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http://www.icra2002.org 1
2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Initial PostInitial Post--Conference ReportConference Reportto the RAS Conference Boardto the RAS Conference Board
Bill Hamel, General ChairAugust 16, 2002
http://www.icra2002.org 2
2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Report OutlineReport Outline
• Highlights & Results– Conference organization– Local arrangements– Technical program
• Problems• Lessons Learned – Future ICRA’s• Preliminary Financial Results
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
ICRA 2002 OrganizationICRA 2002 OrganizationGeneral Chair
William R. Hamel, University of Tennessee
Program ChairAnthony Maciejewski,
Colorado State UniversityProgram Vice Chairs
Europe: Antonio Bicchi, Universita di PisaAsia: Shigeki Sugano, Waseda UniversityUSA: Lynne Parker,
Oak Ridge National LaboratoryPublicity Chair
Max Meng, University of AlbertaPublications Chair
George Lee, Purdue UniversityFinance Chair
Xiaoping Yun, Naval Postgraduate School
IEEE Conference Services: Vita IEEE Conference Services: Vita FeuersteinFeuerstein
Local Arrangements ChairElla Atkins,
University of MarylandLocal Arrangements Vice Chairs
Allison Okamura,Johns Hopkins University
Norman Caplan, Washington University
Workshops and Tutorials ChairNing Xi,
Michigan State UniversityVideo Proceedings Chair
Reid Kress, University of Tennessee
Exhibits ChairWilliam Townsend, Barrett
At LargeCharles NyugenArt SandersonT. J. Tarn
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
• {Few minutes, indoors} walk from Metro Crystal City, UG Shops
• One Metro stop from Reagan International
• Room rate: $163/nightReservation cutoff: 4/22/01
• Space for 20 exhibit booths
• All food events in hotel
Hotel: Crystal Gateway Marriott Hotel: Crystal Gateway Marriott
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Program StructureProgram Structure• Sat.-Sun. May 11-12, 2002 Workshops and Tutorials
Committee Meetings
• Monday May 13, 2002 Plenary (Biorobots)Technical SessionsBi-Plenary (Military/Human)
• Tuesday May 14, 2002 Technical Session - amVideo SessionsCultural AfternoonTechnical Session - pmBanquet (awards)
• Wednesday May 15, 2002 Plenary (Rescue) Technical Sessions
• Thursday May 16, 2002 Committee Meetings (am) AdCom (pm)
3
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Attendance was strongAttendance was strong
• IEEE Members 462• Non IEEE Members 169• Students 310• Exhibitors (13 booths) 25• International Student• Scholarships 12• Student Volunteers 45• Press 3• Workshops & Tutorials 182
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Attendance by CountryAttendance by CountryAttendance by Country
0 100 200 300 400 500 600 700
PORTUGALAUSTRALIA-NSW
BRAZILCHINA
GREECEHONG KONG
TAIWAN R.O.C.SINGAPORE
KOREA REPUBLIC OFSOUTH KOREA
TAIWANSWEDEN
KOREAUNITED KINGDOM
SPAINGERMANY
ITALYFRANCECANADA
JAPANUSA
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Attendance by Country
0 1 2 3 4 5 6 7 8
ADENCOLOMBIA
ISRAELPERU
POLANDROMANIA
SAUDI ARABIASLOVENIATHAILAND
AUSTRIADENMARK
NEW ZEALANDSWITZERLAND
TURKEYAUSTRALIA-AUST
NIGERIAINDIA
MEXICONETHERLANDS
BELGIUMPORTUGAL
AUSTRALIA-NSWBRAZIL
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
TAII-1.3 824 112 Cooperative Concurrent Mapping and LocalizationJohn W. Fenwick, Paul M. Newman, and John J. Leonard
Session Attendance
0 200 400 600 800
MAIMAIIMPI
MPIITAI
TAIITPI(Free)
TPIIWAI
WAIIWPI
WPII
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
ICRA 2002 Local ArrangementsICRA 2002 Local Arrangements
Ella M. AtkinsUniversity of Maryland
Allison M. OkamuraThe Johns Hopkins University
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Observations…we think Observations…we think people enjoyed themselvespeople enjoyed themselves
• Mother’s Day no problem
• Electronic publicity effective
• 100% hotel room commitment
• Awards focus at Banquet
• Standing room only at plenary talks
• Free afternoon enjoyed by most
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
LA Duties (in order of time LA Duties (in order of time spent)spent)
• Recruited and supervised volunteers• Organized lab tours at UMD & JHU (with tour
buses)• Gathered local tourism and travel information to
Publicity Chair• Created banquet entertainment video (with
volunteer)• Preliminary pass at room assignments, then
passed on to Program Chair
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
LA Duties, Cont’dLA Duties, Cont’d
• Minutes of meetings and keep list of “To Do’s”• Looked into possible banquet sites, banquet
speakers• Gathered tourism pamphlets and display near
registration• “Put out fires” at the conference• Had volunteers record session attendance and
take speaker pictures• Helped select conference gift
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Details of Session Data Details of Session Data CollectionCollection
• An attendance sheet was created for each session
• Session monitors (student volunteers) recorded:– number of attendees for each paper presentation– average attendance over the whole session
• Session data for the entire conference was compiled by extra volunteers during the last session
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Details of Volunteer Details of Volunteer OrganizationOrganization
• Used an official volunteer sign-up form, and distributed several months before the conference
• Allowed volunteers to specify their preferred sessions, and tried to assign them
• Had one volunteer for each session, plus at least 2 extra
• Each volunteer was assigned 4 half-days (distributed over the 5 days of the conference)
• Gave the volunteers plenty of food• Since there were not enough local students, took
some from other schools• Organized carefully with the 40+ volunteers; posted
instructions and volunteer schedules in headquarters
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Lessons LearnedLessons Learned
• Have extra computers and printers for producing signs in the headquarters
• Take many digital pictures, and use them at the banquet, closing reception, etc.
