hyatt regency buffalo

USASA AGM

September 21 - 23 Hyatt Regency Buffalo

2018

Uni ted Sta tes Adu l t Soccer Assoc ia t ion 2018 AGM • Buf fa lo

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Vision Statement The United States Adult Soccer Association is the premier national soccer organization dedicated

to participation in, enjoyment and growth of adult soccer across America. We are recognized for providing leadership and valued programs, resources and services to support our member

organizations, making “Soccer—your game for life.”

Mission Statement Guided by shared values of transparency, inclusiveness, integrity, diversity, tradition and as a mem-ber of the US Soccer family, USASA’s mission is to:

Administer, develop and promote participation in adult soccer within the United States through a safe and positive playing experience at all levels.

Identify, model and facilitate adoption of governance and administrative best practices for member organizations.

Promote the vision and all activities of the USASA and its member organization to make “Soccer—your game for life.”

Assist member organizations and local communities in developing, improving and securing quality soccer fields and facilities.

Provide competitions and programs that encourage participation and growth of member organizations.

Promote quality and consistency in education, training and certification of referees, coaches and administrators.

Develop, strengthen and promote a unified soccer community.

Core ValuesThe USASA is committed to: 1) providing unparalleled membership value 2) meeting the needs of the adult soccer community 3) making the game of soccer more popular in the United States 4) creating a sense of family and honoring the organization’s history 5) striving to grow through teamwork and open communication

USASA AGM 2018

Vision & Mission.....2

Welcome.....4-5

AGM Schedule.....7

Meeting Room Layout.....8-9

Voting Strength.....10

National Council Meeting Agenda.....11

Proposed Budget.....12-13

Proposed Bylaw Changes.....14-41

Table of Contents


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7000 S. Harlem Avenue, Bridgeview, IL 60455 Tel: 708.496.6870 • Fax: 708.496.6879 • www.usasa.com

EXECUTIVE DIRECTOR REPORT

Buffalo - 2018

Welcome to Buffalo and the Annual General Meeting.

This is the first time in a long time that we have held our AGM separately from USSF. This change allows us to concentrate on our business needs. One of those needs is the election of Board members & at this meeting we will conduct elections for the following positions - President, Secretary & At Large member. All candidates will be given the opportunity to speak to the members & answer questions during the Candidates Forum being held between 9:00am – 10:30am on Saturday morning.

As you are fully aware it has been a year of elections and I am happy to confirm that Carlos Cordeiro the new President of US Soccer will be joining us and is hoping to address you all during our welcome session also on Saturday morning.

The changes made to the National Amateur Cup continue to bear fruit with increased entries & interest in the competition. The Bavarian Soccer Club ran out winners having beaten San Nicholas in the semi final & securing a 2-0 victory over West Chester FC in front of 1,500 spectators on a warm night in Milwaukee. The 20th Anniversary of Soccer Fest (Vets Cup) proved to be a fantastic celebration with over one hundred teams playing some great soccer whilst consuming twenty-three kegs of beer. The competition continues to attract new players with 685 signing up for the first time. The 2019 event returns to Lancaster, Massachusetts where we expect a record number of teams to participate.

Don’t forget to bring your rain coat for the Maid of the Mist tour and we look forward to a great weekend.

Thank you for all that you do for USASA.

Duncan RiddleExecutive Director


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7000 S. Harlem Avenue, Bridgeview, IL 60455 Tel: 708.496.6870 • Fax: 708.496.6879 • www.usasa.com

PRESIDENT’S REPORT USASA Delegates and Member Executives, I’d like to welcome everyone to Buffalo, New York for our 2018 Annual General Meeting. It’s great to see everyone together again, and the board and I look forward to updating everyone on our continued plan for improving US Adult Soccer. This is the first AGM held during the Fall, after we all decided that it would be best having our AGM seperate from US Soccer’s AGM. We have a very compact schedule with some exciting events, so I urge everyone to partake in all the activities this weekend.

This summer we held all our annual events, and they were once again held at the highest level. The Hank Steinbrecher Cup was held in New Britain, Connecticut. We had both the PDL (Charlotte Eagles) and NPSL (Elm City) champions participating along side our national amateur champion (Lansdowne Bhoys) and the 2017 Steinbrecher Cup winner (Michigan Bucks). The games were played at a very high level with the Michigan Bucks retaining the title with a 2-0 win over Charlotte.

We took Adult Soccer Fest to the where the Veterans Cup originated, Bellingham, Washington. We were glad to have over 100 teams participate this year. The organization of this tournament was the best ever, with very few issues to deal with. Everyone did a magnificent job. We’ve received some amazing compliments on this year’s tournament. Next year we will return to Massachusetts.

It was a quick turnaround to the National Amateur Cup, which was hosted again by the Bavarian SC in Milwaukee. This year we awarded prize money, which went over very well with the teams. In a very competitive final 4, the home team, Bavarians (Region 2) won the title, by defeating West Chester (Region 1) after three years of making it to the finals. It was great to hand the Fritz Marth trophy to the Bavarians. In the third place match, San Nicolas (Region 4) defeated the Kickers FC (Region 3).

The shape and future of USASA needs some new ideas, that is why we will be having a Board retreat in early November to chart the future of USASA. We want our entire membership to be proud of their affiliation with us. We carry a long history of soccer in the United States and we want our future to be as great as it has been throughout these past years. You will continue to be proud to wear our logo on your chest!

Enjoy the meetings and have fun at Niagara Falls! If there is anything the board or the staff can do for you to make this event more meaningful, please feel free to let us know.

John P MottaPresident

John Motta, President

Richard Moeller, Vice President

Shonna Schroedl, Secretary

Lori Stoneburner, Treasurer

Fritz Marth, Region I Director

Bill Davey, Region II Director

Darius Ejlali, Region III Director

Paul Scherer, Region IV Director

Werner Fricker Jr., Member at Large

Cezar Wasecki, Member at Large

Brett Hurwitz, Independent Director

YOUR NATIONALBOARD OF DIRECTORS


Date & Time Title LocationThursday, September 205:00pm - 8:00pm Registration Coatroom

6:00pm - 8:00pm NBOD Meeting Regency Ballroom

Friday, September 217:00am - 10:00am Registration Coatroom

8:00am - 12:00pm Region I Meeting Grand EFG

8:00am - 12:00pm Region II Meeting Regency Ballroom

8:00am - 12:00pm Region III Meeting Grand BC

8:00am - 12:00pm Region IV Meeting Grand A

1:30pm - 6:00pm Social Boat Tour Niagara Falls

6:00pm - 10:00pm WNY Social SOHO Bar

Saturday, September 228:00am - 9:00am Welcome Session Regency AB

8:00am - 10:00am Referee Meeting Regency C

9:00am - 10:00am Registration Niagara Room

9:00am - 10:30am Candidate Forum Regency AB

11:00am - 11:30am Lunch Buffet Grand AB Foyer

11:30am - 4:00pm National Countil Meeting Grand ABC

6:30pm - 7:30pm Hall of Fame Reception Sungarden

7:30pm - 10:30pm Hall of Fame Dinner Grand ABC

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SCHEDULE


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HYATT REGENCY BUFFALOTwo Fountain PlazaBuffalo, NY 14202, USAT: +1 716 856 1234F: +1 716 855 4958buffalo.regency.hyatt.com

