PROJECT BRIEFFor the Construction of

Agro SpaTaylor’s University Lakeside Campus, Subang Jaya, Selangor, Malaysia

Prepared by:

FNBE 0414 Students

Tutor: Ms Normah Jean

Group Members:

Lim Joe Onn (0318679)

Michael Chang (0319198)

Ryan Kerry Jee (0318715)

Contents

# Title PageCover

Content 1

1 Introduction to Project 2

1.1 Project Description 2

1.2 Site Analysis 2

1.3 Project Concept 5

1.4 Project Background 6

1.5 Project Summary 7

1.6 Visuals 7

1.6.1 Elevations 7

1.6.2 Master Plan of Proposed Site 8

1.6.3 Sketches of Proposed Site 9

1.7 Project Objectives 10

1.8 Project Benefits 10

1.9 Success Criteria 10

2 Project Specifications 11

2.1 Schedules 11

2.1.1 Schedule of Preliminary Stage 11

2.1.2 Schedule of Construction Stage 12

2.2 Risks 13

2.3 Constraints 14

2.3.1 Time 14

2.3.2 Financial 14

2.3.3 Resources 14

2.4 Assumptions 15

3 Project Organization 16

3.1 Overview 16

3.2 Project Management Team 16

3.3 Team Objective 17

3.4 Tasks 17

4 Stakeholders 20

5 Documents 21

5.1 Letter to Authorities 21

5.2 Bill of Quantities 25

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1. INTRODUCTION TO PROJECT

1.1 PROJECT DESCRIPTION

The name of our project is ‘Agro Spa’. It involves the construction of a spa pool for pedicure, an urban farming area, a changing room, a storage for agriculture necessities and renovation of an existing pond in Taylor’s University Lakeside Campus, Subang Jaya, Selangor, Malaysia. The project is on top of a 35m x 35m site at the eastern side of the lake in Taylor’s.

The agreement of the project brief is estimated to be signed on 11 August 2014. The whole construction process is approximately 3 months.

1.2 SITE ANALYSIS

Photos of the site:

The site has been a large vacant space since 2010 without any construction or renovation. Hence, most areas of the site is a barren concrete floor. A site analysis shows that the site is ideal for the construction plan due to the following reasons:

1. Far away from the road, no sound pollution2. Has good ventilation due to large open space3. Good scenery, near the lake4. Good accessibility from the plaza and the academic blocks5. Has a lot of unutilised space available for new development6. Has a pond that can be renovated to make it more visually appealing

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Location Plan

Other findings:

1. The site has an Air Handling Unit that emits carbon dioxide2. The depth of lake water near the deck is 50-60 cm3. Not much people use this place despite its good accessibility4. Organisms such as turtles and fishes live in the lake and pond5. Entrance to car park is abandoned6. 95% of the site is hardscape while 5 % of the site is softscape, giving the site a very solid

urban jungle feel7. People in the campus, especially students, use the site to relax by the lake or walk from the

plaza to Block D8. Culinary arts students study nearby.

Major elements in the site:

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Air Handling Unit The entrance from the car park

An abandoned pond Barren hardscape

Plan View of Existing Site

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1.3 PROJECT CONCEPT

The project team explored a variety of possible ideas and concepts that could be incorporated in this construction project after conducting site analysis. The finished project will function as a recreation and rest area.

The following concepts are combined in this project:

URBAN AGRICULTURE

Urban agriculture is the practice of cultivating, processing, and distributing food in or around an urban area. It is becoming a trend among developed areas to enhance sustainability by adding greenery and productive space. As culinary students study nearby our site, urban farms can provide raw materials for their cooking lessons.

FISH PEDICURE POOL

Doctor fishes (Garra Rufa) are fishes that feed on dead skin of human feet. A small part of the lake in the site will be segregated to build a fish pedicure pool. Students and lecturers can sit down at the edge of the pool, take a deep breath and enjoy the view of the lake while having their feet cleaned by doctor fishes for free. This pool will serve as a place health and relaxation.

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ORIENTAL GARDEN

The theme of an oriental garden is selected due to the fact that the existing granite rocks and elliptical-shaped abandoned pool in the site is capable of providing a good set-up for a garden with this theme. The garden will serve as a recreation area for students and lecturers of Taylor’s University Lakeside Campus.

