ica management team meeting june 14, 2004 athletic compliance office 2010 coaches educational...
TRANSCRIPT
ICA Management Team Meeting
June 14, 2004
Athletic Compliance Office
2010 Coaches Educational Session – Recruiting, Practice Hours, Meals
September 1st, 2010
ICA Management Team Meeting
June 14, 2004
Presentation Outline
2010-11 Athletic Compliance Staff
Compliance Mission Statement
Recruiting
Practice Hours
Noncoaching Staff with Sport Specific Responsibilities
Meals in Conjunction with Competition
Interpretations: Q & A
ICA Management Team Meeting
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2010-11 Compliance Staff
J.T. Bruett, Director
Jim Praska, Associate Director
Heath Senour, Associate Director
Justin Schemmel, Assistant Director
Andrea Smith, Assistant Director
Kristin Basballe, Financial Aid
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To maintain institutional control of Intercollegiate Athletics and
protect the integrity of the University by fostering a strong culture of
compliance through comprehensive educational programming,
development of a service oriented proactive approach and a vigilant
self-reporting system
MISSION STATEMENT
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Recruiting Materials
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Correspondence prior to Sept 1st of junior year.
Correspondence with prospects prior to September 1st of their junior year is prohibited.
Coaches may not: Forward recruiting correspondence
to a prospect prior to Sept. 1 of their junior year (letter/email) through a HS or club coach
Invite a specific freshmen or
sophomore on an unofficial visit through the HS/Club Coach
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Recruiting Questionnaires
Recruiting questionnaires:
Must be generic in nature Cannot include facts about the U of M Cannot include facts about the athletic
department or your program Should not include any recruiting
correspondence
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Printed Recruiting Correspondence
** Review of printed recruiting correspondence tipsheet
Note card restrictions Postcard restrictions General correspondence
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Media Guides
MAY NOT make printed media guides available free of charge to: Prospects Prospect’s Family Prospect’s Coach High School or JC Or anyone associated with a
prospect
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Flash Drives13.4.1.5
Must Contain at least one of the following:
Media Guide (exact reproduction) Media produced by admissions and student-
services Audio/video providing only general
information related to an institution or its athletics programs
Computer-generated recruiting presentation NLI Signees/Accepted PSA’s
Pre-enrollment information Conditioning practice activities, orientation or academics
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Flash Drives13.4.1.1
Utilizing left over space:
General Correspondence Business Cards Camp/Clinic Brochures Questionnaires Nonathletics Publications NCAA Educational Materials Note Cards Postcards
*You may not include game programs.
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Flash Drives
Size Limitation May not exceed the minimum
standard capacity necessary to store a media guide and/or the other items listed in 13.4.1.5. Ex. 103 MB of media must be on a
128 MB flash drive
Packaging and/or labels limited to identification of the
institution (name, logo) and sport.
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Social NetworkingGuidelines
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Electronic Correspondence
Non-NLI Signees: limited to email and fax. All other forms of electronic correspondence (e.g., Instant Messenger, text messaging, etc.) are prohibited. [Bylaw 13.4.1.2] NLI Signees: beginning the day after the prospect signs an NLI (or a 4-year transfer signs a tender or acceptance of admission), all forms of electronic communication (e.g., texts, facebook, etc.) are permissible.
Acceptance of Admission & Financial Deposit: After May 1st of senior year all forms of electronic communication are permissible.
Review Social Networking Tipsheet
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Banquets and/or Meetings Involving
PSA’s
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13.1.8 Banquets and Meetings Involving PSA’s
You may attend/speak at banquets and meetings involving PSA’s without it counting as a recruiting contact provided:
Meeting/banquet is initiated and conducted by the PSA’s educational institution No recruiting presentation in conjunction with the appearance No direct contact with any PSA’s (or their parents) No evaluation activities occur
You may not attend during a DEAD PERIOD!
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13.1.8 Banquets and Meetings Involving PSA’s
Exceptions:
**Only apply if held at PSA’s educational institution**
Football – During a contact period Coach must utilize one of the institution’s six in-person, off-campus recruiting contacts and the once-per-week visit to the educational institution.
Basketball – During a contact period Coach must utilize the institution’s once-per-week visit to the educational institution and an evaluation for all basketball PSA’s at the institution. Coach will not use a contact if they do not make a recruiting presentation and have no direct contact with PSA’s or their parents.
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Official Visits
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Official Visits
Step 1: Complete and Submit Form Complete the “Official Visit: Permission
to Host” form and submit it to Andrea Smith.
The following items must be completed or submitted to approve an official visit: The prospect must be registered with the
Eligibility Center Transcripts from the prospect (may be
unofficial) Test score (ACT, SAT, PSAT, PLAN) Tracking form on file
* You will receive an email from our office once the visit has been approved.
