iapps consulting dwc llc fixed scope offering (fso) for ......obiee) • software ... interview make...
TRANSCRIPT
iApps Consulting DWC LLC Fixed Scope Offering (FSO)
For Taleo Recruit and On-Boarding
18-05-2015 1
Drive Transformation | Create Value
About UsWe are a technology and business consulting firm, focused
on helping clients to make the right choices to unlock value
and to transform themselves as future-ready.
We provide services across
• Large scale IT Outsourcing, Business Consulting
(specializing in Transformation)
• Technology Consulting (specializing in Enterprise Design
and Architecture)
• ERP Consulting (Oracle Fusion, ebusiness, JDE,
PeopleSoft , OTM )
• BI and Analytics for Enterprises (Hyperion, OBIA &
OBIEE)
• Software Development and Human Capital Management
5/18/2015 2
iApps Offering Model
Cloud Mobile
Big Data and Analytics
Java .NET Oracle OPEN SOURCE
Web
Industry Solutions
Application Services
Client Server
Outcome based Managed
Services
Emerging Technologies-
SoCoMo
Consulting Services
TEC
HN
OLO
GY
PLA
TFO
RM
SER
VIC
ES
DOMAIN EXPERTISE
EnterpriseIntegration
5/18/2015 3
Challenges of the Recruitment process
18-05-2015 4
2%
20%
24%
27%
29%
30%
33%
34%
35%
50%
50%
0% 10% 20% 30% 40% 50% 60%
None of the above - no challenges
Staff retention / need to frequently repeat recruitment process
Persistent contact / cold calls from recruiters
Receiving too many CV from recruiters
Limited / no access to the highest quality talent
Lack of resources to support / attract the highest quality talent
Receiving poor quality / not sutable candidate CVs from recruiters
Candidates lacking knowledge of role / company
Costs too much
Takes too long
Candidates lacking necessary skills / talent
Business Objective
18-05-2015 5
To help reduce time to hire, productivity
time and help build Talent
Intelligence and improve other
critical parameters for
better ROI.
To Increase Organizational Performance and provide platform for better user
engagements and reduce
paper works.
Facilitate dashboard and
reports to Management and users for
Strategic decisions and
quick data access.
Integrate ATS with Core HRMS
and other products for
quick, easy and centralized data
access.
Configure, Implement,
Train and Stabilize for
better adoption.
Eliminate the need of multiple systems, manual
efforts, bottle necks and
redundant steps or process and
deliver an enhanced and
efficient system
An efficient and effective
recruitment and onboarding system
Business Process Flow – an example
18-05-2015 6
Can
did
ate
Apply Online
View Offer Online
Candidate Accept Offer
Hire the Candidate
Fill & Report
Create a Requisition
• Candidate Management
• Source more Candidates
Approve the Requisition
Add Questions &
Competencies
Post & Source Job
Screen & Interview
Make Offer
Car
eer
Se
ctio
nR
ecru
itin
g C
ente
r,
Rep
ort
ing
Rec
ruit
ing
Cen
ter,
O
nb
oar
din
g/
Tra
nsi
tio
n
Rec
ruit
ing
Cen
ter,
eS
har
e
Rec
ruit
ing
Cen
ter
Hir
ing
Man
age
r / R
ecru
iter
Scope & Application Features
Modules
Taleo Base Cloud
Taleo Recruiting Cloud Service
Taleo Onboarding Cloud Service
Business Process/Feature Description
Smart Org and Core setup Create Organization ,Location, Department and Job field
Setup Core Settings
Setup security Policies
Create Users Groups up to 5 , user types up to 5, up to 3 coverage area
Assist in managing network Data
Recruiting Setup Create User Defined Field up to 30, List of Values up to 20, Forms, Requisition and Candidate File
Create 5 List Values
Create center Stage of recruiters and Hiring Manager Views
Create and customize requisition template up to 20
Create and customize correspondence up to 20
Create and customize Pre-Screening questions , Evaluation Questions and Library up to 50
Create and Customize Source List up to 100
Create automated Task up to 7
Create 2 Candidate Selection Workflow
Interview Scheduling with up to 5 Calendars
Evaluations Management
Dynamic Approval Routing
Candidate Communication Agent
Features to be delivered - In scope
8
Business Process/Feature Description
Career Section Management Create 1 External Career Section with 2 Application Flow ( General and application along with Referral application Flow)
Create 1 Internal Career with 2 Application Flow ( General and application along with Referral application Flow)
Create 1 Agency Career Portal
Create and Customize Theme and brand for career Portal
Offer Management Create and Customize Offer Letter up to 3 formats
Reporting and Analytics Create and customize up to 5 Reports
New Hire Portal Create one New Hire Portal
Customize Theme and Brand
On-Boarding Process Create and customize 1 on boarding process
Create fields upto 100
Create Task up to 10
Create Documents up to 5
Create and customize 5 Correspondence
Create 1 content page
Reporting and Analytics Create 5 custom reports (Additional)
Scope Exclusions for this FSO
Activity Assumptions
Data extraction & cleansing Data extraction from 3rd party system not included in scope of project
3rd party system Integration test Not included in scope of current project
Integration test Plan Availability of 3rd party system vendors during various project phases as per
project plan for integration testing
Integration Installation & Configuration of any Middleware tools or any third party software
Single Sign On Not included in scope of current project
Data Validation Data Validation of Legacy source data is not included in scope
Upgrade Taleo Version Upgrade during deployments or implementation are out of Scope
Key Assumptions
• The standard business flows and product features will serve as the base for the implementation
• The implementation is based on the Cloud deployment model, hosted by Oracle on SaaS model
• In the Cloud deployment model, typically two project environments are available – one sandbox and a production environment
• Integration with Oracle E-Business Suite and Oracle PeopleSoft is available using Taleo Connect Client
• The scope assumption is for one country and one language (English)
• The project would be executed in an onsite-offshore model
• Maximum of 1 business Units will be considered for implementation with above 500 employee strength
• It is assumed that project stakeholders are available as per project plan
• Training will be provided using ‘Train the Trainer’ approach, Training is assumed to be one workshop per application for up to 20 attendees
• All communications, documentations, deliverables would be provided in English language
• Any change in the scope will follow change control mechanism impacting cost and timelines
• No Major Upgrades will be done during the implementation. Upgrade during initial deployments are out of Scope
• A timeline of 12 weeks and 3 weeks of Post Go-Live Support is assumed with work products delivered during the timeframe, counting from the time that the Taleo Cloud system is provisioned.
