IBC PowerPoint and Excel Tools Presentation

Agenda

PowerPoint

– Using Templates and Slide Masters

– Drawing

– Animations and Video

– Using Objects

– Tips

Excel

– Using mathematical and other functions

– Creating graphs

Templates and Slide Masters

Templates

– Ctrl + F1, or View -> Task Pane will show you the task pane on the right of your screen

– In the drop down menu in the task pane, chose Slide Design

• Here you are given a number of different templates which you can work with.

– Standard IBC template is available in I-Find

Templates and Slide Masters

Slide Masters

– Click on View -> Master -> Slide Master

– 2 types of master slides

• One is for title pages and one for regular slides

Drawing

The Drawing toolbar

– View -> Toolbars -> Drawing

– Use the Grid from View -> Guides and Grids to help placement of drawings

– Order -> Right click on image and select from “Order Menu”

– Grouping -> Hold CTRL and click on the

images you wish to group, right click on one of

the images and select “Group” from the Grouping menu

– Also, if you click on any image in a group, you can

also ungroup them from the Grouping menu

– Moving -> Drag cursor onto image and click when u see the 4-directional arrow. You may then move the image with your mouse

– Sizing

Text Box

Drawing

The Picture Toolbar

– View -> Toolbars -> Picture

– Alternatively you can right click on the picture and go to the picture tab

• Toolbar gives you the options to insert a new picture and edit an existing one

• Change contrast

• Crop and resize a picture

– In order to precisely reposition a picture, you would have to right click and use the “Format Autoshape” or “Format Picture” option

Animations and Video

Three types of animation

– Slide Design – Animation Schemes

– Custom Animation

– Slide Transition

For full slide animation, select Slide Design- Animation Schemes from the task pane

– This will make all the items on the entire slide follow the given animation

Animations and Video

For Slide Transition, select Slide Transition from the menu in the task pane

– This feature animates the transition between slides

For Custom Animation

– Using task pane on the right, select Slide Design – Custom Animation

• Can be used on text

and images

Animations and Video

For Video

– Obtain the video clip

– If using a movie, use software such as VirtualDub (available at virtualdub.sourceforge.net) to rip smaller clips from chosen movie

– Then chose Insert -> Movies and Sounds -> Movie from File

– Playback and other options

Animations and Video

Using VirtualDub

– Go to File->Open Video File to open the larger video clip

– Use the mouse to move the scrollbar to the start of your clip

– Hit the “Home” button or go to the Edit Menu and hit “Selection Start”

– Then move the scrollbar to the end of the clip and hit “End” or go to the Edit menu and hit “End Selection

• Use scrollbar for large navigation

• Use Left and Right arrow keys

for more accurate navigation to

the second

• You can also use Page Up

and Page down for slightly

larger jumps than arrow keys

Animations and Video

Using VirtualDub

– Once you have selected the clip you wish to extract, go to the File menu and choose “Save as AVI” or hit F7

Using other objects

y

x2

Go to Insert -> Object to select type of object– Some commonly used objects are:

• Microsoft Equation 3.0 Objects

• Excel Charts (first created in Excel)

• Windows Media Player

0

5

10

15

20

25

30

35

Jan Feb Mar Apr May Jun

Food

Gas

Motel

business model_options

Scenario #1

Scenario #2

Scenario #3

Scenario #4

Mr. X

HDAKS-Corp

100%

HD SpaLLC

100%

Space, Personnel

$ $ $

Background RoadmapRecommendationsEquipment and Procedures

Final ReportBusiness Model

Tips

Use the help option

– PowerPoint is very powerful tool

Office Apps are well integrated, work well together

F5 and Shift + F5 are important hotkeys

– F5 starts the presentation

– Shift + F5 starts it from the current slide

For IBC presentations, use the provided IBC template

Feel free to contact me via FirstClass or regular UIUC e-mail at agjoshi@uiuc.edu with any questions and I will respond within 24 hours

Agenda

PowerPoint

– Using Templates and Slide Masters

– Drawing

– Animations and Video

– Using Objects

– Tips

Excel

– Using mathematical and other functions

– Creating graphs

Using Mathematical and other functions

Click the button in the toolbar on your screen

Using Mathematical and other functions

If you are using a particular formula for the first time, refer to the help for that formula

– For example, when you use the NPV function

Using Graphs

Click on Chart Wizard in Excel

– Provides you with a stepwise process to create a chart

Using Graphs

Following the steps

Using Graphs

Following the steps

Microsoft Word tables in Excel

Transferring Word tables into Excel is as simple as cut and paste.

– However, the formatting and table format of the word table carries over to Excel

IBC PowerPoint and Excel Tools

Questions?