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THULAMELA MUNICIPALITY

IDP REVIEW

2011/12

[email protected]

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mailto:[email protected]

TABLE OF CONTENT

TOPIC PAGE1.EXECUTIVE SUMMARY 72. PLANNING AND FRAMEWORK 82.1 Legal Framework 82.2 The Contents of Integrated Development Planning(IDP) 82.3 Powers and Functions of Thulamela Municipality 82.4 IDP Review Process Plan 102.5 Organizational Structure: Thulamela Municipality 113. THULAMELA MUNICIPALITY’S PRIORITIES 124. SWOT ANALYSIS 135. SITUATION ANALYSIS(a). Demographic Analysis(b). Socio-Economic Profile

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6. SERVICE DELIVERY BACKLOG 187. SPATIAL ANALYSIS 227.1 Settlement Clustering/Nodal Points 227.2 Hierarchy of Settlements 227. District Growth Points(DGP) 237.4 Municipal Growth Points(MGP) 237.5 Limpopo Employment Growth & Development Plan (LEGDP) 23 8. PHASE ICLUSTER ANALYSIS: GOVERNACE AND ADMINISTRATION PRIORITY AREA: INSTITUTIONAL DEVELOPMENT & TRANSFORMATION

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(a). Organizational Structure and Development 23-26(b). Human Resource Policies, Systems and Structures 26(c). Skills Development 27(d). Labour Relations 35(e). Employee Assistance Programme (EAP) 35(f). Integrated Development Plan(IDP) 35(g). Performance Management System(PMS) 35

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(h). General Auxiliary Service 35(i). Mechanical Workshop 36(j). Disciplinary Hearings/ Legal Cases 36PRIORITY AREA: FINANCIAL VIABILITY & MANAGEMENT 37(k). Budget ( Expenditure & Revenue) 37(l). Supply Chain Management 37PRIORITY AREA: GOVERNANCE& PUBLIC PARTICIPATION 37(m). Internal Audit 37(n). Audit Committee 38(o). Action Plan to Address Auditor General’s Report: 2009/2010 39-59(p). Oversight Committee 59(q). Inter-governmental Relations 59(r). Communication( newsletter, Media Liaison, research, and Branding/ Marketing) 59-60(s). Mayor Outreach Programme/ Imbizos 60(t).Anti Corruption strategy 609.CLUSTER ANALYSIS INFRASTRUCTURE PRIORITY AREA: SERVICE DELIVERY & INFRASTRUCTURE DEVELOPMENT

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(a) Water Supply 61-63(b) Sanitation Services 63(c). Electricity Supply 64(d) Roads and Storm water 65(e) Housing Development/ Human Settlement 66(f) Public Transport& Transportation Networks 67(g) Spatial Planning 67(h) Land Administration 68(i) Land Ownership 69-73(j)GIS and Mapping 73(k) Land Claims & Redistribution 75

10. CLUSTER ANALYSIS SOCIAL PRIORITY AREA: SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

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(a). Primary Health Care 76

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(b). Waste Management 76(c). Sports and Recreation 77(d). Parks And Cemeteries 77(e). Library& Information Services 78(f). Educational Facilities/ Services 79(g). Postal Services 79(h). Disaster Management 79(i). Transport Network 7911. CLUSTER ANALYSIS ECONOMIC PRIORITY AREA: LOCAL ECONOMIC DEVELOPMENT

80-83

(a). Growing the Local Economy Agriculture & Rural Development SMME Development Trading & Retail Industrial Development Tourism

12. CLUSTER ANALYSIS JUSTICE PRIORITY AREA : GOOD GOVERNANCE & PUBLIC PARTICIPATION

84

12.1. Provision of Safety and Security Services 84 Policing Services 84 Development/ Review of By-Laws 84

PHASE II: STRATEGIES 8513. VISION AND MISSION OF THULAMELA MUNICIPALITY 8514. DEVELOPMENT OF OBJECTIVES & STRATEGIES 85-8615.GOVERNANCE & ADMINSTRATION CLUSTER PRIORITY AREA: INSTUTITIONAL DEVELOPMENT AND TRANSFORMATIONPRIORITY AREA: FINANCIAL VIABILITY AND MANAGEMENTPRIORITY AREA: GOVERNANCE AND PUBLIC PARTICIPATION

87879091

16. CLUSTER ANALYSIS JUSTICE PRIORITY AREA: SERVICE DELIVERY & INFRASTRUCTURE DEVELOPMENT

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17. CLUSTER ANALYSIS INFRASTRUCTURE 95-97

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PRIORITY AREA: SERVICE DELIVERY & INFRASTRUCTURE DEVELOPMENT Water Supply Sanitation Services Electricity Roads & Storm water Housing Development Public Transport

18. CLUSTER ANALYSIS SOCIAL PRIORITY AREA: SERVICE DELIVERY & INFRASTRUCTURE DEVELOPMENT

98-101

Municipal Health Provision Waste Management Sports & Recreation Parks & Cemeteries Library and Information Services Educational Services Postal Services Disaster Management

19. CLUSTER ANALYSIS ECONOMIC PRIORITY AREA: LOCAL ECONOMIC DEVELOPMENT

102-106

Growing the Local Economy Spatial Planning Land Restitution & Redistribution Geographic Information System

PHASE III: PROJECTS 10720. GOVERNANCE AND ADMINISTRATION CLUSTER 107-10821. INFRASTRUCTURE CLUSTER 108-12622. JUSTICE CLUSTER 12723. SOCIAL CLUSTER 12724.ECONOMIC CLUSTER 13325.. STATUS FOR SECTOR PLANS 137

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1. EXECUTIVE SUMMARY

1.1 THULAMELA MUNICIPALITY

Thulamela Municipality is a category B Municipality, established in terms of Local Government Structures Act, Number 117 of 1998.

