hyperion - ibank
DESCRIPTION
IBANK, DUE DILIGENCE, OFSAA, EPM, HYPERIONTRANSCRIPT
Queensland University of Technology
CRICOS No. 00213J
Patricia Alner, Director Planning & Budget Dean Gordon, Management Accountant
QUT Finance & Resource Planning5 March 2013
HES Finance Systems NetworkCase Studies in University Finance
Hyperion Budget Tool - QUT
CRICOS No. 00213Ja university for the worldrealR
Hyperion Overview
• Hyperion is QUT’s budget tool, implemented in July 2011 (replacing OFA - Oracle Financial Analyser).
• Hyperion is an Oracle based product (using Hyperion Planning and Essbase) to deliver a “Web-based and Excel planning, budgeting and forecasting solution”.
CRICOS No. 00213Ja university for the worldrealR
Main Benefits of Hyperion
• Supports QUT’s decentralised budgeting process
• Standardises and streamlines budgeting practices across QUT
• Allows for faster budget entry and consolidation• Governance bodies have greater confidence in
budget submissions, particularly with improved accuracy in employee budgets (uses a detailed bottom-up approach)
CRICOS No. 00213Ja university for the worldrealR
Hyperion Interfaces
• Interfaces with other QUT Systems:
• from both Alesco (Talent2) for employee/payroll details and Oracle Financials for all actual G/L transactions
• to Finance Portal (web based reporting tool) for all approved budgets and the current Rolling/Working budget
• Uploads (via ODI) occur on a nightly basis
CRICOS No. 00213Ja university for the worldrealR
Hyperion Modules and Interaction• There are 2 main modules used for budgeting in
Hyperion:• 1) Employee Module
• Down to individual position/employee budget per costcode
• 2) P&L Module• Down to individual G/L budget per costcode
• The budgets entered by users in the Employee Module links directly to the P&L Module (mapped to the employee expense G/Ls)
• Note: there is also a Balance Sheet (and Cash Flow) module, used by FRP for Committee reporting purposes
CRICOS No. 00213Ja university for the worldrealR
Hyperion interfaces and interaction
Alesco (HR)Position/Employee appointment details and payroll
Oracle FinancialsCurrent Year Actual G/L transactions (non payroll)
Workforce Module
P&L Module
Capital purchases
Balance Sheet Module(and Cash Flow)
Hyperion
1
2
3
4
5
6
Financial PortalBudget/Final and Rolling/Working
CRICOS No. 00213Ja university for the worldrealR
Rolling (starting point Mid-Year Ref & any amendments)
2013 Budgeting Scenarios/Versions
Reforecast/Budget Scenario
Budget (Consolidated)
Rolling (starting point previous Budget/Final)
Working
Mid-Year (Reforecast) Working
Working
Final
FinalMid-Year (Reforecast)
Working
Budget (Consolidated)
2013 Mid-Year Reforecast (May-Jun)
2014-2016 Consolidated/
Triennial Budget (Sep/Oct)
Version
CRICOS No. 00213Ja university for the worldrealR
Tools for entering budget data/reporting• Users have two options, depending on their
preference:
1) Web front end• Set of budget entry forms (screenshots over)• Set of standardised reports (HR and P&L)
2) SmartView (Excel based add-in)• Same set of forms and standardised reports
used in Web front end; and• create/save adhoc reports for analysis/
reporting (screenshots following)
CRICOS No. 00213Ja university for the worldrealR
Employee ModuleGlobal Values are used for all salary rates (ongoing and casual) and oncosts, including provision for EBAs.
CRICOS No. 00213Ja university for the worldrealR
Employee ModuleBudget Entry Form (Position Detail and Positions Budget)
Each budgeted employee has a
classification and a FTE (per month)
CRICOS No. 00213Ja university for the worldrealR
Employee ModuleAbility to easily review budgeted employee costs (for any scenario/version for any costcode)
CRICOS No. 00213Ja university for the worldrealR
Employee Module P&L ModuleEmployee Module feeds into P&L Module (mapped to G/L)
CRICOS No. 00213Ja university for the worldrealR
P&L Module
P&L Budget Entry Form (for revenue, non-employee module expenses and capital purchases)
CRICOS No. 00213Ja university for the worldrealR
Standard Reports
Set of HR Reports are available to all users
CRICOS No. 00213Ja university for the worldrealR
Standard Reports
Set of P&L Reports are available to all users
CRICOS No. 00213Ja university for the worldrealR
SmartView Overview
• SmartView (Essbase) is a multi-dimensional relational database, in which users specify dimension values to return a desired query result.
• Users can query either the Employee or P&L module.
EssbaseEntity
Period
Cost Code
Account
Scenario
Version
View
Year
Job
(Activity)
Type
CRICOS No. 00213Ja university for the worldrealR
SmartView Adhoc ReportingEmployee query – allows for comparison of actuals to budgets (can drill down to lowest level of each dimension)
Each module has a number of
dimensions to query
CRICOS No. 00213Ja university for the worldrealR
SmartView Adhoc ReportingP&L query – allows for comparison of actuals to budgets (can drill down to lowest level of each dimension)
Each module has a number of
dimensions to query
CRICOS No. 00213Ja university for the worldrealR
Assessment to Date / Short Term Initiatives
• Positive feedback across all levels:• Budget and Finance Officers (ease of use);• Faculty/divisional managers (allows for more accurate budgeting
and deeper analysis);• Central Finance (faster reconciliation; focus has changed to
analysing outputs, rather than the process of data collection); and• Governance Committees (greater confidence; better reporting
informs strategic decision making).
• Deploying Rolling Forecasts• Combined Data Reporting using Essbase,
encompassing student load, financials and FTE
CRICOS No. 00213Ja university for the worldrealR