EXCELLENCE • EQUITY • EXPLORATION

Hybrid Learning Update

September 22, 2020

Introduction

Dr. David Glasner, Superintendent

● Health and Safety

● Collaboration

● Meeting Student Needs

Cuyahoga County Board of

HealthK-12 School Reopening Framework

● Uses evidence-based framework to assist onsite

learning

● Balances risk with the need to resume normal

educational and enrichment activities.

● Uses cohorting as a strategy to limit transmission and

minimize quarantines

Cuyahoga County Board of Health

Alert Levels

● Level 4: Remote learning for all students

● Level 3: Remote learning for all students

● Level 2: Will consider ways to possibly expand in-

person learning

● Level 1: Will consider ways to possibly expand in-

person learning

Return-to-Onsite Scenarios

Four scenarios defined by the Ohio Public Health Advisory

System and county-level test positivity rates:

● Scenario 1: Yellow for four weeks PLUS positivity rate

under 3% (hybrid model, most onsite)

● Scenario 2: Orange for four weeks PLUS positivity rate

under 5% (hybrid model, some onsite)

● Scenario 3: Red PLUS positivity rate under 10%

(online except some special needs)

● Scenario 4: Purple (all online)

Monitoring and Reporting

● Families report to building leaders

● Staff report to Human Resources

● District hotline

● District/Cuyahoga County Board of Health

liaison appointed

● Daily dashboard updated at 4 p.m.

● District assists County with contract tracing

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Student and Staff

Expectations

● Comprehensive health and safety guidelines

and protocols have been shared with staff

● Comprehensive health and safety guidelines

and protocols have been created and will be

shared with students and families prior to start

of onsite instruction

https://drive.google.com/file/d/1aWaiPKv-q40PkWj3t0KPAdppYGl5Dmie/view?usp=sharinghttps://drive.google.com/file/d/1C1W4xQNCo31thh-mL78rx0DUM38Peql6/view?usp=sharing

Collaboration

● Collaborated with families and staff

● Hybrid and in-person models product of

stakeholder input throughout the summer

● Ongoing collaboration with employee and

other stakeholder groups

Learning & Teaching

Dr. Marla Robinson Chief Academic Officer

Ms. Elizabeth Kimmel Director of Exceptional Children

Ms. Micki Krantz Director of Secondary Education

Mr. Eric Juli Principal, High School

Mr. Joseph Hernan Assistant Principal, High School

Ms. Miata Hunter Principal, Middle School

Mr. Ryan Beaumont Assistant Principal, Middle School

Ms. Tiffany Joseph Principal, Woodbury

Mr. Douglas Myles Assistant Principal, Woodbury

Dr. Erin Herbruck Director of Primary Education

Mr. Neal Robinson Principal, Boulevard

Mr. J. Lindsay Florence Principal, Mercer

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Hybrid Plan SummaryPreK K-4 Woodbury Middle School High School

Half day: 8:45-11:15 am12:45-3:15 pm

Full day: 8:45 am-1:45 pm

8:15 am-2 pm 8:45 am-3 pm 9:15 am-3:30 pm

Monday:8 am-4 pm

Tuesday-Friday:8:30 am-4 pm

Onsite one week, online one week*

Onsite every week**

Onsite one week, online one week*

Onsite one week, online one week*

Gradually introduce

courses / programs

for onsite instruction

& supports

Transition to Hybrid by

Jan. 4, 2021***

½ class onsite, ½ class online

All students onsite

½ class onsite, ½ class online

½ class onsite, ½ class online

Fully online option available for all families. Please see next slide.

*Some students with disabilities may receive on site services during both weeks**Students with disabilities will receive all services on site unless fully online option is selected

***When hybrid model is finalized, consideration of full time services on site for some students with disabilities

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Plan Summary: Fully Online Option

Primary

● A separate, fully online schedule and/or students will access classrooms via

webcams located in onsite classrooms

● May include change in teacher assignment

Woodbury

● Students access classrooms via webcams in onsite classrooms

Middle School

● Students access classrooms via webcams in onsite classrooms

High School

● Students access classrooms via webcams in onsite classrooms

Families who select the Online Option are committing to online learning

up to January 19, 2021 as a minimum.