It is a Municipality that has 40 Wards and another 40 Proportional Representatives (Councilors).

The Council will has the following segments, Council (80 Councilors), Executive Committee (Portfolio Committees and section 57 Managers), 12 Traditional Leaders serves as Ex-Officio in Council. The Mayor chairs Executive Committee meetings, while the Speaker presides over Council Meetings.

There are Five Departments that form the basis of Administration.. Administration is responsible for strategic day to day operational matters of the Municipality, implementation of Council’s decisions, as well as providing technical, professional support and advice to Council.

The Municipal Manager is the Head Administration. He works with Senior Managers (all appointed on performance contracts), and are responsible for line functions of Departments.

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2. PLANNING FRAMEWORK

2.1 LEGAL FRAMEWORK

Development and Review Process of the Integrated Development Plan (IDP) is within the context of legislations that governs the Local Government (I.e. Constitution: sec 152; Municipal System Act: section 25(1) and sections 26, 34, 41.

2.2 THE CONTECTS OF INTERGRATED DEVELOPMENT PLANNING (IDP)

Situation Analysis Vision for Long term Development ,with emphasis on the Development and Internal Transformation needs Level of Development Council’s Development Priorities and Objectives Local Economic Development Council’s Development Strategies An Operational Strategy A Financial Plan Key Performance Indicators and Performance Targets

The IDP is a Development Plan for the municipality and will guide the municipality in taking planning decisions. It is a Principal Strategic Planning instrument that guides and informs all Planning, Budgeting, Management and Decision making in the municipality.

2.3 POWERS AND FUNCTIONS OF THULAMELA MUNICIPALITY.

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Section 84(1) of the Municipal Structures Act mandates the Municipality to formulate an IDP for the municipal area in order to perform the following responsibilities:

Integrated Development Planning for the Municipal Area Municipal Roads which form an Integrated part of a Transport System for the Municipal Area Facilitate the Promotion of Local Tourism Conduct and Processing Land Planning, Demarcation and Allocation Development and Maintenance of Cemeteries and Crematoria Levying and Collection of Rates and Taxes Enforcement and Compliance of Building regulations Administering Display and Bill Boards of Advertisements in Public Places Cleansing Facilities for the Accommodation, Care and Burial of Animals Administering Local Amenities Coordination of Local Sports , Arts and Culture Facilities Municipal Parks and Recreation Noise Pollution Development and Maintenance of Animal Pounds Refuse Removal, Refuse Dumps and Solid Waste Street Trading Traffic Law Enforcement and Licensing Geographic Information Service and Mapping Stimulate Local Economy Enactment of By Laws Cemeteries

The following are Non-core Functions that the Municipality assists to co-ordinate with Sector Departments and the District Municipality;

Co-ordination, Identification of Beneficiaries and Prioritization of Needs on Water, Sanitation and Electricity Co-ordination, Identification of Beneficiaries and Prioritization of Needs on Housing

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and Disaster Management

2.4 IDP REVIEW PROCESS PLAN

The IDP represents a continuous cycle of Development Planning, Implementation and Review. It is a Five Strategic Plan that informs the Financial and Institutional Planning.

The Process covers the following areas:

Distribution of Roles and Responsibilities Institutional Arrangements for Implementation Mechanism and Procedures for Public Participation Binding Legislations and Planning Requirements Cost Estimates for Developing and/or Review Process Monitoring of the Process Plan

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DRAFT ORGANISATIONAL STRUCTURE THULAMELA MUNICIPALITY

2011

Draft Organogram review 2011 May

IDP/PMS

FINANCIAL SERVICES

DEPARTMENT

RISK MANAGEMENT

PMU

ROADS, STORMWATER

AND SANITATION SERVICES

DEPARTMENT

COUNCIL

MUNICIPAL MANAGER

COMMUNITY SERVICES

DEPARTMENTPLANNING AND DEVELOPMENTDEPARTMENT

HOUSING AND ELECTRICAL

DEPARTMENT

GOVERNANCEDEPARTMENT

INTERNAL AUDIT

MAYOREXCO

CORPORATE

SERVICES

DEPARTMENT

3. THULAMELA MUNICIPALITY’S PRIORITIES

GOVERNANCE AND ADMINISTRATION CLUSTER

JUSTICE CLUSTER

INFRASTUCTURE CLUSTER

SOCIAL CLUSTER ECONOMIC CLUSTER

1.Financial Viability, Revenue Generation and Management

1. By laws Development/Review of

1. Water and Sanitation Services

1. Health Facilities and Services

1. Agriculture and Rural Development

2.Review and Development of Policies

2. Traffic Law Enforcement &Licensing

2 Electricity and Energy Sources

2. Waste Management and Cleansing

2. SMME Development

3. Skills Development/Internship

3.Policing Services 3.Road and Storm Water Management

3. Education facilities and Training

3 Trading and Retail

4. Public Participation, Empowerment and Community Development

4. Land and Housing 4. Welfare facilities and Training

4. Industrial Development

5. Fraud and Risk Management

5. Sports and Recreation facilities

5.Tourism

4 SWOT ANALYSIS

4.1 INTERNAL STRENGTH AND WEAKNESSES

INTERNAL STRENGTH INTERNAL WEAKNESS Availability of Municipal Policies

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Annual Approved and Implementation of WSP

