Board of Education

Thursday, November 15, 2012, 5:00 PM Adams Leadership Center, Winborn Conference Room

Agenda Item Page #

I. Call to Order, Tim Hudson, President I-1

II. Pledge of Allegiance, Holt Middle School II-1

III. Roll Call of Members III-1

IV. Recognition of People, Events, & Programs IV-1

V. Citizen Participation V-1

VI. Consent Agenda A. Reading of the Minutes VI-A1

B. Certified Staff Changes   VI-B1

C. Classified Staff Changes VI-C1

D. Student Transfers VI-D1 E. Financial Report VI-E1 *Any item shall be removed from the consent items section at the request of one board member.

VII. Information Items A. Homeless Vigil Update – Kay Jacoby (Goal 1) VII-A1 B. FHS Update – Vicki Thomas (Goal 1) VII-B1 C. eBook Project – Susan Norton (Goal 1) VII-C1

VIII. Expulsion Hearing VIII-1

IX. Adjournment IX-1

If you wish to speak during citizen participation or an action item report, please observe the following: 1. Avoid references, statements or conduct reasonably likely to result in disruption or undue delay in the orderly transaction of the business scheduled for consideration by the Board. 2. Avoid personal attacks of any identified individual or group. 3. Refrain from cumulative or repetitive remarks. 4. Refrain from obscenity, vulgarity or other breach of respect. 5. Refrain from words or statements which, from their usual construction and common acceptance, are construed as insults and tend to breach the peace. 6. Comply with the time limits for public comment (5 minutes for citizen participation; 3 minutes for action item.)

November 15, 2012

I. Call to Order

II. Pledge of Allegiance Holt Middle School

Mr. Mike Mason, Principal

III. Roll Call Tim Hudson, President

Jim Halsell, Vice President Bryn Bagwell, Secretary

Justin Eichmann, Member Traci Farrah, Member Susan Heil, Member

Steve Percival, Member

November 15, 2012

IV. Recognition of People, Events and Programs

V. Citizen Participation

VI. Consent Agenda Reading of the Minutes Certified Staff Changes

Classified Staff Changes Student Transfers Financial Report

Minutes of the October 25, 2012 Regular Meeting of the

Fayetteville Board of Education

The annual report to the patrons convened at 5:00pm in the Adams Leadership Center. Alan Wilbourn, public information officer, reported that this meeting serves as the annual meeting that is required by the Arkansas Department of Education. Staff members reported on the progress toward ACSIP goals and presented reports regarding accreditation status with no deficiencies, federal programs and student performance as well as other required times such as professional development and soft drink fund allocation. Time was set aside for public comments and/or questions. The regular board meeting convened at 5:35pm in the Adams Leadership Center with President Tim Hudson presiding. The Pledge of Allegiance was led by students from Woodland Junior High. Roll Call The roll was called and board members Justin Eichmann, Steve Percival, Tim Hudson, Susan Heil, Jim Halsell, Bryn Bagwell and Traci Farrah were present. Consent Agenda The Board voted 7-0 to approve the consent agenda. Steve Percival made the motion, which was seconded by Jim Halsell. Delegate to ASBA Meeting The Board voted 7-0 to elect Traci Farrah as the delegate to the 2012 Arkansas School Board Conference in Little Rock. Bryn Bagwell made the motion, which was seconded by Jim Halsell. Employee Bonus The Board voted 7-0 to approve the one-time 3% staff bonus that was presented at the September board meeting. The bonus will be included in November paychecks. Bryn Bagwell made the motion, which was seconded by Steve Percival. Coca-Cola Contract The Board voted 7-0 to approve the school beverage agreement with Great Plains Coca-Cola Bottling Company. This is a 3-year agreement, which includes a $60,000 annual payment, scholarships, product donations, rebates, etc. Jim Halsell made the motion, which was seconded by Steve Percival. QZAB Ratification The Board voted 7-0 to approve the resolution authorizing the issuance of $1,290,000 in Qualified Zone Academy bonds. These are 0% interest bonds, which will be used to provide technology upgrades and infrastructure in eligible schools. The best interest rate bid of 4.119383% was from Crews & Associates. Traci Farrah made the motion, which was seconded by Steve Percival. Bond Refunding The Board voted 7-0 to approve the resolution authorizing the submittal of an application to the Arkansas Department of Education to issue bonds to refund the district’s Series 2007 Bonds for economic savings. The bonds currently have a 4.02% interest rate. The new interest rate is expected to be between 2.00% and 2.25%, which would result in an estimated savings of $650,000. Bryn Bagwell made the motion, which was seconded by Jim Halsell. Fayetteville High School Construction Update Phil Jones from Nabholz Construction reported on the construction at Fayetteville High School. /The excavation of the green street is complete and structural steel is going up on the NW Quad. Gail Shepherd from Hight Jackson reported that FHS Phase 1 is at 54 points for LEED silver, with two more possible points. Phase 2 is currently at 60 points, which is comfortable for silver, possibly low gold.

