human resource is
TRANSCRIPT
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Human ResourceInformationSystems
Submitted by:-Devanshu Kashyap
MBA 2nd SEM
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Contents
IntroductionHRIS- ObjectivesHRIS- Stages of Development
HRIS- Advantage &DisadvantageConclusion
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HRM- introduction
Human Resources is an organizational functionthat deals with issues such as recruitment and
selection, training, appraisal, compensation and
performance management of the employee.
Human beings are also considered to be resources
because itis the ability of humans that helps to
change the gifts of nature into valuable resources.
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Information System
A system, whether automated or manual, that
comprises people, machines, and/or methods
organized to collect, process, transmit, and
disseminate data that representuser information.
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The Evolution of the HRIS
First, paper files were located in the Personnel
department.
Then, punched card and magnetic media files
werelocated in IS. Government legislation in the 1960s and
70seventually called management's attention
to theimportance of HR data.
In the late 1970's the concept of an HRIS was born.
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HRIS -Introduction
Human Resource Information System (HRIS) is asystematic way of storing data and information for each
individual employee to aid planning, decision making, and
submitting of returns and reports to the external agencies.
It merges HRM as a discipline and in particular its basic HR
activities and processes with the information technology
field.
It can be used to maintain details such as employee profiles,
absence reports, salary admin. and various kinds of reports.
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HRIS Track
Personal Records
Medical
records
Health &
safety
HR planning Trng & Dev. CompensationBenefits
Employee
Relation
Pension
Admistration
SalaryAdministration
Employmenteuity
Recruitment &Selection
People
positionjob
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Objectives Of HRIS
Effective Planning and Policy Formulation:-HRIS provides support for future planning and also
for policy formulations, both at micro and macro levels.
Monitoring And Evaluation:-HRIS facilitates monitoring of human resources demand and
supply imbalances and evaluation of the policy n
development and utilization of human resource.
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continued
Providing Inputs to Strategic Decisions:-HRIS provides required inputs to enterprise wide strategic
decisions, like redundancy, rightsizing. Also HRIS helps to
automate employee related information, cost minimization
and faster response to employee related services
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HRIS-Stages Of Development
Nature and types of HRIS depend on the level and easeof use.
Primary Level- The organization is interested in automating
processing of routine information. Its focus is on data,storage, processing and information flows at operational
level of organization. In HRIS it is called Electronic Data
Processing (EDP) which facilitates data and files storage.
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Second Level-The focus is shifted from EDP level to management
information systems (MIS)level with more inquiry and report
generation flexibility. This is intended for middle level
managers to control operation, matching budget orprojection.
For eg. :- Overshooting of expenses on overtime, its extent
and magnitude.
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ADVANTAGES OF HRIS
The basic advantage of a Human Resource Information System (HRIS)
is not only to computerize employee records and databases but to
maintain an up-to-date account of the decisions that have been made or
that need to be made as part of a human resource management plan.
The four principal areas of HR that are affected by the HumanResource Information System (HRIS) include;
PAYROLL
TIME AND LABOUR MANAGEMENT
EMPLOYES BENEFITS AND
HR MANAGEMENT
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Payroll
The advantage of a Human Resource Information System
(HRIS) in payroll is that it automates the
entire payroll process by gathering and updating employee
payroll data on a regular basis. It also gathers information such
as employee attendance ,
calculating various deductions and taxes on salaries, generatingautomatic periodic paychecks and handling employee tax
reports. With updated
information this system makes the job of the human resource
department very easy and simple as everything is available on a24x7 basis, and all the information is just a click away
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Time and Labor Management
In time and labor management a HumanResource Information System (HRIS) is advantageous
because it lets human resource personnel apply
new technologies to effectively gather and appraise
employee time and work information. It lets an employee's
information be easily tracked so that it can be assessed on a
more scientific level whether an employee is performing to
their full potential or not, and if there are any improvements
that can be made to make an employee feel more secure.
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Employee Benefits
Employee benefits are very crucialbecause they help to motivate an employee to work harder.
By using a Human Resource Information System(HRIS) in
employee benefits, the human
resource department is able to keep better track of which
benefits are being availed by which employee and how each
employee is profiting from the benefits provided.
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HR Management.
A Human Resource Information System(HRIS) also hasadvantages in HR management because it curtails time and
cost consuming activities leading to a more efficient HR
department.
Higher Speed of retrieval and processing of data.
Reduction in duplication of efforts leading to reduced cost.
Ease in classifying and reclassifying data.
Better analysis leading to more effective decision making.
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Disadvantages
Although the system is efficient, but sometimes we face theproblems like system slowdown or higher downtimes and if
there is some particular limitation in module than work
suffers, some HR people are not comfortable in using system
efficiently so time is to be given in training for the system.
It can be expensive in terms of finance and manpower.
It can be threatening and inconvenient.
Thorough understanding of what constitutes quality
information for the user.
Computer cannot substitute human beings
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Conclusion
A Human Resource Information System(HRIS) refers tothe systems and processes at the intersection between human
resource management (HRM) and information technology.
The importance of the human resource function and the
human resources information system is increasing day by
day and it seems to benefit in future.
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Thankyou