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HYATT REGENCY BUFFALOTwo Fountain PlazaBuffalo, NY 14202, USAT: +1 716 856 1234F: +1 716 855 4958buffalo.regency.hyatt.com

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Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 TOTAL Last Year Votes

Connecticut 1,674 3,698 1,710 7,082 3,690 4Delaware 300 300 300 1Eastern New York 359 1,010 5,758 7,127 7,603 4E. Pennsylvania 915 2,995 3,910 5,524 4Maryland 429 123 703 1,255 2,033 2Massachusetts 7 12,491 999 1,054 92 14,643 13,580 5Metropolitan DC/VA 2,882 2,590 2,716 2,138 10,326 8,665 5New Hampshire 174 174 233 1New Jersey 728 2,710 153 3,591 4,538 4Pennsylvania West 2,116 20 91 136 56 33 2,452 2,750 3Rhode Island 945 367 88 1,400 1,445 2Vermont 36 20 260 281 167 147 227 1,138 834 2West Virginia 555 555 767 1Western New York 1,281 543 2,325 4,149 3,873 4

Sub-Total 1,681 2,918 20 - 16,577 20 9,195 2,090 2,381 8,057 270 14,893 58,102 55,835 42

Illinois 1,022 346 499 1,919 818 1,569 362 386 245 150 1,185 8,501 8,311 5Indiana 1,150 1,356 256 2,762 3,027 3Iowa 243 1,329 172 864 122 2,730 2,926 3Kansas 56 948 481 75 203 51 1,814 2,231 3Kentucky 302 53 60 1,126 800 639 2,980 2,074 3Michigan 1,792 2,956 414 5,162 5,058 4Minnesota 5,631 5,631 6,523 4Missouri 438 359 797 808 2Nebraska 1,078 109 104 1,291 1,214 2North Dakota 396 396 409 1Ohio-North 201 523 287 919 150 2,080 1,638 3South Dakota 300 428 728 124 1Southern Ohio 461 1,105 1,566 1,428 2Wisconsin 531 531 1,577 1

Sub-Total - 1,322 704 499 5,062 3,663 3,926 2,633 1,325 6,188 2,618 9,029 36,969 37,348 37

Alabama 1,672 1,672 2,656 2Arkansas 937 2,566 1,070 4,573 1,934 4Florida 873 7,688 8,561 9,123 5Georgia 3,107 664 587 228 4,586 4,365 4Louisiana 252 1,441 543 1,241 3,477 3,163 4Mississippi 135 135 230 1North Carolina 2,426 1,977 5,282 947 10,632 10,622 5North Texas 9,252 11,325 20,577 13,783 6Oklahoma 1,650 1,000 2,650 2,502 3South Carolina 990 4,308 5,298 4,211 4Tennessee 1,051 503 408 442 2,404 3,788 3Texas State, South 2,500 1,700 3,267 7,467 5,080 4

Sub-Total 937 4,410 - 3,003 3,090 11,683 2,972 1,928 985 10,371 4,508 28,145 72,032 61,457 45

Alaska 179 949 649 1,777 2,886 3Arizona 2,650 2,650 3,014 3California, North 1,944 1,524 743 4,658 8,869 9,198 5California, South 852 694 1,151 261 7,356 511 10,825 13,160 5Colorado 1,228 1,228 2,639 2Hawaii 397 122 247 138 1,723 155 128 2,910 5,008 3Idaho 329 161 126 347 1,150 2,113 2,821 3Montana 842 20 862 893 2New Mexico 116 2,406 218 369 1,344 4,453 3,876 4Nevada - 218 -Oregon 146 493 515 784 1,878 449 557 448 1,162 464 368 7,264 7,293 4Utah 1,500 209 1,709 1,714 3Washington 1,045 4,171 2,379 1,253 8,848 9,890 5Wyoming 349 349 238 1

Sub-Total - 2,603 2,869 966 2,949 7,406 6,419 1,743 6,476 1,162 13,783 7,481 53,857 62,848 43

USL PDL 2,083 401 2,484 2,102USL Super Y - 9,222USL U20's - -WPSL 1,897 1,897 2,969 1NPSL 3,199 326 3,525 2,586 1AYSO 325 247 93 288 894 70 544 915 562 223 4,161 5,714 1EDP 326 1,780 545 2,651 882 1UWS - - 1SAY - - 1ASL - 190US CLUB 78 135 58 517 620 910 1,463 827 673 3,242 934 378 9,835 7,358 1WCSA - 2,778 1PLA 455 455 367UPSL 290 295 282 867 - 1NSL 544 236 103 46 929 991

Sub-Total 403 708 151 1,095 1,809 4,960 2,146 1,371 6,107 4,157 1,496 1,472 25,875 34,168 9

3,021 11,961 3,744 5,563 29,487 27,732 24,658 9,765 17,274 29,935 22,675 61,020 251,656 176

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United States Adult Soccer Association2017 Registration

State Association


National Council Meeting Agenda

1. Moment of Silence

2. Roll Call

3. Credentials Report

4. Confirmation of Minutes – 2017 U.S. Soccer AGM

5. Communication

6. Elections

7. Unfinished Business

8. Amendments to the Charter, Bylaws and Policies

9. New Business 10. For the Good of the Game - Adjournment


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USASA 2019 Budget Draft

Actual 12/31/17

Actual Jan-June 2018

Draft FYE 2019

Variance Actual 2017 v 2019 budget Notes

RevenuePlayer Registration Fees

1 Standard Players 2,215,262 503,314 2,152,262 (63,000)2 Premier Players 678,600 211,110 421,065 (257,535)3 Liability Only 244,826 123,282 240,318 (4,508)4 Tournament registration 41,712 5,562 41,712 -5 U23's 16,200 7,843 16,200 -6 Indoor/Futsal 51,210 46,310 51,210 -7 USASA Leagues Player Registration - 35,160 160,000 160,000 Replaces Regional & National Leagues - Bylaw change 20178 USASA Affiliates Fees - - 234,000 234,000

Subtotal Player Registration Fees 3,247,810 932,581 3,316,767 68,957Affiliation Fees

9 State Affiliation Fees 5,600 5,300 5,400 (200)10 Other Affiliates Fees - 2,000 4,000 4,000 WPSL, AYSO, US Club, UWS11 USASA League Affiliation Fees - 3,000 7,000 7,000 NPSL, UPSL12 Nationwide Affiliate Fees 4,000 - - (4,000) Replaced13 National League Affiliation Fee 3,000 - - (3,000) Replaced14 Regional League Affiliation Fee 7,500 - - (7,500) Replaced

Subtotal Affiliation Fees 20,100 10,300 16,400 (3,700)Team Fees

15 Regional League Team Fee 23,475 - - (23,475) Replaced by USASA Leagues16 National League Team Fee 9,900 - - (9,900) Replaced by USASA Leagues17 USASA League Team Fee - - 27,500 27,500

Subtotal Team Fees 33,375 - 27,500 (5,875)Tournament Fees

18 Adult Soccer Fest Event 104,799 113,000 8,201Subtotal Tournament Fees 104,799 - 113,000 8,201

Other19 Midyear Meeting Registration 3,766 - 3,750 (16)20 Interest Income 3,954 2,657 4,000 4621 Sponsorship 49,500 - 49,500 -22 Sponsorship - Nike 150,000 75,000 150,000 -23 Misc. Income 377 4,645 350 (27)24 Hall of Fame Advertisements 2,750 - 2,500 (250)