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Official Visits
Step 2: Pre-visit Communication Send the prospect a copy of the
Official Visit Guidelines PRIOR TO the visit. Copy Andrea Smith
Step 3: Submit Copies to Compliance Official Visit Guidelines to prospect Official Visit Guidelines to host Itinerary
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Official Visits** Review of official visit guidelines
tipsheet
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Unofficial Visits
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Unofficial Visits
Off-campus meals may only include individuals certified to recruit. Meals count as a recruiting contact
Prospects may not receive ICA discounted rate to stay at the Radisson.
Prospects may not stay at off-campus apartments with student-athletes.
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Unofficial Visits
** Review of Unofficial Visits tipsheet Visits in conjunction with on-
campus competitions or camps
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Recruiting Presentations
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Recruiting Presentations13.4.1.5.3
Permissible Coaches, sport specific staff, or Lifeskills may
create a PowerPoint presentation (may not be outsourced).
May be shown during a permissible on or off-campus visit.
May hyperlink to a permissible highlight video.
May be posted on gophersports.com. May connect to a TV or projector. May be provided via flash drive.
Impermissible May not personalize the presentation towards
a prospect. May not include sound or animation (unless
part of the PowerPoint software). May not be emailed to a prospect.
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Phone Logs
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Phone Logs
2010-11 Phone Log Audit Process
Baseball, Cross Country/Track & Field, Softball, and Volleyball Only required to submit phone logs for:
Evaluation Periods Quiet Periods, and Dead Periods
NOT DURING CONTACT PERIODS
All other sports Required to submit monthly phone logs by the 14th of
each month
Looking into software programs that automatically log phone calls and text messages to prospects.
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Phone Logs
Each phone call must be documented and should include the following:
Name of prospect/parent called Prospect’s graduation date Number dialed Date/time called Approximate length of call Coach who called Phone the call was made from
Cell, office, home, etc.. Any notes (e.g. left message, call
dropped, etc.)
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Phone Logs
Please note any NCAA exceptions: Official visits Home visits NLI signing date
All calls which exceed the NCAA limit should be explained on your submitted phone log
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Why it’s Important…
UCONN Investigation (Men’s Basketball): Notice of Allegations
At least 160 impermissible telephone calls
At least 114 impermissible text messages Initial consequences
Resignation – Assistant Coach Resignation – Dir. of Operations
Sanctions pending
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Playing and Practice Season:Practice Hours
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Why it’s Important…
The Michigan Case (Football): Self-Imposed Sanctions
Penalized 130 hours of practice and training time
Reduced quality control staff from five to three (also prohibited this staff from practice and games for one year).
Disciplinary action against seven staff members and termination of one graduate assistant.
Possibly moreNCAA penaltiesto come.
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During Your Declared Season
Weekly Hour Limitation: 20 Hrs. of Countable Athletics Related Activity
Competition Practice Strategy Sessions/Film Skill Instruction Required Weight Training Team meetings
Required Day off: At least ONE PER WEEK
Note: No required day off during official vacations periods or post-season competition
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Outside of Your Declared Season
Weekly Hour Limitation: 8 Hours Per Week
No more than TWO hours of skill instruction
Required Days Off: At least TWO days per week No required activities beginning one
week prior to the start of finals. May resume required activities
upon completion of last final
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Personnel:Limitations on Noncoaching Staff
Members with Sport-Specific Responsibilities
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Noncoaching Staff Members with Sport Specific Responsibilities11.7.1.1.1.1.1
MAY NOT participate in “instructional activities”: NO technical or tactical instruction related to the
sport. Not during games Not during practice Not during casual conversation
NO involvement in tactical decision making.
MAY NOT participate in or assist with on-field/on-court activities at any time.
MAY NOT participate with or observe student-athletes in your sport while they are engaged in voluntary workout activities.
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Noncoaching Staff Members with Sport Specific Responsibilities11.7.1.1.1.1.1
MAY participate in: Meetings involving coaching activities Analyzing video of your team or
opponent Tracking statistics in conjunction with
competitions Organized activities involving only the
coaching staff Administrative duties
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Managers11.01.6
Managers must be full-time undergraduate or graduate students.
They MAY: perform traditional duties (e.g., equipment, laundry hydration) participate in limited on-court or on-field activities during practice (e.g., assist with drills, throw batting practice) or competition (e.g., assist with warm-up activities) involving student-athletes on a regular basis
They MAY NOT: provide instruction to student-athletes; participate in countable athletically related activities (e.g., practice player)
**In baseball, a manager forfeits any remaining eligibility in baseball at the institution at which the individual serves.
