i i u m l o w i t h s e s s i o n s h a r i n g
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SHARINGSESSIONWITH IIUM LO PERFORMANCE MANAGEMENT UNIT(PMU)
PMU | 2021
It is a platform where sharing of knowledgecan happen, ensure skills can be developedand proper relevant information can becommunicated throughout IIUM
THE OBJECTIVESHARING SESSIONS WITH IIUM LO
PMU | 2021
PMU serves to provide efficient and effectiveservices based on Islamic management andphilosophy principle in the area of humanresources
PERFORMANCEMANAGEMENT UNIT(PMU)PART OF THE HUMAN RESOURCESDEVELOPMENT TEAM
THE TEAM
Deputy DirectorHRD
MDM. NURKHAMSIAH AHMAD
AssistantAdministrative
Officer
SUHAILI NORDIN
Senior AdministrativeAssistant
NORASIAH MOHD.SULAIMAN
Assistant Director
JUAINI ZANAMOHAMED RAMLY
Information on Staff attendance(working hours + time off + timeamendment), Update Attendance(AWOL), Online Ihsan Indicators(IIs), Annual Performance Appraisal(APAR) and Exit Policy
THE FUNCTION: ATTENDANCEMANAGEMENT ANDPERFORMANCEMANAGEMENT
FUNCTION OF UNIT
IMPLICATION OF AWOL WHEN ATTENDANCEIS NOT UPDATED WILL BE SALARYDEDUCTION (TO BE RECOMMENDED BYLIAISON OFFICER)
ATTENDANCEMANAGEMENT
UPDATE ATTENDANCE- AWOL - TIME AMENDMENTWORKING HOURS- STAGGERED WORKING HOUR- FLEXIBLE WORKING HOUR
-No application of leave or attending training-Staff applied for leave but yet to be approved by Supervisor-No accrual balance of leave on the date of staff takingleave
WHEN IS ABSENT WITHOUT LEAVE (AWOL)?
-To apply/update the AWOL status -To get the approval from the Supervisor
HOW TO SOLVE?
Sent to staff and immediate supervisor -How to check AWOL-How to update attendance
MONTHLY REMINDER ON UPDATE ATTENDANCE
STAGGERED WORKING HOURS
7.30 AM - 4.30 PM
8.00 AM - 5.00 PM
8.30 AM - 5.30 PM
9.00 AM - 6.00 PM
LUNCH1.00 PM -2.00 PM
PMU | 2021
MSD CIRCULAR NO 4/2014THE SPIRIT OF THE CIRCULAR IS TO FACILITATE STAFFTO SETTLE PERSONAL AFFAIRS SUCH AS SENDINGCHILDREN TO SCHOOLS OR NURSERIES AND TO CATERFOR THOSE WHO ARE STAYING VERY FAR FROM THECAMPUS
The minimum working hours required for academic staffis to fulfill 40 hours per week excluding rest day.
Monday - Friday : KL, Gombak & Kuantan CampusSunday - Thursday: Pagoh Campus only
FLEXIBLE WORKING HOURFOR ACADEMIC STAFF
PMU | 2021
PMU | 2021
Must be compensated on the same day so as to complete thetotal working hour of 9 hours.
TIME - OFF APPLICATION
To be applied throughhttp://huris.iium.edu.
my/online
Max of 2 hours, ifexceeds 2 hours, staff
required to apply leavefor that day.
Solely at thediscretion of theHOD/immediate
supervisor
It’s a privilege, not aright. Hence, only
allowed once a month.
CONFIRMATION IN SERVICEGood attendance record, served at
least one (1) to three (3) years,successfully attended the
INDUCTION course, has madeASSET declaration, achieved
stipulated level of excellence inAPAR, NO adverse report from
KCDIO and NO disciplinary action
ENJOY BENEFITS & PRIVILEGESPROVIDED BY THE UNIVERSITY
Housing loan, Promotion, Gratuity,own medical facility, etc. to name a
few
DEFERMENT OFCONFIRMATION IN SERVICE
If staff did not fulfill one (1) or acombination of the condition for
confirmation in service. May also bedue to unsatisfactory attendance
record.