Subtotal Other Revenue 210,347 82,302 210,100 (247)

TOTAL REVENUE 3,616,432 1,025,183 3,683,767 67,335

Direct ExpensesPlayer Registration Expense

25 Insurance 1,732,215 486,624 1,836,115 103,90026 USSF Fees 493,670 143,652 494,198 52827 USSF Annual Fee 10,000 5,000 10,000 -28 Excess Liability Insurance 24,187 - - (24,187)29 USASA League State Fees - - 25,000 25,000 Pass back to States for USASA League Team Fees

Subtotal Player Registration Expense 2,260,072 635,276 2,365,313 105,241

Tournaments30 Adult Soccer Fest Event 90,739 - 116,000 25,26131 Hank Steinbrecher Cup 5,320 13,330 - (5,320)32 National Amateur Cup 42,713 - 56,500 13,787

Subtotal Tournament Expense 138,773 13,330 172,500 33,727

TOTAL DIRECT EXPENSE 2,398,844 648,606 2,537,813 138,968

GROSS PROFIT 1,217,587 376,577 1,145,954 (71,633)

Indirect Expenses33 Regional Support for National Cup Programs and C 160,000 300 160,000 -34 Regional Awards 8,000 - 8,000 -35 New League Rebate 252 - - (252)36 USASA League State Subsidy (RL/NL) 38,100 - - (38,100) Now under direct expense37 Grants - - 25,000 25,00038 Branding - - 2,000 2,00039 Strategic Plan (Initiative C) National PR/Marketing 12,292 12,586 17,220 4,928

TOTAL INDIRECT EXPENSES 218,644 12,886 212,220 (6,424)

General and Administrative

National Board of Directors 54,013 23,853 80,000 25,987Some NBOD Members unable to attend all meetings due to work commitments & some weather issues.

Subtotal National Board of Directors Expense 54,013 23,853 80,000 25,987

Employee Expenses40 Employee Exp. Employee Wages 288,642 141,991 300,424 11,78241 Employee Exp. Health Insurance 34,577 19,687 35,000 42342 Employee IRA. Contribution - - 11,000 11,00043 Employee Tuition Reimbursement - 5,250 5,25044 Employee Exp. Payroll Fees 2,139 1,293 1,068 (1,071)45 Employee Exp. Payroll Taxes 19,830 11,522 21,030 1,200

Subtotal Employee Payroll Expense 345,188 174,494 373,772 28,584

Staff Travel46 Staff Travel Transportation 7,993 7,883 8,000 747 Staff Travel Lodging 17,402 9,961 18,000 59848 Staff Travel Meals 5,846 3,788 6,000 15449 Staff Auto Rental 4,340 1,300 4,500 16050 Staff Travel Misc. Expenses 796 794 1,000 204

Page 1 of 2


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USASA 2019 Budget Draft

Actual 12/31/17

Actual Jan-June 2018

Draft FYE 2019

Variance Actual 2017 v 2019 budget Notes

Subtotal Staff Travel 36,377 23,726 37,500 1,123

TOTAL EMPLOYEE EXPENSE 381,564 198,220 411,272 29,708

Office Operations51 Legal Expense 860 - 50,000 49,14052 Professional Services 33,000 16,500 33,000 -53 Telephone Expense 3,111 1,515 3,500 38954 Audit Expense 11,200 5,500 17,000 5,80055 Bank Fees 2,266 903 2,500 23456 Office Rent 12,675 6,338 12,992 31757 Office Additional Storage - 880 3,624 3,62458 Office Supplies 1,609 975 2,677 1,06859 Technology 9,529 3,420 10,000 47160 Postage 307 111 500 19361 Online Registration (ecerts) 4,447 2,508 5,000 55362 Shipping 2,909 2,170 4,000 1,09163 Property Taxes 165 41 200 3564 Copier Maintenance 1,023 664 1,025 265 Corp Filings 10 40 20 1066 D&O Insurance 78,344 32,633 65,247 (13,097)67 Dues 425 572 500 7568 Interest Expense 518 131 525 769 Office Insurance 3,199 1,385 3,200 170 Misc. 950 564 5,000 4,050

Subtotal Office Operations 166,546 76,849 220,510 53,964Other

71 Depreciation 17,004 8,502 17,004 -72 Nike 150,000 75,000 150,000 -

Subtotal Other 167,004 83,502 167,004 -

Meeting Expenses73 USASA Meetings - MYM-AGM-EXCO 97,331 5,526 100,000 2,669

Subtotal Meeting Expense 97,331 5,526 100,000 2,669

Committee Expense - -74 Standing Committee Expense 1,013 1,077 1,200 18775 Hall of Fame 4,151 5,000 849

Subtotal Committee Expense 5,164 1,077 6,200 1,036

TOTAL GENERAL & ADMINISTRATIVE 871,622 389,027 984,986 113,364

2019 BUDGETED NET INCOME (LOSS) 127,322 (25,335) (51,251) (178,573)

Page 2 of 2


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Proposed by the Anthony Falcone, Deputy Director, Region I

Current Bylaw Bylaw 302. COMPOSITION & VOTING

Section 1. Organization Members

1) State Associations are entitled to the following votes on the basis of the number of players registered and fees paid to USASA:

a) 0 to 44 players 0 votes b) 45 to 750 players 1 votec) 751 to 1,700 players 2 votes d) 1,701 to 3,400 players 3 votes e) 3,401 to 8,500 players 4 votes f) 8,501 to 15,000 players 5 votes g) Over 15,000 players 6 votes

2) For purposes of determining the voting strength at Regional and National Councils, State Associations will include among its count those players registered by the State Association and players registered through USASA Leagues of which have been assigned to the respective State Association based on the residence of those players

3) Each USASA League and Affiliate is entitled to one (1) vote at the National Council

4) A USASA Associate is not entitled to vote. An Associate may make or second motions and participate in debate as a member of the National Council.

Proposed Amendment


1) State Associations and USASA Affiliates are entitled to the following votes on the basis of the number of players registered and fees paid to USASA:

h) 0 to 44 players 0 votes i) 45 to 750 players 1 votej) 751 to 1,700 players 2 votes k) 1,701 to 3,400 players 3 votes l) 3,401 to 8,500 players 4 votes m) 8,501 to 15,000 players 5 votes n) Over 15,000 players 6 votes

2) For purposes of determining the voting strength at Regional and National Councils, State Associations will include among its count those players registered by the State Association and players registered through USASA Leagues of which have been assigned to the respective State Association based on the residence of those players


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RATIONALE FROM AUTHOR:

USASA Affiliates are responsible for the registration of its players, Votes are thus allocated due to participation level with USASA.

Rules Committee Recommendation:

This proposal is consistent with the USASA’s practice of registering players. A USASA Affiliate registers players with USASA akin to a State Association. Granting them votes based on the number of players registered is consistent with how State Associations are treated.