1.4 PROJECT BACKGROUND

As Taylor’s University Lakeside Campus is new, there are still many unutilised, vacant spaces that are still available for development for the benefits of people in the campus.

Students in Taylor’s require a recreation and rest space that is closer to their study area in the academic blocks. The revolutionary idea of urban agriculture can be done in the campus to make use of space and cater the demands of culinary arts students to have cheaper cooking ingredients. The eastern side of the lake has plenty of space available for development and it is found to be the ideal spot to build a new recreation area. Thus, this project is proposed.

1.5 PROJECT SUMMARY

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1. An urban farming area will be built to utilise vacant space in the site. It provides cooking ingredients for the culinary students and serve as a place where students in campus can study about self-sufficient living.

2. A storage room is built as a place to keep agricultural equipment and necessities such as rakes and fertilisers.

3. A changing room is built to cater the needs of culinary students.4. A pedicure pool will be built by segregating a section of the lake. It will be used by students

and lecturers to relax and enjoy a fish spa.5. Lockers will be provided for both users of the pedicure pool and the culinary arts students.6. A service centre will be built and function both as a reception counter and a convenient

store for the users of the pedicure pool.7. Grassification will be implemented on most of the concrete floors.8. The abandoned pool between Block D and E will be renovated and decorated to make it

more visually appealing.9. Garden lamps and benches will be added along a pathway and by the lake.10. Water dispensers will be provided for the convenience of the users of the site

1.6 VISUALS

1.6.1 Elevations

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1.6.2 Master Plan of Proposed Site

Legend

1.6.3 Sketches of Proposed Site

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The Fish Pedicure Pool and Oriental Garden

The Urban Farming Area and Main Walkway

1.7 PROJECT OBJECTIVES

Provide a conducive environment and green space for students and lecturers to relax Improve the level of service and aesthetic value of Taylor’s University Transform most hardscape in the site to softscape Create more interactive spaces and awareness about self-sustainable living

1.8 PROJECT BENEFITS

Students and lecturers can maintain their mental health by relieving their stress here The increase of softscape lowers the negative effects caused by urban development The aesthetic value of the site is enhanced The space of the site is fully utilised

1.9 SUCCESS CRITERIA

The urban farming area and pedicure pool is built within the estimated time The land is grassified and paved within the estimated time The abandoned pool is renovated within the estimated time

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The architectural studio is transformed into a service centre, changing room and storage room within an estimated time

The decorations and facilities are added within the estimated time The whole project is done within the estimated time and budget The urban farming area is well maintained and fully used by students The pedicure pool is well maintained The Agro Spa is fully used by students and recognised as a well-known spot due to its

comfortable ambience and relaxing environment

2. PROJECT SPECIFICATIONS

2.1 SCHEDULES

2.1.1 Schedule of Preliminary Stage

# Tasks August 20141 Site Analysis2 Meeting and Negotiation with

Taylor’s Authorities3 Preparation of Outline

Proposal4 Produce Order of Cost and

Estimate

5 Approval of Design by Taylor’s Authorities

6 Deposit of Application for Approval of Building Plans to MPSJ

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7 Deposit of Forms to Board of Architects and Engineers Malaysia

8 Obtain Landscape Approval9 Obtain Building Plan Approval10 Tender Documentation and

Tender Action11 Contractors Bid for Project12 Selection of Contractor13 Hiring of Working Team

2.1.2 Schedule of Construction Stage

# Tasks September 2014 October 20141 Clearance of Granite at

Abandoned Pool2 Demolition of Certain Walls

of the Architectural Studio3 Construction of a Concrete

Beam to Segregate Part of the Lake

4 Construction of Reinforced Concrete Walls

5 Construction of L- Shaped Platform Around Segregated Part of Lake

6 Supply and Installation of Granular Base

7 Drilling Cavities on Existing Concrete Floors

8 Filling Cavities with Loam Soil9 Planting Carpet Grass on Soil

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10 Installation of Underground Electrical Supply