Primary Project Update Dr. Rob Gershon from Ozark Guidance Center reported on the Primary Project, a school-based early detection program for grades K-2, at Washington Elementary School. The goal is to identify students who are at risk and provide intervention. The data shows that academic function has been improved for the students who were identified at Washington Elementary. This is the 4th year that the program has been in place. Adjournment The meeting was adjourned 7:20pm. _____________________________________ _____________________________________ Tim Hudson, President Bryn Bagwell, Secretary

November 15, 2012

B. Certified Staff Changes

TO: Board of Education FROM: Vicki Thomas, Superintendent I recommend approval of the following personnel actions: Provisional Employment1

Name Position & Assignment Replacement Period New Position Robert Kain2,4 Teacher, Owl Creek New 12/13 Resignations Name Position & Assignment Katie Ply Teacher/Asbell Gayle O’Donnell Teacher, Owl Creek, Root 1Pending Completion of a criminal background check and receipt of eligibility information from the Department of Education 2One year only 3Year 1 of 1 year new hire probationary period 4Year 1 of 3 year new hire probationary period 5Year 2 of 3 year new hire probationary period 6Year 3 of 3 year new hire probationary period 7Per policy 4150 8Contingent upon receipt of Arkansas Teaching Licensure 9One year contract contingent on grant funding 10Contingent upon acceptance in ALP program 11Contract contingent upon waiver approval 12 Contingent upon receipt of ABESBA License 13Contingent upon receipt of Medicaid Billing #. 14Position for Fall semester only

November 15, 2012

C. Classified Staff Changes TO: Board of Education FROM: Vicki Thomas, Superintendent I recommend approval of the following personnel actions: Provisional Employment1,2 Name Position & Assignment Replacement/New Period Carolyn Starr Custodian/District New 12/13 Shonna Butler Administrative Asst./Admin Annex Replacement 12/13 Amber Wenger-Smith School Nurse/Ramay New 12/13 Courtney Smith Kindergarten Aide/Vandergriff Replacement 12/13 Employment – Transfers, Changes Name Position & Assignment Replacement/ Period New Position Cynthia Ash Title I Aide/Happy Hollow Replacement 12/13 Jennifer Wewers Kindergarten Aide/Happy Hollow Replacement 12/13 1Pending completion of a criminal background check and receipt of eligibility information from the Department of Education 2One Year Probationary Period 3Based on Student Count 4Grant Funded 5One Year Only

November 15, 2012

Consent Agenda

D. Student Transfers

TO: Board of Education FROM: Vicki Thomas

I recommend approval of the following student transfer requests:

Incoming: Hillary Palmer requests that her child, Maddox Black, grade 1, be

transferred from the Elkins School District to the Fayetteville School District Maria Pena requests that her child, Christopher Navarro, kindergarten be

transferred from the Farmington School District to the Fayetteville School District