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PROPOSED BYLAW AMENDMENT TO BYLAW 302 Section 1 [NATIONAL COUNCIL] COMPOSITION AND VOTING Proposed by: Fritz T. Marth, Regional Director – Region 1

CURRENT BYLAW 302. Section 1Bylaw 302. COMPOSITION & VOTING



a) 0 to 44 players 0 votes b) 45 to 750 players 1 vote c) 751 to 1,700 players 2 votes d) 1,701 to 3,400 players 3 votes e) 3,401 to 8,500 players 4 votes f) 8,501 to 15,000 players 5 votes g) Over 15,000 players 6 votes



HOW BYLAW 302 Section 1 WOULD BE CHANGED Bylaw 302. COMPOSITION & VOTING


1) State Associations and Affiliates are entitled to the following votes on the basis of the number of players registered and fees paid to USASA:


2) Each USASA League and Affiliate is entitled to one (1) vote the greater of the following votes at the National Council:

a) One (1) vote for each Region in which that league has active teams, but not to exceed three (3) votes; or

b) One (1) vote for every three, or portion of three, State Associations in which that league has active teams, but not to exceed three (3) votes.


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HOW BYLAW 302 WOULD READ AS AMENDED

Bylaw 302. COMPOSITION & VOTING Section 1. Organization Members

1) State Associations and Affiliates are entitled to the following votes on the basis of the number of players registered and fees paid to USASA:


1) Each USASA League is entitled to the greater of the following votes at the National Council:

a) One (1) vote for each Region in which that league has active teams, but not to exceed three (3) votes; or b) One (1) vote for every three, or portion of three, State Associations in which that league has active teams, but not to exceed three (3) votes.



This amendment would restore recently removed proportional-based voting to USASA Leagues and Affiliates. Affiliates voting strengths, like State Association voting strength would be based on the number of players registered by each Affiliate since players registered by an Affiliate are not otherwise accounted for relative to voting. USASA League votes would be based on geographic range, and limited to a maximum of three votes so as not to create disproportionate voting strength since USASA League players are already accounted for in State Associations’ voting strength.

Rules Committee Comments:

This proposed change is not consistent with the way USASA treats State Associations. Like State Associations, USASA Affiliates register players with USASA and granting them a vote based on numbers of players is consistent with USASA structure. Granting USASA Leagues votes based on the number of teams is not consistent with USASA structure. The Rules Committee notes that there was a proposal at the 2017 Mid-year Meeting in Tahoe to give USASA Leagues additional votes and that proposal was not approved by the membership.


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PROPOSED BYLAW AMENDMENT TO BYLAW 312 [REGIONAL COUNCIL] COMPOSITION AND VOTING Proposed by: Fritz T. Marth, Regional Director – Region 1

CURRENT BYLAW 312 Bylaw 312. COMPOSITION & VOTING

Section 1. Composition

Each region shall have a Regional Council composed of the Regional Director, Regional Deputy Director, Regional Secretary, Regional Treasurer and representatives from each State Association within the Region.

Section 2. Voting

1) State Associations and Regional Officers are entitled to votes as prescribed under Bylaw 302.

2) Regional Council Meetings – Delegates representing State Associations, Regional and National Leagues along with the Regional Officers are entitled to vote on matters brought before Regional Council Meetings. In regards to elections, Officers are not entitled to a vote. USASA leagues shall be entitled to one vote in each region in which they operate.

3) An individual eligible to vote in more than one capacity may only vote in one of those capacities as selected by that individual.

4) Voting by proxy is not allowed.

5) Each Organization Member shall designate its representatives and alternates to a meeting. If the Organization Member has more than one vote at a meeting, it is entitled to have representatives and alternates at the meeting, each equal to the number of its votes at the meeting with each representative casting one of the votes. However, all votes of the Organization Member may be cast by the representatives present at the time of the vote, even if not all of its representatives are present.

6) Alternates to representatives may attend the meetings. Alternates shall not have a vote in the presence of the representatives but shall have the right to speak.

HOW BYLAW 312 WOULD BE CHANGED Bylaw 312. COMPOSITION & VOTING




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Section 2. Voting


2) USASA Leagues and Affiliates shall be entitled to one vote in each region in which they operate.

23) Regional Council Meetings – Delegates representing State Associations, Regional and National Leagues along with the USASA Leagues, and Affiliates, along with the Regional Officers are entitled to vote on matters brought before Regional Council Meetings. In regards to elections, Officers are not entitled to a vote. USASA leagues shall be entitled to one vote in each region in which they operate.



56) Each Organization Member shall designate its representatives and alternates to a meeting. If the Organization Member has more than one vote at a meeting, it is entitled to have representatives and alternates at the meeting, each equal to the number of its votes at the meeting with each representative casting one of the votes. However, allvotes of the Organization Member may be cast by the representatives present at the time of the vote, even if not all of its representatives are present.


HOW BYLAW 312 WOULD READ AS AMENDED Bylaw 312. COMPOSITION & VOTING



Section 2. Voting


2) USASA Leagues and Affiliates shall be entitled to one vote in each region in which they operate.

3) Regional Council Meetings – Delegates representing State Associations, USASA Leagues, and Affiliates, along with the Regional Officers are entitled to vote on matters brought before Regional Council Meetings. In regards to elections, Officers are not entitled to a vote.


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6) Each Organization Member shall designate its representatives and alternates to a meeting. If the Organization Member has more than one vote at a meeting, it is entitled to have representatives and alternates at the meeting, each equal to the number of its votes at the meeting with each representative casting one of the votes. However, all votes of the Organization Member may be cast by the representatives present at the time of the vote, even if not all of its representatives are present.



This amendment restores voting privileges, at the Regional Council, to USASA Leagues and Affiliates, and also includes house-keeping changes to reflect the elimination of national and Regional Leagues. Since USASA Leagues and Affiliates are national entities and largely region independent, voting strength was set at one (1) vote for each USASA Leagues and Affiliate.

Rules Committee Comments:

The house-keeping portion of this proposal are appropriate to clearly remove the reference to Regional and National Leagues. The Rules Committee believes that this was done at the 2017 Mid-Year Meeting in Tahoe but it appears that those revisions were not included in the published Bylaws and the USASA website.

With regarding to the inclusion of votes for USASA Leagues in each Region, the Rules Committee would note that some USASA Leagues would have a vote in each Region (ie, UPSL which has teams operating in each Region). The revisions approved in 2017 treated USASA Leagues similarly to Affiliates and did not provide for votes at the regional level. The membership must determine if they wish USASA Affiliates and Leagues to have a vote at the Regional level.


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PROPOSED BYLAW AMENDMENT TO BYLAW 2013 [REGIONAL COUNCIL] COMPOSITION AND VOTING Proposed by: Idaho State Soccer Association

Bylaw 213. SUBMISSION OF FEES AND OTHER INFORMATION

Section 1. To remain in good standing each Member shall submit annually to USASA the membership fee recommended by the Board of Directors and approved by the National Council and all documents and registration data as required under USASA Bylaws and Policies. The Board of Directors shall set the deadline for when the fees, documents and registration data are due.

Section 2. The Board of Directors shall recommend fees for player registration for approval by the National Council. The registration fees shall be submitted no later than sixty (60) days after registration of such players by the Organizational Member.

Section 3. Failure to submit any fees, documents or registration data in a timely manner set forth by the Board of Directors may result in loss of voting rights and may also result in a fine no greater than $100 in relation to membership fees or submission of documents and registration data or no greater than $1 per player for failure to submit the player registration fee.