Approved Organogram All but one Senior Manager posts are filled Approved Code of Conduct Functional Ward Committees Community Participation Approved SDF Few Informal Settlements Functional IGR Forum Functional PMU & Budget Offices Approved IDP &Budget Approved Annual Report Oversight Report Regular Meetings of

Management(Administration ), EXCO &Council

Efficient Record Management Detection of Corrupt Practices

Communication gap between CDW, Ward Councilors &Community

Poor relationship between Municipality and some Traditional Leaders

Ageing Infrastructure Huge Basis Service Backlog(water,

Sanitation, Electricity, Municipal roads) Low Level of Debt Collection

4.2 EXTERNALOPPORTUNITIES AND THREATS

EXTERNAL OPPORTUNITIES THREATS(EXTERNAL)

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Participation of Stakeholders and Communities in Local Government

Favorable Climate for Agriculture Many Tourism Potentials Availability of Five Public Hospitals in the

Municipal area Availability of Four Police Stations in the

Municipal area Availability of two Courts of law and one

High Court in the Municipal area Availability of University of Venda, FET,

Nursing College and many Private Institutions

No Electricity License

Occurrence of Natural Disasters(Drought, Floods, Bush fire, strong winds)

Land and Environmental Degradation Illegal Connection of Water, Electricity Stray Animals Dirt Roads in most rural areas High Number of Unemployment Land Invasion Theft and Vandalism of properties Diseases , e.g. HIV/AIDS, Malaria, TB, Protests ,Violence, Ritual killings, unsafely

measures at all water dams

5. SITUATIONAL ANALYSIS

(a) DERMOGRAPHIC ANALYSIS

TABLE 1: POPULATION GROWTH TRENDS IN THULAMELA

YEARS CENSUS 2001 COMMUNITY SURVEY

GROWTH DIFFERENCE

580 829 602 819 21 990

TABLE 1: shows that between 2001 and 2010 the population of Thulamela Municipality has increased. The impact of this is that basic service backlog has increased. The mire population figures grows, the mire additional services are needed.

TABLE 2: AGE BY GENDER

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AGE GROUP MALE FEMALE TOTAL2 – 18 147 340 149 567 296 9069 – 35 71 148 80 789 151 93736 -64 43 111 72 473 115 58565+ 105 011 27 890 38 391

GRAND TOTAL 272 100 330 720 602 819

TABLE 2: Shows that most people are in category between 2-18 years, followed by category 19-35 years. These two categories are dominated by children and youth.

Government is required to provide more learning facilities and sport facilities to cater for the growing children and youth. The demand is felt mire in providing mire youth programmers.

The table above also shows that there are too few senior citizens, who pass age 65.This confirms that the lifespan of people in the municipal area has been reduced significantly, and if the same trend continuous for some times, we are likely to have a youthful residence in future .There are many things that are contributing to these changes.

(b) SOCIO-ECONOMIC PROFILE

TABLE 3: NUMBER OF HOUSEHOLDS

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YEARS CENSUS 2001 COMMUNITY SURVEY

DIFFERENCE

125 900 137 852 11 952

TABLE 3: shows that the number of households in Thulamela has increased by 11 952 households between 2001 and 2010.The backlog of demarcation of sites and the provision of service has become huge well.

The number of household always increase as the population increases, therefore figures might not be absolute. Therefore, there’s a need to review household figures annually to have absolute number of household. This will help to provide accurate figures to deliver quality service to communities.

TABLE 5: EMPLOYMENT STATUS AND GENDER

GENDER MALE FEMALE TOTALEmployed 39 317 42 611 81 927Unemployed 27 291 35 523 62 813

TOTAL 66 608 78 134 144 740

The table above indicates that Mire males than females are employed. Yet women out number’s men in the population register. Mire needs to be done to empower women to have same opportunities as males in job opportunities.

TABLE 5: INCOME CATEGORY

AMOUNT 2001 2007

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R1 - R400 51182 174 049R401 – R800 27853 39 420R801 – R1600 9744 63711R1601- R3200 12262 12 516R3201 R 6400 9366 11 759R6401- R12 000 2610 9698R12801- R25 600 315 1613R51201- R102 400 115 198R102 401- R204 400 98 244R204 801- R or more 42 274

Table 5 above illustrates that many people are registering for child care grant, as it can be seen in the first bracket between R1-R400.It is disappointing to note that when people are dependent on social grant the state – turns to become a welfare state rather than a constitutional mandate to create a developmental state.