Malcolm Hoffman requests that his child, Morgan J. Hoffman, grade 12, be transferred from the Farmington School District to the Fayetteville School District

Outgoing: Haley Procell requests that her child, Kennedy Procell, grade 12, be

transferred from the Fayetteville School District to the West Fork School District Jeff Hood requests that his children, Zachary Hood, grade 8, and Hannah

Hood, grade 6, be transferred from the Fayetteville School District to the Elkins School District

Christina Hook requests that her children, Cody Hook, grade 11, and Logan Center, grade 6, be transferred from the Fayetteville School District to the Farmington School District

Lisa Modisett requests that her child, Haley Modisett, grade 10, be transferred from the Fayetteville School District to the Elkins School District

Executive Summary Financial ReportFayetteville Public Schools

FY2012-2013

11/6/2012 Revised Year to Date Year to DateRevenues: FY12 Budget FY13 Budget 10/31/2012 % of 10/31/2011

4 months of 12 = 33% Note Budget 4 months of 12 = 33%

Property Tax Reserve 3,000,000$ 3,000,000$ 3,000,000$ 100% 3,000,000$ 21 C Fund 400,000$ 100,000$ 100,000$ 400,000$ Capital Funds & Savings for FHS 2,197,500$ 1,576,717$ 1,576,717$ 2,197,500$

-$ Uncommitted Cfwd 427,902$ 2,533,320$ Restricted Carryforwards 919,422$ 954,797$ 954,797$ 919,422$ State Funds 26,792,950$ 27,162,810$ 7,735,730$ a 28% 7,495,005$ Local Funds 64,848,446$ 59,910,148$ 31,118,514$ b 52% 37,518,522$ Interest on checking account 125,000$ 160,000$ 46,784$ 29% 45,605$ Fed Funds/Grants/Restricted 9,534,032$ 9,292,681$ 1,361,582$ c 15% 2,279,580$ Vocational Education 27,000$ 27,000$ 20,313$ a 75% 12,594$ Softdrink contract 50,000$ -$ 60,000$ a 50,000$ Athletic Gate Receipts 125,000$ 160,000$ 84,803$ a 53% 91,495$ Miscellaneous 130,000$ 210,000$ 91,062$ a 43% 83,072$ Food Service sales 1,700,000$ 1,700,000$ 417,428$ a 25% 474,963$ Reserve 5,281,200$ 5,281,200$ 5,281,200$ 100% 5,281,200$

Total Revenues & Reserve: 115,558,452$ 109,535,354$ 54,382,249$ 59,848,957$

Expenditures:Salaries 60,078,182$ 61,670,706$ 16,481,482$ d 27% 15,806,690$ Fringe Benefits 15,019,546$ 14,812,458$ 4,111,124$ d 28% 3,835,054$ Debt Service Payments 13,931,042$ 14,054,384$ 1,454,957$ e 10% 3,454,815$ Maintenance & Operations:

Maintenance 1,280,755$ 1,280,755$ 760,668$ f 59% 797,177$ Utilities 1,673,899$ 1,673,899$ 528,770$ 32% 520,057$ Transportation 914,873$ 964,873$ 512,410$ g 53% 451,617$ Food Service 1,404,183$ 1,054,183$ 422,901$ a 40% 925,977$ Technology 606,207$ 606,207$ 222,918$ 37% 197,195$ Curriculum & Instruction 1,850,812$ 2,132,201$ 1,532,950$ h 72% 1,303,930$ School Improv/Prog. Devlp. 235,422$ 235,422$ 41,569$ a 18% 88,966$ Athletics/Physical Education 323,926$ 323,926$ 185,439$ i 57% 213,952$ Grant Expenditures (not personnel) 1,200,000$ 1,045,233$ 502,728$ c 48% 1,090,942$ Miscellaneous 562,951$ 720,902$ 310,640$ a 43% 303,307$ Tuition 44,000$ 44,000$ -$ a 0%