Section 3. Failure to submit any fees, required waiver documents or registration data within sixty (60) days of the players registration date will result in loss of voting rights and will result in a fine of not less than $ 500.00 and not to exceed $2,000.00. The sanction of the members voting rights will not be returned to the member until the following soccer year for failure to submit the required fees, waiver or registration data. The soccer year starts January 1 of each year and ending December 31 of each year.

HOW BYLAW 213 WOULD READ AS AMENDED:




Section 3. Failure to submit any fees, required waiver documents or registration data within sixty (60) days of the players registration date will result in loss of voting rights and will result in a fine of not less than $ 500.00 and not to exceed $2,000.00. The sanction of the members voting rights will not be returned to the member until the following soccer year for failure to submit the


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required fees, waiver or registration data. The soccer year starts January 1 of each year and ending December 31 of each year.


We have allowed members to run amuck and not turn in their required data and fees until they deem it necessary while USASA’s budget runs on a monthly basis much like any other business. Thus to allow members to willy nilly turn in fees and information at their leisure is detrimental to the Association. We have allowed some members to bypass rules that the rest of us are held accountable. It is time USASA treat all its members the same. Requirements are requirements and there is no excuse for members to hold fees or required registrations information especially the required player waiver that must be recorded and in place prior to any player playing.

If you want to be a member then, be a good member that is willing to meet all requirements to maintain your membership.

RULES COMMITTEE COMMENTS:

It’s the opinion of the Rules Committee that this section should be a policy and not a Bylaw. There is a separate proposal from the Rules Committee to address this proposed change.

In the event that this section remains in the Bylaws, the Rules Committee notes that the Bylaws already contain rules that allow the NBOD to sanction members who fail to meet the requirements of membership. Bylaw 221 provides for suspension of voting rights for members who are not in compliance with reporting requirements. And the current Bylaw 213 allows the NBOD to sanction members who don’t report. This proposed amendment does not address the underlying issue of whether or not the NBOD is imposing such sanctions. The existing sanctions could be bolstered by the USASA office sending out notices and reminders to submit registration information.

This proposed amendment would also take away the discretion of the NBOD in imposing appropriate sanctions given any particular member’s circumstances. Different members have different structures. Some State Associations have a paid executive director who handles these tasks and other State Association are staffed only by volunteers. This proposed amendment doesn’t allow the NBOD to treat differently situated members uniquely based on their circumstances.

Finally, the last sentence of proposed amendment to Section 3 is confusing given that Bylaw 105 provides that the fiscal year of USASA is January to December. Previous amendments to the Bylaws made clear that there is no “soccer year” because different states and regions play during different seasons depending on their particular circumstances and climates.


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PROPOSED BYLAW AMENDMENT TO BYLAW 401 OFFICERS/DIRECTORS

Proposed by: Paul Scherer, Region IV Director

Bylaw 401. OFFICERS / DIRECTORS

Section 1. The officers of USASA are the President, Vice President, Secretary and Treasurer

Section 2. Directors-at-Large, and Independent Directors are individuals who serve on the Board of Directors.

Section 3. The officers of a Region are its Regional Director, Regional Deputy Director,Regional Secretary and Regional Treasurer.


Bylaw 401. OFFICERS / DIRECTORS

Section 1. The officers of USASA are the President, Vice President, Secretary and Treasurer

Section 2. Directors-at-Large, and Independent Directors are individuals who serve on the Board of Directors.

Section 3. The officers of a Region are its Regional Director, Regional Secretary and Regional Treasurer.


1. Deputy Directors are not members of the NBOD.2. The other regional officers perform the duties and there really is no reason for a Deputy

Director.3. Having a Deputy Director position in the regions is no more than a drain on the

resources of each of the regions that could be used better elsewhere. It is also a drain on the USASA budget that again could be used in other areas to help grow the game.

4. The position is not a learning step to Director and each position is elected and the DD does not automatically become the Director at the end of their term.

RULES COMMITTEE COMMENTS:

The duties of the Deputy Director are set forth in Bylaw 403, Section 8. While the duties may seem very broad, that description gives the Director discretion on what duties to assign to the Deputy Director. Many Regional Directors rely on their Deputy Directors to attend events in


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their place. There is no USASA funding provided for Deputy Directors expenses since their removal from the NBOD; any funding comes from a Regional budget, which the Regions should be entitled to determine if they support such funding. If there were no Deputy Directors, it would create a void in the event that a Regional Director resigned or was otherwise removed or unavailable. Many Deputy Directors indicate that they do treat their position as a learning opportunity to better understand the organization and to seek additional leadership positions within the organization at either the Regional or National level.


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If the change to Bylaw 401 is approved, the following bylaws would be affected: 402, 403 & 413 as well as 302. Required changes to those Bylaws if the amendment to Bylaw 401 is approved are listed below:___________________________________________________________________

Bylaw revision to Bylaw 402 in event of approval of amendment of Bylaw 401.

Bylaw 402. ELECTIONS OF OFFICERS AND DIRECTORS

Section 8. Regional Deputy Director

1) Each Regional Deputy Director shall be elected for duration of two

(2) successive AGM cycles.

a) Regions I and III shall elect their Regional Deputy Director at the Regional Council meeting held during the annual general meeting of the National Council held in odd numbered years.

b) Regions II and IV shall elect their Regional Deputy Director at the Regional Council meeting held during the annual general meeting of the National Council held in even numbered years.

2) If for any reason the position of Deputy Director becomes vacant, the Regional Executive Committee shall appoint an individual to be Acting Deputy Director, until a meeting of the Regional Council can be held to fill the vacancy for the balance of the term.

_________________________________________________________

Bylaw revision to Bylaw 403 in event of approval of amendment of Bylaw 401.And renumber the remainder of sections in the bylaw.

Section 8. The Regional Deputy Director of each region shall:

1) assist the Regional Director;

2) represent the region at meetings in the absence of the Regional Director;

3) when the position of Regional Director becomes vacant, become the Regional Director for the balance of the term; and

4) perform other duties assigned by the Regional Director._________________________________________________________________

Bylaw revision to Bylaw 413 in event of approval of amendment of Bylaw 401.Revision would be to remove this section of Bylaw 413.


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2) Regional Deputy Directors may

a) attend board meetings

b) make and second motions

c) participate in debate, and

d) vote at Board of Directors meetings only in the absence of or in place of his/her respective Regional Director.

____________________________________________________________

Bylaw revision to Bylaw 302 in event of approval of amendment of Bylaw 401Bylaw 302. COMPOSITION & VOTINGSection 2. Officers, Directors and Past Presidents

8) Regional Deputy Director

Revision is to remove # 8 of Section


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BYLAW AMENDMENTS PROPOSED BY RULES COMMITTEE

The Rules Committee proposal to remove Bylaw 107 – Definitions.

Bylaw 107. DEFINITIONS

Except as otherwise provided, the following definitions apply to these bylaws and all policies of USASA:

1) Affiliate A multi-sport or single sport organization that independently conducts soccer programs (a) in the United States at the national or lower level, or (b) outside the United States whose members consist of members of the United States Armed Forces, the United States Foreign Service or their dependents.

2) Amateur Sports Act Ted Stevens Olympic and Amateur Sports Act (Chapter 2205 of Title 36, United States Code).

3) Associate An organization formed to advance a particular aspect of amateur or adult soccer, but not responsible for recruiting, training, fielding and funding of players.

