2015 HR Report

Table of Content

ü Introduction

ü Organizational Chart

ü S.W.O.C Analysis

ü Areas of Improvement

ü Recommendation/Targets for 2016

ü Statistical Data

ü Conclusion

Introduction

The report summarized the activities and targets achieved by the department of Human Resources in 2015.

In order to understand the operations of the department we have conducted an analysis known as S.W.O.C which will be discussed in later slides followed by the statistical data of the year 2015.

On the basis of critical data analysis we have presented some recommendations, targets for the upcoming year and the areas of improvements that would help in achieving departmental as well as organizational goals.

Organizational ChartManaging Director

Mark Barrows

Human Resources

Estimation Procurement Finance IT QHSE Projects

Muhammad Erome

Admin & HR Manager

John MorrisonCommercial

Manager

Mike CoppingCFO

Russell KingQHSE Regional

Manager

S.W.O.C Analysis

S…………….Strengths

W…………....Weaknesses

O……………Opportunities

C……………Challenges

Strengths

üRecruitment

üOnboarding

üAccommodation

üHealth Care and Medical Insurance

üEmployee Relations

üProject Coordination

Weaknesses

üTurnover and Cost Associated to it

üCommunication (internal & external)

üFile Management System

üLack of Technology

üUndefined KPIs

üHR Policy and Procedures

Opportunitiesü Training and Development

ü Policy Development

ü Employee Handbook

ü HRIS

ü Internal Audits

ü Staff Surveys

ü Internship Programs

ü Performance Appraisals

Challenges

ü Employee Retention

ü Visa and Work Permits

ü Accommodation

ü Health Care Cost

ü Use of Technology

Areas of Improvementü Employee Retention.

ü Revamp HR Policies and Procedures.

ü Accommodation; a proper camp.

ü Bulk Visa preparation and application.

ü Technology – paper free environment

ü Employee Learning, Training and Development.

ü KPIs – develop, implement and accountability.

ü Internal Audits – audits run by the HR department internally (Quarterly, Bi-Annually and Annually).

ü Medical Insurance and Health care – customized plan according to our needs.

Cont’d…ü Grading structure to be revised to ensure consistent compensation and

benefits policies within the company.

ü Salary reviews to be based on meeting pre set KPIs.

ü Performance review by the manager/department head before probation confirmation in order to tackle any unsatisfactory performance of the new joiner.

ü Building the core HR team to have the right skills and attitude to achieve long term goals and improve the effectiveness of HR in the company.

ü Improve project mobilization plan by understanding the responsibilities and time frame.

ü Choosing the right people for the right through modern means of recruiting and not counting on agencies which would help in getting quality resource and reducing cost.

Recommendations & Targets for 2016

ü Develop and update a comprehensive employee handbook which

would serve as a guideline for all the staff.

ü Revisions, Development and implementation of new HR policies and

procedures.

ü Technical and behavioral training programs for staff.

ü Development of KPIs for staff and ensuring employees are well

educated of their KPIs and would be held accountable against them.

Cont’d…

ü Performance Reviews (Annually, Bi-annually and/or quarterly).

ü Introduction of HR information system (HRIS) and/or Management

Information System (MIS)

ü Employee Retention Strategies.

ü Internal HR Audits to ensure all HR operations are up to the predefined

standards.

ü Clear and effective communication and coordination amongst project

and head office staff in order to understand the project needs in a better

way.

Statistics / Data

ü Recruitment

ü Turnover

ü Accommodation

ü Years of service

ü Total Workforce as of 31st December 2015

Recruitment – Project & Month Wise

0

5

10

15

20

25

30

35

40

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

ADCO 1580

DUBAL 5674

DUSUP 5648

Dana Gas

FABSHOP

Prysmian7399

Plant 8000

HO 9000

HO9002

Recruitment Staff Category Wise

4%

23%

73%

Senior Staff

Junior Staff

General Staff

Cultural Diversity in Recruitment

Indian62%

Pakistani27%

Sri Lankan4%

Filipno2%

New Zealand1%

Australian1%

British1% Nepalese

2%

Emirati0.3%

Jordanian0.3% Macedonian

0.3%

Thai0.3%

Gender Diversity in Recruitment

99%

1%1%

Male Female

Turnover – Project & Month Wise

0

1

2

3

4

5

6

7

8

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

ADCO 1580

DUBAL 5674

DUSUP 5648

Dana Gas

FABSHOP

Prysmian7399

Plant 8000

HO 9000

HO 9002

Turnover Staff Category Wise

0

10

20

30

40

50

60

70

80

General Staff Junior Staff Senior Staff

Turnover Trend in 2015

78%

22%Employees LeavingBefore 2 Years

Employees LeavingAfter2 Years

Accommodation Status as of 31st December 2015

0 100 200 300 400 500 600

General Staff

Junior Staff

Senior Staff

Years of Services

0

100

200

300

400

500

600

700

0 - 5 Years 5 - 10 Years 10 - 15 Years 15 - 20 Years 21 - 30 Years Above 30Years

No. of Employees

Total Workforce (in%) as of 31st December 2015

Plant2%

ADCO - 158021%

DUBAL - 567416%

DUSUP - 564816%

FABSHOP32%

Prysmian- 73995% KSA

5%

HO 90003%

HO 90020%

Conclusion

Bringing it all together, we feel pride in providing quality services to all personnel and departments and are ready face all possible challenges coming in year 2016. we commit to acting truthfully, ethically, professionally and treat everyone with dignity, courtesy and respect. We strive every day to ensure our department serves as the focal point of contact for both internal and external stake holder whenever there is need of HR & Administration issues, labor issues & employment issues, recruitment, onboarding & off boarding and all matters related to the our employees, our biggest asset.

We also commit integrity, teamwork, responsiveness, innovation, fairness and excellence.

HR Department

As the Administration & HR Manager I extend my appreciation to my HR team for their commitment, dedication and professionalism in reaching our goals as per all the project requirements and company standards.

Muhammad Erome

Administration & HR Manager

Dutco McConnell Dowell (ME) L.L.C