ide 631: project report introduction to ms powerpoint · project report i introduction to ms...

IDE 631: Project Report

Introduction to MS PowerPoint

IDE 631 – Instructional Design and Development I Fall Semester

Project Report I


Submitted by:

Lei Zhang – Analysis, Flowchart, Implementation, Evaluation

Rachita Kapoor – Content Analysis, Design, Narrative and Storyboard

Qi Wu – Abstract, Implementation, Evaluation

IDE 631 – Instructional Design and Development I

11/25/2018

Submitted to:

Tiffany A. Koszalka, Ph.D.

Instructor

Abstract: This project is based on procedural training and describes a teaching performance gap

for primary school teachers who do not implement the use of technology to deliver lectures in

their classrooms. They are expected to deliver lectures using Microsoft PowerPoint to deliver

classes. This project hence provides a blueprint of an instructional solution to close this

performance gap.

Most of the primary school teachers are subject experts in their domains and are adapted to use

of traditional teaching tools like black/white board and chalk. They prefer these traditional

methods as they are comfortable using them since they started their career as teachers and they

hardly use technology. The school is moving towards digitization and has advised the teachers to

implement the use of MS PowerPoint to deliver lecture so that they can attain their digitization

goals by next year. The school has provided them with newest technology settings along with

latest computers, projectors, and MS Office software in their classrooms.

Despite the availability of hardware and software, the teachers are not aware of using and

implementing the functionalities of MS PowerPoint to deliver lectures as they have skills

deficiencies and are not aware of the basics of using MS PowerPoint. The proposed instructional

solution therefore provides an introductory level course on using MS PowerPoint that would

train them in using basic functionalities and collaboration tools of MS PowerPoint to deliver

successful lectures.

The instructional solution is a classroom based program divided into three days training. Each

session is for two hours (120 minutes) facilitated by a subject matter expert that the school has

appointed to deliver the classroom training. The training sessions comprise of presentations that

introduces the concepts of MS PowerPoint followed by demonstration and practice sessions for

them to experience working on MS PowerPoint to improve their presentation skills via

technology. An implementation and evaluation plan is included to ensure the quality of the

instruction in dissemination and materials. Overall, the goal is to improve the primary school

teachers’ teaching skills of using MS PowerPoint and help them deliver better and successful

classes.

IDE 631: Project Report



Project Report II

Table of content Instructional Analysis: Performance Statement .............................................................................. 1

Problem statement ....................................................................................................................... 1

Competent performance .............................................................................................................. 1

Performance Problem .................................................................................................................. 1

Analysis: Audience & Work/Learning Environments..................................................................... 1

Audience Profile .......................................................................................................................... 1

Learning and Working Environments ......................................................................................... 1

Analysis: Content Analysis ............................................................................................................. 2

Content Analysis ......................................................................................................................... 2

Design – Content, Instructional Goals, Objectives, Assessments ................................................... 3

Instructional Goals ...................................................................................................................... 3

Learning Objectives .................................................................................................................... 3

Development: Storyboard Set ......................................................................................................... 4

Narrative ...................................................................................................................................... 4

Flowchart ..................................................................................................................................... 4

Storyboard Screens ...................................................................................................................... 5

Implementation: Dissemination Plan .............................................................................................. 8

Dissemination Plan ...................................................................................................................... 8

Evaluation: Formative and Summative Evaluation Plan, Cost Benefit .......................................... 9

Formative Evaluation .................................................................................................................. 9

Summative Evaluation ................................................................................................................ 9

Cost-benefit Analysis ................................................................................................................ 10

Cited References ............................................................................................................................11

Appendices .................................................................................................................................... 12


Project Report 1

Instructional Analysis: Performance Statement

Problem statement

.

Primary school teachers do not use MS PowerPoint to deliver classes or use MS PowerPoint

inefficiently. They often use traditional tools, like blackboard and chalk to deliver classes

although there are newest computers and projectors in the classrooms. The school authority

wants to move from traditional teaching methods to digital teaching due to technology

advancements from the next academic year.

Competent performance

Primary school teachers use MS PowerPoint to demonstrate main knowledge in classes

effectively and showcase the content of the topic being taught in the form of PowerPoint

slides (based on MS PowerPoint skills and techniques). They are able to create PowerPoint

decks by incorporating words, images, and videos to deliver classes and make students

engaged in the lectures. They are further required to share the teaching content with the

students digitally and post the lectures for reference.

Performance Problem

Primary school teachers cannot work on MS PowerPoint and cannot create PowerPoint

decks: They do not know how to demonstrate PowerPoint presentations to students and

they cannot combine various types of information (word, images, videos) effectively into

MS PowerPoint. Besides, they do not have the capabilities to share the content taught in

the class with students after the lecture as they deliver classes using the traditional methods.

