human resources strategy asirys ngo

7/31/2019 Human Resources Strategy ASIRYS NGO

1/7

Why should you apply? Get visibility!Your photo will be on our website along with a short story

about yourself Develop your leadership and team management skills these skills are

in demand in todays job market Set yourself apart: You will be more prepared than other young people

search for jobs

At the end of your term, you will be given an official letter ofrecommendation from the organization that you can use for jobs

Have the opportunity to travel internationally and within the country 70% of transportation costs to international projects will be reimbursed You will have anamazingexperience!

Available Job Descriptions

- DEPARTMENT OF HUMAN RESOURCES -

Experience and skills required within the department: High level of organization Enjoys meeting and working with new people Good presentation and public speaking skills Excellent understanding of ASIRYS

Measures of Success within the department: All departments have a minimum of 3 active volunteers (additional to the

manager and assistant managers) All volunteers attend a training/orientation session about ASIRYS 100% of volunteers receive a personal evaluation from their team leader

/department manager 100% of volunteers have their information and personal development

tracked 100% of volunteers are engaged in a department and are allocated a clearjob description A volunteer appreciation gala is held at the end of each semester (once

every 4 months) Department managers and assistant managers of Pascani receive adequate

training in their role

Title: Manager of Human Resources


2/7

Reporting to: Gelaine (HR and Communications Director), Mihaela

Duration: May 2012 end of April 2013

Time Commitment: 8 to 12 hours per week

Main responsibilities: Work with the Human Resource Consultant to facilitate recruitment of

new volunteers and their allocation into departments Ensure tracking of the personal development of volunteers and their

involvement in the organization in order to develop a system ofperformance evaluations and rewards

Conduct volunteer meetings, information sessions, and new membertraining sessions to ensure that all volunteers fully understand theorganization

Send a biweekly newsletter out to all volunteers to keep everyoneupdated

Recognize achievements and successes of volunteers on Facebook(encourage all volunteers to do the same)

Additional Responsibilities Provide a small progress report to all volunteers at the end of each month Conduct performance evaluations for volunteers within your department Ensure all your team members have clear job descriptions Hold regular meetings with team members in your department Facilitate weekly meetings with the department managers to engage them

in human resource processes and support them in developing their teamsto ensure the facilitation of theASIRYS experience

Work regularly with Department manager and volunteers of Pascani forthe first 4 months to train and coach them in their roles

Title: Assistant Manager of Human Resources

Reporting to:

Gelaine (HR and Communications Director), Manager of Human Resources



Main Responsibilities: Support the Manager of Human Resources in fulfilling the above

functions


3/7

Assist in conducting training sessions and new member informationsessions to ensure that all volunteers understand the organization

Organize social events for volunteers in order to develop a strong sense ofteam identity and community among the volunteers of ASIRYS

Track the personal development and member information of allvolunteers

Respond to email inquiries and requests from interested volunteers andupdate the newsletter email database

Assist in organizing a volunteer appreciation gala at the end of eachsemester

- DEPARTMENT OF COMMUNICATIONS AND PUBLIC RELATIONS -

Experience required within the department:

Excellent writing and speaking skills Experience with website design, graphic design, and video presentations Ability to work with a variety of different people Understanding of the principles of Public Relations Knowledge of the city, non-profit and business communities High level of understanding of the ASIRYS organization and how it works

Measures of Success within the department:

Increased online visibility for the organization: increased number ofcomments, fans on facebook, youtube associations, etc.