High School: Transition to Hybrid

● Transition of courses and programs to onsite instruction

such as Art, Music, PE, Theatre, Clubs/

Organizations and individualized supports for students

● Transition all students to Hybrid Model

by January 4, 2021

● Currently serving small groups

of students with disabilities onsite

A Day in the Life: High School

● Beginning January, all students will be in Hybrid Model

● Goal is to remain with current teachers

● Format options under review:

○ Two-day per week model vs. A/B Week model

○ Current block schedule, adjustments for lunch

○ For students who are online, synchronous remote

learning and streaming into the in-person classroom

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Hybrid Model Overview:

Middle School & Woodbury

● A/B Week Model

○ Students onsite one week, online one week

● Online Students: Currently planning for

synchronous learning while teacher streams

instruction live

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Pod Assignments:

● Students are in pods by alphabet

● A Week: Last names A-K

● B Week: Last names L-Z

● Courses determine pod

● Families in same week

● Team and Week information on

ProgressBook

○ Ex. John Doe would say

“Team Name A”

What to Expect:

● Instruction all days of the week

○ Student supports offered for

off site students during Raider

Time

● Student start time is 9:15 a.m. and

end time remains 3:30 p.m.

● Reduced onsite class sizes

● Advisory/Lunch: 50-min period

● Pod Champions student check-in

off-site every other week

Middle School: Hybrid Model

● Current plans include live-stream instruction to online students

● Streaming would encompass Language & Literature/Math/

Science/Individuals & Societies classes, Language Acquisition,

Workshop and small group instruction

● Plan to incorporate more classes as live-streaming capabilities

develop

● Select courses will provide asynchronous assignment when off-

site

Middle School: Online Week

A Day in the Life: Middle School

Sample Daily ScheduleWakeup-9:15 Daily symptom check at home; Bus ride/travel to school

9:15-10:05 Math

10:10-11:00 Language & Literature

11:05-11:55 Individuals & Societies

11:55-12:45 Lunch in classroom and Advisory

12:50-1:40 Language Acquisition / Workshop

1:45-2:35 PE / Design / Fine Art

2:40-3:30 Science

3:30-4:15 Dismissal: Onsite Students / Raider Time: Online Students

● Combine Lunch and Advisory into a 50-minute

block of time.

○ 25 minutes for Lunch

○ 25 minutes for Advisory

● Continue use of Caring School Community social-

emotional curriculum during Advisory

● Held in the room associated with the student’s

assigned pod

Middle School: Lunch and Advisory

Format Options Under Consideration:

● Instruction in Language Acquisition/Workshop classes

moving from online to onsite

● Two transitions each day to both PE/Design/Fine Art

AND Language Acquisition/Workshop classes

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Middle School:

Language Acquisition / Workshop

Woodbury: Hybrid Model

● Approximately 14 students onsite

● Approximately 14 students online

● Online students participating synchronously while teacher

streams instruction live

● Teacher providing 10-15 minutes of direct instruction

partnered with independent or collaborative work time

● Outdoor learning and play opportunities

Woodbury: Online Week

Additional Considerations:

● Preliminary plans include live-stream instruction to students who

are not onsite in Language & Literature/Math/Science/

Individuals & Societies Classes and some Specials

● Online students will participate in asynchronous physical

education and occasionally asynchronous music.

● As streaming options develop, plan to incorporate more classes

as appropriate

A Day in the Life: Woodbury Grade 5 Sample Student Schedule

Wake up Daily symptom check at home; Bus ride/travel to school

8:20-8:45 Student Arrival

8:45-9:30 Math or Lang. & Lit. *Movement break begins with exiting

9:35-10:25 Math or Lang. & Lit. *Movement break ends with entering teacher

10:30-11:20 Science or Indiv. & Societies

11:25-12:15 Lunch in classroom and Activity Time

12:15-1:05 Science or Indiv. & Societies

1:10-2:00 Specials or Advisory

2:05-2:55 Specials or Advisory

2:55-3:00 Dismissal (South Woodland)

Wake up Daily symptom check at home; Bus ride/travel to school

8:20-8:45 Student Arrival

8:45-9:35 Specials or Advisory

9:40-10:30 Specials or Advisory

10:35-11:25 Language & Literature *Movement break begins with exiting

11:30-12:20 Math *Movement break ends with entering teacher

12:20-1:10 Lunch in classroom and Activity Time

1:15-2:05 Individuals & Societies

2:10-3:00 Science

3:00-3:05 Dismissal (South Woodland)

A Day in the Life: Woodbury Grade 6 Sample Student Schedule

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PreK-4: Start & End Times

● Onsite instruction for all K-4 students with online option

(“All In”)

○ K-4: 8:15 a.m.-2 p.m. school day

○ Raider Time: until 2:30 p.m. (buses available)

● PreK-Hybrid model every other week onsite, online

○ PreK Half Day: 8:45-11:15 a.m. / 12:45-3:15 p.m.

○ PreK Full Day: 8:45 a.m.-1:45 p.m.

