hygiene concept eurotier / energydecentral 2021€¦ · date of issue: 6/2020 hygiene concept...
TRANSCRIPT
HANOVER, GERMANY, 9 – 12 FEBRUARY 2021
List of measures
• Grounds-wideregulationsandmeasures
• Informationandconditionsforexhibitors andtheirservicepartners
Hygiene conceptEuroTier / EnergyDecentral 2021
www.eurotier.com | www.energy-decentral.com
Astheorganiser,wearemakingeveryefforttoensureyoursafetyduringyourvisittothetradefairgrounds.Wearethereforeinclosecoordinationwiththeresponsiblehealthauthoritiestogetherwiththeoperator,DeutscheMesseAG.Withimmediateeffectanduntilfurthernotice,thetechnicalguidelineswillbesupplementedwithprotectivemeasuresconcerningbehaviour,distancesandhygiene:
Asavisitor,exhibitororserviceprovider,pleasealwaysobservethefollowingpoints,whicharenecessaryforthesuccessfulimplementationoftheprotectivemeasures.Astheorganiser,wereservetherighttomakechangesandadjustments.
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Grounds-wide regulations and measures
1.Behaviouratthegrounds
2.Generalprotectivemeasuresatthegrounds
3.Registration,admission,payment
4.Firstaid
5.Trafficroutes,communalareas,presentationareas
Further information and conditions for exhibitors and their service partners
6.Standconstructionandstanddesign
7.Standorganisation
8.Cateringandhospitalityinstandareas
9.Contacttracking
10.Assemblyanddismantling
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Further information:Technicalorganisation·Contact:HagenLange,WilfriedWolf+496924788–229·[email protected]
Grounds-wide regulations and measures
1. Behaviour at the grounds
• Whenenteringandexitingtheeventandthroughouttheentireeventperiod,allpersonsatthetradefairgroundsarerequiredtoadheretoaminimumdistanceof1.50mfromoneanother(’minimumdistance‘inthefollowing).
• Wearingmouthandnoseprotectionismandatoryinalllocationsinwhichthisminimumdistancecannotbeadheredtoandinalllocationsinwhichthisisspecifiedbytheorganiser(markedaccordingly).
• PleasealwaysobservethecurrentlyapplicablehygieneregulationsissuedbytheFederalCentreforHealthEducation(greetingwithouthandshake,coughing/sneezingintothecrookofthearm,regularlywashinghands,avoidingtouchingone‘sface).
2. General protective measures at the grounds
• ThetradefairgroundsinHanoverofferanoutstandinginfrastructurethatalreadyguaranteesthehighestofhygienestandards.
• Wheneventsareconducted,thecleaningfrequencyisadditionallyincreased;entranceandexitareas,toilets,etc.arealsodisinfectedseveraltimesperday.
• Disinfectantdispenserscanbefoundintheentranceareas,intoiletfacilities,atservicepointsandintheforumsandconferenceareas.
• Throughoutthetradefairgrounds,transparentpartitionwallsmadeofglassandplasticwillalsobeinstalledatallcountersatwhichcontactbetweenemployeesandserviceproviderstakesplace(e.g.inthepresscentre,atthecloakrooms,atinformationpointsandinserviceoffices).
• Signsandloudspeakerannouncements,etc.willbeusedtopointouttheprotectivemeasuresatthetradefairgrounds.
• Thecateringareaswillbeextendedwithadditionalfacilitiesoutdoors.Takeawayfoodanddrinkswillprimarilybeonofferhere.
• Therewillbefixeddailycontingentsofadmissionticketstolimitthenumberofpersonsatthetradefairgroundstoapermissiblemaximum(pursuanttotheapplicablecoronavirusordinance).
3. Registration, admission and payment
• Aspartofthecurrentmeasures,thepriorregistrationofallpersonsistheprerequisiteforadmissiontoandremainingatthetradefairgrounds.
• Therecordingofallessentialpersonalinformationisintendedtoensurethatanynecessarytrackingofcategory1contactpersonspursuanttothespecificationsoftheRobertKochInstitutecantakeplace.
