i.2,000 to the ivoryton playhouse foundation for unrestricted ... balance sheet as of 11/30/17 ......

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I.

TO: Community Foundation of Middlesex County Board of Directors FROM: Wallace C. Jones, Chairman of the Board DATE: December 8, 2017

Regular and Annual Meetings Tuesday, December 12, 2017

8 AM – 9:30 AM

Community Foundation of Middlesex County Conference Room

Agenda

(** Items Require Action)

I. CALL TO ORDER REGULAR MEETING ………………………………….…………….Jones

II. CONSENT AGENDA**…………………………………………………………..........….......Jones

A. Approval/Acceptance of Minutes and/or Reports

1. Approve Board Meeting Minutes of October 24, 2017 Meeting ** (Document B )

B. Approve Distributions, Donor Recommendations, Transfers and other grants as follows: ** 1. Jacaruso Family Fund

On the recommendation of Bill Jacaruso $2,000 to the Ivoryton Playhouse Foundation for unrestricted use; $1,500 to Fairfield University for unrestricted use; $2,000 to Our Lady of Sorrows for unrestricted use; and $400 to the Hartford Public Library for unrestricted use.

2. Jones Family Unendowed Fund on the recommendation of Mary Jones $500 to Americares; $100 to BRAYCE; $1,000 to Bushy Hill Nature Center; $500 to Camp Hazen YMCA; $500 to the Child and Family Agency of SE Connecticut; $100 to Community Music School; $100 to the Crosby Fund for Haiti to support Haitian Education; $200 to the Connecticut Public Broadcasting Network; $200 to the Connecticut River Museum to support campership assistance; $1,000 to Deep River Congregational Church to support the Reverend’s Discretionary Fund; $100 to the Essex Ambulance Association; $250 to the Essex Elementary School Foundation; $100 to the Essex Fire Engine Co.; $100 to the Essex Historical Society; $250 to the Essex Land Trust; $500 to the Essex Library Association; $200 to the Estuary Council of Seniors; $200 to the Florence Griswold Museum; $500 to the Ivoryton Playhouse Foundation to support general operations; $100 to Middlesex Community College to support the Magic Food Bus; $250 to Middlesex Hospital Hospice and Pallative Care Unit; $200 to the Rotary Club of Essex Foundation to support general operations; $200 to Shoreline Soup Kitchens to support general operations; $200 to Simply Sharing to support general operations; $50 to Veterans of Foreign Wars to support Essex Post 6726; $200 to Visiting Nurses of the Lower Valley to support general operations.

3. Ryan’s Circle of Giving on the recommendation of Phyllis and Barry Gordon $9,080.73 to the Ryan Gordon Memorial Fund at the Kingswood-Oxford School; $9,080.73 to the Ryan Gordon/Hartford Wolf Pack Community Foundation Scholars Fund at Trinity College;

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A $9,080.73 to the Frank Detterbeck Research Fund in memory of Ryan Gordon at the Yale Cancer Center's thoracic oncology research department; $9,080.73 to the Cystic Fibrosis Foundation, Connecticut Chapter. The donor further requests that any donations that are received to Ryan’s Circle of Giving by December 31, 2017 be divided equally amongst Kingswood-Oxford School, Trinity College, Yale Cancer Center, and Cystic Fibrosis Foundation, Connecticut Chapter and added to the 2017 distributed amounts.

4. Joan and Richard Tomc Fund On the recommendation of Joan and Richard Tomc $1,000 to Middlesex Hospital to support general operations; $1,000 to Middlesex United Way to support general operations; $1,000 to the YMCA of Northern Middlesex to support general operations.

5. Chris Belfoure Memorial Fund On the recommendation of Robin Chapin $3,000 to Valley Regional High School to cover the cost of a bus during their exchange trip to Salamanca, Spain $1,534 to Westbrook High School to cover the cost of a bus during their exchange trip to Marseille, France.

6. At Risk Boys Fund $200 to the Middletown Police Explorers, Post #54 to support general operations.

7. Art and Edythe Director Family Fund $1,000 to Middlesex United Way

8. Shamrock Fund $500 to WWUH Scholarship Fund to support general operations.

9. Killingworth Community Fund $150 to the Haddam-Killingworth PTO.

10. Barbara Weeks Hart and George H. Hart Memorial Fund $20,000 to Middlesex Hospital to support cancer treatments and services for patients in Middlesex County

11. Ingersoll Outdoor Center Fund $23,847.66 to the Northern Middlesex YMCA for the Ingersoll Outdoor Center In compliance with the fund agreement, “the amount equals the sum of fifteen thousand ($15,000.00) or ten (10%) percent of the principal (whichever amount is greater) as of June 30, and will be distributed annually in the first quarter, beginning in 2009…”

12. Elizabeth Swaim Middlesex County Historical Society Fund $3,733 to the Middlesex County Historical Society

13. Colter Abely Endowed Achievement Fund $1,000 to Xavier High School for an educational assistance award $1,000 to Middletown High School for an educational assistance award $5,250 to Xavier High School Wrestling Program $5,250 to MHS Blue Dragon Booster Club for the Middletown High School Wrestling Program

14. Cromwell Belden Public Library Fund $10,791 to Cromwell Belden Public Library

15. Arthur and Edythe Director Family Award Fund $1,000 to Cromwell High School for an educational assistance award

16. Arthur and Edythe Director Family Nutmeg Big Brothers Big Sisters Fund $1,645 to Nutmeg Big Brothers Big Sisters

17. Arthur and Edythe Director Family Connecticut Rivers Council, Boy Scouts of America Fund $636 to Connecticut Rivers Council, Boy Scouts of America

18. Arthur and Edythe Director Family YMCA Camp Ingersoll Fund $1,428 to Northern Middlesex YMCA for financial assistance for campers attending the YMCA Camp Ingersoll

19. Arthur and Edythe Director Family Middletown Rotary Fund $1,704 to the Middletown Rotary for the Director educational assistance award

20. Arthur and Edythe Director Family Rushford Fund $2,073 to Rushford for substance prevention programs for children and youth

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A 21. Ellsworth and Virginia Grant Fund

$249.75 to Connecticut River Museum; $249.75 to Florence Griswold Museum; $249.75 to Old Saybrook Historical Society; and $249.75 to the Lynde Point Land Trust

22. Middlesex United Way Endowment Fund $2,677 to Middlesex United Way

23. Tri Town Youth Services Fund $1,316 to Tri Town Youth Service Bureau

24. Camp Hazen YMCA Agency Fund $999 to Camp Hazen YMCA

25. Middlesex United Way Agency Fund $3,823 to Middlesex United Way

26. Oddfellows Playhouse Endowment Fund $1,032 to Oddfellows Playhouse

II. III. REGULAR AGENDA …………………..………….................….. Committee Chairs/Jones/Clegg

A. REPORTS 1. President’s Report (To Be Distributed) ………………………………………………………..….Clegg 2. Development Committee……………………..…………………………………………………… Salva Leadership Circle Luncheons Results to Actual 11/30/17 (Document C) Cultivation and Stewardship Ideas (Document D) Donor Life Cycle (Document E)

3. Finance and Investment ……………………………..…………….…….………............. Jones/McHale Financial Highlights Summary – (Document F) Balance Sheet as of 11/30/17 (Document G) Statement of Activities as of 11/30/17 (Document H) Budget to Actual 11/30/17 (Document I) Total Cash and Invested Assets as of 11/30/17 (Document J) 2018 Budget (To Be Distributed)

4. Grants Committees ………………………………………………………………..….Boccalatte/Talbott Report on Competitive Process Summary of Grants Approved and Competitive Grants Approved (To Be Distributed) Competitive 2017 – 2018 Grant Recommendations (Proposal Summaries Enclosed)

(Document K – pp. 1-16)** 5. Personnel Committee …………………………..………….….………...………………………Director Staffing Update

6. Marketing and Communications…………..………………………………………………Rainey/Abely 7. Governance Committee………………………………….…………………………………Fischbach Current Board of Directors Class List (Document L) CFMC Organizational Chart (Document M)

8. Chairman’s Report………………………………………………………………………………….Jones 2017-2020 Strategic Plan Progress Review (Document N)

IV. OLD BUSINESS

V. NEW BUSINESS

A. Contact Information Form (Document O) B. Confidentiality and Anonymity Policy (Document P) C. Conflict of Interest Resolution and Form (Document Q) D. Social Media Policy (Document R) E. 2018 Tentative Meeting Calendar (Document S)

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A VI. UPCOMING MEETINGS

Development Committee: January 11, 8:00 AM, CFMC Marketing & Communications Committee: January 22, 8:30 AM, CFMC Executive Committee: January 23, 8:00 AM, CFMC Grants Committee: February 14, 8:30 AM, CFMC Finance & Investment Committee: February 15, 8:00 AM, CFMC Governance Committee: February 20, 8:00 AM, CFMC Board of Directors: February 27, 8:00 AM, CFMC

UPCOMING EVENTS Annual Holiday Party, December 12, 2017 – See you there!

VII. EXECUTIVE SESSION

VIII. ADJOURNMENT REGULAR MEETING


Please contact the office regarding your attendance 860-347-0025 or [email protected]

mailto:[email protected]

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III. ANNUAL MEETING

I. CALL TO ORDER 1. Annual Meeting Minutes of December 13, 2016 (Document T)

II. ANNUAL MEETING REMARKS ………….........................................…….…………...….…………Jones III. YEAR IN REVIEW………………....………………………………………………..…...…....………. Clegg IV. RECOMMENDATION OF DIRECTORS AND OFFICERS (Document U)……...………....……. Moore

(terms to commence 01.01.2018)** V. APPOINTMENT OF COMMITTEE CHAIRS AND MEMBERS (Document U) ...……………… Moore

(terms to commence 01.01.18)**

VI. ADJOURN ANNUAL MEETING


Please contact the office regarding your attendance 860-347-0025 or [email protected]

mailto:[email protected]

Community Foundation of Middlesex County Board of Directors

49 Main Street – Middletown, CT October 24, 2017 Minutes

Presiding: Chairman Wallace Jones

Present: Cynthia H. Clegg, David Director, Nancy Fischbach, Tim Geelan, James Gomes, Marc Levin, Sue Sawchuk, Sharon Griffin, Clio Coles, Greg Rainey, Gary Salva, Meghan Whelen, Frantz Williams, Deborah Moore, Vincent Capece

Guest: Ferdinand Quayson Excused: John Boccalatte, Diana Gregory, Richard Tomc Staff: Paula McHale, Thayer Talbott

I. CALL TO ORDER Chairman Jones called the meeting to order at 8:06 a.m. Mr. Jones requested two additional grant

recommendations to be added to the Consent Agenda. The Neighbors Helping Neighbors Fund for the Middletown Thanksgiving Project and the Grant Making Fund to Essex Library Association and Essex Land Trust.

CONSENT AGENDA Upon a motion made by Deborah Moore and seconded by David Director, the Board unanimously

VOTED to approve the consent agenda and the minutes of the regular meeting of August 29, 2017 as amended. Abstentions: Sue Sawchuk

Amendments: Clarify the minutes regarding the Governance Committee Report to explain the succession

planning work is focused on developing committee leadership.