6. SERVICE DELIVERY BACKLOG

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TABLE 6:

KEY AREARS BACKLOG

ANNUAL TARGETS CHALLENGES INTERVENTIONS NEEDED

1. WATER 36 375 Household

3415 new household connections per annum

Inadequate water supply No consistent flow from water tap Shortage of prepaid water meters No infrastructure Shortage of water irrigation and for

livestock Few bulk water supply Illegal connections

Maintenance of existing infrastructure

Installation of prepaid water meters

Supply of water from Nandoni Dam

Provision of bulk water supply

2. SANITATION 39 995 Household 1220 Annual target

No sewer system in rural areas Household using pit toilet without

ventilation

Health hazard through lack of proper toilets

Risk of underground water contamination

Improving toilet facilities at rural areas

Extending sewer systems to all residents

Proper inspection to avoid under ground water contamination

KEY AREAS BACKLO ANNUAL TARGETS CHALLENGES INTERVENTIONS NEEDED

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G3. ELECTRICITY

38 000 Household

280 household targeted

Huge backlog in electrification programmers

Regular interruption of power supply

Lack of maintenance

Illegal connections

Complaints of low voltage

Municipality not a license holder

Eskom’s programme not informed by Municipal’s IDP priorities

More funding for new connections, maintenance and upgrade

Licensing to the Municipality

4. ROADS& STORM WATER

Not available Blanding of major

streets in all wards Construction Mainstreaming Policy

20,7 km cambered grave road

Road surfacing

Backlog of Municipal roads is unknown Surface roads/streets are costly Poor road conditions lessen vehicles

lifespan Public transport roads are mostly gravel

&constantly need maintenance Plant are expensive Without surface roads/streets the area

becomes uneconomical

Backlog of Municipal roads/streets need to be quantified and known

Both the Province & Districts Municipality should prioritize main roads that link settlements for road surfaceFunding to add more plant

5. HOUSING 37 500 Household 600 new houses are

Muddy hut still exist in rural areas Two informal settlements exist

Allocation of housing need to be informed by IDP

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being built Housing allocation by DLG&H not consistence with municipal priorities

Beneficiaries who do not occupy their houses

Poor quality work in housing construction

priorities Formalizing two informal

settlements areas Strengthening, monitoring

&evaluation during construction phase

6. PRIMARY HEALTH CARE

Not available

Annual plans not available

Many in rural areas complain about travelling long distance to access health care

Poor environmental status eg.Sanitation &Pollution

Inaccessibility of health facilities for disabled

Poor active strategies to combat the spread of HIV/AIDS

More health facilities for the poor people

Intensification of sanitation programme in rural areas

Health facilities need to be user friendly even by disable people

Intensification of HIV/AIDS campaigns, prevention and access to related drugs

Upgrade of hospitals and clinics

7. WASTE MANAGEMENT

96 238 Household

41 618 new household to benefit through the establishment of transfer stations

Service is not available in most rural areas

Its costly to manage and sustaining the service

Maintaining the service and adding more to transfer stations in rural areas

Extending the service to all residents

Additional resources are needed to maintain and extending the services

8. SPORTS,ARTS& CULTURE FACILITIES

Not available

4-6 sports facilities upgrade

Lack of funds to increase the target and to maintain existing ones

More funding is needed to maintain existing infrastructure and to add more

9. EDUCATION Thohoyando 1 Library Many public schools in rural areas need Upgrade of more schools

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FACILITIES u Library to be upgraded Provision of learning tools like

laboratory, computer lab etc, are not available in most schools

Poor matric results Too few learners are passing

mathematics & physical science in high grade

Truant teachers Ill discipline learners Lack of involvement by parents in the

learning process of their kids Lack of basis infrastructure like

water ,electricity sanitation to some schools

Large Teacher-Pupil ratio Shortage of proper classroom &

accommodation in some schools Children from poor family background

Provision of learning materials to needy schools

Intensification of learning and the active involvement by communities/parents

Strategies to deal with hooliganism and vandalism of school premises/facilities

7. SPATIAL ANALYSIS

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The municipality has an approved a Spatial Development Framework (SDF)

The Main thrust of the Thulamela Municipality’s Spatial Development Framework revolves around clear defined Nodal Point’s Development Strategy and Hierarchy of Settlements based on the Priorities of the Residents, as well as the direction that the municipality intends to take in relations to the following identified areas:

Strategic and Potential Development Areas, Service Upgrading Hierarchy of Business Centre as well as areas for Future Industrial Development Radial Road Network Future Spatial form and Major Directions of Desired Growth National, Provincial and Municipal Routes and Nodal Points, as well as Strategic Development Initiatives’ and Functional

Development Areas

7.1 SETTLEMENT CLUSTERING/ NODAL POINTS

Based on provincial macro spatial planning initiatives, eleven nodal points have been identified within the Thulamela areas of jurisdiction and they are: Malamulele, Gijana, Saselemani, Mhinga, Phaphazela, Tshaulu, Makonde, Tshikombani, Sibasa, Thohoyandou and Tshifulanani.

7.2 HIERACHY OF SETTLEMENT

All towns and villages within Thulamela Municipality have been categorized in terms of the provision of the Provincial Spatial Rational in 1st, 2nd, 3rd, 4th, and 5th order settlements.

7.3 DISTRICT GROWTH POINTS

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District growth points are those growth points which already have a meaningful economic sector with some job creation, various higher order social facilities such as hospitals and/or healthy centre, and some of them accommodate tertiary educational institutions as well as regional government offices and district and/or Municipal offices with a large number of people grouped together.

7.4 MUNICIPAL GROWTH POINTS (MGP)

In contracts to the above-mentioned categories, the Municipality growth points have a relatively small economic sector. Municipal growth points serving mainly farming areas often have a sizeable business sector providing a meaningful number of job opportunities. These growth points usually also have a few higher order social and institutional activities. In most instances these growth points also have a reasonable number of people areas within the villages. In traditional rural areas within villages, the economic sector is relatively small with only a few local businesses, but a substantial number of people. They usually exhibit a natural growth potential if positively stimulated.