Analysis: Audience & Work/Learning Environments

Audience Profile

Primary school teachers are college graduates and have been employed as school teachers for

almost 1-2 years. They teach junior grades ranging from 1st to 2nd grades. There are around 100

students in these two grades. The school has two sections for each grade and there are

approximately ten teachers teaching these grades. The background of the teachers ranges from

Mathematics, English Language, and Basic Science. They are adapted to traditional teaching

methods in classroom, like blackboard, chalk, etc., and they have some subject knowledge and

teaching experience. With the development of technology, there are multiple computers and

projectors in primary schools and the teachers are required to make full use of technology but

they lack the knowledge of utilizing technology tools to deliver lectures.

Learning and Working Environments

The working environment for primary school teachers is comfortable and convenient and they

enjoy teaching young children. Each primary school teacher has a computer in his or her office

and these computers are connected to the Internet, making it easy to search materials online.


Project Report 2

Each computer is equipped with the latest version of MS office software, and teachers can utilize

these platforms and use it to design PowerPoint presentations or demonstrations for their

lectures. Besides, the school provides teachers with a USB disk, which they can use to copy files

from different computers. In addition, there is a projector and a computer in each classroom, and

teachers can open it by means of their teacher ID cards easily. There is also many other

equipment which assists the presentation of PowerPoint decks, like audio equipment, making it

possible for teachers to present PowerPoint decks with audios, and curtains, which provide better

vision effect when students are looking at PowerPoint slides.

The learning environment where primary school teachers receive organizational (subject

updates, teacher meetings, etc.) training is well equipped. There is a presentation area with a

computer and a large projector. Besides, each teacher is equipped with a computer in the

training room. The computer on the presentation area can control the other computers in front

of the teachers, making it convenient for teachers to learn the skills or techniques of using

MS PowerPoint.

Analysis: Content Analysis

Content Analysis

There are six main domains primary school teachers need to learn (see figure below). They

are naive to the platform and it is obvious that they would require some time and a certain

level of practice before they can be experts in using the tool. Hence to begin with (as the

school is hoping to start their digitization plan by early next year) the focus would be on three

major areas (see domain in red rectangle) for them to start practicing. These areas would

include creating basic content slides on MS PowerPoint, implementing the insert

functionalities of MS PowerPoint to insert text, images, and media, and finally to manage

presentations for slide delivery in the classroom. The other aspects of the course would be

covered at an introductory level and the focus would remain on the topics mentioned for the

primary school teachers to begin technology implementation in their classrooms.


Project Report 3

Design – Content, Instructional Goals, Objectives, Assessments

Relationships among performance and content:

Performance Content

Use MS Office to create

slides for lectures

Using MS PowerPoint slides to create content, design slide layout,

entering text and font, changing font color, and alignment of text

Use the functionalities of

MS PowerPoint to create

slides for lectures

Utilizing MS PowerPoint functionalities to edit, add, and delete content,

inserting tables, text boxes, pictures, and media, implementing slide

design

Deliver and share slides

of lectures to students

using MS Power Point

Managing slide presentations, inserting animations, viewing slides, and

delivering slides and presentations

Instructional Goals

Facilitate primary school teachers to develop knowledge and skills for using MS PowerPoint

tool to develop slides for lectures and use the functionalities of MS PowerPoint to present

and share slides in class.

Learning Objectives

• Primary school teachers will be able to create and format content slides on MS

PowerPoint

• Primary school teachers will be able to implement collaborating functionalities and

insert functionalities of MS PowerPoint

• Primary school teachers will be able to design slides and manage and deliver

presentations on MS PowerPoint

Relationships among goals, objectives, and assessments

Instructional Goal Learning Objectives Learning Assessment

Facilitate primary school teachers to

develop knowledge and skills for using

MS PowerPoint tool to develop slides

for lectures and use the functionalities

of MS PowerPoint to present and share

slides in class.

Primary school teachers will be able

to create and format content slides

on MS PowerPoint.


to implement collaborating

functionalities and insert

functionalities of MS PowerPoint.


to design slides and manage and

deliver presentations on MS

PowerPoint.

Give a series of paragraph/content to

create slides. Learners will open MS

PowerPoint, select a slide layout,

save the file. Learners can further

select the type of font, font size,

color and format the content on the

slides.

Give a series of paragraph to

implement insert functionalities.

Learners will be able to insert tables,

text boxes, pictures, and media.

Give a series of paragraph to design

and deliver slides. Learners will be

able to add animation, perform slide

views, and will be able to perform

slide show for the learners.