B. Approve Donor Recommendations, Distributions, Transfers and other grants as follows: *

1. Colter Abely Unendowed Achievement Fund $16,000 to the MHS Blue Dragon Booster Club for the Middletown High School Wrestling Program

$5,000 to Xavier High School for the Xavier High School Wrestling Program

2. William and Mary Tomc Memorial Fund $5,000 to Mercy High School for two (2) educational awards for Ashley DeLuca and Gabrielle Grant

3. Council of Business Partners Fund $500 to Essex Elementary School for the Campaign for Bully-Free Communities Spotlight Award

4. Jacaruso Family Fund On the recommendation of Bill Jacaruso:

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$4,000 to Middlesex Hospital

$4,000 to Our Lady of Sorrows Parish, Essex

5. Shamrock Fund $200 to North End Action Team on the recommendation of Brian O’Rourke

6. Sally and Sal D’Aquila Fund $1,000 to Old Saybrook Historical Society on the recommendation of Sally D’Aquila

7. Nancy Fischbach and Martin Wolman Unendowed Fund $1,000 to Deep River Historical Society on the recommendation of Nancy Fischbach and Martin Wolman

8. Tooth Fairy Fund $5,000 to Old Saybrook Social Services for its dental program, on the recommendation of Mary Jones

9. Neighbors Helping Neighbors Fund $500 to the Middletown Rotary Club for Middletown Community Thanksgiving Project

10. Grant Making Fund $250 to Essex Library Association for general support in memory of Philip Putnam $250 to Essex Land Trust for general support in memory of Philip Putnam

Upon a motion made by Nancy Fischbach and seconded by David Director the Board of Directors unanimously VOTED to approve the Donor Recommendations, Distributions, Transfers and other grants listed above.

III. REGULAR AGENDA Reports and Updates

A. President’s Report (Clegg) There is so much excitement about the Gala and the Community Foundation. Four new funds are under development. A new field of interest fund has been set up by the Krauland family. They have also included the Community Foundation in their estate planning. The Tomc family established a donor advised fund. Ms. Clegg introduced Mr. Quayson, an intern from Wesleyan. He will build upon the previous interns’ work and will analyze the data collected at the donor luncheons to identify trends which may be occurring in our community. The Campaign for Bully-Free Communities was extremely successful and many thanks to the Council of Business Partners for taking the lead on this important issue. Ms. Clegg reminded members to give her the name of professional advisors and to make introductions as appropriate. Rushford Academy’s Buddy Bench program has caught on around the region. Eight Buddy Benches have been built by students at Rushford Academy. The benches are placed on school playgrounds and children who may be lonely or want a buddy sit on the benches during recess. Children in the school are encouraged to make friends with and include children sitting on the Buddy Benches. There are 63 elementary schools in Middlesex County and a donor asked if it were possible to place at least one bench at each school. The Buddy Bench program will be an auction item at the Gala with this goal-.

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B. Development Committee (Salva)

Mr. Salva gave a brief update. The numbers are strong. The focus for the remainder of the year will be to reach out to Leadership Circle members as well as identify individuals who are interested in getting involved with the Community Foundation. 20th Anniversary Celebration Update Ms. Moore noted that planning is in the final stages as the 20th Anniversary Celebration is less than a month away. A wine grab will take place and Board members are asked to donate a $30 bottle of wine for the auction. Ms. Moore thanked everyone for donating auction items and for their sponsorships. Members were encouraged to bring people who are interested in the Community Foundation.

C. Finance and Investment (Jones)

Revenue is strong and expenses are where we projected for the year. Both investment managers are having a good year. Thirteen firms have responded to the RFP. The Subcommittee is reviewing the RFPs and will schedule interviews with certain firms.

D. Grants Committee Update Ms. Talbott stated that the grants committees are working through the process. All of the committees have held their initial review meetings and will be receiving the follow up information reports next week. The committees will meet at the end of November to make their recommendations to the Board of Directors. The Animals: Respect & Friendship Grants Committee is continuing its presentations of the Wag’N O2 Oxygen Mask kits to the fire departments in Middlesex County.

E. Campaign for Bully-Free Communities Update Mr. Director noted that people are very interested in the Campaign for Bully-Free Communities and looking for ways to get more involved with the initiative. CFMC received very positive coverage of the annual Rally from local media. Dattco is interested in partnering as well and is creating a bus which will focus on anti-bullying resources and services. The bus will travel to different events, schools and venues to promote the awareness of anti-bullying efforts and offer access to information about programs and organizations. The Rally was extremely well attended and EMPOWER Leadership Sports did a great job as host site. Donnie Marshall was on-hand as one of the speakers and is interested in becoming more involved as his schedule permits.

F. Marketing and Communications Committee (Rainey/Abely) The Days of Giving campaign will launch again this fall and will incorporate calls to action to support general grant making with a “$20 for 20” campaign. The days will be announced via e-mail and on social media; everyone is asked to help push the Days of Giving out into the Community. In 2018 Marketing Communications Committee will move to quarterly meetings.

G. Governance Committee Ms. Fischbach noted that Governance is also reviewing the meeting schedule for 2018. Susan Martin was elected for a 2018 Board of Directors seat at the August meeting. The Nominating Subcommittee has forward three names to the Governance Committee for consideration for the Board of Directors: Laura Colebank, Tom Gezo, and John Ivimey. Governance has reviewed the current class lists, and to ensure classes have equal numbers of members, the Committee is

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recommending staggering terms for the proposed Board members as follows: Tom Gezo elected for a one year term effective January 1, 2018; John Ivimey elected for a two year term effective January 1, 2018; and Laura Colebank elected for a three year term effective January 1, 2018. These staggered terms will provide a more even distribution of Board members across the class years and ensure that no one year brings significant vacancy to the Board of Directors. Governance is finalizing the slate of officers for the Board of Directors to be presented at the Annual Meeting in December. Governance continues its work on succession planning, including Committee Chair positions and committee leadership plans as well as future Board of Director vacancies. The self-evaluation questionnaire for Committees is also being developed. By Law revisions were discussed. The revisions are: increasing the number of directors to 25; providing for staggered terms to balance the Board of Directors classes; and the addition of a Facilities Committee. A motion made by Mr. Director and seconded by Ms. Moore, the Community Foundation Board of Directors unanimously VOTED to approve the proposed By-Law revision as presented. Mr. Jones thanked Ms. Fischbach for her work on this. A motion made by Mr. Levin and seconded by Ms. Coles, the Community Foundation Board of Directors unanimously VOTED to approve Tom Gezo for a one year term of January 1, 2018 to December 31, 2018, John Ivimey for a two year term of January 1, 2018 to December 31, 2019, and Laura Colebank for a three year term of January 1, 2018 to December 31, 2020.

H. Personnel Committee(Director) Multiple applications have been received for the Administrative Assistant position. This position will be filled very soon.

I. Chairman’s Report (Jones) Mr. Jones noted that there are many preparations for the Gala. The Annual Meeting will include a review of the Strategic Plan. At the Former Board of Directors meeting, members suggested having a strategic review of the grants process as a whole. A subcommittee to review the process will be established in 2018. The Community Foundation has grown and reviewing the process will allow us to be proactive and take into consideration working with donors to understand their wishes and the importance of smaller grants. The Finance and Investment Committee is recommending a 4.5% distribution from the endowment. A motion made by Ms. Fischbach and seconded by Mr. Levin the Community Foundation Board of Directors unanimously VOTED to approve 4.5% as the amount available to grant for 2018.

J. Other Business

Upcoming Meetings The list of upcoming meetings and events were discussed.

Executive Session Upon a motion duly made and seconded, the Board of Directors unanimously VOTED to go into Executive Session at 9:03 am. The Board came out of Executive Session at 9:09 am.

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Adjournment

On a motion duly made and seconded, the Board VOTED to adjourn its regular meeting at 9:10 am.

Respectfully submitted, Kelley S. Frazier, Clerk

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CONFIDENTIAL - FOR INTERNAL USE ONLY

Development CommitteeThrough November 30, 2017

Fund Type YTD Budget Prior YTDEndowed Funds $5,967,681 $200,000 $159,411

Unendowed Funds $515,863 $200,000 $536,305

Operations $486,071 $450,000 $417,115

(Includes 20th Anniversary Celebration, 49 Main Street and Leadership Circle)

Totals * $6,969,614 $850,000 $1,112,831

* Includes interfund transfers

Admin Fees $220,643 $230,000 $215,329

Operations Funding YTD 11/30/2017 Budget 12/31/2016Leadership Circle $195,450 $180,000 $199,350

Gala $170,095 $100,000 $54,302(net)

2017 Leadership Circle 11/30/2017 12/31/2016 12/31/2015Community Benefactors 8 12 9Chairman's Circle 25 17 17President's Society 34 45 47

Totals 67 74 73

(1) Includes partial gift for the Killingworth Community Fund of approximately $20,000 of $50,000 expected and

excludes planned gift of $500,000

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Thayer

Rectangle

Financial Highlights Summary Current Year-to-Date 11/30/2017

Balance Sheet 2017 2016Assets in Cash Pool 1,345,315.04 1,178,345.21 Assets in Investment Pool 16,540,330.35 10,719,090.14 Cash and Cash Equivalents 366,485.27 254,619.74 Pledges Receivable 348,220.87 376,598.97

Total Assets 20,407,964.64 13,014,255.89 Total Liabilities 1 1,354,002.03 1,181,801.21 Fund Balance 19,053,840.86 11,832,454.68

Consolidated YTD 2017 2017 Budget YTD 2016Total New Gifts & New Pledges 2 6,969,614.30 990,000.00 1,112,831.42 Total Revenues (includes Gifts & Pledges)3 8,733,652.62 1,461,000.00 1,951,742.03 Total Expenses 4 1,154,366.66 1,458,093.00 1,045,929.78 Net Change 7,579,285.96 2,907.00 905,812.25

OperationsTotal Operations Revenues 5 799,036.62 680,000.00 667,894.16 Operations Expenses 450,971.55 677,093.00 391,704.37 Net Change 348,065.07 2,907.00 276,189.79

Notes:

2. Gifts and New Pledges to Endowed, Unendowed, and Operations.3. Total revenues includes Gifts and Pledges, Unrealized Gain/Losses on Investments, Interest & Dividends, and Administration Fee Income. 4. Total Expenses include Grants,Admin Fees, Special Events, Fund Expenses and Operating Expenses. See Statement of Activity for more details. 5. Total Revenues include Administrative fees.