C21 Curriculum 250,000$ 202,549$ 187,263$ h 92% 129,244$ Reserve 5,281,200$ 5,281,200$ 5,281,200$ 5,281,200$ Unrestricted Carryforward 3,000,000$ 3,432,456$ 3,000,000$ 3,000,000$ Restricted Carryforward 919,422$ 954,797$ 919,422$ Total Expenditures & Reserve: 108,576,420$ 109,535,354$ 36,491,817$ 38,319,544$

Executive SummaryFayetteville Public Schools

FY2012-2013Notes to Financial Report

a. Funding/Expenditures not incurred equally throughout the year.

b. Prior year revenue is higher because it includes deferred revenue (pullback). FY13 does not include pullback because of the change in accounting practices.

c. Lower because ARRA funds were available in FY12.

d. First teacher payroll occurred in August

e. Debt service payments primarily due on December 1st and June 1st.

f. Expenditures are related to timing of projects and payment of insurance policies at the beginning of the school year.

g. Higher because it includes purchases of school buses early in the school year.

h. Includes purchases of textbooks and other supplies purchased before beginning of school year.

i. Expenditures at the beginning of the school year include equipment and uniform expenses

61%15%

5%

3%

2%

2% 1%

1%

6%

0%

0.69%

2% 1%

FY13 Expenditures thru 10/31/12

Salaries

Fringe Benefits

Debt Service Payments

Maintenance

Utilities

Transportation

Food Service

Technology

Curriculum & Instruction

School Improv/Prog. Devlp.

Athletics/Physical Education

Grant Expenditures (not personnel)

Miscellaneous

 $‐

 $2,000,000.00

 $4,000,000.00

 $6,000,000.00

 $8,000,000.00

 $10,000,000.00

 $12,000,000.00

 $14,000,000.00

 $16,000,000.00

 $18,000,000.00

November 15, 2012

Homeless Vigil Update

TO: Board of Education FROM: Kay Jacoby Information regarding the upcoming annual Homeless Vigil will be presented.

VII-A1

November 15, 2012

Fayetteville High School Construction Update

TO: Board of Education FROM: Vicki Thomas Information regarding the renovation and construction at Fayetteville High School will be presented.

VII-B1

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PROJECT UPDATE

2012 11 15 | Fayetteville High School

Commissioning STATUS UPDATE:

1. The project team continues to review approximately ten product submittals a week for Phase II. These submittals cover all materials and products that will be installed during the construction process including items such as millwork, plastic laminates, and roofing systems. Viridian’s submittal reviews ensure compliance with LEED standards and commissioning practices.

Commissioning (Cx) is a systematic process for ensuring that all building systems perform interactively, according to design intent and the owner’s operational needs. This includes design review, pre- and post-functional testing, and coordination meetings. Leadership in Energy & Environmental Design (LEED) STATUS UPDATE:

1. LEED design credits that apply to both Phase I and Phase II have been submitted for approval. GBCI usually takes about two weeks to review and provide comments. At that time Viridian will review and respond to comments and then resubmit for final certification.

2. The remaining LEED construction credits for Phase I will be submitted the week of Thanksgiving.

3. Phase II is still tracking at 60 points. This increase over Phase II is found primarily in additional energy efficiency gains and the reuse of part of the existing high school facility.

Did You Know? – Nabholz met LEED credit requirements for Indoor Air Quality Management during Construction. This includes protecting absorptive materials from moisture before installation, prohibiting smoking on site, and limiting dust and other pollutants from contaminating heating and air conditioning equipment. For more information please contact John Coleman at 479.595.5759 or at john@ViridianUSA.com

November 15, 2012

eBook Project

TO: Board of Education FROM: Susan Norton I will introduce Sarah Roberson, library council chair, who will provide an overview and demonstration of the district eBook initiative.

VII-C1

November 15, 2012

VIII. Expulsion Hearing

IX. Adjournment