11 Installation of Tile, Concrete, Smooth Granite and XXXX Flooring

12 Installation of Vertical Metal Wires

13 Installation of Water Pumping and Circulation System

14 Installation of Piping15 Installation of Electrical

Utilities for Indoor Areas16 Installation of Air Ventilation

and Air Conditioning System17 Painting of Walls18 Placing of Rock Slab Pathways19 Installation of Doors and

Glass Windows20 Installation of Outdoor

Lightings21 Placing of Outdoor Furniture22 Planting and Staking of Plants23 Placing of Lockers and

Furniture24 Placing of Water Dispensers

2.2 RISKS

Risk Effects of Risk Probability Impact Mitigation ApproachesFailure to complete

All efforts in this project will be wasted. The environment of the site will be negatively affected

Low High Project plan has key milestone dates, which will act as a guideline and reviewed by the Project Team each week.

Insufficient budget

The project will be slowed down, postponed or abandoned

Medium High Quantity Surveyor will have to give the latest budget planning each meeting to prevent this problem

Failure to receive approval

The project cannot start

Low High All amendments of the project details must be carefully considered before submission

Accidents Workers get Medium High Safety precautions are done

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happened to workers

injured, affecting productivity of labour

during construction. First aid kit is prepared at site.

Weather changes (Haze, Rain)

Progress of construction will slow down. Workers become sick

Medium Medium Each worker will be given a mask and encouraged to wear it. Construction activity will be sped up during good weather.

Insufficient skilled workers

Progress of construction will stall

Medium High Workers are chosen through interview.

Insufficient supply Progress of construction will stall

High High Cooperate with other sub-contractors as a backup if the current sub-contractor do not provide sufficient supply.

Vandalism of construction site

Progress of construction will stall

Low Medium The site will be fully monitored during construction and prohibited from public approach.

2.3 CONSTRAINTS

2.3.1 Time

Tasks MilestoneApproval from local authority obtained 15 August 2014Project planning and design completed 21 August 2014Execution 24 August 2014Completion 31 October 2014

2.3.2 Financial

Constraint DetailsMinimum wages Workers have a minimum wage of MYR 900.00Funding from Taylor’s University MYR 190,000

2.3.3 Resources

Human Resources

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Working hours All workers can only work maximum 8 hours, any more is decided on the worker’s own will

Requirements Only workers with minimum working experience of 2 years and being fluent in Malay or English are hired

EquipmentUsage time of electric power tool, chain or circular saw, gas or air compressor, hammer, pliers and any other impacting or grinding equipment

Monday to Friday: Before 7 am and after 8 pm

Weekends and public holidays: before 9 am and after 8 pm

Placing of materials Materials shall be placed only within the site and not exceeding 5 m from site

Electrical equipment Plugs of equipment are switched off when not in use to prevent wastage.

MaterialsTransportation of materials to site Vehicles carrying construction materials to site

can only stop at H Parking Zone to prevent obstruction of traffic. The materials are then carried by workers to the construction site.

Placing of construction materials All materials are carried to a specific 5m x 5m site nearby the construction site.

Placing of waste materials All waste materials are to be placed at a specific 10m x 10m area in the campus compound. Waste materials must be cleared from the area before completion.

2.4 ASSUMPTIONS

Assumption Confidence Impact PriorityApprovals from the local authorities are obtained

High High High

Project sponsor will fund construction

High High High

Sufficient skilled human resources will be provided

Medium Medium Low

Project milestones are reached in time

Medium Medium Low

Materials selected and bought are suitable and correct

Medium High Medium

Supplier will supply High High High

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material and equipmentMaterials and equipment can be delivered on schedule

Medium High Medium

All accidents are prevented during construction

Medium Medium High

Staff is available when required

High Medium Medium

All foreign workers during construction are fluent in Malay or English

High Medium Low

Final cost of construction does not exceed given budget

Medium Low Medium

3. PROJECT ORGANIZATION

3.1 OVERVIEW

Project Requestor Taylor’s University Lakeside CampusProject Sponsor Taylor’s University Lakeside CampusProject Owner Taylor’s University Lakeside CampusProject Manager Ar. Lim Joe OnnTeam Members Architect – Ar. Lim Joe Onn

Landscape Architect – Ar. Ryan Kerry JeeQuantity Surveyor – Sr. Michael ChangCivil and Structural Engineer – Ir. Yong Yu JoonMechanical and Electrical Engineer – Mr. Muhammad Naim bin AriffinContractor – Mr. Clement ChenPlumbing Sub ContractorSupplier

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3.2 PROJECT MANAGEMENT TEAM

Key Members Person In Charge Company Contact AddressArchitect Ar. Lim Joe Onn

Phone: (+60) 146385396E-mail: JO@architect.com

J.O. Architect 18, Jalan Emas 1, Taman Putra Mas, 44120 Subang Jaya, Selangor.