• Prepare a special video or entertainment piece for the banquet
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
More Lessons LearnedMore Lessons Learned
• Apply early to NSF for student and young faculty fellowships
• Take session attendance data for deciding room distribution next year
• Having two Local Arrangements Co Chairs made it manageable
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Learning from MistakesLearning from Mistakes• Do not use a single volunteer to get all the
pictures for 14 parallel sessions. They rush, disturb the speakers, and don’t get everyone.
• Use hotel A/V system so you don’t have to set up and take down the projectors every day.
• Charge for tour transportation. People didn’t mind paying $10, even at the last minute.
• Be strict on entrance to tutorials & workshops –we had overcrowding
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Technical Program Final Technical Program Final ReportReport
• Paper submission• Review statistics • Issues in electronic publication
http://www.icra2002.org 21
2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Paper Submission StatisticsPaper Submission Statistics
• 1172 paper submitted (ICRA record)– 365 on Oct. 1– 702 in a 7 day period
• 42 different countries– 98 multi-country papers
• Mobile Robotics continues to be the most popular topical area
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Daily Paper Submission Trend
0
50
100
150
200
250
300
350
400
Au
g
Sep
2
Sep
4
Sep
6
Sep
8
Sep
10
Sep
12
Sep
14
Sep
16
Sep
18
Sep
20
Sep
22
Sep
24
Sep
26
Sep
28
Sep
30
Oct
2
Oct
4
Oct
6
Oct
8
Oct
10
Oct
12
Oct
14
Day/Month
No
. of
Pap
ers
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Paper Review StatisticsPaper Review Statistics
• 689 papers accepted (58.8%)– last 4 ICRAs all near 62%
• 2739 total reviews– average of 2.3 reviews/paper– no paper less than 2 reviews
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Top 20 Countries with Most Number of Papers Accepted
0 50 100 150 200 250 300 350 400
Mexico
Brazil
Australia
China
U.K.
Spain
Taiwan
Korea
France
USA
Co
un
try
No. of Papers
Accepted
Rejected
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Comments on Geographic Comments on Geographic DistributionDistribution
• US has significant increase• China now in top 4 for submissions (but
worst acceptance rate)• Korea surpassed Canada (in
submissions but not acceptances)• Portugal has 100% acceptance
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Comments on Topic Comments on Topic DistributionDistribution
• Mobile Robots continues to be #1– 30 papers accepted on localization alone
• Modular Robotics has highest acceptance rate (85%)
• Sliding has lowest (0%) - 8 papers– Neural Networks 33% acceptance
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Comments on Automation Comments on Automation Acceptance RatesAcceptance Rates
• Automation has highest ratio of PC members to paper submissions
• Automation overall is 60% – Computer Integrated Manufacturing 84%– Flexible Manufacturing 81%– Petri Nets 73%– Industrial Automation 70%
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Daily Review Submission Trend
0
50
100
150
200
250
300
350
400
450
Oct
No
v 2
No
v 4
No
v 6
No
v 8
No
v 10
No
v 12
No
v 14
No
v 16
No
v 18
No
v 20
No
v 22
No
v 24
No
v 26
No
v 28
No
v 30
Dec
2
Dec
4
Dec
6
Dec
8
Dec
10
Dec
12
Dec
14
Dec
16
Dec
18
Dec
20
Fe
b
Day/Month
No.
of P
aper
s
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Paper Review ClassificationPaper Review Classification(Easy Papers)(Easy Papers)
reject)5.0 and 5.1(accept)5.0 and 5.3(
⇒≤≤⇒≤≥
σµσµ
After reviews checked by Program Chair:• 567 papers accepted• 328 papers rejected
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Paper Review ClassificationPaper Review Classification(Borderline and Split Papers)(Borderline and Split Papers)
5.35.1 with papers 277 ≤≤ µ
• Each assigned to most appropriate Vice Chair to make preliminary assessment for PC meeting.