Cash Pool 11/30/2017Vanguard 488,000.38Liberty Bank Money Market 387,928.20Guilford Savings 307,358.87Essex Savings Bank 161,939.37Merrill Lynch 88.22TOTAL - Cash Pool 1,345,315.04

Investment Accounts 11/30/2017Essex Financial Services 7,516,833.93Thomas Partners 8,921,531.61Liberty Bank Money Market 101,964.81TOTAL - Endowment Pool 16,540,330.35

Trotta 11/30/2017Vanguard 1,229,641.21Liberty 25,025.00TOTAL - Trotta 1,254,666.21

Investment Accounts Performance Results - Net of FeesQtr 3 - 2017 YTD 9/30/2017

CFMC Benchmark CFMC Benchmark

Essex Financial Services 3.62%

3.51 %40 BARCAP

30 SP500 10 SP400

5 SP600 15 Intl

12.36%

11.55 %40 BARCAP

30 SP500 10 SP400

5 SP600 15 Intl

Thomas Partners 2.52% 4.41 %S&P 500/GVI 7.61% 9.28%

S&P 500/GVI

Year-to-Date

1. Includes Agency Funds, grants payable, expense payable, and charitable gift annuities.

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Paula

Text Box

CONFIDENTIAL - INTERNAL USE ONLY

Financial Statement ConsolidatedCommunity Foundation of Middlesex County, Inc.Balance SheetFiscal year beginning 1/1/2017 through 11/30/2017

Endowed Split Int Agrmts Unendowed Operations Curr YTD Prior YTDCONFIDENTIAL

ASSETSCash and Cash Equivalents 240,398.46 0.00 0.00 126,086.81 366,485.27 * 254,619.74Assets in Cash Pool 384,960.48 0.00 910,786.01 49,568.55 1,345,315.04 * 1,178,345.21Assets in Investment Pool 15,256,522.12 0.00 435,263.48 848,544.75 16,540,330.35 * 10,719,090.14Investments - Trotta 1,229,641.21 0.00 0.00 0.00 1,229,641.21 * 0.00Pledges Receivable 269,729.47 0.00 55,991.40 22,500.00 348,220.87 376,598.97Discount on Pledges (1,408.03) 0.00 (3,635.31) (5,956.66) (11,000.00) (18,000.00)Pledge Reserve (29,900.00) 0.00 (500.00) (2,400.00) (32,800.00) (32,800.00)Prepaid Assets 0.00 0.00 0.00 365.66 365.66 3,020.45Charitable Remainder Trusts 0.00 57,024.74 0.00 0.00 57,024.74 54,874.60Charitable Gift Annuities 0.00 64,017.82 0.00 0.00 64,017.82 58,708.80Land and Building - Net 0.00 0.00 0.00 408,931.23 408,931.23 413,675.00Furniture and Equip - Net 0.00 0.00 0.00 91,432.45 91,432.45 6,122.98Total Assets 17,349,943.71 121,042.56 1,397,905.58 1,539,072.79 20,407,964.64 13,014,255.89LIABILITIESAgency Endowments 930,256.16 0.00 0.00 0.00 930,256.16 795,350.30Agency Unendowed 0.00 0.00 64,985.40 0.00 64,985.40 14,338.05Grants Payable 0.00 0.00 615.00 0.00 615.00 615.00Expenses Payable 25.00 0.00 1,272.59 23,618.57 24,916.16 16,681.30Charitable Gift Annuities 0.00 25,195.31 0.00 308,034.00 333,229.31 354,816.56Total Liabilites 930,281.16 25,195.31 66,872.99 331,652.57 1,354,002.03 1,181,801.21

FUND BALANCE 16,419,662.55 95,847.25 1,331,032.59 1,207,298.47 19,053,840.86 11,832,454.68Total Liabilities and Fund Balance 17,349,943.71 121,042.56 1,397,905.58 1,538,951.04 20,407,842.89 13,014,255.89

Known Planned Gifts $24,979,080

* Total Cash and Invested Asstes = $19,481,772

CONFIDENTIAL - INTERNAL USE ONLY G

Financial Statement ConsolidatedCommunity Foundation of Middlesex County, Inc.Statement of ActivitiesFiscal year beginning 1/1/2017 through 11/30/2017

CONFIDENTIAL Endowed Agency Endow Agency Unend Unend & Split Operations Current YTD 2017 Budget Act-Bud YTD Prior YTD

REVENUESGifts 5,929,131.62 28,229.00 100.00 480,457.39 233,935.89 6,671,853.90 800,000.00 5,871,853.90 924,381.79Pledges 5,500.00 0.00 0.00 755.40 30,500.00 36,755.40 0.00 36,755.40 27,749.00Designated Gifts Admin 0.00 0.00 0.00 0.00 10,020.00 10,020.00 0.00 10,020.00 16,000.00Seminar Revenue 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,505.00Grant Rev-Ind/Fm 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00Grant Rev-Corp 0.00 0.00 0.00 0.00 2,000.00 2,000.00 0.00 2,000.00 2,000.00Grant Rev-Regranting 0.00 0.00 0.00 30,000.00 0.00 30,000.00 40,000.00 (10,000.00) 40,000.00Interfund Transfers 4,820.00 0.00 0.00 4,550.00 20,000.00 29,370.00 0.00 29,370.00 22,024.63Special Event Income 0.00 0.00 0.00 0.00 189,615.00 189,615.00 150,000.00 39,615.00 79,171.00Total Gifts and Pledges 5,939,451.62 28,229.00 100.00 515,762.79 486,070.89 6,969,614.30 990,000.00 5,979,614.30 1,112,831.42

Realized Gain/(Loss) 56,808.21 4,973.74 0.00 2,753.67 4,069.68 68,605.30 0.00 68,605.30 0.00Unrealized Gain/(Loss) 997,894.10 86,981.57 567.00 57,159.55 73,357.11 1,215,959.33 0.00 1,215,959.33 387,139.87Interest and Dividends 205,102.76 17,985.02 184.12 12,803.89 14,895.95 250,971.74 241,000.00 9,971.74 232,058.42Admin Fees Rev (net) 0.00 0.00 0.00 0.00 220,642.99 220,642.99 230,000.00 (9,357.01) 215,328.54Change in Split Int Agree 0.00 0.00 0.00 7,858.96 0.00 7,858.96 0.00 7,858.96 4,383.78Total Revenues * 7,199,256.69 138,169.33 851.12 596,338.86 799,036.62 8,733,652.62 1,461,000.00 7,272,652.62 1,951,742.03

EXPENSESGrant Expense 10,929.00 0.00 0.00 282,310.07 0.00 293,239.07 551,000.00 (257,760.93) 259,958.53Administrative Fee Expense 178,428.40 15,297.64 173.32 26,743.63 0.00 220,642.99 230,000.00 (9,357.01) 215,328.54OPS-Invest Manage Fees 0.00 0.00 0.00 0.00 4,738.33 4,738.33 4,500.00 238.33 4,274.76Other - Invest Manage Fees 66,897.74 5,882.05 7.39 3,584.04 0.00 76,371.22 0.00 76,371.22 72,473.13Bank svchg/ccard fees 0.00 0.00 0.00 0.00 2,822.96 2,822.96 2,000.00 822.96 2,680.88Interfund Transfers 0.00 0.00 0.00 29,370.00 0.00 29,370.00 0.00 29,370.00 22,324.63Special Events 0.00 0.00 0.00 63,164.69 44,134.10 107,298.79 56,000.00 51,298.79 80,065.38Misc. Expenses 0.00 0.00 0.00 2,066.60 25.00 2,091.60 300.00 1,791.60 0.00OPS-Total Admin Expenses 0.00 0.00 0.00 0.00 399,251.16 399,251.16 614,293.00 (215,041.84) 360,088.17Misc Expenses 0.00 0.00 0.00 18,540.54 0.00 18,540.54 0.00 18,540.54 28,735.76Total Expenses 256,255.14 21,179.69 180.71 425,779.57 450,971.55 1,154,366.66 1,458,093.00 (303,726.34) 1,045,929.78

Net Change * 6,943,001.55 116,989.64 670.41 170,559.29 348,065.07 7,579,285.96 2,907.00 7,576,378.96 905,812.25

INKINDInkind Income 0.00 0.00 0.00 2,158.98 52,964.45 55,123.43 0.00 55,123.43 9,902.87Inkind Expense 0.00 0.00 0.00 2,158.98 52,964.45 55,123.43 0.00 55,123.43 9,902.87Net Inkind Change 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

CONFIDENTIAL - INTERNAL USE ONLY H

Financial Statement ConsolidatedCommunity Foundation of Middlesex County, Inc.Administrative Budget to Actual ReportFiscal year beginning 1/1/2017 through 11/30/2017

CONFIDENTIAL Curr YTD Prior YTD Curr - Prior 2017 Budget Curr - Budget % Curr / Bud

REVENUESNew Gifts/Pledges-Admin * 284,435.89 318,438.89 (34,003.00) 300,000.00 (15,564.11) 94.81Corp Gifts/Grants/Designated 12,020.00 18,000.00 (5,980.00) 0.00 12,020.00 0.00Special Event Income 189,615.00 80,676.00 108,939.00 150,000.00 39,615.00 126.41Realized Gain/Loss 4,069.68 0.00 4,069.68 0.00 4,069.68 0.00Unrealized Gain/Loss 73,357.11 22,557.50 50,799.61 0.00 73,357.11 0.00Interest Income and Dividends 14,895.95 12,893.23 2,002.72 0.00 14,895.95 0.00Net Admin Fee Revenue 220,642.99 215,328.54 5,314.45 230,000.00 (9,357.01) 95.93Total Revenues ** 799,036.62 667,894.16 131,142.46 680,000.00 119,036.62 117.51

EXPENSESGrants & Interfunds 0.00 650.00 (650.00) 0.00 0.00 0.00Salaries 251,971.72 225,037.83 26,933.89 303,047.00 (51,075.28) 83.15Payroll Taxes-Employer 20,569.23 18,225.22 2,344.01 25,183.00 (4,613.77) 81.68Health Insurance-Employer 14,846.14 4,686.49 10,159.65 14,164.00 682.14 104.82Tax Deferred Annuity-Employer 0.00 0.00 0.00 1,000.00 (1,000.00) 0.00Temporary Help 8,083.56 13,510.93 (5,427.37) 15,000.00 (6,916.44) 53.89Audit 10,785.00 9,000.00 1,785.00 9,500.00 1,285.00 113.53Technical Support 2,519.36 1,421.50 1,097.86 3,700.00 (1,180.64) 68.08Legal Services 0.00 0.00 0.00 5,000.00 (5,000.00) 0.00Software License Fees 15,596.93 14,411.42 1,185.51 16,550.00 (953.07) 94.24Other Prof/Consulting Services 1,302.29 1,392.79 (90.50) 5,000.00 (3,697.71) 26.04Mktg: Signs 275.00 0.00 275.00 2,000.00 (1,725.00) 13.75Mktg: Website Development 0.00 0.00 0.00 1,500.00 (1,500.00) 0.00Mktg: Newsletter 0.00 0.00 0.00 4,000.00 (4,000.00) 0.00Mktg: Annual Report 0.00 0.00 0.00 8,000.00 (8,000.00) 0.00Mktg: Promo Material & Photo 592.85 1,655.10 (1,062.25) 5,000.00 (4,407.15) 11.86Mktg: Advertising: Nwspr/TV 9,139.08 7,178.40 1,960.68 7,100.00 2,039.08 128.72Mktg: Miscellaneous 8,025.00 7,769.79 255.21 8,900.00 (875.00) 90.17Marketing 18,031.93 16,603.29 1,428.64 36,500.00 (18,468.07) 49.40Travel 939.33 850.23 89.10 8,000.00 (7,060.67) 11.74Education and Training 79.00 393.00 (314.00) 4,000.00 (3,921.00) 1.98Professional Memberships 925.00 325.00 600.00 2,150.00 (1,225.00) 43.02Dues and Subscriptions 400.00 359.00 41.00 500.00 (100.00) 80.00Meetings 3,725.49 3,263.46 462.03 6,500.00 (2,774.51) 57.31Special Events 44,134.10 24,749.10 19,385.00 56,000.00 (11,865.90) 78.81Ins: Directors & Officers 770.00 770.00 0.00 900.00 (130.00) 85.56Ins: Workers Compensation 1,371.72 1,056.00 315.72 1,500.00 (128.28) 91.47Ins: Property and Gen. Liab. 4,836.15 1,883.50 2,952.65 5,500.00 (663.85) 87.93Ins: Fidelity Bond 0.00 100.00 (100.00) 0.00 0.00 0.00Ins: Cyber Liability 802.92 803.00 (0.08) 900.00 (97.08) 89.22Ins: Umbrella 1,410.50 0.00 1,410.50 0.00 1,410.50 0.00Insurance 9,191.29 4,612.50 4,578.79 8,800.00 391.29 104.44Rent 197.37 14,303.55 (14,106.18) 20,699.00 (20,501.63) 0.95Repairs and Maintenance 11,933.38 6,685.42 5,247.96 64,100.00 (52,166.62) 18.62Moving Expenses 2,538.97 6,699.49 (4,160.52) 12,000.00 (9,461.03) 21.16Utilities 7,280.40 768.53 6,511.87 7,500.00 (219.60) 97.07Telephone 1,798.36 1,863.33 (64.97) 2,400.00 (601.64) 74.92Furniture and Equipment 1,762.91 233.10 1,529.81 15,000.00 (13,237.09) 11.75Office Supplies 4,966.82 2,166.59 2,800.23 2,500.00 2,466.82 198.68Postage 3,396.75 2,621.22 775.53 4,000.00 (603.25) 84.93License and Fees 450.69 964.38 (513.69) 1,000.00 (549.31) 45.10Job Search Expenses 0.00 100.00 (100.00) 1,000.00 (1,000.00) 0.00Printing/Copying 3,644.62 3,910.30 (265.68) 4,500.00 (855.38) 81.00Bank serv chgs/online CCard fees 2,822.96 1,942.34 880.62 2,000.00 822.96 141.15Investment Process/Manage Fees 4,738.33 4,274.76 463.57 4,500.00 238.33 105.29Donor Lunches 2,003.23 2,841.19 (837.96) 10,000.00 (7,996.77) 20.03Appreciation/Gift 311.39 496.66 (185.27) 1,000.00 (688.61) 31.10NonProfit Resource Ctr 0.00 2,341.75 (2,341.75) 4,000.00 (4,000.00) 0.00Miscellaneous 25.00 0.00 25.00 300.00 (275.00) 8.33Total Expenses 450,971.55 391,704.37 59,267.18 677,093.00 (226,121.45) 66.60