Landscape Architect

Ar. Ryan Kerry JeePhone: (+60) 168781752E-mail: ryankerry@architect.com

Ryan Kerry Landscape Architecture Firm

1, Jalan Heliconia 7, Bandar Bukit Damansara,45000 Petaling Jaya, Selangor.

Quantity Surveyor

Sr. Michael ChangPhone: (+60)128010787E-mail: Michael.Chang@qs.com

Michael Chang Construction Berhad

9, Level 3, Blok Mutiara, Jalan Seri Gading, 43100 Ampang, Selangor.

Civil and Structural Engineer

Ir. Yong Yu JoonPhone: (+60) 123386787E-mail: yongyujoon@cns.com

Yong Engineers Berhad

5, Jalan Yong Shook Lin, Taman Baru, 46000 Petaling Jaya, Selangor.

Mechanical and Electrical Engineer

Mr. Muhammad Naim bin AriffinPhone: (+60) 174478329E-mail: naimariffin@naim.com

Naim Electrical Works Berhad

25, Jalan Gaya, 58100 Brickfields, Kuala Lumpur.

Contractor Mr. Clement ChenPhone: (+60) 193346708E-mail: clement.kit@yahoo.com

Clement Construction Sdn. Bhd.

31, Jalan BK 5/3, Bandar Kinrara, 47180 Puchong, Selangor.

3.3 TEAM OBJECTIVE

To completely understand the needs of staff and students from Taylor’s University Lakeside Campus and plan, design, renovate and build Agro Spa.

3.4 TASKS

ARCHITECT

Translate site requirements, compact form concepts, compartmentalised concepts and low profile concepts of Agro Spa into reality.

Assert Taylor’s University Lakeside Campus’ requirements, which includes construction methods, timing, construction strategy, cost, selection of materials and aesthetic value.

Coordinate necessary environmental and engineering service to Agro Spa (Electrical wiring, Water supply)

Conduct site analysis before proceeding to the design stage.

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Provide a design plan that is legit, functional and has high aesthetic value that satisfies the needs of client.

Prepare an overall project timeline for the whole construction process of Agro Spa. Serve as an agent to submit drawing to authorities for approval. Award tenders and contract administration to contractors. Mediating between client and contractor. Prepare an outline proposal of Agro Spa. Supervise progress of construction of Agro Spa to ensure that site work will meet

specifications of construction documents when the construction have completed. Submit modification of the design of Agro Spa during construction to contractor. Recommend alternative solutions to resolve any variations to original budgets. Conduct an assessment of Agro Spa to Taylor’s University authorities. Consider the operations and performance of the facilities of Agro Spa and make

recommendations for maintenance. Ensure key milestones and deadlines are met.

LANDSCAPE ARCHITECT

Oversee the design of Agro Spa, including urban regeneration schemes and reviving the natural characteristics of the given site.

Establish general landscape requirements with clients to implement Agro Spa. Conduct preliminary assessment and site analysis of the site for Agro Spa (contours, soil,

ecology, buildings) Present proposals to clients, dealing with enquiries and negotiating any amendments to the

final design of Agro Spa. Assess Agro Spa’s potential to meet client’s specification. Carrying out environmental impact assessments of the implementation of Agro Spa. Select materials and plants to be implemented in Agro Spa. Accurately prepare and present detailed plans and drawings, including applications,

construction details and specifications for Agro Spa. Monitor and check work on site. Ensure that the plants and soil are put into place accordingly at site. Contact and coordinate manufacturers and suppliers in the process of building Agro Spa. Authorising payment once construction work of Agro Spa has been completed.