7.5 LIMPOPO EMPLOYMENT GROWTH & DEVELOPMENT PLAN (LEGDP)

According to the Limpopo Spatial Rationale, A Provincial growth point is the highest order in the hierarchy and there five also important type of growth point, The PGD’s have sizeable economic sector providing jobs to many local residents.

They have a regional and some a provincial service delivery function, and usually also a large number of social facilities (e.g. hospitals, tertiary, educational institutions) as well an institutional facilities such as a government offices as well as local and or district Municipal offices and a large number of people.

8. PHASE 1: ANALYSIS PER CLUSTER

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GOVERNANCE AND ADMINISTRATION CLUSTER PRIORITY AREA: INSTITUTIONAL DEVELOPMENT TRANSFORMATION

(a). ORGANISATIONAL DEVELOPMENT

The Municipality has Organizational Structure that is aligned to IDP Priorities. The Structure is Reviewed Annually.

(i)REVIEW OF THE ORGANIZATIONAL STRUCTURE

The Organizational Structure was reviewed and adopted by Council, and it is line with IDP Processes and Priorities.

No. DEPARTMENT TOTAL NUMBER OF

POSTS

FILLED VACANT

1 Governance 27 11 16

2 Municipal Manager’s office 12 07 05

3 Corporate Services 42 23 19

4 Finance Department 69 45 24

5 Planning & Development 280 149 131

6 Community Services 324 196 128

7 Technical Services 56 35 21

(ii)FILLING OF VACANT SECTION 57 POST(S)

One vacant post for section 57 Managers existed in the financial year under review. A process to get post of Senior Manager : Community Services Manager filled is being done.

(iii)FILLING OF THE VACANT POSTS

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A total of twelve (12) new appointments were done in the financial year under review.

12 NEW APPOINTMENTS1. 2x Personnel Clerks P82. 2x Payroll Clerks P83. IT Assistant Manager P44. IT & Records & Records Manager P35. Manager(Spatial Planning) P36. Chief Survey Technician P47. Land Use Control Officer P58. Accountant P59. Senior Foreman P710. Risk Officer P311. Admin Officer P812. Internal Auditor P5

iv) RECORD MANAGEMENT

The Municipality has a functional Record Management Office. The most important areas that are performed continually include implementing and

maintenance of File Plan; perform Records Management Audit, Implementing Records Management Policy and Procedures, and Implementing

Registry System.

v) NETWORK AND SYSTEM ADMINISTRATION

The following functions were performed in the financial year under review:-

End-User Support. Network Administration and Support. Server Maintenance. Data Security. Continuous update of Website.

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iv) MUNICIPAL FLEET/TRANSPORT

The municipality has 94 plants (Machinery operator and pool vehicles)

(b) HUMAN RESOURCES POLICIES, SYSTEMS AND STRUCTURES

The following Human Resource policies exist in the Municipality: Recruitment Selection Policy, Staff Training Policy, Performance Management Policy Framework, Service conditions, Placement Policy, Delegation of Authority Policy, Overtime Policy, Employment Equity Policy, Cell phone Allowance Policy, and Workplace Skills Plan.

The Municipality is currently developing the following policies; Gender Mainstreaming Policy, Disable People Policy, Youth Development Policy in the 2010/2011 Financial Year.

There are other HR related policies that are not yet developed, this includes, Internship Policy, Succession and Retention Policy, Sexual Harassment Policy, IT Security Backup Policy, Occupational Health & Safety Plan.

Remuneration of Officials and Councilors, Disciplinary and Grievance Procedure Systems are all in place and are implemented.

A Labour Forum committee that is constituted by Labour Union(s) representatives and management is in place and functional. The following issues are also attended to by Labour Forum. All workers, except Section 57 Managers are free to join worker Union of their choice.

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(C).SKILLS DEVELOPMENT

The Workplace Skills Plan (WSP) is developed every year.WSP is submitted to the LGSETA on or before 30th of June every year. The Municipality complies with the Skills Development Act, Act 97 of 1998 and Skills Development Levy’s Act no of 1999.

200/10 SKILLS AUDIT

DEPARTMENT

SKILLS AREA NUMBER OF EMPLOYEES

YEAR OF EXPERIENCE(municipal environment

GENDER

MALE FEMALE

Mayor’s Office

Communication/Public liaison

1 08 1

Special Programme on Gender, disability & Elderly

1 07 1

HIV/AIDS Co-ordinate 1 07 1

Children, Youth Development

1 07 1

Moral Regeneration 0 0 0 0Disaster Management 4 1) 17

2) 83)144) 14

ALL

MUNICIPAL MANAGERS OFFICE

Internal Audit 03 1) 92) 7 years3) 3 years

3

Risk Management 0 0Integrated Development Plan

01 14 years 1

Performance Management - - - -

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SystemDEPARTMENT

SKILLS AREA NUMBER OF EMPLOYEES

EXPERIENCE GENDER

MALE FEMALE

CORPORATE SERVICES

Human Resource Manager

1 21 01

Recruitment & Selection 03 1) 9 years2) 5 years3) 2 years

1

Training &Development 01 06 01Registry 02 1) 14 years

2) 7 years01 01

Work study/ Organizational Development

0 0 0 0

Legal Services 01 16 1

Information Management 01 6 years 01Payroll and Employee Benefits

02 1) 14 years2) 2 years

2

Labour Relations 0 0 0 0Transport Services 02 9 years

8 years01 01

FINANCIAL SERVICES

Budget &Financial Management

02 1) 5 years2) 8 years

02 01

Expenditure Management 05 1) 14 years2) 5 years3) 4 years4) 4 years5) 4 years

03 02

Revenue Management 24 15 09

28

Supply Chain Management

07 1) 7 Years2) 10 Years3) 4 Years4) 11 Years5) 7 years6) 5 years7) 14 years

04 03

PLANNING & DEVELOPMENT

Surveying 14 General Assistants (14)Technicians (22)