• The Time Line of 12 weeks assuming Taleo cloud system has been provisioned by Oracle
Key Deliverables included in scope
Deliverable Name Deliverable Description
Project Work plan A plan that describes the high-level tasks and timelines for all project
Configuration Document –DS030A document that summarizes the configurations to be provided based on the
collected business information.
Configured Application An application configured in accordance with the descriptions in the Configuration
Workbook
Validated Solution on Sandbox Configured Final Solution agreed with Customer
Training Material – DO070 Material to support Familiarization sessions on tools for ongoing customers
Validated Solution on Production Configured Solution , validated for go live use
3
Implementation approach- Rapid Time to Value
Data is uploaded, training performed and the system goes LIVE
41 Client is introduced to the
product functionality and asked to provide information through Questionnaires
iApps performs initial configuration based on customer input2
Standard processes are explained and configuration adjusted iteratively in facilitated workshops
3
Implementation Approach – Objectives by Phase
18-05-2015 13
Project Design Configure Validate Transition Realization
• Confirm Scope
• Plan Project
• Conduct Kickoff Meeting
• Gather Business Processes and Information
• Data Analysis and Integration Approaches
• Perform Initial setup in staging environment
Iterative Process
• Conduct Workshop to validate configuration of Standard Functionality
Iterative Process
• Implement and Validate Integrations
• Prepare Cutover Strategy
• Apply Adjusted Changes to Staging Environment
• Prepare Users for Validation and confirm solution to be Migrated to Production
• Conduct Train-the-TrainerSessions
• Configure Production Environment
• Load, Reconcile and Validate Data in Production
• Final Validation
• Verify Production Readiness
• Transition to Steady-StateOperations
• Post Go-Live Support
• Accept System
• Document Lesson Learnt and close contract and Process
Project Management
Project Plan/Time Frames
18-05-2015 14
A Project timeline of 12 weeks and 3 weeks of Post Go-Live Support is proposed for this FSO
FSO- Key Factors for a Successful implementation
18-05-2015 15
1. Plan and provision Oracle Taleo Recruit and On-Boarding Cloud instances prior to project start
2. Assign a SPOC (project manager) to lead your staff’s efforts
3. Assign experienced and empowered business and IT users to work closely with iApps consultants according to
project plan (some full-time allocation may be necessary at times).
4. Perform certain project tasks according to project plan such as
1. a) provide data in format specified by iApps
2. b) customer side of integration
3. c) end user training
5. Arrange for a Project executive sponsor and/or Project steering committee to drive this project
6. Adopt to Onsite and Offshore delivery model
Additional Service Offerings –Future Roadmap
Taleo Application Upgrade
Automatic 3rd Party Integration
Business Consulting
End User Training
Change Management
Additional System Workshops
Business Process Documentation
Annual Maintenance Contract
Custom Reports & Email Alerts Development
As part of our“Land and Expand”model we provide
these additional service offerings at additional cost
iApps Advantage
18-05-2015 17
• Oracle Certified Taleo Consultants.
• Early adaptor of Cloud Applications as an Oracle Partner
• Good Domain knowledge and Experience in Implementing Oracle Taleo .
• Very Solid Experience in Implementing Oracle Human Capital Management Applications.
• 20+ Oracle Human Capital Management Consultants and 10+ dedicated Taleo consultants.
• Experience in implementing other Products of Oracle Cloud Application as well like Fusion HCM, Cloud ERP, and Cloud CX. This gives an edge to iApps to have overall and better
• understanding of Oracle Cloud Applications as a whole.
• Capable to do consulting for Recruitment and onboarding Processes along with Human Capital Management Structures, Policies, Business Processes,
• Useful Reporting and Master Data.
• Integration knowledge with Oracle EBS and other 3rd party systems
www.iappsconsulting.com [email protected] +971 50 6624541
Thank You
18-05-2015
Drive Transformation | Create Value
18