://www.umaryland.edu/alerts/ --Register/transcripts/grades: http://simsweb.umaryland.edu

--Request for Out-of-State travel: http://www.fincsvc.umaryland.edu/travel

Important Preventive Medicine Related Agencies

I. Boards American Board of Preventive Medicine www.abprevmed.org 330 South Wells Street Suite 1018 Chicago, Illinois 60606 (312) 939-2276 (312) 939-2218 (Fax)

II. Membership Organizations American College of Preventive Medicine www.acpm.org1307 New York Avenue, N.W. Suite 200 Washington D.C. 20005 (202) 466-2044 (202) 466-2662 (Fax) American Public Health Association www.apha.org800 I Street, N.W. Washington D.C. 20001 (202) 777-2742 (202) 777-2534 (Fax) Association for Teaching Prevention and Research www.atpm.org1001 Connecticut Ave. N.W. Suite 610 Washington D.C. 20036 (202) 463-0550 or 866-474-ATPM (Toll-Free) (202) 463-0555 (Fax) Association of Preventive Medicine Residents www.acpm.org1307 New York Avenue, N.W. Suite 200 Washington D.C. 20005 (202) 466-2044 (202) 466-2662 (Fax) Society for Epidemiologic Research www.epiresearch.orgP.O. Box 990 Clearfield, Utah 84098 (801) 525-0231 (801) 774-9211 (Fax)

SECTION FIVE

DEPARTMENT OF EPIDEMIOLOGY AND PREVENTIVE MEDICINE

2008-2009 RESIDENT HANDOOK APPENDIX

Evaluation of Resident by Preceptor .....................................Form A

Evaluation of Practicum Rotation by Resident .......................Form B

Practicum Rotation Final Report ...........................................Form C

Rotation Competency Form..................................................Form D

Annual Summary Resident Evaluation...................................Form E

Summary Resident Evaluation, Program Completion.............Form F

Annual Evaluation of Program by Resident ...........................Form G

USM Tuition Remission Form …………………………………….Form H

Resident Timesheet .............................................................Form I

Leave Request......................................................................Form J

Request for Insurance Coverage at Offsite Locations ............Form K

Out of State Travel Request..................................................Form L

Expense Statement ..............................................................Form M

Moonlighting Request..........................................................Form N

Holiday Schedule .................................................................Attach 1