08 06

Property Registration 05 1) 14 years2) 14 years3) 11 years4) 4 years5) 3 years

02 03

Land Use Management 12 1) 142) 23) 24) 105) 6 6) 37) 38) 89) 310) 1411) 312) 4

5 7

Local Economic Development

02 4 years2 year 9 months

02

Building Inspection 02 10 years13 years

01 01

TECHNICAL SERVICES

Civil Engineering - - -

Technicians: Water, Sanitation & Roads

- - -

Building Services 35 21 14

29

Electrical Mechanical Services

04 23 years26 years27 years27 years

04

DEPARTMENT SKILLS AREA NUMBER OF EMPLOYEES

EXPERIENCE MALE FEMALE

Projects Management 02 06 years03 years

01 01

COMMUNITY SERVICES

Traffic Law Enforcement 20 1) 14 years (8 employees)

6 2

3) 11 years 1

2) 9 years (3 employees)

2 1

7 years (7 employees)

5 2

3) 4 years 1

Vehicle Registration & Licensing

28 1) 7 years2) 4 years (11 employees) 8 33) 6 years 14) 5 years (2 employees)

2

5) 2 years 3

6) 1 year 4 6Waste Management 5

+(103 general workers)

1) 14 years2) 14 years3) 5 years4) 12 years5) 12 years

4

(21 males = GW)

1

(82 females = general workers)

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Sports, Arts & Culture 4 1) 14 years2) 14 years3) 5 years4) 5 years

4

Parks & Cemeteries 53 1) 14 years

(49 general workers)

(23 males)

1

(26 females)

Types of trainings and number of employees trained in the Municipality: 2009/10

TYPES OF TRAINING NUMBER OF PEOPLE

TRAINED1 PAYDAY 5

2 Project Management Programme 20

3 Executive Leadership Development Programme 6

4 Municipal Infrastructure Investment Plan 2

5 Municipal Infrastructure Capital Investment Plan 2

6 Municipal Infrastructure Master Planning 2

7 Municipal Infrastructure Assets Management and Registers 2

8 Local Government Accounting Certificate 6

9 Monitoring and Evaluation 3

10 Executive Leadership Development Programme 4

11 Monitoring and Evaluation 4

12 Firearm Training 23

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13 Accounting for fixed assets 2

14 Real Estate 2

15 Water and Waste Water Mentorship Programme 47

16 Graduate Internship Programme 157

17 Environmental Risk Assessment & Management 1

18 Project Management Principle Practice 20

19 Advance LED Principle Programme 1

20 Students Volunteering 4

21 Traffic Admin Training 28

22 Budget Training 1

23 Supply Chain Management 07

24 Expenditure Management Training 4

25 Revenue Management 23

2010/11 TRAINING PLAN

QUALIFICATION TITLE/COURSE NAME SKILLS PRIORITY AREA TARGET EMPLOYMENT/CATEGORY

ESTIMATED COSTS

1 Town Planning Project Management/Planning Directors and Corporate R45 000.002 GIS Project Management/Planning Professionals R50 000.00

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3 ELMDP Management/Leadership Clerical & Administrative R75 0004 Deeds Registration Project Management/Planning Professionals R35 000.005 Labour Intensive Administration Labourers R210 000.006 Project Management Project Management/Planning Clerical & Administrative R89 000.007 Public Administration Administration Clerical & Administrative R45 000.008 Real Estate Project Management/Planning Clerical & Administrative R80 000.009 LED Project Management/Planning Clerical & Administrative R50 000.0010 Councillor Induction Programme Social/community/economic

development & planningcouncillors R150 000.00

11 Ward Committee Induction Programme

Social/community/economic development & planning

Ward committee members R100 000.00

12 CPMD Financial Managers & middle managers R182 000.0013 MFMA Financial Managers and middle

managersR200 000.00

14 National Certificate in Municipal Governance

Management/Leadership Clerical & Administrative R150 000.00

15 Councillor Practice and Councillor Training

Administration councilors R200 000.00

16 Technical Training Programme Administration technicians R120 000.0017 Monitoring and coaching Administration Managers R80 000.0018 Monitoring and Evaluation Administration Managers R85 000.0019 Traditional Leadership Training Life Skills Traditional leaders R85 000.0020 CT Training Administration Clerical and administrative R125 000.0021 Computer Literacy Computer Literacy Clerical R100 000.0022 SAMDI courses on the

implementation of SCMAdministration Supply chain managers R50 000.00

23 Policy Financial Clerical & Administrative R45 000.0024 Extensive Training on effective Bid

CommitteeFinancial Clerical & Administrative R50 000.00

25 System Financial Directors & Corporate R100 000.0026 Assets related grap statements Financial Clerical & Administrative R55 000.0027 Inventories related grap statements Financial Clerical & Administrative R65 000.0028 Warehouse management Financial Clerical & Administrative R75 000.0029 Assets and inventories disclosure

