http://uwdc.library.wisc.edu building institutional repository communities through collaborative...

http://uwdc.library.wisc.edu

Building Institutional Repository Communities Through Collaborative Strategies

An exploration of collaboration in the context of the University of Wisconsin and its institutional repository, MINDS@UW.

Lisa Saywell, Digital Repository [email protected] / 608.262.9470


The Context

University of Wisconsin Digital Collections Center

Contains: 214 hours of audio 216,055 citations 1595 finding aids 29,187 images 7,000 books and journals

comprised of 1,249,296 pages

Serves: 13 Four-year campuses 13 Two-year campuses Highly decentralized

environment


MINDS@UW--the Institutional Repository

Vital Statistics UW System institutional

repository Based on DSpace

software Approx. 1 year old 20 active communities

and 15 in process Contains approx. 1700

items


An Institutional Repository and the Idea of Collaboration

Desire of the faculty and staff for a collaborative workspace

Collaborative projects as a way to engage stakeholders in exploring the issues of scholarly communication and Open Access

Collaboration and integration as the keys to a successfulinstitutional repository program


Collaborative Workspace--Research

My WebSpaceA Xythos instance

File Storage - My WebSpace allows you to save your files on a server that you can easily access online from anywhere.

Web Publishing - My WebSpace supports basic web publishing using a web content folder.

File Sharing - Each user of My WebSpace can share a file or folder with an individual or group of individuals.


Collaborative Workspace--Instruction

Learn@UW is a collection of software tools enabling instructors to create course web sites with state-of-the-art communication, collaboration, content delivery and student assessment capabilities.

Learn@UW can be used to develop stand-alone online courses for distance education, or for creating resource rich web sites to supplement campus courses. Students access course materials within Learn@UW via a standard web browser.

Learn@UWA Desire 2 Learn instance


Collaborative Workspace--Developers

Wisconsin Federated Resource for Developers (WFR)

“The WFR is a catalyst for the development and electronic publication of e-Learning content for education in Wisconsin. It does this by innovatively networking content developers with shared resources and colleagues.”


Stakeholder Involvement—MINDS@UW and the Open Access Movement

The MINDS@UW digital repository is one way in which the University of Wisconsin is addressing the research community’s need for new outlets in scholarly communication.

MINDS@UW offers a promising alternative to the self-archiving of pre-prints and post-prints and provides faculty and staff a fast and efficient method for publication and dissemination of materials such as gray literature, presentations, conference proceedings, and research data.


Stakeholder Involvement— What can MINDS@UW do for faculty and staff?

Promising alternative to self-archiving Fast and efficient “publication” and dissemination

of their work Increased visibility (Googleable) Time-saving administration of digital content Usage reports that track use of content Email notification of new content Permanent archiving abilities Search capabilities


Stakeholder Involvement—Faculty Concerns

Intellectual property rights What is the nature of the content? Sherpa (http://www.sherpa.ac.uk)

Access Who can use the content? How can they use the content? Creative Commons (http://creativecommons.org/)

Policies Who decides what goes into the repository?

Workload Who does the work? How much time does it take?


Stakeholder Involvement—Office of Scholarly Communication and Publishing

Creation of the Office of Scholarly Communication and Publishing to facilitate faculty and staff involvement in transforming scholarly communication

Integration of MINDS@UW project into this office’s charge and mission


Collaborative Strategies for Institutional Repositories

Harvest and inventory content available on departmental and research center websites

Use library liaisons to discuss and encourage participation in the repository

Create contacts on each campus to coordinate and promote the use of the repository

Coordinate with existing system-wide administrative units

Acquire extant databases from departments and research centers

Assist librarians, faculty, and researchers with self-archiving projects

Integrate the repository into the preservation and access plans for digital publishing projects


Harvest and Inventory Content

Partners: Subject librarians—Engineering

Library Colleges, departments and

research centers—College of Engineering (COE)

Goals: Add content to and encourage the

use of the repository Identify repository needs and

uses Create an easy way for faculty

and researchers to participate in the repository

Highlight the research output of the COE


Utilize Library Liaisons

Partners: Library Liaisons—My Librarian Program Public service librarians Faculty and researchers

Goals: Actively involve public service

librarians in the repository project Encourage faculty and staff to create

repository communities and collections Generate discussions of the issues

involved in scholarly communication and Open Access


Create Campus Contacts

Partners: Campus Library directors Library contacts Campus administrators Learning Technologists

Goals: Customize messages to the needs of individual campuses Empower campus libraries to generate interest in the

creation of communities and collections in the repository Distribute the administration of repository communities

and collections


Coordinate with Existing Administrative Units

Partners: System-wide administrative units—

Women’s Studies Consortium Subject librarians—

Women’s Studies Librarian Faculty and researchers

Goals: Facilitate the creation of communities across campuses

through a centralized organizational structure Gain administrative support for the repository Highlight the materials created by the unit


Acquire Existing Databases

Partners: Departments and research centers

with existing data--CSUMC Learning Technologists and IT

contacts for these units Subject Librarians

Goals: Add content to the repository Preserve the digital assets of the

university Facilitate easy deposit of the

materials Provide centralized access to the

university’s research resources

Center for the Study of Upper Midwestern CulturesPhoto Gallery


Assist Self-Archiving Projects

Partners: Departments and research centers—

Center for Limnology Faculty and staff Departmental Libraries—Center for

Limnology Library Goals:

Support self-archiving projects on campus Help libraries maintain their pre-print, post-

print, and reprint collections Raise awareness of the Open Access

movement


Integrate with Digital Publishing Projects Partners:

Digital publishing initiatives University Press Office of Scholarly

Communication and Publishing

Goals Assist in preserving and

providing access to digital and print publications

Encourage use of the repository for digital assets created by the university

Integration of the repository into the digital publishing workflow


Concluding Thoughts.....

Collaboration comes in all shapes and sizes.

Having limited resources breeds collaboration.

If you build it, there is no guarantee they will come, but if you build it together they just might hang around.

http://uwdc.library.wisc.edu building institutional repository communities through collaborative...

Documents

uw digital repository

instance slide

digital repository librarian

web content folder

collaborative strategies

open access collaboration

course web sites

stakeholder involvement