4) Board of Directors The Board of Directors of USASA established under Bylaw 411.

5) Club An organization of one or more soccer teams usually playing within a geographic area.

6) Executive Director The Executive Director is the Chief Executive Officer of USASA as provided under Bylaw 431.

7) Federation The United States Soccer Federation, Inc.8) FIFA The Federation Internationale de Football Association of

which the Federation is the national association member for the United States.

9) Foreign game Any game between a United States and a non-United States team (or 2 or more non-United States teams when the game is played in the United States) that is not an international game.

10) Individual Member An individual who is a member as provided under Bylaw 221.

11) International Game A game arranged between the teams, which are members of the Federation and another FIFA national association or a team composed of players of more than one FIFA national association.

12) League An organization that conducts competition among soccer teams.

13) National Council The National Council of USASA as provided under Bylaw 301.

14) National Cups Those Cups provided for under the USASA policy on National Cups competitions.


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15) National League A league classified as a National League under Bylaw 211.16) Nationwide Affiliate An Affiliate that has adult soccer teams competing in at least

26 of the United States.17) Organization Member An organization that is classified as such a member of

USASA as provided by Bylaw 202.18) Region One of the 4 regions established under Bylaw 203.19) Regional Council A council referred to in Bylaw 311.20) Regional Executive

CommitteeThe Regional Executive Committee of USASA established under Bylaw 421

21) Regional League A league classified as a Regional League under Bylaw 211.

22) State Association The administrative body within a territory determined by the National Council to carry out USASA's programs for amateur adult players.

23) Sustaining Member A person that is a member as provided under Bylaw 222.24) Team A group of soccer players playing on the same side in soccer

games.25) USASA The United States Adult Soccer Association, Inc.26) USASA Affiliate An Affiliate that has adult soccer teams in at least 3 states but

less than 26 states of the United States or teams outside the United States, whose members consist of members of the United States Armed Forces, United States Foreign Service or their dependents.

27) USOC The United States Olympic Committee that is the corporation established under the Amateur Sports Act to oversee all amateur athletic activity in the United States.

28) Youth Player An individual who has not reached 19 years of age prior to August 1 immediately before the start of any seasonal year. A player who reaches 19 years of age during (a) a seasonal year is allowed to complete that season year, and (b) August of one seasonal year shall is allowed to complete all of that seasonal year.

Rationale:

The terms in the definition fall into three categories:

a) Terms that are defined within the Bylaw section addressing them;b) Terms that are clear on their face (i.e. – USASA means United States Adult Soccer

Association); andc) Terms that are not used anywhere else in the Bylaws (i.e. – USOC and “Youth Player”)

Having Bylaw 107 is redundant or unnecessary and serves to shorten the document.


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PROPOSED AMENDMENT TO BYLAW 211PROPOSED BY RULES COMMITTEE

Current Bylaw:

Bylaw 211. ADMISSION TO MEMBERSHIP

Section 1. An organization desiring to become an Organization Member must submit a written application for membership to the Executive Director. The applicant shall specify the category of Organization Member being applied for. The applicant shall include with the application a detailed business plan, copies of its charter or articles of incorporation, bylaws, rules, regulations, any rules of play and other governing documents appropriate to understanding the structure and activities of the organization. The Executive Director shall prescribe the number of copies of each document to be submitted.

Section 2. The Executive Director shall refer an application for Organization Member to the Board of Directors for consideration. The Board of Directors shall immediately submit the application and accompanying documents to the Rules Committee. The Rules Committee may reject the application until the application and accompanying documents are changed to comply with the requirements of USASA and the Federation.

Section 3. Acceptance of New Member

1) An applicant is admitted as a Member by majority vote of the National Council. 2) The Board of Directors may provisionally recognize an applicant as an Organization

Member pending a report from the Rules Committee that the organization's application and accompanying documents comply with the requirements of USASA and the Federation. At the next scheduled meeting of the National Council, the application shall be voted upon.

Section 4. State Association Replacement

1) In the event a State Association has voluntarily withdrawn its authority and jurisdiction of a territory previously determined by the National Council, the State Association has been found in bad standing or a vacancy is created by actions of the Federation, the Board of Directors at its discretion may undertake to administer that same territory for all purposes until an application is received, reviewed and approved to replace the withdrawn association.

PROPOSED AMENDMENT TO BYLAW 211:

Section 1. An organization desiring to become an Organization Member must submit a written application for membership to the Executive Director. The Board of Directors shall establish and publish a policy outlining the procedure for application of new members to join the USASA and the process for consideration of said application. . The applicant shall specify the category of Organization Member being applied for. The applicant shall include with the application a detailed business plan, copies of its charter or articles of incorporation, bylaws, rules, regulations, any rules of play and other governing documents appropriate to understanding the structure and activities of the organization. The Executive Director shall prescribe the number of copies of each document to be submitted


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Section 2. The Executive Director shall refer an application for Organization Member to the Board of Directors for consideration. The Board of Directors shall immediately submit the application and accompanying documents to the Rules Committee. The Rules Committee may reject the application until the application and accompanying documents are changed to comply with the requirements of USASA and the Federation.

Section 23. Acceptance of New Member






Bylaw 211

Section 1. The Board of Directors shall establish and publish a policy outlining the procedure for application of new members to join the USASA and the process for consideration of said application. Section 2. Acceptance of New Member





Rationale: The detail about how the application should be submitted is more appropriately a policy rather than a Bylaw. The Rules Committee is proposing a companion policy to be adopted in the event this bylaw amendment is adopted.


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Current Bylaw:

Bylaw 212. GENERAL RESPONSIBILITIES

Section 1. As a condition for obtaining and maintaining membership in good standing with USASA each member shall satisfy all of the following requirements:

1) comply with all bylaws, policies and requirements of USASA and the U.S. Soccer Federation, to the extent applicable to that classification of membership.

2) submit to USASA any amendment to its charter or articles of incorporation, Bylaws, rulesand regulations not later than 90 days after adoption of that amendment;

3) submit to USASA its most current annual reports and financial statements within 90 days after the start of its seasonal year;

4) pay fees due USASA by the required deadline; and 5) comply with the Amateur Sports Act, to the extent applicable.

Section 2. Each Organization Member shall retain its own autonomy except as otherwise provided in these bylaws.

PROPOSED AMENDMENT:

Bylaw 212. GENERAL RESPONSIBILITIES

Section 1. As a condition for obtaining and maintaining membership in good standing with USASA each member shall satisfy all of the following requirements:

1) comply with all bylaws, policies and requirements of USASA and the U.S. Soccer Federation, to the extent applicable to that classification of membership.

2) submit to USASA any amendment to its charter or articles of incorporation, Bylaws, rules and regulations not later than 90 days after adoption of that amendment;

3) submit to USASA its most current annual reports and financial statements within 90days after the start of its seasonal year;

4) pay fees due USASA by the required deadline;5) submit all player registration data by the required deadlines; and6) comply with the Amateur Sports Act, to the extent applicable.

Section 2. Each Organization Member shall retain its own autonomy except as otherwise provided in these bylaws.

Rationale:

This amendment emphasizes the requirement that members must submit registration data as required by USASA.


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Current Bylaw:




Section 3. Failure to submit any fees, documents or registration data in a timely manner set forth by the Board of Directors may result in loss of voting rights and may also result in a fine no greater than $100 in relation to membership fees or submission of documents and registration data or no greater than $1 per player for failure to submit the player registration fee.