IMPLICATION OF ATTENDANCE TO SERVICE
The University may terminate the service or extend theprobationary period as decided by the relevant aunthority ofthe University if the staff who are not confirmed in service
upon the expiry period of the probationary period
PERFORMANCEMANAGEMENTIHSAN INDICATORS ANNUAL PERFORMANCE APPRAISAL EXIT POLICY
/ login/ fill in
/ submitx approve
SUBMITTED
l/ login/ fill in
/ submit/ approve
APPROVED
IHSAN INDICATORS (IIS) IS THE TARGET TO BE ACHIEVED FOR THE YEAR AND IS A COMPONENT OFANNUAL PERFORMANCE APPRAISAL (APAR). ALL IIUM STAFF INCLUDING SBU STAFF WHO HAS BEENSERVING AT LEAST 180 DAYS IS ELIGIBLE TO FILL-IN IIS FOR THE CURRENT ASSESSMENT YEAR
SUBMISSION STATUS
x loginx fill in
x submitx approve
PENDING
/ login/ fill in
/ submit/ need to amend II
REJECTED
IHSAN INDICATORS (KPI/KII)
ANNUALPERFORMANCEAPPRAISAL (APAR)
PMU | 2021
ELIGIBILITYAll staff of IIUM including SBU staff who has beenserving at least 180 days is eligible to fill-in APAR forthe current assessment year
IMPORTANCEAnnual Salary Increment (ASI), Confirmation inservice, Promotion, Renewal of contract,Application to new position also Selection ofQuality Award recipient
COMPONENTSIhsan Indicators (IIs) and Annual PerformanceAppraisal (APAR)
PENDING
loginfill in
complete
SUBMITTED TO 2ND ASSESSOR
loginfill in
submit to 1st assessorstaff given feedback to the 1st assessors'
assessmentonce completed submission will change
to Submitted to MSD
SUBMITTED TO 1ST ASSESSOR
loginfill in
complete
PENDING STAFF FEEDBACK
loginfill in
submit to 1st assessor1st assessor done assess, await staff
feedback on the assessment
APAR STATUS
DATE OF SUBMISSION APAR 2020
- EXTENSION FROM 21ST DECEMBER UNTIL31ST DECEMBER 2020 ONLY GIVEN TO
SUBMISSION STATUS SUBMITTED TO 1STASSESSOR, PENDING STAFF FEEDBACK,
SUBMITTED TO 2ND ASSESSOR.
20TH OCTOBER - 18TH DECEMBER 2020
EXIT POLICYMSD SERVICE CIRCULAR NO. 1 / 2015
PMU | 2021
Absent Without Leave(AWOL)
Poor Performance(APAR below 60%)
Medical Incapacity
RULES AND REGULATIONS ON ABSENCE WITHOUT LEAVE, POOR PERFORMANCEAND MEDICAL INCAPACITY)
PARTS OF PLAN
All appointed LOs will be given an appointmentletter
APPOINTMENT
A thank you letter will be given to appointed LOsno longer (resign/transfer) as LO.
APPRECIATION
Opening day as appreciation for LOs achievementthroughout the year - Future plan
ACHIEVEMENT
https://hrservice.iium.edu.my/apariium ACADEMIC STAFF
LINKS
https://hrservice.iium.edu.my/apar ADMINISTRATIVE & TECHNICALSTAFF / AF / RF /CNI
PMU| 2021https://huris.iium.edu.my/online ALL STAFF
THE TEAM
MSD IT
Mdm. Zemy, Sis. Sakinah, Sis. Ramah, Br. Kamarul,Sis. Ida, Br. Iqbal
MSD ACAD DEV
Mdm. Atira, Sis. Zainiah, Sis. Harliana, Sis. Siti, Br.Lukman
MSD EMPLOYEE BENEFITS HR RELATIONS
Mdm. Rohani, Sis. Hasmaniza, Sis. Ismahiannis, Sis.Ummairah
Assistant Director PMU, MSD
SR. JUAINI ZANA BT.MOHAMED RAMLY
Tel. 6421 5950 Email:
AssistantAdministrative Officer
PMU, MSD
SR. SUHAILI BT. NORDIN
Tel. 6421 5953 Email: [email protected]
Senior AdministrativeAssistant
PMU, MSD.
SR. NORASIAH BT. MOHD.SULAIMAN
Tel. 6421 5784 Email: [email protected]
PERFORMANCE MANAGEMENT UNIT
PMU | 2021
CONTACT US!
Level 3, MAR Building, IIUM, Jalan Gombak,53100, Kuala Lumpur
MANAGEMENT SERVICES DIVISION
03-6421 5556
PHONE NUMBER
EMAIL ADDRESS
PMU| 2021
THANK YOU FORJOINING US