on AFSFinancial Clerical & Administrative R55 000.00

33

30 SCM Policy drafting Training Financial Clerical & Administrative R60 000.0031 Finance skills plan per municipal

compliancyFinancial Clerical & Administrative R85 000.00

32 Level Reculation Financial Clerical & Administrative R55 000.0033 Customer Service Social/community/economic

development & planningClerical & Administrative R35 000.00

34 Examiners of Driving License and Examiner of vehicles

Specialists technical Clerical and administrative R45 000.00

35 Accident Response Life skills Clerical & administrative R35 000.0036 Computer literacy Administration Clerical & administrative R100 000.0037 Public Transportation Life skills Clerical & administrative R65 000.0038 Advance Driving Life skills Clerical & administrative R35 000.0039 Refresher course (section 56

summon)Life skills Clerical & administrative R60 000.00

40 Drug and Alcohol detection Life skills Clerical & administrative R25 000.0041 Fire fighter and first aid Administration Clerical & administrative R35 000.0042 Training needs for low admin R85 000.0043 Refresher course on traffman

systemLife skills Clerical & administrative R65 000.00

44 Computer literacy Computer literacy Clerical & administrative R100 000.0045 Environmental Management system Administration Clerical & administrative R55 000.0046 Occupational Health and safety law Administration Clerical & administrative R145 000.0047 Integrated Waste Management Administration Clerical & administrative R120 000.0048 Supervision Course administration Clerical & administrative R135 000.00 49 Environmental Impact assessment administration Clerical & administrative R85 000.0050 Waste management administration Clerical & administrative R55 000.00

(d) LABOUR RELATIONS

The Local Labour Forum was established and it’s functional. The main composition of the Labor Forum is the Senior Managers and Workers Union Representatives. The Local Labour forum was established to address issues of uniform conditions of service for employees.

34

Pay Day, Attendance of Memorial Services/Funerals, Time off for Union activities, Leave days, Disciplinary Code & Procedures, Strike & Picketing rules, Essential Services are some of issues that are negotiated at Labor Forum.

(e) EMPLOYEE ASSISTANCE PROGRAMME (EAP)

EAP section has been established recently and the incumbent will be appointed during 2011/12 financial year.

(f).INTERGRATED DEVELOPMENT PLAN (IDP)

The IDP Process Plan is developed and approved by council in August every year .The steering committee links the inputs from communities with other role players, like Council administration and other spheres of government .Most of community based organizations and traditional affairs attend public meetings on IDP and Budget .Meetings are also held in all sections in all seven centers at a time that is convenient to most people. Local languages are used during discussions. Councilors are responsible for facilitating these meetings.

(g). PERFOMANCE MANAGEMENT SYSTEM (PMS)

The Performance Management Framework was approved by Council in 2006. However, it need to be reviewed so as be in line with the current trends and government’s priorities. The PMS unit is yet to be established.

(h). GENERAL AUXILLARY SERVICE

Fleet Management

The number of vehicles and plant at the moment are 102. The average age of the fleet from 1994 (Vehicles), and 2010 to 16 years (heavy machinery).

The total number of vehicles that are presently redundant is10 The Municipality has an approved Asset Management plan Policy The average availability of vehicles is presently at102 to 92 Percent The Municipality has an approved Transport Policy

(i). MECHANICAL WORKSHOP

35

The Municipality depends on outsourcing the repairs of our fleet. There is a need to establish a fully fledged workshop .This will also minimize the cost for minor repairs which presently are done by private individuals or garages.

(j). DISCIPLINARY HEARINGS/LEGAL CASES

The following profile could not be reported for 2009/10 financial year:

The total number of suspension;(2) Number of cases resolved (2) Number of cases pending(5)

PRIORITY AREA: FINANCIAL VIABILITY

(k) BUDGET

We have converted to new integrated financial system in May 2010. This system assists us with daily, weekly and monthly budget monitoring and preparation of reports as required by legislation. We have already started with preparations for ensuring that 2010/11 Annual Financial Statements are submitted to Office of the Auditor-General by the 30th August 2011

EXPENDITURE

Creditor is paid within 30days after receiving the invoices. All financial records are submitted to corporate services for filing on a monthly basis, to ensure that all expenditure incurred have evidence readily available for audit.

REVENUE

Credit control and debt policy was approved by Council and in most cases we are partly implementing it as we still lack resources that could enable full implementation. At 30 June 2010 Debtors outstanding were at R342 million. The collection

36

rate is very low and the culture on non-payment still remains the main challenge. We are still relying to a great extent on the intergovernmental financial assistance.

(l) SUPPLY CHAIN MANAGEMENT

The Council approved Supply Chain Management Policy is available and implemented. The SCM (Bid) committees were established as per legislation and are operating. This assists us in ensuring that no bids are advertised and awarded without proper SCM procedures being followed. The policy also assist in improve the Local Economic Development.

PRIORITY AREA: GOVERNANCE AND PUBLIC PARTICIPATION

(m). INTERNAL AUDIT

None submission of Information by officials for auditing purpose. Late submission of information for auditing. Internal Auditor’s recommendation not implemented not implemented Municipal Officials undermine Internal Auditors

(n). AUDIT COMMITTEE

Traditionally the responsibilities of the Audit Committee centered on assisting Management in meeting their financial reporting, Control and Audit- related responsibilities. In one of King reports on governance, the responsibility of the Audit Committee is centered on:

Reviewing of the internal control structure and financial controls, accounting systems and reporting Reviewing of the Internal Audit Function

Liaise with External Auditors(AGSA) Monitor compliance with the entity’s code of conduct, etc.

