IAEA GSR Part 2, Use of IAEA Guides &Bruce Power Management System

11 July 2017

For Internal Use Only

Using GS-G-3.1 and 3.5

• To know what is meant by GS-R-3 requirements … need revised Guides for GSR Part 2!

• To validate my own processes – gap analysis

• To use as a resource: The words work very well in the purpose and description of procedures

• To develop orientation for process owners

• To prepare for OSART missions

Safety is Paramount

“Safety is the paramount consideration guiding decisions and actions” (N286-12 Principle #1)

“Safety – a business objective directed at preserving and protecting workers, the public, the environment, and assets against harm resulting from known conditions, natural occurrences, malicious acts, accidents and risks at a nuclear facility that causes radiological and non-radiological effect.” (N286-12 Definition)

For Internal Use Only

3

GSR Part 2 Requirement 6

Integration of the Management System

“The management system shall integrate its

elements, including safety, health,

environment, security, quality, human-an-

organizational factor, societal, and

economics elements, so that safety is not compromised”

Integration of Requirements

5

SAFETYEnvironmental

Health

Security

Economic

Quality

OtherStakeholder

5

For Internal Use Only

“This standard integrates the management system requirements

for health, safety, environment, security, economics and quality.”

CSA N286-12 Management System Requirements for Nuclear Facilities, Clause 1.2

Process & Document Structure

6

For Internal Use Only

The Hierarchy

Management System Manual

BP-MSM-1

Program

Matrix

Sheet 0001

Approved Reference Chart

Authorities & Responsibilities

Sheet 0002

Applicable Governing Acts

Regulations, Codes &

Standards

Sheet 0003

Program Summaries

Sheet 0004

Environment Management

BP-PROG-00.02

Health &

Safety Management

BP-PROG-00.06

Human Performance Management

BP-PROG-00.07

Business Plan Management

BP-PROG-01.01

Other

Programs

…..

BP-PROG-##.##

Conduct

of Plant Operations

BP-PROG-12.01

Contractor Management

BP-PROG-14.02

Nuclear Oversight

Management

BP-PROG-15.01

Bruce A

Operating

Policies & Principles

BP-OPP-00001

Bruce B

Operating

Policies & Principles

BP-OPP-00002

CMLF

Operating

Policies & Principles

BP-OPP-00003

Mgmt System vs Quality Mgmt

Safety is the paramount consideration guiding decisions & actions

The business is defined, planned, and controlled

The organization is defined and understood

8

For Internal Use Only

PLAN

ACT

CHECK

DO

Resources are managed

Communication is effective

Information is managed

Work is managed

Assessments are performed

Experience is sought, shared and used

Problems are identified and resolved

Changes are controlled

The management system is continually improved

N286 Framework Safety, Quality, Health, Security, Env. & Business Requirements

Corporate

Planning Engineering Safety Maintenance

Process ViewOrganizational View

Operations

Facility Manager

Processes cross organizational boundaries

Process Owners (CFAMs and lower tier document owners) play a key role in promoting integrated, ‘systems’ thinking, and managing temptations to

‘bolt-on’ new programs without considering their fit within the system

9

For Internal Use Only

PROCESS based

Process Owner Responsibilities

UNDERSTAND all requirements associated with their Process Group

For Internal Use Only

10

PLAN

ACT

CHECK

DODEVELOP processes, procedures, tools, etcdesigned to meet the requirements and achieve the Business Plan

MONITOR performance & CONFIRM we meet business, legal & regulatory requirements

RESOLVE problems & MANAGE CHANGES to requirements

Oversight to Monitor & Drive Results In Process (Line) Oversight• Quality Control by Line

– Field observation & coaching

– Station performance review meetings

Functional (Process) Oversight • Requirements Management by Process Owner

– Self-Assessments

– Trend analysis

– State of Functional Area Reviews

Independent Oversight• Independent Oversight / Assurance by NORA

– Systematic Audit, Assessment and Surveillance program

• Nuclear Safety Review Board

External Oversight• Periodic Inspections by CNSC,

• Evaluations by WANO, IAEA, others

• Stakeholder oversight11

For Internal Use Only

GSR Part 2 Requirement 11

Management of the Supply Chain

“The organization shall put in place

arrangements with Vendors, Contractors

and Suppliers for specifying, monitoring and

managing the supply of it to items, products

and services that may influence safety”

Management System Manual

StandardsCodes

RequirementsSub Set ofStandards

CodesRequirements Sub Set of

StandardsCodes

Requirements

Level 2 Processes

Level 3-X Processes & Procedures

Vendor Program

VerifiedApproved

for use

Oversight

VerifiedApproved

for use

Vendor Oversight

Plan

BP-PROC-14800

Maintaining BPMS with Vendors

For Internal Use Only

13

Vendor Oversight – Fit for Purpose

QA/QC Oversight

HU Program Oversight

Partnering

& Cultural Alignment

S

C

O

P

E

RISK SHARING

1414

Assessing Effectiveness of the BPMS

Expectations of the SOFA Process

Ø SOFA Assessment Report - Record

Ø Identify improvement opportunities and risks

Ø Evaluate each functional area based on programmatic effectiveness ANDresults of key performance metrics

Ø Identify functional area gaps to excellence and cross-functional strategic themes/trends for senior leader consideration

Ø Meet CSA N286-12 effectiveness review requirements

Ø “Grade” BPMS Programs based on their importance & complexity

State of Functional Area Assessment

Governance & Oversight

Survey: Actual vs current standards

Templates: Results of Oversight,

standard metrics definitions, etc

Performance/Results

Review achievement against

current metrics and targets

Triennial Review of Safety Culture &

Oversight Trends & Themes

Review Safety Culture Monitoring,

Assessments and Oversight Trends

& Themes including:

• Root Cause Investigations

• Self Evaluation Activities

• Internal & External Independent

Oversight Activities

Categorize against

CSA N286 Principles &

Traits of a Healthy

Nuclear Safety Culture

Summary Presentation and Report to Executive Team

CFAMs NORA

Senior Leader Challenge

Continuous Improvement

Consider gaps to excellence and

identify key initiatives to close

gaps

Link to Improvement Initiatives

and “One Plan”

15

Questions to Help Advance the BPMS

16

For Internal Use Only

Is there already governance that exists for this?

Is it integrated?

Who is the Process Owner?

Have we considered the change management implications?

Is there a Change Plan?

What is our oversight & monitoring telling us? What do we look at and

when did we last look?

Are we measuring the right things?