Project Report 4

Development: Storyboard Set

Narrative

The table below illustrates the overview of our project.

Flowchart

The training is divided into three parts: presentation, demonstration and practice.


Project Report 5

Storyboard Screens

Screen 1: Presentation Section: Creating Content


Project Report 6

Screen 2: Presentation Section: Creating Slide Layout

Screen 3: Presentation Section: Formatting Content

Screen 4: Presentation Section: Performing Alignment


Project Report 7

Screen 5: Demonstration Section

Screen 6: Practice Section


Project Report 8

Implementation: Dissemination Plan

Dissemination Plan

The training session would be delivered using the face-to-face mechanism. Classroom

training sessions will be conducted in a span of three days for two hours (120 minutes) each

day. The entire classroom training is broadly classified into six sections. Two sections would

be covered each day spanning for 30 minutes each followed by one hour (60 minutes)

demonstration and practice session. The participants who are 10 in number will attend the

three-day training session on Friday, Saturday, and Sunday (30th November – 2nd December

2018) as the school does not have classes for primary school students on these days. The

same facilitator will conduct the classes on these three days and would deliver the training

from 9:00 AM to 11:00 AM. The sessions would take place in the school’s training room

equipped with the latest computers and projectors for the participants and the facilitator.

To assure the implementation and dissemination of the instruction for target audience, we

will make follow-up plans, provide feedback and revise the instruction when appropriate.

• During the implementation and dissemination process, we will follow the procedure

and the impacts of the instruction, and revise it when appropriate to fit both the

facilitators and the learners.

• After the training, we plan to conduct pilot runs wherein the teachers are expected to

deliver one class each week using MS PowerPoint.

There are multiple stakeholders involved in the development and delivery of the classroom

training on MS PowerPoint being conducted for the primary school teachers.

• The primary stakeholder is the facilitator, who conducts the classroom training

session. He need to conduct the three-day training from start to finish. He is expected

to create content for the training and design the participant guides with the help of an

instructional designer.

• Primary school teachers are the participants and learners of the training sessions being

conducted on MS PowerPoint. They need to participate in the training and master the

skills and knowledge of using MS PowerPoint.

• Another major stakeholder is the school administration. They are the organizers of

the training session. They create the plan and budgets to conduct the training as well

as support, organize, and monitor the training to make sure it progresses well.

Apart from getting the primary school teachers use the technology to conduct their classes,

a major challenge is to deal with the attitude of the learners. They are primary school teachers

who are used to traditional teaching methods and would be reluctant to learn a new

technology. To overcome the barrier, the facilitator needs to let learners realize the

importance and significance of using MS PowerPoint by cases, presentation, and so on. The

facilitator also needs to tell learners the necessity of implementing MS PowerPoint the world

of technology along with the digitization policy of the school to move towards the latest

trends in education and technology.


Project Report 9

Evaluation: Formative and Summative Evaluation Plan, Cost Benefit

Formative Evaluation

There are three main sections during the training: presentation, demonstration and practice. In

the three parts, related formative evaluation methods will be utilized to evaluate the quality and

effectiveness of this instruction.

Component of

instruction

Sample Evaluation questions Instrument/protocol Stakeholders

providing data

Presentation

The content of the presentation is well

structured and had a logical flow.

The facilitator delivers the content in a clear

and comprehensive level.

Survey (Likert)

Learners

Facilitator

Demonstration

The facilitator demonstrates the procedures

of utilizing MS PowerPoint functionalities

step by step.

The facilitator provides clear screenshots of

the interface of MS PowerPoint.

Survey (Likert)

Learners

Facilitator

Practice

The facilitator provides guidance for learners

when they came across challenges.

The completion rate of the learners who

finish practice in limited time during the

practice session.

Survey

Exercise

Learners

Facilitator

Summative Evaluation

For the summative evaluation, end-of-instruction survey, practices, assessments and observations

will be used to evaluate the quality of the instruction.

Type of evaluation Sample Evaluation questions Instruments/protocols Uses

Overall satisfaction

During the training, the

presentation session is clear and

comprehensive

During the training, the

demonstration session is useful

and clearly-stated

During the training, the practice

session is valuable and guided

by the facilitator

End-of-instruction survey

To determine the

value and

effectiveness of the

training and provide

implication for further

revisions

Learning practice

during training

The completion rate of learners

who can create content (create

layout, insert heading, work

with bullet) in MS PowerPoint

and complete the exercise in the

given time.

Practices during training

To determine whether

the training has

achieved the learning

objectives


Project Report 10


who can implement the insert

functionalities (tables,

textboxes, pictures, media)

correctly in MS PowerPoint and

complete the exercise in the

given time.