Section 4.

1) Fifty percent of the annual membership fee paid to USASA by a National League or a Regional League shall be distributed, on a pro-rated basis, to each of the regions in which teams of the League are domiciled. The team registration fees paid to USASA by a National or Regional League shall be distributed 50 percent to the regions and 50 percent to the State Associations in which the teams are domiciled.

2) Notwithstanding sections 2 and 3 of this bylaw, the fees referred to in this section must be paid to USASA at least 30 days before the first League game of the year.

PROPOSED AMENDMENT:




Section 3. Failure to submit any fees, documents or registration data in a timely manner set


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forth by the Board of Directors may result in loss of voting rights and may also result in a fine no greater than $100 in relation to membership fees or submission of documents and registration data or no greater than $1 per player for failure to submit the player registration fee.

Section 4.

3) Fifty percent of the annual membership fee paid to USASA by a National League or a Regional League shall be distributed, on a pro-rated basis, to each of the regions in which teams of the League are domiciled. The team registration fees paid to USASA by a National or Regional League shall be distributed 50 percent to the regions and 50 percent to the State Associations in which the teams are domiciled.

4) Notwithstanding sections 2 and 3 of this bylaw, the fees referred to in this section must be paid to USASA at least 30 days before the first League game of the year.

Rationale:

The deadline for payment of fees and the possible sanctions for failing to do so are better dealt with in policy than bylaw. The Rules Committee is proposing a companion policy to be adopted in the event this bylaw amendment is adopted.


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Current Bylaw:

Bylaw 221. SUSPENSIONS, FINES, AND TERMINATIONS

Section 1. An Organization Member failing to pay any fees due to USASA shall be provided notice of the delinquency by USASA. If those fees are not paid within 30 days after the date specified in the notice of delinquency, the delinquent Organization Member shall be suspended from membership in USASA. If the delinquent fees are fully paid to the Executive Director within 90 days after the date specified in the notice of delinquency, the delinquent Organization Member will be automatically reinstated. Unless otherwise provided by the Board of Directors, the membership of the Organization Member shall be terminated automatically if the Organization Member has failed to pay those fees for a period of 90 days after the date specified in the notice of delinquency. In the notice of delinquency, the Executive Director shall notify the Organization Member of suspension and the date on which membership will be terminated if the fees remain unpaid.

Section 2.

1) The Board of Directors may suspend, fine or terminate (or any combination thereof) the membership of any Organization Member of USASA if the Board of Directors determines thata) the conduct of the Organization Member is adverse to the best interests of soccer or

USASA; orb) the Organization Member has not complied with the requirements of its membership

in USASA.2) The Board of Directors may act under subsection 1) a) of this section only after a

hearing of which the Organization Member is given reasonable notice of the time and place by the Board of Directors and during which the Organization Member is provided a reasonable opportunity to present evidence in support of the Organization Member's position.

Section 3. Notwithstanding Section 1 of this Bylaw, the membership of an OrganizationMember whose suspension is in effect on the last day of a fiscal year is terminated as of the first day of the next fiscal year unless the Board of Directors provides otherwise.

Section 4. Upon notice by USASA, a suspension or other disciplinary action imposed by USASA in accordance with these Bylaws shall be recognized by all members of USASA. Suspensions and other disciplinary actions imposed by members of USASA shall be recognized by USASA and all other USASA members on proper notification to USASA.

Section 5. Except as may be provided in Section 1 above, suspended or terminated members may apply to the Board of Directors for reinstatement.


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PROPOSED AMENDMENT:


Section 1. An Organization Member failing to pay any fees or to report any registration datadue to USASA shall be subject to sanctions as set forth in a policy to be established and published by the USASA and/or it’s Board of Directors. Such sanctions may include suspension, fines and termination of membership. provided notice of the delinquency by USASA. If those fees are not paid within 30 days after the date specified in the notice of delinquency, the delinquent Organization Member shall be suspended from membership in USASA. If the delinquent fees are fully paid to the Executive Director within 90 days after the date specified in the notice of delinquency, the delinquent Organization Member will beautomatically reinstated. Unless otherwise provided by the Board of Directors, the membership of the Organization Member shall be terminated automatically if the Organization Member has failed to pay those fees for a period of 90 days after the date specified in the notice of delinquency. In the notice of delinquency, the Executive Director shall notify the Organization Member of suspension and the date on which membership will be terminated if the fees remain unpaid.

Section 2.

3) The Board of Directors may suspend, fine or terminate (or any combination thereof) the membership of any Organization Member of USASA if the Board of Directors determines thatc) the conduct of the Organization Member is adverse to the best interests of soccer or

USASA; ord) the Organization Member has not complied with the requirements of its membership

in USASA.4) The Board of Directors may act under subsection 1) a) of this section only after a

hearing of which the Organization Member is given reasonable notice of the time and place by the Board of Directors and during which the Organization Member is provided a reasonable opportunity to present evidence in support of the Organization Member's position.

Section 2 3. Notwithstanding Section 1 of this Bylaw, the membership of an Organization Member whose suspension is in effect on the last day of a fiscal year is terminated as of the first day of the next fiscal year unless the Board of Directors provides otherwise.

Section 3 4. Upon notice by USASA, a suspension or other disciplinary action imposed by USASA in accordance with these Bylaws shall be recognized by all members of USASA. Suspensions and other disciplinary actions imposed by members of USASA shall be recognized by USASA and all other USASA members on proper notification to USASA.

Section 4 5. Except as may be provided in Section 1 above, suspended or terminated members may apply to the Board of Directors for reinstatement.


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Section 1. An Organization Member failing to pay any fees or to report any registration data due to USASA shall be subject to sanctions as set forth in a policy to be established and published by the USASA and/or it’s Board of Directors. Such sanctions can include suspension, fines and termination of membership.

Section 2. Notwithstanding Section 1 of this Bylaw, the membership of an Organization Member whose suspension is in effect on the last day of a fiscal year is terminated as of the first day of the next fiscal year unless the Board of Directors provides otherwise.

Section 3. Upon notice by USASA, a suspension or other disciplinary action imposed by USASA in accordance with these Bylaws shall be recognized by all members of USASA. Suspensions and other disciplinary actions imposed by members of USASA shall be recognized by USASA and all other USASA members on proper notification to USASA.

Section 4. Except as may be provided in Section 1 above, suspended or terminated members may apply to the Board of Directors for reinstatement.

Rationale:

The possible sanctions for failing to pay fees or submit registration data are better dealt with in policy than bylaw. The Rules Committee is proposing a companion policy to be adopted in theevent this bylaw amendment is adopted.


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PROPOSED BYLAW AMENDMENT TO BYLAW 302 [NATIONAL COUNCIL] COMPOSITION AND VOTING Proposed by: Rules Committee

Proposed Amendment



a) 0 to 44 players 0 votes b) 45 to 750 players 1 votec) 751 to 1,700 players 2 votes d) 1,701 to 3,400 players 3 votes e) 3,401 to 8,500 players 4 votes f) 8,501 to 15,000 players 5 votes g) Over 15,000 players 6 votes

2) For purposes of determining the voting strength at Regional and National Councils, State Associations will include among its count those players registered by the State Association and players registered through USASA Leagues of which have been assigned to the respective State Association based on the residence of those players.