Consistently updated website (both English and Romanian) Increased number of fans on the Facebook page (ASIRYS now in the top

50 of Romanian organizations on Facebook)

Monthly newsletter sent out to organization partners to update them Active Facebook group for volunteers 10 blog articles are published online 5 major media appearances in the year to promote ASIRYS projects Department managers and assistant managers of Pascani receive adequate

training in their role

Title: Manager of Communications and Public Relations





4/7

Main responsibilities:

Find and utilize online tools that will benefit the organization and trainthe volunteers in using them (ensure that they are applied)

Develop Press Releases and coordinate with other media channels inorder to increase visibility for the organization

o Draft promos, commercials, promotional contests and campaignso Write articles in collaboration with other organizations to increase

visibility

Develop a newsletter to send out monthly to our partners and sponsorsthat will inform them of the organizations activities

o Coordinate with the Sponsorship and Fundraising department todo this

Ensure the email database for sponsors and partners is constantly updatedand accurate

Responding to emails from existing or potential partners, and promotingrelevant opportunities to the volunteers

Maintain collaboration with existing partnersAdditional responsibilities:

Provide a small progress report to all volunteers at the end of each month Conduct performance evaluations for volunteers within your department Ensure all your team members have clear job descriptions Hold regular meetings with team members in your department Facilitate weekly meetings with the department managers to engage them

in human resource processes and support them in developing their teams

to ensure the facilitation of theASIRYS experience Train volunteers on the principles of Public Relations and ensure that

everyone has a core understanding of the ASIRYS brando Everything must be consistent with the principles of Public

Relations and ASIRYS branding Work regularly with Department manager and volunteers of Pascani for

the first 4 months to train and coach them in their roles

Title: Communications Director

Reporting to: Gelaine (HR and Communications Director), Mihaela,Manager of Communications and Public Relations





5/7

Update the websites (both Romanian and English) Maintain and update all social media channels (Youtube, Twitter,

LinkedIn, Facebook) and increasing activity and engagement of onlineusers

Utilize the internal Facebook Group for volunteers to generate discussionsand engage volunteers in opportunities

Update the ASIRYS blog: engage volunteers to submit regular blogupdates/stories for you to post online

Develop communications campaigns (using videos, articles, promotionalmaterials, etc.) to target volunteers and partner organizations

Develop audio and video presentations to promote the results for eachproject in the organization

- DEPARTMENT OF BUSINESS DEVELOPMENT -

Experience required within the department: Ability to work with a variety of people Persistent and outgoing individuals Knowledge of the city, non-profit and business communities High level of understanding of ASIRYS and its projects

Measures of Success within the department:

To attract long-term partners to finance our projects both within Romaniaand internationally (at least 5)

Finalized sponsorship packages Permanent office located in Pascani Database of potential donors in the cities of Targu Frumos and Pascani is

established

Department managers and assistant managers of Pascani receive adequatetraining in their role

Development of an online store or other means that is consistent withASIRYS as a Social Enterprise

Title: Manager of Business Development





Respond to email inquiries and requests from partners


6/7

Identify opportunities within the country or abroad that ASIRYS shouldparticipate in or be present in order to increase funding

Identify potential donors and sponsors, and work with the Director ofPartnerships to develop a donor database

Attract international partners and domestic partners for a long-termsource of funding

Service existing partners and potential partners Ensure awareness from the volunteers about our sponsors Work with the Communications and Public Relations department in

delivering a monthly newsletter to our sponsors and partners

Responsible for financial accounting, ensuring financial transparency, andtracking of all of the NGOs finances

Additional responsibilities: Provide a small progress report to all volunteers at the end of each month Conduct performance evaluations for volunteers within your department Ensure all your team members have clear job descriptions Hold regular meetings with team members in your department Facilitate weekly meetings with the department managers to engage them

in human resource processes and support them in developing their teamsto ensure the facilitation of theASIRYS experience

Train volunteers on the principles of sales and customer service andensure that everyone has a core understanding of the ASIRYS brand

o Everything must be consistent with the principles of PublicRelations and ASIRYS branding

Work regularly with Department manager and volunteers of Pascani forthe first 4 months to train and coach them in their rolesTitle: Director of Partnerships

Reporting to: Gelaine (HR and Communications Director), Mihaela,Manager of Business Development




Assist the Manager of Business Development in completing the aboveduties

Attend meetings with current or potential donors to inform them ofASIRYS and present the sponsorship packages to them

Assist in training the volunteers in the fundraising team on sales and howto approach donors and potential sponsors


7/7

Develop long-term organization partners who can provide sources offunding

human resources strategy asirys ngo

Documents