i2ny clearinghouse for initiatives & ideas in the state's library and archives community...
TRANSCRIPT
I2NY Clearinghouse for initiatives & ideas in the state's library and
archives community
Presentation by the I2NY Clearinghouse & Communication
Working GroupPresenter: Mike Nyerges
An initiative sponsored and coordinated by the NY 3Rs Association Inc
I2NY: Information Infrastructure for NY
• Sponsored and coordinated by the NY 3Rs Association Inc.
• Identify trends and future needs of libraries and archives.
• Gather & synthesize information.
• Develop new collaborative framework for library and archive services.
I2NY: Information Infrastructure for NY
• Top summit priorities included “Create a clearinghouse for initiatives & ideas in the state's library and archives community.”
• Six working groups were established, including Clearinghouse & Communications.
• We commenced work in November 2013.
Creating a Clearinghouse for Initiatives & Ideas
• Challenges considered:
• Differing types, scale, of institutions.
• Diffuse, disparate professional associations and networks.
Creating a Clearinghouse for Initiatives & Ideas
• Approaches considered:
• Use surveys and compile reports.
• Use a blog, Listserv, eNewsletter.
• Use social media, Twitter.
• Use a website, web-accessible database.
Creating a Clearinghouse for Initiatives & Ideas
• Group collected and discussed examples of initiatives in NY.
• Reviewed Urban Libraries Council Innovations.
• Discussed what types of data--metadata--to collect and share.
Creating a Clearinghouse for Initiatives & Ideas
• Web-accessible database - efficient aggregation of data.
• Data can be disaggregated, used in e-newsletter, social media, etc.
• But who develops site?
• Surveys? Import data into back-end of site?
• User-generated content site?
Creating a Clearinghouse for Initiatives & Ideas
• Went with “user-generated” test site.
• Using off-the-shelf Drupal 7.x.
• Using free, off-the-shelf theme.
• Using a responsive design, layout first focusing on small screens & mobile.
Creating a Clearinghouse for Initiatives & Ideas
• Test-site content based on a simple set of metadata--simplified database record.
• The test database is populated with examples of initiatives gathered by the group.
Creating a Clearinghouse for Initiatives & Ideas
• Database metadata includes:
• Brief description of the initiative--maximum of 750 words.
• Plus brief summary - Initiative solving a problem, addressing a new opportunity or challenge--maximum of 150 words.
Creating a Clearinghouse for Initiatives & Ideas
• Database metadata includes:
• Institutions involved.
• URLs to initiative or lead institution to provide where to go for additional information.
• Start-dates and, if relevant, end dates of the initiative.
Creating a Clearinghouse for Initiatives & Ideas
• Databasemetadataincludes:
• 3 Categories
• -Type
• - Institution
• - Strategy
Creating a Clearinghouse for Initiatives & Ideas
• Simple registration process, but moderated.
• Basic set of roles:
• Administrator.
• Coordinator.
• Moderator.
• Contributor.
Creating a Clearinghouse for Initiatives & Ideas
• Simplified workflow for content-creation with separate user permissions for:
• Drafts - All roles.
• Review for publication - Moderator, Coordinator.
• Publishing content - Moderator, Coordinator.
Creating a Clearinghouse for Initiatives & Ideas
• Workflow is scalable: editorial roles can be created for different types of libraries, institutions.
• Administration is simplified.
• Automated notices--feedback--at each step of editorial and registration process to keep impact on support staff to a minimum.
Creating a Clearinghouse for Initiatives & Ideas
• User generated-content requires clear and transparent policies & procedures, including:
• Terms of service, copyright/creative commons statement (in draft).
• Privacy policy and disclaimer (in draft).
Creating a Clearinghouse for Initiatives & Ideas
• Simple presentation of content.
• List Summaries by date; list lengthy but not “infinite;” sortable by start-date.
• Categories combined in tag cloud for quick entry into content by type of initiative, type of institution, strategy.
Creating a Clearinghouse for Initiatives & Ideas
Domain provides framework for how people think about site - NYProjectShare.org
• Domain to facilitate word-of-mouth marketing (Domain less important in search).
• Inclusive of as many types of projects as possible.
Creating a Clearinghouse for Initiatives & Ideas
• Next Steps:
• Finalize cost; determine sustainability.
• Develop marketing & communication plan.
• Finalize and launch the site in beta.
• Obtain feedback; develop assessment.