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• VisitorswillexclusivelyreceivetheirticketsinadvanceandonlineviatheEuroTier/EnergyDecentralticketshop.Ticketscannotbepurchasedandpreviouslypurchasedticketscannotberegisteredonsite.Eachticketisvalidforadefinedtradefairday.Nomulti-dayticketswillbeissued.
• Visitorswhowishtovisitthetradefaironseveraldaysmustregisterseparatelyforeachday.
• Exhibitorswillcontinuetoreceivemulti-daytickets.However,itwillbenecessarytospecifythedayspresentordaysofuseinadvance.Unusedadmissionsperdaywillbecreditedtothevisitorticketcontingent.
• Toensureadherencetothedistancingregulations,personalguidancesystemsandfloormarkingswillbeusedintheentranceareas.
• Bagchecksarestillplannedonenteringthegrounds,underconsiderationoftheapplicablemeasures.
• Youmustkeepyouradmissionticketwithyouthroughoutyourentirevisit,uptothepointatwhichyouexitthegrounds.Proofoftherespectivevisits(scanningtheadmissionticket)mustbeprovidedatspecificlocationsonthegroundsaspartofcontacttracking.(Entrancetoandexitfromthegrounds,cateringareasandattheexhibitorstandsinthecaseofconsulting,negotiationorsalesdiscussionslastingatleast15minutes,etc.)
4. First aid
• IfyoufeelunwellandpresentsymptomsofCOVID-19,pleasecontactthemedicalcentre(initially)bytelephone:Phone: +49 511 89-30030
• Themedicalcentreislocatedbehindtheglasstransitionfromnorthentrance1tohall20(pleasefollowthesigns).
5. Traffic routes, communal areas, presentation areas
• Pleaseuseonlytheaccordinglymarkedentranceandexitdoors.
• Thewidthsoftheaislesinthehallswillbeadjustedtocreatesufficientspacetoenableadherencetotheminimumdistancebetweenpersons.
• Pleasekeeptotherightintheaislesinthetradefairhalls.
• Carpettilesandaislecarpetswillbeusedtohelpyouidentifytheroutestobetaken.
• Inforumsandconferencefacilities,amorespaciouslayoutwillbeimplementedtogiveconsiderationtotheregulationsconcerningtheminimumdistancebetweenparticipants.
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Further information and conditions for exhibitors and their service partners
DuetotheCOVID-19pandemic,youareobligedtoobservethefollowingpointsasaEuroTier/EnergyDecentral2020exhibitor.
Dependingontherespectivesituation,thehealthauthorityisentitledtoissuefurtherorders,adjustordersthathavealreadybeenissuedorrescindthemintheirentirety.
Monitoringtheconditionswithinthetradefairgroundsandinterveningimmediatelyintheeventofviolationsaretheresponsibilityoftheexhibitor.
TheDLGexhibitionmanagementreservestherighttorestrictorprohibittheoperationofindividualtradefairstandsatanytimeintheeventofcontraventions.
6. Stand construction and stand design
Duringthetradefair,adistanceofatleast1.50mmustbeadheredtobetweenpersons.Theexhibitorispersonallyresponsibleforensuringthattherequiredminimumdistanceandtheapplicablehygieneandbehaviouralmeasuresareimplementedandadheredtoonitsstandarea.
Thefollowingregulationsforstandconstructionhaveaccordinglybeenestablished;astheexhibitor,youmusttaketheseintoconsiderationinyourplanningandensurethemduringyourtradefairpresentation:
• Thetradefairstandmustbedesignedinsuchawaythatsufficientairexchangeisensuredthroughoutthetradefair,particularlyinmeetingandothercommunalrooms,andthatcoveredstandconstructionsareguaranteed(passive/activeventilation).
• Internalstandtrafficareasandstairs(platforms,secondstories,etc.)mustbedesignedsothatvisitorsandpersonnelcanadheretotheminimumdistancebymeansofconstructiveorstrictorganisationalmeasures.Thisalsoconcernse.g.distancesbetweenexhibits.