Net Change ** 348,065.07 276,189.79 71,875.28 2,907.00 345,158.07 11,973.34

CONFIDENTIAL - INTERNAL USE ONLY I

Investment Accounts 11/1/2017 - 11/30/201710/31/2017 Investment Results 11/30/2017Statement Balances

RealizedGain/Loss

Unrealized Gain/Loss

(1) Div / Int &Other Income

Process/Comm Fees Deposits (2) Accrued

InterestStatement Balances

43000 44000 45500 5410054200 14000 45600

Essex Financial Services 5,418,470.03 7,274.76 96,496.00 4,836.28 (10,243.14) 2,000,000.00 7,516,833.93Thomas Partners 6,269,501.59 (17,789.70) 152,410.73 17,408.99 2,500,000.00 8,921,531.61Liberty Bank Money Market 101,936.46 28.35 101,964.81TOTAL - Endowment Pool 11,789,908.08 (10,514.94) 248,906.73 22,273.62 (10,243.14) 4,500,000.00 0.00 16,540,330.35

Cash, Money Market, CD Assets10/31/2017 Investment Results 11/30/2017Statement Balances

RealizedGain/Loss

Unrealized Gain/Loss

Interest/Dividends

Process/Comm Fees Deposits Withdrawal $ Statement

Balances

43000 44000 4500045500

541005420070180

Bank chargesEssex - Savings 161,919.13 20.24 161,939.37Guilford Savings - MMkt 307,144.29 214.58 307,358.87Vanguard 489,045.54 (1,045.16) 488,000.38Liberty - Money Market 387,816.62 111.58 387,928.20Merrill Lynch - Gifts 0.00 0.00Merrill Lynch - Gifts 0.00 0.00Merrill Lynch - Gifts 88.22 88.22TOTAL - Cash Pool 1,346,013.80 0.00 (1,045.16) 346.40 0.00 0.00 0.00 1,345,315.04Liberty - Checking $4,817,584.62 $341,460.27

TOTAL - Cash Pool & Liberty Checking 6,163,598.42 1,686,775.31

Trotta - Liberty Checking $25,025.00 $25,025.00

Trotta - Vanguard $1,215,033.18 14,111.12 496.91 $1,229,641.21

TOTAL Cash and Invested Assets as of 11/30/2017

TOTAL Cash and Invested Assets as of 10/31/2017

Cash and Invested Asset Summary

19,481,771.87

19,193,564.68

CONFIDENTIAL - INTERNAL USE ONLY J

CONFIDENTIAL: 2017 Grant Recommendations, APP1 Summary-Board Page 1 of 16

ANIMAL WELFAREOrganization: A Place Called HopeOrg ID: 5175-20170089Program Name: Hospital - ICU Building

Focus Area: Animal Related2nd Focus Area: None

Description: To partially fund the rehabilitation and conversion of an existing building into a weather proof Hospital for critical care charges offering proper treatment/exam facilities.

Amt Requested:$4,000.00

Amount Recommended:$3,000.00

Organization: Cat Tales, Inc.Org ID: 3598-20170113Program Name: Trap / Neuter Release (TNR) Program

Focus Area: Animal Related2nd Focus Area: None

Description: To support the Trap / Neuter Release (TNR) Program which is a humane and effective way to control the overpopulation epidemic of stray and feral cats.



Organization: High Hopes Therapeutic RidingOrg ID: 159-20170118Program Name: Equine Assisted Therapy Program Support

Focus Area: Animal Related2nd Focus Area: Theater Description: To provide financial assistance to young adults transitioning out of high school and adults from Gilead Community Services

programs to participate in equine-assisted therapy programs.



Organization: Manes & Motions Therapeutic Riding Center, Inc.Org ID: 199-20170102Program Name: Pathways Youth Development Program

Focus Area: Animal Related2nd Focus Area: Volunteer

Description: To fund a seven-week, equine-assisted, experiential learning program for at-risk adolescents and teens. The program incorporates developing self-awareness, critical thinking, confidence, goal-setting, and communication skills through guided experiential learning with horses.



Community Foundation of Middlesex County 2017-2018 Application Summary and Grant Recommendations

K 1



ARTSOrganization: ARTFARM, Inc.Org ID: 174-20170142Program Name: ARTFARM Datamanagement & Communications Software Upgrade

Focus Area: Arts2nd Focus Area: Human Services

Description: To upgrade software which will allow for better donor and data management as well as graphic design providing integrated platforms, increased communications efficacy and organizational reach.



Organization: CT Gilbert & Sullivan SocietyOrg ID: 6210-20170133Program Name: Annual Gilbert and Sullivan Production


Description: To support the 2018 production of The Mikado, including costumes, wigs and makeup expenses.



Organization: Epoch ArtsOrg ID: 83-20170137Program Name: Speak Out Productions

Focus Area: Arts2nd Focus Area: None

Description: To fund Speak Out Productions which consists of three cornerstone programs providing teens opportunities to use the arts to voice opinions and work through issues impacting their every day life.



Co-Funding Recommendation with the At Risk Boys Fund

Organization: Essex Winter SeriesOrg ID: 149-20170152Program Name: Arts Outreach in Middlesex County

Focus Area: Arts2nd Focus Area: Education

Description:

To provide arts outreach programming in schools and community organizations during a three day artist residency.



K 2



Organization: Goodspeed Opera House Foundation, Inc.Org ID: 152-20170110Program Name: Arts Education Collaboration


Description: To support the Arts Education Collaboration which inspires musical theatre artists and audiences by providing 750 students the experience of a Goodspeed production, in-school and on-campus workshops, a healthy lunch, transportation, and access to Common-Core aligned instructional guides.



Organization: Greater Middletown ChoraleOrg ID: 153-20170140Program Name: Alchemy: Tour of Middlesex County

Focus Area: Arts2nd Focus Area: Positive Youth Development

Description: To support the Middlesex County tour by Alchemy, The Chamber Ensemble of the GMChorale. Three choral concerts and a choral workshop for high school students will be performed by young singers and their mentors.



Organization: Katharine Hepburn Cultural Arts CenterOrg ID: 1025-20170096Program Name: Summer Arts Education: Kate's Camp for Kids

Focus Area: Arts2nd Focus Area: Wkforce Development

Description: To support the dance/creative movement component of Kate's Camp for Kids, a summer arts day camp for children ages 5-10. This multi-discipline arts education program takes place at the Kate and is made possible through partnership with the Community Music School in Essex.



Organization: New Haven Symphony Orchestra, Inc.Org ID: 1347-20170119Program Name: Musical Coaching for Middletown High School


Description:To support a musical coaching program at Middletown High School with New Haven Symphony Orchestra musicians and artist-in-residence Chris Brubeck.



K 3



Organization: Oddfellows PlayhouseOrg ID: 819-20170126Program Name: Oddfellows' Circus Program


Description: To support youth circus programs by offering fee assistance for children who could not otherwise participate.



Organization: Shoreline Arts AllianceOrg ID: 323-20170114Program Name: Increasing Opportunities for the Visually Impaired

Focus Area: Arts2nd Focus Area: Arts

Description: To support the procurement of technology and equipment which will improve the office environment for staff, volunteers, and artists who are visually impaired.



AT RISK BOYS & YOUNG MENOrganization: Epoch ArtsOrg ID: 138-20170182Program Name: Speak Out Productions

Focus Area: Boys & Young Men2nd Focus Area: Technical

Description: To fund Speak Out Productions which consists of three cornerstone programs providing teens opportunities to use the arts to voice opinions and work through issues impacting their every day life.



Co-Funding Recommendation with the CFMC Grants Committee

Organization: Gilead Community ServicesOrg ID: 146-20170116Program Name: Trauma Care Training for Teen Boys

Focus Area: Boys & Young Men2nd Focus Area: Transportation

Description: To fund a consultant and training for staff in two treatment modalities to help teen boys with trauma history residing at Gilead's Anchorage Home.



K 4



Organization: Nutmeg Big Brothers Big SistersOrg ID: 5170-20170183Program Name: Community-Based Mentoring in Middlesex County

Focus Area: Boys & Young Men2nd Focus Area: Education

Description: To support a mentoring program which matches inspirational adult volunteers with at-risk children and teens in Middlesex County.



Co-Funding Recommendation with the Sari A. Rosenbaum Fund for Women & Girls

EDUCATIONOrganization: Clinton Sailing ClubOrg ID: 79-20170124Program Name: CSC 2018 Sailorships

Focus Area: Education2nd Focus Area: Education

Description:To provide assistance to Clinton children who wish to participate in the sailing programs. The sailing program provides youth opportunities to build confidence, learn teamwork and leadership skills, and develop necessary water-safety skills.



Organization: Clinton Youth and Family ServicesOrg ID: 89-20170111Program Name: REACT - Reality Even Affects Clinton Teens / Tweens

Focus Area: Education2nd Focus Area: None

Description: To support Partners In Community (PIC) REACT program, providing an asset-developing, substance abuse prevention group to more than 150 youth.



Organization: Connecticut HumanitiesOrg ID: 3436-20170106Program Name: Book Voyagers

Focus Area: Education2nd Focus Area: Shelter/Housing

Description:To fund Book Voyagers, a program offering books, discussion forums, storytellers, theater performances, writing and drawing workshops, and other educational activities to libraries, schools, and community organizations in Middletown. The focus will be on keeping low-income students intellectually connected over the summer vacation.



K 5



Organization: Connecticut Science Center, Inc.Org ID: 73-20170101Program Name: Next Generation for Middletown Elementary School Students

Focus Area: Education2nd Focus Area: None

Description: To provide classroom Outreach programs for students at Lawrence School as part of a district-wide collaboration with the Middletown School District.



