i-wire evaluation pete dalton and jo alcock evidence base, birmingham city university
TRANSCRIPT
I-WIRE Evaluation
Pete Dalton and Jo AlcockEvidence Base, Birmingham City University
Evaluation methodsFindings:- Achievements of I-WIRE- Challenges faced- Lessons learned- Looking forwardSummary
Overview
Review of project documents:- Progress reports and newsletters- Minutes of meetings- Lessons log and feedback- Project website and blog
Interviews with PMG:- May 2010- February 2011
Evaluation methods
Achievements
Submission Submission and metadata and metadata workflow to workflow to minimise staff minimise staff effort and effort and simplify depositsimplify deposit
I have no doubt that the project will I have no doubt that the project will achieve its aims of delivering an achieve its aims of delivering an
automated, easy to use, deposit tool automated, easy to use, deposit tool
Integrated Manage My Publications portlet within Integrated Manage My Publications portlet within Cardiff University intranet Cardiff University intranet
A major achievement was A major achievement was getting the portlet getting the portlet integrated; the portal is integrated; the portal is externally facing but shows externally facing but shows a different display a different display depending on your logindepending on your login
Well managed project with pragmatic Well managed project with pragmatic decisions to move work forwarddecisions to move work forward
There has been clarity of information, we were kept up-to-date, There has been clarity of information, we were kept up-to-date, issues were dealt with effectively, and actions were done issues were dealt with effectively, and actions were done
Effective Effective communicationcommunication
Communication has been excellent throughout…Communication Communication has been excellent throughout…Communication (within the project team and wider) has included email, meetings, blog, (within the project team and wider) has included email, meetings, blog,
internal newsletter articles, inclusion in annual report internal newsletter articles, inclusion in annual report
Development based Development based on detailed user on detailed user requirementsrequirements
I-WIRE Project… produced a I-WIRE Project… produced a comprehensive list of user requirements comprehensive list of user requirements
(I-WIRE Requirements). These include (I-WIRE Requirements). These include the easy reuse of bibliographic data by the easy reuse of bibliographic data by researchers and the ongoing collection researchers and the ongoing collection
of usage or impact metricsof usage or impact metrics
Russell, R. and Day, M. (2010) Institutional Repository Interaction with Research Users: A Review of Current Practice. New Review of Academic Librarianship (Vol 16, supp. 1, pp. 116-131)
Development of new Development of new knowledge for PMG knowledge for PMG which can be passed which can be passed to colleaguesto colleagues
...better understanding of repositories and an ...better understanding of repositories and an understanding of how repositories can help understanding of how repositories can help
increase citations (through open access increase citations (through open access publishing in the repository) publishing in the repository)
Challenges
Reduced timescale Reduced timescale due to recruitmentdue to recruitment
Technical challenges Technical challenges (software not fit for purpose)(software not fit for purpose)
Workflows for Workflows for Schools currently Schools currently using local systemsusing local systems
Issues around researcher’s Issues around researcher’s understanding of copyright and understanding of copyright and publisher’s open access policies publisher’s open access policies
Lessons learned
Success factors
•Senior management support
•Good project management and communication
•Agile approach and pragmatic solutions
•Fixed timescales and deadlines
•Representation of appropriate stakeholders
• Driven by user requirements
• Dedicated resource for project appropriate for needs
• Appropriate technical and management skills
• Access to key stakeholders for promotion
• Focus on most appropriate technology
Looking forward
Institutional deposit Institutional deposit mandatemandate
From University management there should be a From University management there should be a mandate to deposit research into the repositorymandate to deposit research into the repository
AdvocacyAdvocacy
we are competing with a number of different we are competing with a number of different priorities within the University and at the moment priorities within the University and at the moment
this may not be a high priority for researchersthis may not be a high priority for researchers
Integration with existing Integration with existing workflows and systemsworkflows and systems
...... further investment from the University is needed in further investment from the University is needed in order to provide enhancement/support, integration order to provide enhancement/support, integration with other systems, and embedding into Schools with other systems, and embedding into Schools
Back end support for Back end support for depositdeposit
...the back end will need reorganising of staff workloads within ...the back end will need reorganising of staff workloads within the team to support the quality checking. This is high profile the team to support the quality checking. This is high profile
within the University so we absolutely have to get it rightwithin the University so we absolutely have to get it right
Ongoing maintenance and Ongoing maintenance and support for the systemsupport for the system
Ongoing support for the software - there is no plan for the Ongoing support for the software - there is no plan for the future support of the software and it is vulnerable to future support of the software and it is vulnerable to
software updates to any of the related technologies or software updates to any of the related technologies or changes to any of the technologies used within the Schoolschanges to any of the technologies used within the Schools
Summary
Project addressed many challenges, achieved what it set out to do
Next steps crucial in coordinating technical,
policy, and change issues
Evidence BaseResearch and Evaluation Services
Birmingham City University http://www.ebase.bcu.ac.uk
Pete Dalton [email protected]
Jo Alcock [email protected]
Thank You
Slide 4 -http://www.flickr.com/photos/navalhistory/5332830881Slide 5 - http://www.flickr.com/photos/917press/1752968660Slide 7 - http://www.flickr.com/photos/dominik99/1403329318Slide 8 - http://www.flickr.com/photos/crystaljingsr/3915516040Slide 9 - http://www.flickr.com/photos/silent_e/141839973Slide 10 - http://www.flickr.com/photos/bearpark/3128651636/Slide 11 - http://www.flickr.com/photos/wwarby/4782854680Slide 12 - http://www.flickr.com/photos/stevegrosbois/3362637206Slide 13 - http://www.flickr.com/photos/mikebaird/4342842582Slide 14 - http://www.flickr.com/photos/vees/999594439Slide 15 - http://www.flickr.com/photos/biblioteekje/3992172265Slide 16 - http://www.flickr.com/photos/stuartpilbrow/2938100285Slide 18 - http://www.flickr.com/photos/eschipul/5154596724Slide 19 - http://www.flickr.com/photos/60588258@N00/3293465641Slide 20 - http://www.flickr.com/photos/looking4poetry/253074522Slide 21 - http://www.flickr.com/photos/rosipaw/4643095630Slide 22 - http://www.flickr.com/photos/adesigna/4090782772Slide 23 - http://www.flickr.com/photos/orudge/4280028131Slide 24 - http://www.flickr.com/photos/usarmyafrica/3716694098Slide 24 - http://www.flickr.com/photos/jetsetwilly/3937047768
Image references
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