• Plentyofspacemustbeprovidedforspectatorsintherespectivestandareaforproductpresentationsandshow/actionareas.Anadequatelydimensionedspectatorareashouldensurethatthetrafficroutesarekeptclear.
• Productpresentationsdirectlyatthestandboundariesareonlypossibletoalimitedextentandaredependentonthespaceavailableinfrontofthestandarea.Theymustbeexpresslyapprovedbytheorganiser.
• Meetingandcommunalroomsforpersonnelmustbedimensionedsogenerouslyandequippedwithseatingsuchthattheminimumdistancecanbeadheredto.
• Interactionpoints(counters,etc.)mustbepositionedsothatsufficientspaceisavailableonthestandforvisitors.Iftheminimumdistancebetweentwopersonscanunderstandablynotbeadheredtoatinteractionpoints,suitableconstructivemeasuresmustbeimplemented(spitguard).
• Contactareasshouldconsistofsmooth,easilycleanedsurfaces.
• Sufficientdisinfectantmustbeprovidedatthestandfortheexhibitors‘employeesandservicepartners.
• Additionallyofferingvisitorstheoptionofdisinfectingtheirhands,e.g.byprovidingdisinfectantdispensers,isalsorecommended.(Canbebookedonlineintheexhibitorserviceportal)
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7. Stand organisation
• Werecommendcontrolledaccesstothestandtoensurethattheminimumdistanceof1.50misalsoadheredtoatyourstandatalltimes.Aisleareasinthehallmaynotbeusedaswaitingareas.
• Tosupportvisitorguidanceinthestandarea,markingscanbeusedtoindicatethewalkingdirection.
• Activeappointmentmanagementandcontrolledvisitorguidance(e.g.bymeansofregulatorypersonnelemployedspecificallyforthispurposeandroutemarkings)canproveexpedientforadheringtotheminimumdistance.
• Conductingshowsoractionsaimedatgeneratingalargeaudience,whichcausevisitorstocongregateinarelativelysmallarea,isimpermissible.
• Productsmaycontinuetobepresentedinthecontextofdemonstrationssubjecttoadherencetotheapplicabledistancingandhygieneregulations.
• Highly-frequentedareasandfrequentlyusedcontactareasmustbedisinfectedseveraltimesperday;thestandmustbeprofessionallycleanedatleastonceperday.
• Werecommendofferingmouthandnoseprotectionandhanddisinfectionforvisitorstothestand.
• Eveningeventsandstandpartiesarebannedatthisyear‘sEuroTier/EnergyDecentral.
• Theprovisionofbrochuresandinformationmaterialaswellastheissueofgive-awaysmustbecheckedasregardsconformitywiththehygienerequirementsandmustbeforegoneincaseofdoubt.
8. Catering and hospitality in stand areas
• ThecurrentversionoftheLowerSaxonyordinanceoninfectionprotectionmeasurestohaltthespreadofthecoronavirus,particularlySection6’Cateringoperations‘,appliestotradefairrestaurants,bistros,cateringandtastingatthestand.
• Werecommendonlyissuingfoodstuffsinpackagedform;sugar,salt,pepperandsauces,etc.mustalsobepackagedinportions.
• Ifyouareplanningacateringareawithunpackagedfoodstuffs,weurgentlyrecommendengagingaprofessionalcaterer.Thecatererisobligedtoadheretoallhygieneregulations.
• Self-serviceandbuffetfacilitiesareprohibitedduetotheapplicablehygieneregulations,asisservingdraughtdrinks.
• Issueofcrockeryandcutlery:pleaseuseeitherpackageddisposablecutlery(preferred)orreusablecutlerycleanedinadishwasher.
• Washbasinsmustbeequippedwithsoapdispensersanddisinfectantdispensers,andmaynotbeusedforwashingcutlery,crockeryorkitchen/standcleaningutensils.Anoticestating:’Notforcrockeryorcutlery!‘mustbeaffixedinaclearlyvisiblepositionaboveallwashbasins.
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9. Contact tracking
Toenablespecificcontacttrackinginsuspectedcases(category1pursuanttothespecificationsoftheRobertKochInstitute),thefollowingmeasureswillbeimplemented:
• Throughouttheentireeventperiod,visitorsandexhibitors(aswellastheirserviceproviders)willinitiallyberecordedatallentrancestothegrounds.