Organization: Cromwell Senior CenterOrg ID: 86-20170079Program Name: Tablet Station for Sip & Swipe Cafe

Focus Area: Education2nd Focus Area: Food/Nutrition

Description: To fund the purchase of six (6) iPad tablets and six (6) tablet holder/security stands for participants of the Cromwell Senior Center to use individually as well as in a new group learning series called "Sip & Swipe Cafe," providing opportunities to learn how to use technology which will enhance independent, more connected lives.



Organization: Junior Achievement of SW New EnglandOrg ID: 2548-20170131Program Name: Afterschool Economic Empowerment Program for Middletown Adolescents

Focus Area: Education2nd Focus Area: Basic Human Need

Description: To provide financial literacy, workforce readiness, and entrepreneurship programming in an afterschool setting for students at Keigwin Middle School and Woodrow Wilson Middle School


Amount Recommended:$750.00

Organization: Kids of Chatham Organization, Inc.Org ID: -20170098Program Name: Storytelling

Focus Area: Education2nd Focus Area: 0

Description: To fund the Connecticut Storytelling Center visits which will provide an enrichment program quarterly to the preschool classes.



K 6



Organization: Literacy Volunteers of Central CT, Inc.Org ID: 6215-20170138Program Name: Greater Middletown Literacy Project

Focus Area: Education2nd Focus Area: Human Services

Description: To fund activities to recruit and train thirty-nine (39) tutors and provide materials to teach sixty-five (65) adults and their families basic and improved literacy skills.



Organization: Middletown School Readiness CouncilOrg ID: 237-20170157Program Name: Preschool Classroom Behavorial Supports and Children's Books

Focus Area: Education2nd Focus Area: Education

Description: To provide additional trained professionals at seven Middletown School Readiness sites. Teachers will be provided with concrete strategies to improve student success as well as resource materials for families.



Organization: Portland Youth ServicesOrg ID: 5926-20170134Program Name: Portland - Learn From Each Other

Focus Area: Education2nd Focus Area: Operational Expenses

Description: To fund an inter-generational collaborative program, including seniors and children of all ages, through hands-on activities and technology-based archived interviews and the creation of podcasts.


Amount Recommended:$750.00

Organization: Russell LibraryOrg ID: 300-20170147Program Name: Veterans' Writing Group Project

Focus Area: Education2nd Focus Area: Positive Youth Development

Description: To compile and publish "We Were There," the memoirs of the members of the veterans' writing group and to conduct presentations based on the work around MIddlesex County.



K 7



Organization: Salt Marsh OperaOrg ID: 319-20170125Program Name: Jack and Jill and the Happening Hill Program

Focus Area: Education2nd Focus Area: Veterans

Description: To fund the original children's opera project for 750 5th and 6th grade students in Middletown.



Organization: The Waverly Center (aka Portland Senior Center)Org ID: 332-20170104Program Name: Chatham Summer Adventures

Focus Area: Education2nd Focus Area: Basic Human Need

Description: To support an intergenerational program between the senior center and the children at Chatham Court, a low-income housing development in Portland. The children are chaperoned by seniors on educational, historical, and science-themed day trips.



Organization: Vista Life InnovationsOrg ID: 368-20170105Program Name: Internet Safety Training

Focus Area: Education2nd Focus Area: Arts

Description: To fund an Internet Safety Training program for individuals with disabilities, The program will cover topics including the dangers and risks involved with sharing information on the Internet and teach best practices for safety and protecting privacy.


Amount Recommended$3,000.00

ENVIRONMENT Organization: CT Forest & Park AssociationOrg ID: 727-20170120Program Name: CFPA Trails Toolshed / Workshop

Focus Area: Environment2nd Focus Area: Basic Human Need

Description: To construct a toolshed/workshop for the Blue-Blazed Hiking Trails which will provide volunteer training space and storage for tools, trailer, and wood.



K 8



Organization: Essex Land TrustOrg ID: 1928-20170122Program Name: 50th Anniversary Edition of Essex Open Space Trail and Point of Interest Map Project

Focus Area: Environment2nd Focus Area: Positive Youth Development

Description: To develop a database of digital GPS trail and historical and ecological point of interest maps for all Essex open space properties as well as a hard-copy, waterproof folding trail map for individual use, new maps for the trail kiosks, and online, downloadable versions of the trail maps.



Organization: Middlesex County Historical SocietyOrg ID: 220-20170117Program Name: Mansfield House Perennial Garden

Focus Area: Environment2nd Focus Area: Basic Human Need

Description: To plant a perennial garden at the General Mansfield House, home of the Historical Society, as well as perform maintenance on the boxwood and rose gardens.



Organization: Middlesex Land TrustOrg ID: 224-20170160Program Name: Connecting the Next Generation with Middlesex Land Trust Preserves

Focus Area: Environment2nd Focus Area: Heritage Enhancement

Description: To provide hands-on, educational school field trips and family walks to residents which will cultivate interest in and awareness of local preserves.



HERITAGE ENHANCEMENT Organization: Chester Historical SocietyOrg ID: 37-20170123Program Name: Chester and Deep River Historical Film Digitization and Presentation Project

Focus Area: Heritage Enhancement2nd Focus Area: Positive Youth Development

Description: To fund the digital transfer of 1900s-era films of people, places, and events in Deep River and Chester for use in exhibits, classrooms, and community programs, and to support the purchase of viewing platforms to show film footage in Deep River and Chester Historical Society museums.



K 9



Organization: Connecticut River Foundation at Steamboat DockOrg ID: 270-20170153Program Name: Increased Public Accessibility Project

Focus Area: Heritage Enhancement2nd Focus Area: None

Description: To fund renovations, including retrofitting two doorways and a deck with ramping, to meet accessibility guidelines under the Americans with Disabilities Act.



Organization: East Haddam Historical SocietyOrg ID: 84-20170161Program Name: Projection System

Focus Area: Heritage Enhancement2nd Focus Area: None

Description: To purchase a projection system which will provide for enhanced programming and educational offerings at the East Haddam Historical Society.



Organization: Essex Historical SocietyOrg ID: 1928-20170148Program Name: Follow the Falls: Discovery Trail

Focus Area: Heritage Enhancement2nd Focus Area: Positive Youth Development

Description: To design and publish new informative brochures and booklets to better understand the historical significance of the Falls River area and Williams Shipyard.



HUMAN SERVICES Organization: Business Industry Foundation of Middlesex CountyOrg ID: 1903-20170091Program Name: Middletown Summer Youth Employment Program

Focus Area: Human Services2nd Focus Area: None

Description: To support the 2018 Middletown Summer Youth Program, placing youth ages 15 to 21 in constructive employment environments from a wide variety of industry sectors for six weeks.



K 10



Organization: Camp Hazen YMCAOrg ID: 5892-20170092Program Name: Providing Financial Assistance for Camperships to Middlesex County Youth

Focus Area: Human Services2nd Focus Area: Basic Human Need

Description:To support financial assistance to Middlesex County youth who could not otherwise attend summer camp programs.



Organization: Child & Family Agency Southeastern ConnecticutOrg ID: 40-20170121Program Name: Essex Child Guidance Clinic


Description:To provide mental health services at our child guidance clinic to children and their family members in Middlesex County.



Organization: Columbus House, IncOrg ID: 6116-20170159Program Name: Middlesex Family Shelter and Services


Description:To support the Middlesex Family Shelter in Middletown, serving homeless and at-risk families in MIddlesex County through emergency sheltering, rapid rehousing, and support services to improve access to healthcare, employment and benefits.



Organization: Connecticut Veterans Legal Center (CVLC)Org ID: 90-20170139Program Name: Removing Legal Barriers Program

Focus Area: Human Services2nd Focus Area: Capacity Building

Description: To fund legal services for indigent veterans who live in Middlesex County.



K 11



Organization: Connection, Inc.Org ID: 6221-20170086Program Name: Eddy Shelter Food and Supplementals Program


Description: To support the Eddy Shelter with food, hot meals, snacks, and other basic living items. The Eddy Shelter averages 26 to 30 clients daily.



Organization: Covenant to Care for Children, Inc.Org ID: 1824-20170127Program Name: Basic Essentials for the Social Services Program

Focus Area: Human Services2nd Focus Area: Legal

Description: To provide basic essential goods needed by children and their caregivers to faith and community-based social services and protective services professionals.



Organization: FISH for C.D.& E.Org ID: 148-20170080Program Name: Free Rides to Medical Appointments

Focus Area: Human Services2nd Focus Area: Education

Description: To support operating costs, including dispatching and answering services, necessary to schedule transportation services for seniors and disable individuals requiring transportation assistance to medical appointments.



Organization: Futures Inc.Org ID: 2901-20170128Program Name: The Kitchen at Futures - Culinary Training and Employment Program


Description:To purchase commercial-grade kitchen equipment (refrigerator, freezer, and washer and dryer) necessary to teach independent living skills, create employment opportunities, and ensure adequate health and safety food service standards.



K 12



Organization: Guilford Interfaith MinistriesOrg ID: 711-20170081Program Name: Charlie's Closet Reclamation Project


Description: To purchase replacement parts to repair medical equipment used by shoreline residents who are homebound, elderly, or have special needs.



Organization: MARC Community ResourcesOrg ID: 2026-20170082Program Name: Adult Skill Development and Leisure Program

Focus Area: Human Services2nd Focus Area: Positive Youth Development

Description: To support independent living and social skills programs for adults with disabilities. Programs include money management, health and nutrition, fitness and wellness, and community service.



Organization: Mercy Housing & Shelter CorporationOrg ID: 205-20170130Program Name: Mercy Supportive Housing Services

Focus Area: Human Services2nd Focus Area: Positive Youth Development

Description: To support programs at Mercy Supportive Housing Services which helps individuals who are chronically homeless with the highest service needs to remain stably housed and connected to supportive care services.



Organization: Middlesex Community College FoundationOrg ID: 211-20170108Program Name: Magic Food Bus Phase III


Description: To support the emergency food needs of the Magic Food Bus, which provides free non-perishable food items for students and staff at the Community College. The Magic Food Bus supports student success and provides internships, educational and community engagement opportunities for students.



K 13



Organization: Pay Forward, Inc.Org ID: 277-20170084Program Name: Replace Outboard Motor


Description: To replace the current outboard motor on the sailboat with one which provides more horsepower and better steering and control.



Organization: SARAH FoundationOrg ID: 2049-20170144Program Name: Art and Craft Materials

Focus Area: Human Services2nd Focus Area: Arts

Description: To provide materials, including adaptive items, for activities offered to participants at SARAH.



Organization: Shoreline Soup Kitchens & Pantries, Inc.Org ID: 328-20170087Program Name: Pantry Food Distrubtion

Focus Area: Human Services2nd Focus Area: Technical

Description: To support the purchase of food to be distributed through the pantries serving the shoreline communities, including Westbrook, Clinton, Essex, and Old Saybrook.



Organization: St. Vincent DePaul PlaceOrg ID: 329-20170085Program Name: Community Assistance Program


Description: To support the Community Assistance Program, which provides guidance to indivduals seeking to overcome homelessness, addictions, and debilitating challenges.



K 14



Organization: YMCA of Northern Middlesex CountyOrg ID: 339-20170083Program Name: Teen Programming

Focus Area: Human Services2nd Focus Area: Safer Communities

Description: To support YNOT Chill, an after-hours mixer for high school students providing supervised activities including music, dance, board and card games, and other related activities.



WOMEN & GIRLSOrganization: Bare Necessities, Inc.Org ID: 4636-20170090Program Name: Diaper/Wipe Distribution

Focus Area: Women & Girls2nd Focus Area: None

Description: To support the growing need for diapers and wipes for families in Clinton and the shoreline communities.