QUANTITY SURVEYOR

Undertake site visits with Design Consultants (Architect and Landscape Architect) and Clients.

Estimate the define project budget of Agro Spa. Analyse the effect of design changes on the project budget of Agro Spa. Produce order of cost and estimate and procurement strategy of Agro Spa. Negotiate with Design Consultants regarding the cost of construction of Agro Spa Prepare Bill of Quantities to assist in the tender process. Provision of cost control services during construction of Agro Spa. Assessment of contractor’s progress and variation claims while constructing Agro Spa.

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Negotiation and settlement of accounts while building Agro Spa. Carry out monthly forecasting and cost reporting while building Agro Spa. Carry out monthly negotiation and agreement of payments for Agro Spa Prepare tax depreciation reports of Agro Spa for property owners. Prepare detailed cost analysis and Statement of Final Account.

CIVIL AND STRUCTURAL ENGINEER

Design structures to ensure the convenience store, storage room and changing room withstand stresses and pressure.

Choose appropriate materials to meet design specifications of Agro Spa. Analysis configurations of the basic structural components of the rooms and fish pedicure

pool. Conduct stress analysis and calculate pressure, stress and strains that each component of

structures in Agro Spa will experience due to human use or environmental factors. Ensure the fire safety of Agro Spa with a safety plan provided when there is a fire. Giving orders to an experienced team to conduct demolition of certain walls of the existing

architectural studio.

MECHANICAL AND ELECTRICAL ENGINEER

Collaborate with the design consultants in coming out with a plan for electrical works Serve as a specialist in electrical works (electrical wiring, air conditioning) Make sure the ventilation of the convenience store, storage room and changing room is

fresh and give a comfortable environment to users. Make sure the electrical wiring, fire alarms and plugs are safely installed.

CONTRACTOR

Tender for the job of constructing Agro Spa during preliminary stages. Perform and complete works of Agro Spa within an agreed time and budget when assigned. Cooperate with other parties in the process of building Agro Spa. Carry out quality construction of Agro Spa by hiring a multi-disciplined workforce controlled

by an experienced management team. Consult and give orders to workers during construction stage. Provide sufficient and relevant information to workers while building Agro Spa. Ensure Agro Spa is accurately built as per drawings. Lease with consultants and owners to achieve the common goal of Agro Spa being

completed on time.

PLUMBING SUB CONTRACTOR

Serve as a specialist in plumbing works (piping, water tanks) Install pipes in the urban farming area, changing room and fish pedicure pool.

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Install water sprinklers for fire safety on the ceilings of indoor areas of Agro Spa. Cooperate with the Civil and Structural Engineer while constructing the fish pedicure pool.

SUPPLIER

Supply materials to the construction site of Agro Spa. Ensure the materials and equipment reach the site on time as per planned. Ensure the materials and equipment are safely transported and are of good quality. Install and apply certain elements at site (water proofing, painting, doors, windows)

4. STAKEHOLDERS

The following are the stakeholders have been identified so far for the project:

STUDENTS

The students of Taylor’s University Lakeside Campus can access to Agro Spa easily from the University Square, Block A, Block C, Block D and Block E. Agricultural produce from the urban farming area of Agro Spa is provided to culinary students for their lessons. The changing room in Agro Spa is specially catered for culinary students as well. Students from other courses can also study about the potentials of urban green areas in Agro Spa. Besides that, students can take off their shoes and enjoy nature by letting doctor fishes nibble on their feet at the fish pedicure pool.

LECTURERS AND STAFF

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Lecturers and staff can come to Agro Spa, sit on the benches provided, rest and enjoy the view of the lake to make themselves comfortable. They can also enjoy the relaxing ambience of the oriental garden, which is renovated from the existing abandoned pool after a hectic working schedule, making them refreshed and less stressful.

VISITORS OF THE CAMPUS

Taylor’s University is visited by quite a number of people on certain occasions. The convenience store in Agro Spa can serve as a place where visitors can buy Taylor’s University souvenirs and merchandise. They too can enjoy the fish pedicure beside the lake, relax at the oriental garden and have a close-to-nature feel at the urban farming area.

5. DOCUMENTS

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5.1 LETTER TO AUTHORITIES

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5.2 BILL OF QUANTITIES

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