• Priorregistrationisobligatory.
• Exhibitorsareobligedtorecordallpersonsonthetradefairstandwithwhomaconsulting,negotiationorsalesdiscussionslastingatleast15minutesisconducted.Werecommendourelectroniccontactdatarecordingsystem.Alternatively,formsfordaily,manualrecordingareavailablefromthehallmanager‘soffice,wherethecompletedformsmustbehandedintothehallmanager(organiser‘srepresentative)attheendofeachdayoftheevent.
• Exhibitorsandtheircommissionedserviceprovidersareadditionallyobligedtoseparatelyrecordtheiremployeescollectivelyeachday(includingduringassemblyanddismantling).
• Inseatedcateringareas,contactdatawillberecordedthroughoutthetradefairperiodbythecateringoperator.
• Inallcases,thecontactdatatoberecordedincludethesurname,firstname,thefulladdress,telephonenumber,thedateandthecontactperiod(beginning/end).
• Theorganiserisobligedtoretainthecontactdataforaperiodofthreeweekscommencingonthefirstfollowingdayoftheevent.
• Ifnecessary,thepublichealthdepartmentwillbeprovidedwiththerecordedcontactdataforevaluationandprocessingbytheorganiser/venueoperatororbyacompanycommissionedtodothis.
• Furtherdetailsconcerningtheprocedureanddataprotectionwillbemadeavailableseparately.
DLG Service GmbHEschbornerLandstrasse12260489FrankfurtamMain·GermanyTel.+496924788-265·[email protected]·www.DLG.org6/
2020
10. Assembly and dismantling
ThegeneralregulationsofthelatestversionoftheLowerSaxonyordinanceoninfectionprotectionmeasurestohaltthespreadofthecoronavirusalsoapplythroughouttheassemblyanddismantlingphaseasasupplementtothetechnicalguidelines.Thisparticularlyincludestheregulationonprofessionalpractice(Section10CoronaSchVO).Accordingtothis,congregationsofseveralpersonsforprofessionalpurposesarepermissible.
Specifically,thefollowingpointsmustbeobserved:
• Ifpossible,aminimumdistanceof1.5metresbetweenthepersonsmustbeadheredtoduringallwork.Ifthisisnotpossibleinexceptionalcases,technicalmeasures(spitguard)ormouthandnoseprotectionmustbeused.
• Formsmall,fixedteamsduringtheactivityaswellasduringtraveltoandfromthevenueinvehiclesandduringbreaks.
• Pleaseinstructyouremployeestoavoidunnecessarycontact.
• Exhibitorsandtheircommissionedserviceprovidersareadditionallyobligedtocollectivelyrecordtheirassemblyanddismantlingemployeesseparatelyeachday.
• AllemployeesmustbeinformedoftheSARS-CoV-2worksafetystandards.Itmustbeensuredthatallemployeeshaveunderstoodtheinstructions.
• Thisparticularlyappliestothedistancingandhygieneregulations,i.e.greetingwithouthandshake,coughingandsneezingintothecrookofthearm,regularlywashinghandsthoroughly.
• Smokingisprohibitedinthetradefairhalls.Ifpossible,breaksshouldalwaysbetakenintheopenair.
• Accommodatingemployeesinsingleroomsisurgentlyrecommended.Collectiveaccommodationmustbeavoided;sufficientdistancemustbeensuredthereunderallcircumstances.Theapplicablehygieneregulationsmustbedisplayedinaneasilyunderstandableandclearlyvisiblemanner.
• Theregulationsforenteringthetradefairgroundshavebeenchanged.Detailswillbeannouncedatalaterpointintime.
• Oneachassemblyanddismantlingday,thepersonalisedassemblyanddismantlingcardwillbecheckedonenteringoraccessingthetradefairgrounds.
• Separatedismantlingregulationsarerequiredforthefirstdayofdismantling(lastdayofthetradefair).Asalways,detailswillbeannouncedduringthetradefair.Pleaseplanmoretimeforthis.
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