Identifying Syntactical Errors

Grammar Identified by a Blue squiggle line in Word or by a proofreader. Typical syntactical errors include:Run on SentencesDuplicate WordsImproper capitalizationsImproper punctuation

Identifying Syntactical Errors

Fix by deleting incorrect text and inserting correct word, phrase, or punctuation

The previous text is shown as a strike throughThe updated text is shown as a change selectionThe Decision maker is responsible for accepting or rejecting the change

Handling Syntactical Errors

Most useful CollaborationReviewers canOffer suggestions within the documentAnnotate document with commentsContent and Clarity

Like Spelling or Syntactical changes:Delete and insertUsed most by technical writersDecision Maker responsible for accepting and rejecting changes

In Text Changes:

Insert question or comment in the marginNo changes to textInitiate brainstormingBest for questions of research or clarityUsed most by Subject Matter Experts (SMEs)

Annotation

Completed by Decision MakerPerson assigned the requestReview suggestionsAll changesAll commentsAccept or Reject Changes Submit to Requestor for approval/suggestionsAddress requestor questions/suggestionsPractice Now

Finalizing Document Changes

Final reviewFinal proofreadingMake sure all comments/suggestions have been addressedSave new document with name that indicates it is completeForward a copy to each team memberRelease to original requestor

Finalizing Document Changes, contd.

WTC color codes changes as follows:RED: Original Author changes Blue: First ReviewGreen, Violet, Dark Red, Teal, Dark Yellow, Gray: sequence of subsequent reviewersIdentifying initial and subsequent changesComplete Lesson 2b