• Papers and reviews available to PC members at PC meeting.
• All decisions from PC meeting reviewed by Program Chair with possible additional review.
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
1.0 min 3.5, max 6.0 3.2 ==== σµ
Statistics on Final DecisionsStatistics on Final Decisions
• Accepted Papers
2.5 min 5.0, max 6.0 9.3 ==== σµ• Rejected Papers
• PC Member Review Variation
1.5 4.7, minmax == µµ
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Author Complaint ProcessAuthor Complaint Process
All author complaints handled uniformly– Program Chair reads paper, re-reads all
reviews, Vice Chair recommendation, PC meeting decision
– Letter to author outlining procedure followed and rational for decision
– Possible additional reviewer
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
START System CritiqueSTART System Critique
• Positives - in general works well– Paper and review collection is functional– Review statistics are adequate– Joel Burdick was a big help
• Negatives - need to add features– reviewer assignment– final program development– fix dangerous failure mode
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Reviewer Assignment… Reviewer Assignment… Improve keyword supportImprove keyword support
• Hierarchical keywords with priority for both papers and PC members
• Automate dot product calculation between paper keyword vector and PC member keyword vector, including normalized
• Keywords don’t work as well as bibliography correlation (analogous to Google search engine)
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Session/Track AssignmentSession/Track Assignment• START has no support• Automate:
– Paper vs paper matrix of keyword dot products– Clustering of this matrix– Support for constrained optimization
• Separately include each author in submission interface• check author/chair/award conflicts• author interests not reliable for track assignment
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Dangers of Electronic Dangers of Electronic SubmissionSubmission
• Needs to be fail safe• START has a catastrophic failure
mode if disk quota is reached
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Conference PublicationsConference Publications
Significant delay in the submission of final paper manuscripts…OmniPress– was overloaded with preparing the ACC
conference– had never produced the Conference Digest
(needed to develop software for collecting graphics)
– not as automated as one might expect
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Avoidable Publication CostsAvoidable Publication CostsAuthors do not follow instructions…
– 100 papers (631 pages) scanned by OmniPress due to bad PDF files
– 998 pages adjusted for incorrect size– $25 charge to email author– $85/hour to work on papers– costs minimized by Program Chair instructing
OmniPress on the printing of foreign font sets
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Key ProblemsKey Problems
• IEEE conference planner assignment• Hotel sales management• Local arrangements chairs• Video chair (time window difficult)• Registration form (implied terms)• START (features and support)• OmniPress expertise and workload
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2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02
Lessons LearnedLessons Learned• Organizing Committee
– Local arrangements critical (now have fairly good “users” manual)– Follow up on slow responders early; make changes at the hint of difficulties
• Web-based functions are efficient and cost effective– IEEE conference registration– Electronic publicity– Web-based paper processing
• Conference data should/can be collected - important for planning• Professional support critical – IEEE CMS• Few PC’s and lots of e-drops• Follow-up: author registration, extra page charges• Avoid banquet speakers – nothing serious; entertainment at most;
focus on awards• “Free” time in the program schedule is workable and desirable• Avoid large social amenities• Opening/closing ceremonies are effective and appreciated
http://www.icra2002.org 42
2002 IEEE INTERNATIONAL CONFERENCE ON ROBOTICS AND AUTOMATIONIC 02 Financial ResultsFinancial Results
Budget Actuals308,050 392,200101,875 97,23330,000 19,500
6,72038,900 75,598
478,825 591,25130,000 30,000
508,825 621,251Budget
2,000 3,16678,925 78,71314,000 9,416
148,875 110,63481,500 73,97275,000 64,196
400,300 340,09730,000 30,000
430,300 370,097
78,525 251,155 Remaining Video Production 30,000 5000
CONFERENCE SURPLUS 221,155 246,155 RAS Committee Meetings 13,866 13,866
CASH FLOW TO RAS 207,288 232,288
SUBTOTAL
All Other Conference ExpensesTotal Conference Expenses
Loan Repayments Total Outlays
Conference PublicationsExhibitsSocial FunctionsAdministration
Total ReceiptsEXPENSESPromotion
Social FunctionsAll Other Conference Receipts Total Conference Income
Conference Loans
INCOMERegistration FeesConference Publication SalesExhibits