ibis launch briefing - smeug 2005
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Middle East Users Group 2005
Developing an ERP Strategy at UAE University
14-Dec-2005
Presenters: Michael Dobe, Chief Information Officer
Salah El-Khatib, Finance Implementation Team Leader
Don Lacey, Director of Human Resources
Abdul Nasser, Chief Financial Planning Officer
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Middle East Users Group 2005
Presentation will cover:
Status of Information Systems @ UAE University
ERP Selection Process - IBIS
Implementation Methodology
Organizational Structure
Implementation Timeline
Questions and Answers
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Middle East Users Group 2005
Status of Information Systems @ UAE U
Student Information System
Finance
Human Resources
Portals: Oasis, Ain.ae, myuaeu….
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Middle East Users Group 2005
What is IBIS
Integrated
Business
Information
System
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Middle East Users Group 2005
SS IBIS
January 1, 2007
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Middle East Users Group 2005
The IBIS Vision – the Components
IBIS Information AccessSCT Operational Data Store
SCT Luminis
IBIS Portal and Community Collaboration
Banner Finance
Banner Student
Banner HR
PeopleAdmin
Printing Solutions (Evisions)
Calendar
E-Learning (Blackboard)
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Middle East Users Group 2005
UAEU’s IBIS - FinanceUAEU’s IBIS - Finance
What is IBIS Finance ?
Those integrated ERP modules covering :
Accounting
Financial Reporting
Budgeting
Costing
Payroll
Purchasing
Warehousing
Fixed Assets
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Middle East Users Group 2005
UAEU’s IBIS - FinanceUAEU’s IBIS - Finance
Why IBIS Finance for the UAEU ?
Finance functions are all about planning, resources, utilization, measurement and reporting
Involving all activities at all levels and all areas of the University
As such, system integration needs can not be overemphasized
Hence, legacy systems are mostly independent, homegrown and with very humble interface capabilities
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Middle East Users Group 2005
UAEU’s IBIS - FinanceUAEU’s IBIS - Finance
IBIS Finance expectations at the UAEU
Liberate central administrative staff for other value-added services
Eliminate conflicting data/information
Focus on improving operational efficiencies, not on maintaining software interfaces
Program-based costing and reporting
Rule-based, online budgeting and budgetary controls
Central repository for all financial transactions with real-time query access
Electronic approvals to eliminate the paper chase
Finance Self-Service functions
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Middle East Users Group 2005
Human Resources Module
e-Recruitment
Biographic/Demographic Information
Contract Administration
Housing & Immigration
Compensation & Benefits
Performance Evaluation
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Human Resources Self-Service Functions
Payroll Information
Benefits and Deductions
Vacation & Leave Balances
Vacation Scheduling
Job Description
Personal Data
Employee Directory
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Middle East Users Group 2005
Luminis Module Components
Web Portal to All Enterprise Systems
Integrated Enterprise Content Management System (Standardizes Webpage Editing and Updating)
Standard Technical Tools & Methodologies:
Software Development Kits (SDKs)
Application Programming Interface (APIs)
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HOW WILL WE ACHIEVE IBIS?
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Plan
Implement
Define
Knowledge Transfer
SunGard SCT Implementation Methodology
•Four phase Industry proven Implementation methodology
•Structured approach
•Tailored for UAEU
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WHO WILL IMPLEMENT IBIS?
TEAM CONCEPT:- UAE University Staff- SSCT Consultants
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Middle East Users Group 2005
IBIS TEAMS
STU
Core Team
HR
Core Team
FIN
Core Team
LUMINIS
Core Team
STU Work Group HR Work Group FIN Work Group LUMINIS Work Group
PROJECT MANAGEMENT WORK GROUP
EXECUTIVE GROUP
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IBIS – When is it going to happen?
Definition Phase Completed
Planning Phase – in progress
Early implementation tasks in Nov. & Dec.
Functional work starts in January 2006
Target project completion is January 2007
Plan
Implement
Define
Knowledge Transfer
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Implementation Timeline
J A S O N D J F M A M J J A S O N D
Student 7.x Upgrade (IBIS pre-requisite)Define & Plan STU 7.x
Implement & Test STU 7.xLive on Banner Student 7.xHostel Management implementation
IBIS project definition & planning phasesComplete project definition documentForm project teamPlan hardware infrastructurePlan software infrastructureDefine data migration strategyDefine reporting strategyProject kick-off
IBIS implementation phaseInstall hardware & software environmentDeliver FIN & HR Business Process Analysis consultingFinance implementation (phased)
Functional consulting sessions deliveredPrototypes builtKey parallel processes runData migration developed & testedFinal end user trainingFinal data conversion
HR implementation (phased)Functional consulting sessions deliveredPrototypes builtKey parallel processes runData migration developed & testedFinal end user trainingFinal data conversion
Q3 06 Q4 06Q3 05 Q4 05 Q1 06 Q2 06
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Middle East Users Group 2005
SS IBIS
January 1, 2007