Organization: Community Health Center-New HorizonsOrg ID: 6219-20170129Program Name: Food and Personal Supplies for Shelter Residents

Focus Area: Women & Girls2nd Focus Area: Human Services

Description: To provide healthy food and personal hygiene products for victims of domestic violence.



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Organization: Connecticut Women's Education and Legal Fund (CWEALF)Org ID: 5166-20170155Program Name: Legal Education Program

Focus Area: Women & Girls2nd Focus Area: None

Description: To increase the access of to legal information and services for low income residents



Organization: Girl Scouts of CTOrg ID: 5942-20170094Program Name: 2018 Campership Program

Focus Area: Women & Girls2nd Focus Area: Wkforce Development

Description: To provide Middlesex County girls the opportunity to attend camp and access the Girl Scout Leadership Experience, helping them develop skills which will enhance academic achievement and reduce summer learning loss.



Organization: Nutmeg Big Brothers Big SistersOrg ID: 819-20170132Program Name: Community-Based Mentoring in Middlesex County

Focus Area: Women & Girls2nd Focus Area: Positive Youth Development

Description: To support a mentoring program which matches inspirational adult volunteers with at-risk children and teens in Middlesex County.



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2018: 21 total / 8 female, 13 male / 11 down county, 5 Middletown, 4 up county, 1 east of river PLUS President/CEO2019: 21 total / 8 female, 13 male / 12 down county, 5 Middletown, 3 up county, 1 east of river PLUS President/CEO2020: 18 total / 7 female, 11 male / 11 down county, 5 Middletown, 1 up county, 1 east of river PLUS President/CEO

Down County: Clinton, Westbrook, Old Saybrook, Essex/Ivoryton/Centerbrook, Deep River, Killingworth, ChesterUp County: Haddam, Middlefield, Cromwell, DurhamEast of River: Portland, East Hampton, East Haddam, Haddam Neck 11/29/17

TER M

Class of 2018

Jan 1, 2016 - Dec. 31, 2018

Class of 2019Jan 1, 2017

- Dec. 31, 2019


- Dec. 31, 2020

Class of 2021

Jan 1, 2019 - Dec. 31, 2021


- Dec. 31, 2022


- Dec. 31, 2023

Class of 2024

Jan 1, 2022-Dec. 31, 2024


- Dec. 31, 2025


- Dec. 31, 2026

Class of 2027 Jan 1, 2025 - Dec. 31, 2027

1 M.Whelen (Old Saybrook)

A. McMillian (E.Hampton)

James Gomes (Middletown)

Moira Martin (Ivoryton)

John Ivimey (Chester)

1 Tim Geelan(O.Saybk,G’ford)

Deb Moore (Killingworth)

Sue Martin (Middletown)

Tom Gezo (Old Saybrook)

1 Tom Gezo (1yr.) (Old Saybrook)

John Ivimey (2 yr) (Chester)

L. Colebank (Clinton)

1

2 Marc Levin (Haddam)

J. Boccalatte (Middletown)

Sue Sawchuk (Clinton)

M.Whelen (Old Saybrook)




John Ivimey(Chester)

2 F. Williams (Middletown)

Brian Abely(M’town, Lyme)

Tim Geelan(O.Saybk,G’ford)




2 Greg Rainey (Ivoryton)

Clio Coles(Deep River)

L. Colebank ( Clinton)

2

3 Sharon Griffin (Durham)

Gary Salva (Middlefield)

Wally Jones (Killingworth)

Marc Levin (Haddam)

J. Boccalatte (Middletown)

Sue Sawchuk (Clinton)

M.Whelen (Old Saybrook)




3

N. Fischbach (Deep River)

F. Williams (Middletown)

Brian Abely(M’town, Lyme)

Tim Geelan(O.Saybk,G’ford)




3 Dave Director (Cromwell)

Greg Rainey (Ivoryton)

Clio Coles(Deep River)

L. Colebank ( Clinton)

5 total: 2F, 3M 9 total: 2F, 7M 7 total: 4F, 3M 5 total: 2F, 3M 6 total: 1F, 5M3 down, 0 Mtown, 2

up4 down, 2 Mtown, 2

up, 1 east4 down, 3 M’town 4 down, 1 up 3 down, 2 M’town, 1

east

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11/30/17

GrantsMarketing PersonnelDirector of Finance

Temporary Help

Administrative Assistant

EndowmentNominating

Finance & Investment

Governance

President/CEO

Vice President, Operations

Development

STANDING COMMITTEES

Swaim Arts

Boys at Risk

Women & Girls

ARF! Grants

W & G GrantsBoys Grants

Council of Business Partners

Katchen Coley Grants

Honors

Past Directors Council

Facilities

National Standards

AD HOC COMMITTEES

Goodwin 365 Fund

Killing-worth

FUND COMMITTEES

Strategic Planning

Anniversary Gala

Board Chair

CFMC Board of Directors

Trotta Fund

Janvrin Fund

Technology

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1

Community Foundation of Middlesex County

2017- 2020 Strategic Plan

Our Mission Community Foundation of Middlesex County’s mission is to improve the quality of life for the people of the County now and in the future by developing endowments, making grants that have impact, and assisting donors in meeting their philanthropic objectives. The Strategic Planning Committee proposes the following Strategic Plan that focuses on a four-year period- 2017-2020. Move to Main Street. The move to Main Street during the first year of the strategic plan will be the catalyst in the implementation of the strategic goals. The new facility will be a tremendous asset for the Community Foundation as it will be a visible sign, as we Communicate and Celebrate, that the Community Foundation of Middlesex County is a major philanthropic force in meeting the needs of all Middlesex County residents. All major events and initiatives will publicize the move to Main Street and consistently state that CFMC matches donors’ wishes with county-wide needs. The Janvrin Bequest. The generous eight-million dollar gift from Janvrin Trust will provide CFMC with an opportunity to become the leader in Middlesex County, and beyond, in preserving and improving the natural state of the environment. However, the implementation of the requirements of the bequest will present a variety of challenges. These may include extensive program additions, increased staffing, committee involvement, volunteer recruitment and expanded communication. Bequest funds will become available in 2018, but initial planning for combining the new funds with existing resources and establishing partnerships with groups having an interest in preserving the environment should begin in 2017. STRATEGIC GOALS Goal 1. Governance and Infrastructure

• Staffing. If CFMC is to continue to accomplish its missions, staffing increases are necessary. Among the most important additions to the staff is a person that can coordinate the advancement of donor cultivation and development.

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• Organizational chart. An organizational chart clearly defining the role of each position and impact that person will have on overall operation needs to be developed as precursor to responding to this organizational objective. The Personnel Committee, with guidance from the CEO, will be responsible for responding to this important planning priority.

• Volunteer Leadership. The Board and committee self-assessment are underway and are scheduled to be completed in 2017. Also, an essential component of strong governance is to develop clear mandates for committees, recruit board members with interest in assuming leadership positions, and establish a succession plan for board officers and committee chairs. Mentorship will be a necessary objective within this goal.

• Advanced Bequest Planning. A small leadership working group will be formed by January of 2017 to spearhead the planning for the first stages in meeting the requirements of the Janvrin Bequest. The group will report to the Governance Committee, (which will develop the charge) the Board Chair and submit recommendations through Governance to the Board.

Goal 2. Building Partnerships.

• CFMC’s long term growth and success in achieving its mission will be influenced by its ability to build partnerships. Building new partnerships will enhance fund raising, strengthen grant making, make its operations efficient and ensure a quality service delivery. The Foundation must continue to build partnerships with individuals, (financial advisor, estate lawyers, etc.,) private and public foundations, service organizations and the business community.

Goal 3. Study the Grant Making Process.

• Grant making is a very fluid process. The needs of communities continue to change as they are impacted by the nature and magnitude of the problem. Public opinion and state funding can influence the perceived and real priorities within the county. Grant making must be nimble enough to respond to the changing priorities and donor interests. Therefore, grant making needs to be studied with the possible outcome being the reorganization of the grant making structure and process.

Goal 4. Improve the Development Operation • Development is the life blood of increasing the funds for endowment

growth, operations and grant making. The Development committee has

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functioned well, but much of the fund raising has fallen on the shoulders of the CEO.

• As CFMC continues to grow in accomplishing it mission, instilling a fund raising culture throughout the organization will be vital in realizing this outcome. The addition of an experienced development professional who will set the agenda and guide the process of engaging all CFMC volunteers in building partnerships is an essential component in achieving fund raising success.

• This objective should be given a high priority and appear on the Development, Finance and Investment Committees agendas and reviewed by staff. It will ultimately need Board approval.

Goal 5. Increase Visibility

• Major strides have been made in increasing the Foundation’s visibility during the 2014-2017. However, delivering the message that CFMC is a county wide philanthropic contributor needs to be a continuing strategic objective. The utilization of an effective marketing strategy is key to Communicate and Celebrate our culture of inclusiveness and flexibility in fulfilling our mission.

Approved by the Board of Directors: December 13, 2016

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Y:\Foundation #3\Foundation #3\BOARD\Board Contact information form.doc Rev: 12/17/2012

Community Foundation of Middlesex County Contact Information Form

Please Complete All Lines and Return to the Office Resumes and headshots welcome; please e-mail to [email protected].

Personal Information: First Middle Initial Last Full Name Preferred name for salutation For name tags College/University Attended Birth Date

Partner/Spouse’s Information: First Middle Initial Last Full Name Nickname Occupation Birth Date Children Names

Wedding Anniversary Date

Please check which address is preferred for mailings

Home Address Home Town/zip+4 Home Phone Cell Phone Home Fax Home e-mail

Business/Company Name Your Title/Position Business Address

Business Town /zip+4 Business Phone Business Fax Business e-mail

Other Contact Information: Vacation Home Address Vacation Town /zip+4 Vacation Phone

Present Volunteer activities

and Board relationships

Past Volunteer activities

and Board relationships

Other Information you

wish to share

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Y:\Foundation #3\Foundation #3\POLICIES\Current Policies Approved by Board\2015 CONFIDENTIALITY AND ANONYMITY POLICY - 12.15.15.doc

POLICY RE: CONFIDENTIALITY AND ANONYMITY

Through the course of service in the capacity as the board of directors, committee members, staff, consultants and volunteers of the Community Foundation, individuals will have access to and become acquainted with information of a confidential, sensitive and/or proprietary nature. The protection of confidential, sensitive, and proprietary information is of utmost importance to the continued viability and success of the Community Foundation. The information may pertain to present or future clients of the Foundation, Foundation contributors, volunteers, business associates or past or current employees. No member of the Foundation will provide any information in response to a subpoena or other form of request without consulting legal counsel to the Foundation. All other requests for or releases of information concerning a donor will be honored and allowed only if permission is obtained from the donor prior to the release of such information.

Documents containing confidential and proprietary information which are made available to board and committee members in hard copy and through any electronic transmission, including the Foundation’s Board and Committee Portal are protected under this policy. Board and Committee members agree to restrict access to such hard copy documents and electronic transmissions, including access to the Board and Committee Portal, to themselves and/or a Foundation approved representative.

It is the Community Foundation’s policy not to release, sell or license any information in its database without a donor’s consent. A donor’s expressed wishes for public anonymity will be respected. Internally, only those individuals with a need to know for legal, processing or other substantive reasons will know the donor’s name or details of the gift. The Community Foundation has the fundamental responsibility for the maintenance and protection of such information. Members of the Foundation are charged with taking adequate steps to safeguard such information and to insure that the information is not used in any manner that is unauthorized, or that is detrimental to the best interests of the Foundation or its clients. Members shall not disclose or otherwise utilize the above-referenced information for any purpose outside the scope of their service at the Community Foundation.