● Opportunities for outdoor play / recess

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PreK-4: Phased-In

Student Return PreK

● PreK phased-in return to hybrid model begins Oct. 19

● Full schedule will be communicated to families by the PreK team

K-4

● Monday, Oct. 26: K and 1 begin and remain

● Wednesday, Oct. 28: Grades 2 and 3 begin and remain

● Thursday, Oct. 29: Grade 4 begins and remain

● Friday, Oct. 30: ALL K-4 Officially In!

A Day in the Life: K-4 Student

Onsite Sample Schedule

Wake up-8:15 Daily symptom check at home / Bus ride/travel to school

8:15-8:45 Morning Meeting

8:45-10:15 Math Instructional Block (large group / small group / independent work)

10:15-10:45 Movement/Outdoor Break (Recess)

10:45-11:30 Literacy Instructional Block (incorporating science & social studies)

11:30-12:00 Lunch in classroom

12:00-12:30 Asynchronous Single Subject time in classroom

12:30-1:45 Small Group Literacy Time/Intervention

1:45-2:00 End of Day Transition & Dismissal

1:45-2:30 Raider Time

8:15-8:45 Morning Meeting with assigned onsite class

8:45-10:15Math Instructional Block with online Shaker teacher(large group / small group / independent work)

10:15-10:45 Movement/Outdoor Break (Recess)

10:45-11:30 Literacy Instructional Block (Incorporating science & social studies)

11:30-12:00 Lunch

12:00-12:30 Asynchronous Single-Subject Time

12:30-1:45Meet with online teacher / other online students for small group instruction or specially designed instruction

1:45-2:30 Raider Time

A Day in the Life: K-4 Student

Online Sample Schedule

*Note: Commitment to K-4 online learning is for a minimum of nine weeks.

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Students with Disabilities

● Process for expanding onsite services

● Services models:

○ Primary students: Consistent with student IEPs

○ Hybrid A/B students: Maximize onsite services

○ Online students: Remote learning plan

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Substitute Teaching Staff

● In process of hiring permanent substitute teachers in

each school building

● Hiring permanent Intervention Specialist substitutes at

each level

● Creating structures to support daily substitute

teachers, if needed

TechnologyMr. John Rizzo, Executive Director

Technology and Media Service

TechnologyIT Goal

● Provide classroom technology that supports simultaneous

onsite and online learning via live stream

● Leverage as much existing technology as possible

● Keep it simple (as possible)

Steps Taken

● Conversation with districts already implementing hybrid

learning via live streaming

● Simulation and testing of classroom configurations

● Presentation and discussion with building and District

leadership

ComputerMeeting Platform Camera

Audio into classroom

Audio to virtual students

Wired classroom desktop

computer

Zoom1 or Google Meet

Hovercam document camera or webcam

Existing classroom speakers

Hovercam / Webcam

microphone or teacher

microphone2

1. Zoom provides more meeting controls and better bandwidth utilization

2. Built-in Hovercam/webcam mics work but do not provide the best audio for students at home. IT will be testing portable microphone options that would be worn/held by the teacher and provide clearer audio to remote students.

Live Streaming Details

Bandwidth / Throughput

In order to increase the probability of successful District-wide, simultaneous live

streaming of classroom instruction the following controls will be need to be

implemented.

Network bandwidth utilization and performance will be monitored and controls

adjusted as needed:

● Wired computer connections must be used for live streaming

● Guest Wi-Fi access will be turned off

● Likely restriction on streaming services

● When possible, encourage online students to watch instructional videos at

home via a posted link versus showing the video to all students via Zoom or

Google Meet shared screen.

OperationsMr. Jeff Grosse, Chief Operating Officer

Staff Return to Work

● Administrative Assistants

● Custodial Staff

● Maintenance Staff

● Security Staff

● Transportation Staff

● Fall Coaching Staff

HVAC Assessment of

Equipment in Each Building

● General Functionality

● Overall Condition

● Filtration

● Cleanliness

● Identify any serious conditions

● Status of Outdoor Air Supply

● Final report expected by the end of September

Breakfast/Lunch

Distribution

● Grades K-4

● Grades 5-8

● Grades 9-12

● Online Learners

● Onsite Learners

Transportation

● Capacity on school bus

● Expectations of students

● Building loading and unloading locations

School Building Visits:

Week of September 14

● Classroom set-up

● Building signage

● Revised entry and exit protocols

● Student hallway traffic patterns

● Outdoor classroom option

● PPE updates

○ Face coverings

○ Hand sanitizing stations

Cleaning Protocol● Daily Cleaning● Evening Cleaning

Questions?

Frequently Asked Questions

https://drive.google.com/file/d/1U0aJJznVzSY-35_rRdXZ88GJGNOcb0E8/view?usp=sharing