Learning assessment at

the end of the training

The correct rate of learners who

can create content in MS

PowerPoint properly given a

series of content/paragraph.


who are able to implement the

insert functionalities correctly in

MS PowerPoint given a series

of content/paragraph.

End assessment

To determine whether

the training is helpful

and provide feedback

for improvement

Transfer …Impact

The rate of learning content that

would be used by primary

school teachers in actual

teaching practice.

Observations, survey

To determine the

value of the training

and find

improvements for

future

Cost-benefit Analysis

The cost includes the hourly fees as well as cost of facilities, like computers, projectors and so

on. And the benefits are divided into short-term and long-term.

‘Costs associated with implementation

Benefits associated with implementation

• Facilitator (hourly fees)

• Participant guides and handouts (designing

and printing costs)

• Computers

• Projectors

• Stationary

• Refreshments

• Class time

Short-term：

• The primary school teachers will master MS

PowerPoint skills and knowledge in terms of

activities. In addition, they can share the documents

with their own students.

• The primary school teachers will delivery classes

efficiently by using MS PowerPoint.

Long-term:

• The skill levels of the primary school teachers

using MS PowerPoint will improve.

• Confidence for technology implementation of the

primary school teachers will increase.

• The primary school teachers will have better

opportunities for employment.

• The school will successfully move towards

digitization.


Project Report 11

Cited References

Cited References

OfficePlus. (2018). relationship chart [online image]. Retrieved November 25, 2018 from

http://www.officeplus.cn/p/19/100319.shtml

[untitled illustration of a presentation icon]. Retrieved November 25, 2018 from

https://www.flaticon.com/free-

icon/presentation_858174#term=presentation&page=1&position=3

[untitled illustration of a website icon]. Retrieved November 25, 2018 from.

https://www.flaticon.com/free-icon/website_977597#term=computer&page=1&position=2

[untitled illustration of a person using a 3d printer by computer monitor]. Retrieved November

25, 2018 from.

https://www.flaticon.com/free-icon/person-using-a-3d-printer-by-computer-

monitor_44224#term=using computer&page=1&position=1

http://www.officeplus.cn/p/19/100319.shtml

https://www.flaticon.com/free-icon/presentation_858174#term=presentation&page=1&position=3

https://www.flaticon.com/free-icon/presentation_858174#term=presentation&page=1&position=3

https://www.flaticon.com/free-icon/website_977597#term=computer&page=1&position=2


Project Report 12

Appendices

Notes from the Participant Guide

Page 1: Steps for creating slide design

• The different type of slide to be used may differ with different information.

• The usage of pictures, the headings, charts may be at different positions in the slide for

every other topic.

Page 2: Steps for creating headings

A heading is given to every slide which is a one word or one line description of the content in

that page.

Page 3: Steps for creating bullets


Project Report 13

Bullets are usually to make the presentation more effective and neat. The understanding

becomes simpler with the use of bullet points.

List of Instructional Materials

During the instructional process, there are various kinds of instructional materials which would

be utilized:

• Videos regarding the introduction of MS PowerPoint

• Presentation files related to MS PowerPoint content creation, functionality insertion, and

presentation management

• Hand-outs related to MS PowerPoint

• Digital practices of MS PowerPoint

• Performance rubric


Project Report 14

Final Report Checklist

Final Report Checklist

Front Matter

(2 pages)

Title page and Table of Content present

Effective Abstract (good grammar, spell checked)

Analysis

(½ page)

Required components present (problem statement, content analysis)

Supporting graphics, charts, clear and accurate

Section conforms to length guidelines

Grammar, spelling, format check

Design

(2 pages)

Required components present (instr. strategies, resources, assessments)



Goals, objectives, activities, assessments align and address identified gap


Development

(4 pages)

Required components present


Prototype clearly demonstrates design of instruction



Implementation

(1 page)

Required components present (dissemination plan)




Evaluation

(1 page)

All required components are present (formative/summative; cost/benefit)




Appendices

(End matter)

References section is BEFORE appendix A, in APA style

Supplemental Appendixes referenced in body of report

Supporting graphics, charts, clear and accurate in Appendixes


Final checklist attached after LAST appendix

Formatting Overall All sections are written in a professional manner

12 pt Times New Roman font is used in main text, (tables can be 10pt)

APA formatting is followed in citations

Graphics and/or diagrams are used effectively

Report is formatted into one file (pdf)

Overall Report

Content

Performance problem is clearly described

Analysis supports recommendation for instructional solution

Instructional Design solutions address gaps identified in Analysis

Development plan addresses Design specification

Implementation plan aligns with Analysis and Design plan

Evaluation plan aligns with instruction and performance problem

Flow of messages among sections and performance problem are clear

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