The Community Foundation respects the privacy rights of its employees, both past and current, and maintains its personnel matters and records in the strictest of confidence. While in their capacity at the Community Foundation, members may have access to or become acquainted with information concerning past and current Foundation employees, personnel matters, salary

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Y:\Foundation #3\Foundation #3\POLICIES\Current Policies Approved by Board\2015 CONFIDENTIALITY AND ANONYMITY POLICY - 12.15.15.doc

and pay scale information. Such information shall not be communicated, disclosed or otherwise utilized for any unauthorized purpose, whether such information was gained within or outside the scope of the service at the Community Foundation. Anyone receiving inquiries or requests for information concerning past or current Foundation employees, personnel matters or records, or information concerning Foundation salaries or pay scales shall immediately notify the President/CEO.

I agree to comply with the above Confidentiality and Anonymity Policy of the Community Foundation of Middlesex County.

__________________________________

Print Name

__________________________________ _____________________

Signature Date

Approved by the Board of Directors: December 15, 2015

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Y:\Foundation #3\Foundation #3\POLICIES\Current Policies Approved by Board\Conflict of Interest Resolution-r 6 21 11.doc Amended December 18, 2008 Revised May 20, 2015


CONFLICT OF INTEREST RESOLUTION* I. The Community Foundation of Middlesex County (the “Foundation”) recognizes that the Foundation must

avoid conflicts of interest and the appearance of conflicts. II. The Foundation recognizes that its staff, members of the board and its committees, volunteers, and their

respective families, serve as employees, volunteers and consultants for organizations that may seek funding from the Foundation or receive its investment funds.

III. To avoid conflicts of interest and to minimize the impact where conflicts are unavoidable, staff and board

members, and members of all committees including non-board volunteers, are required to:

A. Disclose to the President (or in the case of the President or a Board Member, to the Board) participation by themselves or a Related Person as a board member, employee, consultant or representative for any organization that seeks funding from the Foundation, or any entity with which the Foundation is investing or contemplating investing funds. For the purpose of this Resolution, a “Related Person” is one or more of the persons or entities enumerated in Article V, Section 5.2 of the Foundation's Bylaws.

B. Disclose to the President (or in the case of the President or a Board member, to the Board) any other business or financial transaction between themselves or a Related Person and the Foundation.

C. Recuse themselves from involvement in any decision or discussion in which they or a Related Person

have a business or financial interest, unless otherwise approved by the Board as provided in Article V, Section 5.2 of the Foundation’s Bylaws.

IV. The board shall keep a list, to be updated annually, of the organizations on which board members,

committee members, staff, volunteers and Related Persons serve. In the interests of minimizing the potential for conflicts of interest, it is desirable, but not required, that no more than two board members serve as members of any one community board or serve as fund-raisers for the same organization.

V. Lobbying by grant applicants throughout the application process with any member of the board or committee is considered inappropriate and unacceptable. When such contact is made, the board or committee member is expected to notify the Foundation staff and refer the applicant to the staff for discussion of the issue or application.

VI. Board, committee members and staff are prohibited from accepting gifts of more than nominal ($25) value from applicants or those seeking investment funds from the Foundation.

VII. Any Board, committee member or staff member who becomes aware of a potential violation of these

provisions shall report such suspected violation following the procedures set forth in the Whistleblower Policy, Section 4 “Reporting Violations.” Potential violations shall be handled by the procedures set forth in the Whistleblower Policy, Section 5 “Compliance Responsibility,” Section 8 “Confidentiality,” and Section 9 “Handling of Reported Violations.”

* All references to the Board include any committees of the Board, including those with non-board members. Note: All Board of Directors members, committee members, volunteers, and staff will complete a new Conflict of Interest Disclosure annually in January for the upcoming fiscal year, even if there are no changes to an individual’s statement.

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Y:\Foundation #3\Foundation #3\POLICIES\Current Policies Approved by Board\Conflict of Interest Disclosure Form-Board.doc Amended December 2008 1 of 2

Community Foundation of Middlesex County Board Member Disclosure Form – 2018

The following is from the Board approved Conflict of Interest Policy: To avoid conflicts of interest and to minimize the impact where conflicts are unavoidable, staff and board members are required to:

Disclose participation by themselves or members of their immediate families as a board member, employee, consultant, volunteer or representative for any organization that seeks funding from the Foundation, or any entity with which the Foundation is investing or contemplating investing funds. The board shall keep a list, to be updated annually, of the organizations on which board members, staff and their immediate families serve. Immediate family means spouse, children and parents.

Board member Name (Please Print) _____________________________________________ Personal Organizational Involvements (Continue on back, if necessary)

Organization Position/Involvement

Immediate Family Member Organizational Involvements (Continue on back, if necessary)

Organization Position/ Involvement

Immediate Family member

Please continue, sign and date on reverse

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Y:\Foundation #3\Foundation #3\POLICIES\Current Policies Approved by Board\Conflict of Interest Disclosure Form-Board.doc Amended December 2008 2 of 2

Family relationship or a business relationship with any other officer, director, trustee or key employee:


Personal Organizational Involvements (Continued from front)

Organization Position/Involvement

Immediate Family Member Organizational Involvements (Continued from front)


Immediate Family Member

Board Member Signature ________________________________ Date ___________________

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Y:\Foundation #3\Foundation #3\POLICIES\Current Policies Approved by Board\Social Media Policy_08.30.16.docx REV 08.18.16 Approved by the Board of Directors August 30, 2016


Social Media Policy as approved by the Board of Directors, August 30, 2016

I. Introduction The work of Community Foundation of Middlesex County is easy to identify with and we are all very passionate about the work we do on a daily basis. We encourage our staff, board and committee members, and other volunteers to engage in open communication and tell the world about our work. Internet and email are important communication and information gathering tools. Accordingly, use of these systems is encouraged to improve the quality of work and productivity. Like other tools, however, the potential for inappropriate and/or illegal use exists. In order to reduce this potential as much as possible, it is the purpose of this document to state the general policies that govern the use of the systems (including, but not limited to, computer equipment and software, social media sites, e-mail, and the website) at the Community Foundation of Middlesex County. In order to communicate freely and openly with donors, grantees, and members of the public, the Community Foundation itself maintains a social media presence through vehicles such as our website, Facebook, Twitter, and YouTube. The Community Foundation will continue to seek out new and appropriate methods of communication to promote and improve our work. Accordingly, authority has been given to certain staff members and board members to maintain the Community Foundation’s social media presence and may invite others to submit postings. This policy does not cover these activities. The Community Foundation defines “social media” as personal blogs, Facebook, LinkedIn, Instagram, Twitter, video or wiki postings, chat rooms, personal websites, online journals or diaries, personal newsletters, conference or field-specific list-serves or exchanges, online forums, or other similar online activities not affiliated with the Community Foundation. The Community Foundation takes no position on the desire of employees, board and committee members, and other volunteers to start a blog or participate in social media activities privately. However, the Community Foundation must protect itself from unauthorized disclosure of confidential and/or proprietary information and from having employees, board and committee members, or other volunteers indicate that they are speaking on behalf of the Community Foundation when not authorized to do so. Social media may not be used by staff, board and committee members, volunteers or fund representatives to conduct Community Foundation business, speak on behalf of, or to enter into contracts or commitments on behalf of the Community Foundation unless specifically authorized to do so by the Community Foundation.

II. Community Foundation of Middlesex County’s Systems

When using the Community Foundation of Middlesex County’s systems, an employee or volunteer is a representative of the Community Foundation of Middlesex County and, in that connection, such systems should only be used for the Community Foundation of Middlesex County’s purposes. Prohibited uses include, but are not limited to:

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a. Any activity that is contrary to State or Federal law, including distributing or obtaining copyrighted software or information without proper authorization from the copyright holder.

b. Any activity that could damage the Community Foundation of Middlesex County’s reputation or potentially put an employee or volunteer and the Community Foundation of Middlesex County at risk for legal proceedings by any party. For example, libelous or harassing communications or unfair competitive practices are strictly prohibited.

c. Any communication utilizing the systems which could reasonably be considered as offensive or disruptive will not be tolerated. Offensive content may include, but is not limited to sexual comment or images, racial slurs, or any comments that would offend someone on the basis of his or her age, gender, sexual orientation, religious or political beliefs, national origin or disability.

d. The Internet poses security risks for the Community Foundation of Middlesex County’s network. Employees and volunteers must be aware that information and programs downloaded from the Internet may contain hidden codes (viruses) capable of destroying data or making the entire network unusable. Accordingly, employees and volunteers should verify such programs acquired through the Internet with staff responsible for Information Technology prior to downloading.

e. The Community Foundation owns all items of electronic and telephone communications equipment located on its premises. Employees’ and volunteers’ activities in these media, including voicemail, text, and email messages, may be retrieved and monitored.

In addition, electronic mail should be treated by employees, board and committee members, and volunteers in the same manner as business letters or internal memos, with the same care in composing and the same respect for confidentiality of the Community Foundation’s information.

III. Personal Use of Social Media by Employees, Board and Committee Members, Volunteers, and

Fund Representatives a. Employees, board and committee members, volunteers, and fund representatives are asked to

be familiar with and follow the Conflict of Interest Policy and Confidentiality Policy when using social media in cases which may pertain to or connect to Community Foundation activities or information.

b. When employees, board and committee members, volunteers, and fund representatives endorse or promote the Community Foundation or its activities on the Internet, the individual must be identified with the full name and, when relevant, the role at the Community Foundation.

c. Only a select number of people in the organization are authorized to speak on behalf of Community Foundation of Middlesex County. If employees, board and committee members, volunteers, and fund representatives choose to be identified on social media as a Community Foundation employee, board or committee member, volunteer, or fund representative, understand that some readers may view the social media presence as an authorized spokesperson for the Community Foundation. When using social media, please specify that postings and comments are personal and not on behalf of the Community Foundation. Disclaimers such as “The postings on this are my own and do not necessarily represent the position, strategy, or opinion of Community Foundation of Middlesex County” may be used. Always write in the first person and do not use Community Foundation email accounts for private communications.

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d. Community Foundation employees, board and committee members, volunteers and fund representatives must adhere to the Confidentiality Policy in their use of social media. This means employees, board and committee members, volunteers, and fund representatives may not discuss any confidential and/or proprietary work-related matter or information on social media.

e. Employees, board and committee members, volunteers, and fund representatives are responsible for personal, independent commentary and posts on their social media accounts. The Internet never forgets. Use common sense and remember that an individual can be held personally liable for commentary that is considered defamatory, threatening, intimidating, harassing, obscene, proprietary, or libelous.

f. When using a personal social media account, an individual must use a personal email address. Community Foundation email addresses may not be used as a means of identification and communication.

g. Please respect work which others have produced and/or copyrighted. Before using someone else’s work, the owner’s permission must be obtained in order to copy or repurpose.

h. Be aware that others will associate an individual with the Community Foundation when that person is identified as an employee, board or committee member, volunteer, or fund representative. Please ensure that personal social media profiles are consistent with how an individual wishes to be represented to colleagues, donors, grantees, and the public.

i. Use of the Community Foundation’s resources to conduct personal social media activities should be kept to a minimum and should not disrupt work activities. Although occasional non-business use of these systems is unavoidable, such use may not adversely affect Community Foundation productivity, workplace standards, professional ethics, or morale. Excessive or inappropriate personal use of these resources will be subject to disciplinary action.