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Benefits:Meals in Conjunction with
Competition
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Benefits:
Meals in Conjunction with Competition
Away Competitions: Regular Meals
Option 1: Team meal (limit 3 per day) or meal allowance
pre- or post-game meal, or up to $15
Option 2: Discretionary team meals (no meal allowance) At time of release;
Post-game meal, or up to $15
WE MAY NOT: Provide per diem for a meal if the student-athlete will
be receiving that meal from another source (i.e. Big Ten Championship Banquet).
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Benefits:
Meals in Conjunction with Competition
Home Competitions: Beginning the evening before
competition: Meals, snacks, etc.
Post-game Meal, OR Up to $15 at time of release May be provided to SA’s not
participating (red-shirts, etc.)
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INTERPRETATIONS Q & A
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Rule 13.15.1.6.1Donation of Equipment
Question: Is it permissible to donate or sell old athletic equipment to a high school?
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Rule 13.15.1.6.1Donation of Equipment
Answer: No.
The NCAA prohibits institutions from providing equipment to a HS or a specific prospect.
You may donate equipment to bona fide youth organization (YMCA, Boy/Girl Scouts) within a 30 mile radius of the institution.
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13.14.1Recruiting Expenses
Question: When on an in home visit, can the family drive me to a restaurant and/or pay for my meal?
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13.14.1Recruiting Expenses
Answer: No
A prospect and/or parent may not offset recruiting travel expenses for a college coach.
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Rule 13.1.1.3 Four-year college prospects
Question: Is it permissible for a coach to respond to a prospect’s email if the prospect has already signed a NLI to another institution?
An email from prospect that is a sophomore in high school?
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Rule 13.1.1.3 Four-year college prospects
Answer: Yes
Provided the prospect has not practiced with or attended classes (summer included) at the institution with which he signed an NLI.
Answer: Yes
Only to inform the prospect that NCAA Rules do not allow further contact. You may not include information related to your athletics program.
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Rule 13.1.8.19Evaluations Prior to 9th Grade
Question: During a dead period, may a coach evaluate at an 8th grade and under tournament?
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Rule 13.1.8.19Evaluations Prior to 9th Grade
Answer: No.
Evaluations of individuals not yet in 9th grade, even though not considered prospects, must still occur during a contact/evaluation period.
In addition, no calls, contacts or correspondence may be made to students in the 8th grade or below.
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Rule 13.15.1.2Speaking at Fundraisers
Question: Is it permissible for a coach to speak at a fundraiser that benefits a specific high school?
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Rule 13.15.1.2Speaking at Fundraisers
Answer: No Coaches and staff members may not provide financial assistance, directly or indirectly, to a high school.
Exceptions: Former high school
must act independent of the University funds cannot go to a specific PSA
Contribution to non-athletics organization (YMCA, YWCA, Boys and Girls Club)
funds cannot go to a specific PSA contribution is offered in conjunction with organizations regular fundraising activity
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Rule 13.5.4Transportation to Enroll or Attend Orientation
Question: Can a coach pick up an incoming freshman and their parents arriving at the MPLS airport to attend required U of M student orientation?
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Rule 13.5.4Transportation to Enroll or Attend Orientation
Answer: Freshman student-athlete: Yes; parents: NO
We may provide transportation to an incoming freshman upon their initial arrival to campus (e.g. orientation, summer or fall classes).
However, transportation may not be provided to the parents of the incoming freshman.
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13.6.7.2.1 non-traditional family exception
Question: While on an official visit, a prospect and their mother, father, sibling and step-mother attend a home contest. How may complimentary admissions may the prospect receive?
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13.6.7.2.1 non-traditional family exception
Answer: 5
If a prospect is a member of a non-tradition family (e.g., divorce, separation, etc.), the institution may provide up to two additional complimentary admissions for the parents (e.g., step parents) to attend with the prospect.
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Rule 13.6.7.1Entertainment / Complimentary Tickets
Question: May we provide complimentary admissions to a prospect’s parents if the prospect does not attend the game?
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Rule 13.6.7.1Entertainment / Complimentary Tickets
Answer: No
Tickets are for the exclusive use of the prospect and persons accompanying the prospect. If the prospect is not attending the game, we may not issue complimentary tickets to the parents.
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Rule 13.11.2.5.1Medical Examinations
Question: May a team conduct a physical exam on a prospect, including an MRI, during a visit to campus?
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Rule 13.11.2.5.1Medical Examinations
Answer: Yes
It is permissible to request a MRI or any other diagnostic exam as part of the prospect’s medical exam while he/she is on an official or unofficial visit. If on an official visit, the prospect may be transported to the exam within 30 miles of campus.
Coach may not be present!
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QUESTIONS?