Rationale

The highlighted paragraph was approved at 2017 Mid-Year meeting in Tahoe but was not included in the published by laws on the USASA website.


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HOW CURRENT BYLAW READS:

Bylaw 441. PROCEDURES FOR FILLING COMMISSIONER POSITIONS

Section 1. This bylaw specifies, determines or governs the allocation and selection of USASA non-athlete Commissioner positions on the Federation's Adult Council’s Administrative Commission. These Commissioners shall serve a term of two (2) successive AGM cycles, unless otherwise provided and shall be members of the Federation’s National Board of Directors.

Section 2. The following individuals shall fill the Commissioner positions:

1) the President of USASA, ex officio, with terms expiring in even-numbered years.2) the Vice President of USASA, ex officio, with terms expiring in odd-numbered years.3) the 4 Regional Directors, ex officio, with the terms of the Region I and III Directors

expiring in even numbered years and the terms of the Region II and Region IV Directors expiring in odd-numbered years.

4) 2 at large individuals elected by the National Council at its annual general meeting, with one individual being elected at meetings in odd-numbered years and the other individual being elected at meetings in even-numbered years.

5) If for any reason either one or both of the at-large positions becomes vacant, the Board of Directors shall appoint (an) individual(s) to be Acting At-Large Commissioner(s) until a meeting of the National Council can be held to fill the vacancy for the balance of the term.

Section 3.If the allocation of positions to USASA is less than 8 positions, the following procedures apply:

1) If the allocation is for 7 positions, then the position of the individual elected at large whose term expires in the year the allocation is for 7 positions is not filled as long as the number of positions allocated is 7 and the term of office of that individual as Commissioner is terminated.

2) If the allocation is for 6 positions, then both of the positions of the individuals elected at large are not filled as long as the number of positions allocated is 6 and the terms of office of those individuals as Commissioners are terminated.

3) If the allocation is for 5 positions, then both of the individuals elected at large and the ex officio position of Vice President are not filled as long as the number of positions allocated is five (5) and the terms of office of those individuals as Commissioners are terminated.

PROPOSED AMENDMENT:

Bylaw 441. PROCEDURES FOR FILLING COMMISSIONER POSITIONS

Section 1. This bylaw specifies, determines or governs the allocation and selection of


39

USASA non-athlete Commissioner positions on the Federation's Adult Council’s Administrative Commission. These Commissioners shall serve a term of two (2) successive AGM cycles, unless otherwise provided and shall be members of the Federation’s National Board of Directors.

Section 2. The following individuals shall fill the Commissioner positions:

6) the President of USASA, ex officio, with terms expiring in even-numbered years.7) the Vice President of USASA, ex officio, with terms expiring in odd-numbered years.8) the 4 Regional Directors, ex officio, with the terms of the Region I and III Directors

expiring in even numbered years and the terms of the Region II and Region IV Directors expiring in odd-numbered years.

9) 2 at large individuals elected by the National Council at its annual general meeting, with one individual being elected at meetings in odd-numbered years and the other individual being elected at meetings in even-numbered years.

10) If for any reason either one or both of the at-large positions becomes vacant, the Board of Directors shall appoint (an) individual(s) to be Acting At-Large Commissioner(s) until a meeting of the National Council can be held to fill the vacancy for the balance of the term.

Section 3.If the allocation of positions to USASA is less than 8 positions, the following procedures apply:

4) If the allocation is for 7 positions, then the position of the individual elected at large whose term expires in the year the allocation is for 7 positions is not filled as long as the number of positions allocated is 7 and the term of office of that individual as Commissioner is terminated.

5) If the allocation is for 6 positions, then both of the positions of the individuals elected at large are not filled as long as the number of positions allocated is 6 and the terms of office of those individuals as Commissioners are terminated.

6) If the allocation is for 5 positions, then both of the individuals elected at large and the ex officio position of Vice President are not filled as long as the number of positions allocated is five (5) and the terms of office of those individuals as Commissioners are terminated.

Rationale:

The Adult Council is a separate organization from USASA and its created pursuant to Bylaw 313 of the USSF Bylaws. Procedures for holding meetings and elections are governed under USSF Bylaw and not under the USASA Bylaws.


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Policy for Applying for Membership pursuant to Bylaw 211

The applicant shall specify the category of Organization Member being applied for. The applicant shall include with the application a detailed business plan, copies of its charter or articles of incorporation, bylaws, rules, regulations, any rules of play and other governing documents appropriate to understanding the structure and activities of the organization. The Executive Director shall prescribe the number of copies of each document to be submitted

The Executive Director shall refer an application for Organization Member to the Board of Directors for consideration. The Board of Directors shall immediately submit the application and accompanying documents to the Rules Committee. The Rules Committee may reject the application until the application and accompanying documents are changed to comply with the requirements of USASA and the Federation.

Policy on Submission of Fees and Other Information

To remain in good standing each Member shall submit annually to USASA the membership fee recommended by the Board of Directors and approved by the National Council and all documents and registration data as required under USASA Bylaws and Policies. The Board of Directors shall set the deadline for when the fees, documents and registration data are due.

The Board of Directors shall recommend fees for player registration for approval by the National Council. The registration fees shall be submitted no later than sixty (60) days after registration of such players by the Organizational Member.

Failure to submit any fees, documents or registration data in a timely manner set forth by the Board of Directors may result in loss of voting rights and may also result in a fine no greater than $100 in relation to membership fees or submission of documents and registration data or no greater than $1 per player for failure to submit the player registration fee.

Fifty percent of the annual membership fee paid to USASA by a National League or a Regional League shall be distributed, on a pro-rated basis, to each of the regions in which teams of the League are domiciled. The team registration fees paid to USASA by a National or Regional League shall be distributed 50 percent to the regions and 50 percent to the State Associations in which the teams are domiciled.

Regardless of other provisions in this policy, the fees referred to in this section must be paid to USASA at least 30 days before the first League game of the year.


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Policy on Sanctions, Fines and Terminations for Failure to Pay Fees or Provide Information

Any state who is late in paying any required fees or providing an requires information shall be provided notice of the delinquency by USASA. If those fees are not paid within 30 days after the date specified in the notice of delinquency, the delinquent Organization Member shall be suspended from membership in USASA. If the delinquent fees are fully paid to the Executive Director within 90 days after the date specified in the notice of delinquency, thedelinquent Organization Member will be automatically reinstated. Unless otherwise provided by the Board of Directors, the membership of the Organization Member shall be terminated automatically if the Organization Member has failed to pay those fees for aperiod of 90 days after the date specified in the notice of delinquency. In the notice of delinquency, the Executive Director shall notify the Organization Member of suspension and the date on which membership will be terminated if the fees remain unpaid.

The Board of Directors may suspend, fine or terminate (or any combination thereof) the membership of any Organization Member of USASA if the Board of Directors determines that

a) the conduct of the Organization Member is adverse to the best interests of soccer or USASA; or

b) the Organization Member has not complied with the requirements of its membership in USASA.

The Board of Directors may suspend an Organization Member for conduct adverse to the best interests of soccer only after a hearing of which the Organization Member is given reasonable notice of the time and place by the Board of Directors and during which the Organization Member is provided a reasonable opportunity to present evidence in support of the Organization Member's position.


42

Notes

hyatt regency buffalo

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