IV. Monitoring

The Internet has no concept of privacy. Please remember that nearly everything posted on social media can be viewed by anyone, including the Community Foundation.

V. Reporting Violations

The Community Foundation understands that all employees, board and committee members, volunteers, and fund representatives will use social media responsibly and uphold the integrity and values of the Community Foundation. However, if any possible violation of the provisions laid out in this Social Media Policy is found, please notify the President and CEO. Board members can notify the President and CEO or Board Chair. If possible, please provide a snapshot or printout of the perceived violation so the Community Foundation can have an appreciation of the entire context.

VI. Discipline for Violations

Violation of this Social Media Policy may result in disciplinary action for employees, depending on the nature and severity of the violation. The Community Foundation reserves the right to take legal action against personnel who engage in prohibited or unlawful conduct. Violations by members of the board or by other volunteers may lead to dismissal from the board or committee on which the volunteer serves.

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VII. Related Documents

• Confidentiality Policy • Conflict of Interest Policy • Personnel Policy (if relevant)

Upon review of the policy, please sign the Policy Receipt on the following page and return it to the Community Foundation of Middlesex County.

If you have questions regarding this policy, please contact the Community Foundation of Middlesex County at 860.347.0025.

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Social Media Policy Receipt Form

I have read, understood, and agree to comply with the Social Media Policy of the Community Foundation of Middlesex County.

__________________________________ Print Name __________________________________ _____________________ Signature Date

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\\mccfnas\foundation\Foundation #3\Foundation #3\BOARD\2018\~2018 Board and Committee Meetings_DISTRIBUTION FINAL.doc updated 12.7.2017

CFMC 2018 BOARD & COMMITTEE MEETING DATES with Material Deadlines

Meetings at 8:00 AM Board of Directors Meeting location FEBRUARY Tuesday, February 27 CFMC APRIL Tuesday, April 24 CFMC JUNE Tuesday, June 26 CFMC AUGUST Tuesday, August 28 CFMC OCTOBER Tuesday, October 23 CFMC DECEMBER Tuesday, December 11 CFMC Meetings at 8:00 AM Executive Committee Meeting location Meet as necessary Meet as necessary JANUARY Tuesday, January 23 CFMC MARCH Tuesday, March 27 CFMC JULY Tuesday, July 10 CFMC

Meetings at 8:00 AM Governance Committee Meeting location FEBRUARY Tuesday, February 20 CFMC JUNE Tuesday, June 12 CFMC SEPTEMBER Tuesday, September 18 CFMC NOVEMBER Tuesday, November 13 CFMC Meetings at 9:30 AM Development Committee Meeting location JANUARY Thursday, January 11 CFMC MARCH Thursday, March 15 CFMC MAY Thursday, May 24 CFMC JULY Thursday, July 12 CFMC SEPTEMBER Thursday, September 13 CFMC DECEMBER Thursday, December 13 CFMC

Meetings at 8:30 AM Except October and December: at NOON Grants Committee Meeting location FEBRUARY Wednesday, February 14 CFMC JUNE Thursday, June 7 CFMC OCTOBER Thursday, October 11 CFMC Friday, October 12 CFMC NOVEMBER Wednesday, November 28 CFMC Thursday, November 29 CFMC

Meetings at 8:00 AM Finance & Investment Committee Meeting location FEBRUARY Thursday, February 15 CFMC APRIL Thursday, April 12 CFMC JULY Thursday, July 26 CFMC OCTOBER Thursday, October 11 CFMC NOVEMBER Thursday, November 8 CFMC DECEMBER Thursday, December 6 CFMC

Meeting at 8:00 AM Audit Committee Meeting location APRIL Thursday, April 5 CFMC Meetings at 8:30 AM Marketing & Communications Committee Meeting location JANUARY Monday, January 22 CFMC APRIL Monday, April 16 CFMC JULY Monday, July 23 CFMC OCTOBER Monday, October 15 CFMC

Nominating Sub-Committee Meeting location MARCH Friday, March 9 CFMC JULY Friday, July 20 CFMC SEPTEMBER Friday, September 21 CFMC OCTOBER Friday, October 26 CFMC

Meetings at 10:00 A.M. National Standards Meeting location

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\\mccfnas\foundation\Foundation #3\Foundation #3\BOARD\2018\~2018 Board and Committee Meetings_DISTRIBUTION FINAL.doc updated 12.7.2017

CFMC 2018 BOARD & COMMITTEE MEETING DATES with Material Deadlines

Meetings at 4:00 PM Women & Girls Fund GRANTS Committee Meeting location MARCH Wednesday, March 7 CFMC SEPTEMBER Wednesday, September 12 CFMC OCTOBER Wednesday, October 10 CFMC DECEMBER Wednesday, November 28 CFMC Meetings at 4:00 PM Animals: Respect & Friendship Fund Grants Cmt Meeting location MARCH Monday, March 5 CFMC SEPTEMBER Monday, September 10 CFMC OCTOBER Monday, October 15 CFMC NOVEMBER Monday, November 26 CFMC Meetings at 4:30 PM At-Risk Boys Fund Grants Cmte Meeting location OCTOBER Thursday, October 11 TBD NOVEMBER Thursday, November 29 TBD Meetings at ___ AM Strategic Planning Committee Meeting location 21st Anniversary Endowment Meeting location Caleb Fuller Building Meeting location

Monthly at 8:00 PM KILLINGWORTH COMMUNITY FUND COMMITTEE Meeting location

Third Monday of the month THIRD MONDAY OF EACH MONTH, AT KILLINGWORTH TOWN HALL

CFMC

Special Meetings/Events

Multiple 365 FUND COMMITTEE TBD

Multiple COUNCIL OF BUSINESS PARTNERS CFMC

OCTOBER GOODWIN STEWARDSHIP COMMITTEE Essex

TBD KATCHEN COLEY COMMITTEE CFMC

APRIL AND NOVEMBER SWAIM ARTS FUND COMMITTEE CFMC

TBD PERSONNEL CFMC TWICE ANNUALLY (1ST QUARTER AND 4TH QUARTER) TECHNOLOGY COMMITTEE CFMC

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Community Foundation of Middlesex County Board of Directors Meeting Middletown, Connecticut

Tuesday, December 13, 2016 Minutes of the Annual Meeting

Presiding: Chairman Wallace Jones

Present: John Boccalatte, Cynthia H. Clegg, Nancy Fischbach, Sue Sawchuk, David Director, Marc Levin, Gary Salva, Greg Rainey, Sharon Griffin, Moira Martin, Anna Wasescha, Frantz Williams, Tim Geelan, Vincent Capece, Meghan Whelen, Diana Gregory, Rich Tomc, Brian Abely, Clio Coles, Tim Geelan

Excused: Gary Salva Guests: John Biddiscombe, Patti Vassia, Bob Kirkpatrick

Staff: Thayer Talbott and Kaye Davis

I. Call to Order: The meeting was called to order at 9:46 a.m. by Chairman Jones.

II. Minutes: The minutes of the December 15, 2015 Annual Meeting were unanimously approved on a motion by Ms. Fischbach, seconded by Ms. Sawchuk.

III. Annual Meeting Remarks (Jones): Mr. Jones reflected on the work completed and generous gifts received this year. He noted that the Community Foundation’s visibility continues to increase and more individuals and organizations are being positively impacted by the Foundation. He commended the members for their hard work.

IV. Year in Review (Clegg): This is a year to celebrate. It has been a busy and productive year. Ms. Clegg commended the Board for their hard work. She noted that we are reaching beyond the county. Little things make a big difference. The Feel Good Friday programs are spreading the word of what the Foundation does. The Strategic Plan offers a new focus. The culture of inclusiveness will continue. The Community Foundation is known as a leader and an innovator both within Middlesex County and beyond. This will provide the Community Foundation many new opportunities in 2017 to develop important partnerships. She commended Ms. Martin for her work with the Foundation stating that she was instrumental in helping us reach out to professional advisors. Ms. Davis will be missed but has elevated the Foundation to another level with her financial expertise.

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V. Recommendation of Directors and Officers (Jones):

The slate of officers was presented as follows:

• Chair – Wallace Jones • Vice Chairs – Nancy Fischbach, Deborah Moore • Secretary – Clio Coles • Assistant Secretary-Anna Wasescha • Treasurer – David Director

Upon a motion made by Mr. Tomc and seconded by Mr. Director, the slate of officers dated December 13, 2016 was unanimously approved.

The Board discussed the reappointment of board terms and committee chair appointments as follows:

• Reappointment of Board Terms (January 2017 – December 2019) o Second Three Year Term

John Boccalatte Greg Rainey Frantz Williams

o Third Three Year Term Gary Salva

o Fourth Three Year Term David Director Nancy Fischbach

• New Board Members (January 2017 – December 2019) o Deborah Moore – Killingworth and Middletown o Andre McMillian – East Hampton (approved/October 2016)

• Committee Chair Appointments o Audit – Bill Russell o Development Committee – Gary Salva o Finance and Investment Committee - Vincent Capece o Governance Committee – Nancy Fischbach o Grants Committee – John Boccalatte o Marketing and Communications Committee – Greg Rainey and Brian Abely, Co-

Chairs o Personnel Committee – David Director

• Appointment of Committee Members for 2017 o Propose a motion that the Board Chair, working with the Chairs of the Standing

Committees and those Ad Hoc Committees as determined necessary for the work of the Community Foundation and its Funds, is authorized to appoint committee members for a term of one year. The Board Chair will provide an update and report at the February Board of Directors meeting.

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Upon a motion made by Ms. Gregory and seconded by Ms. Whelen the Community Foundation Board of Directors unanimously VOTED to approve the term assignments as presented.

It was noted that Mr. Shaw will remain on Audit and Mr. Kirkpatrick will give consideration to remaining on the Grants committee.

VI. Appointment of Committee Chairs and Committee Members: Discussion was held regarding Committee Chair assignments. Upon a motion made by Ms. Wasescha and seconded by Mr. Levin, the Community Foundation Board of Directors unanimously VOTED to approve the Committee Chair appointments as presented.

VII. Closing Comments (Jones): Mr. Jones thanked the Board for their hard work and is looking to a productive year next year.

VIII. Adjournment: Upon motion made by Ms. Fischbach and seconded by Mr. Director, the Annual Meeting adjourned at 9:57 a.m.

Respectfully submitted,

Kelley Frazier Recording Clerk

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Nominating Committee Report

December 12, 2017

• Recommendations for Board of Director Officer Positions: o Chairman – Deborah Moore o Vice Chairs – Nancy Fischbach and Sharon Griffin o Secretary – John Boccalatte o Treasurer – David Director

• Reappointment of Board Terms (January 2018 – December 2020) o Second Three Year Term

Brian Abely Clio Coles Sue Sawchuk

o Third Three Year Term Wally Jones

• Committee Chair Appointments o Audit – TBD o Development Committee – Gary Salva o Facilities Committee – Brian Abely o Finance and Investment Committee – Wally Jones o Governance Committee – Nancy Fischbach o Grants Committee – John Boccalatte o Marketing and Communications Committee – Greg Rainey and Brian Abely, Co-

Chairs o Personnel Committee – David Director o Technology Committee – Clio Coles

• Appointment of Committee Members for 2018 o Propose a motion that the Board Chair, working with the Chairs of the Standing

Committees and those Ad Hoc Committees as determined necessary for the work of the Community Foundation and its Funds, is authorized to appoint committee members for a term of one year. The Board Chair will provide an update and report at the February Board of Directors meeting.

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