37

During the previous financial year, the committee was faced with the following as some of the challenges,

Encouraging the Municipality to develop and carry out systems and a program to ensure that 2014 Clean Audit is achieved. Risk Manager and Risk Management committee is appointed and established. Ensuring that the Performance of the Municipality has improved from a Disclaimer –to a Qualified Audit Opinion.

There seem to be widespread uncertain which exist as to what Audit Committees should do, others look at the Audit Committee as the answer to all the short comings of the system of corporate governance.

Many users of Financial Statements usually do not understand that management is responsible for preparation and presentation of accurate and reliable financials, and. that the auditor’s opinion does not certify that the financial statements are free from all misstatements. The Auditor only expresses an “opinion that the financial statements are free from material misstatement”

They also not always understand that it is management’s responsibility to prevent, detect and correct fraud & error through Risk Management and Internal Control Systems, and often blame the auditor for not fulfilling this role.

(P)ACTION PLAN TO ADDRESS AUDIT ISSUES FOR 2009/10 FINANCIAL YEAR – THULAMELA MUNICIPALITY

FINDING NO

FINDING ACTION PLAN RESPONSIBLE PERSON

DEPARTMENT /SECTION

DUE DATE

38

1 EX.35 - Non compliance with Section 71 of the MFMAThe format for National Treasury Section 71

reports on conditional grants is incorrect

Get the correct format for section 71 reports and use the format for reporting

Accountant Budget Finance – Budget Section

Monthly

2. AR.7 EX.152 – Overstatement of land

Duplicate immovable assets on the Asset register.

The amount of R2.6million must be reversed in the assets register and valuation roll

The asset register should be amended and reconciled to valuation roll.

Manager – SCM Finance – SCM Section

31 May 2011

3AR.8

EX.100 - Revenue lost due to lack of billings.

Water Meters that were broken where not replaced in time. Customers are using water while meter is not working, hence loss of revenue

On a monthly base we get the list of meters that are not working and we generate job card for repairing this meters immediately.

Senior Manager – Technical Services

Technical services

Ongoing

4AR.10

EX.70 - Inaccurate write-off of bad debts

There were errors made in the calculation of write off of the indigents.

Calculate VAT amount and allocate accordingly on write-off journal

Manager Revenue Finance - Revenue Section

Monthly

5AAR.11

EX.60 - Understatement of bad debts written off at year end.

In terms of Credit control policy, debtors over 360 days for which all reasonable steps of recovery have been taken and for which payment has not been received should be written off as bad debts.

Calculate the bad debts amount and make necessary correction.


31 May 2011

6AR.9

EX.142 - VAT on the bad debts not accounted for

Municipality did not reverse VAT portion relating to the bad debts that were written off.

VAT input transaction relating to bad debts should be reversed, so that the VAT receivable balance, consumer


30 June 2011

39

As a result VAT receivable is misstated. receivables balances and surplus for the period can be quantified.

7 EX.130 - Late payments of PAYE and SDL

The payment to SARS were made after the 7th of next month, hence penalties on late payment were paid by the municipality.

Ensure that payment to SARS is done before the 07th of each month

Chief Payroll Officer

Corporate Services- Human Resources

On the 20th of each month.

8AR .15

EX.150 - Irregular expenditure: Legal services

Legal fees paid to service providers who were appointment without following proper SCM procedures.

To appoint service provider who are on a roll strictly

Legal Manager Corporate Services – Legal Section

Ongoing

9AR.

EX.34 - Review of financial statements

The Accounting policy on employee benefits is not complete.

The Accounting policy must be reviewed to explain different types of benefits.

CFO Finance – CFO’s office

31 July 2011

10 EX.39 - Understatement of accruals

Some invoices which relates to the 2009/10 financial year were not included in the general ledger at 30 June 2010

Transactions must be recorded as they occur in the correct accounting period i.e. Accrual basis.

Expenditure Manager

Finance – Expenditure Section

Monthly

11 EX.119 - Insufficient information provided for the audit of finance leases.

The interest rate charged on the finance lease wasnot stipulated in the agreement, therefore auditorscould not recalculate the finance lease liability

Contact the Service provider and request complete lease schedule that shows interest charges.

Review lease agreements and amendments if necessary must be made

Legal Manager Corporate Services Department

Ongoing

12 EX.155 – Errors made in making adjustments to long term liabilities and commitments

The error will be investigated and rectified accordingly in terms of applicable

CFO Finance Department – CFO’s office

31 May 2011

40

Long term liability was overstated by expense that relates to lease agreement.

Commitments understated by the VAT amount

accounting standards.

13 EX.29 - Cash and cash equivalents: Disclosure

Favorable and Unfavorable balances are set off against each other and the Nett amount is disclosed under Current Assets.

The favorable and unfavorable bank balances will be presented and disclosed separately in the statement of financial position as required by GRAP. This should be noted when reviewing the AFS for correctness.

CFO Finance Department – Budget Section

31 May 2011

14 EX.49 - Bank reconciliations not reviewed on a timely basis.

Reconciliations for the primary bank accounts were reviewed month after they were prepared.

The Bank reconciliation approved by the CFO should be reviewed for signature of CFO on monthly basis.

CFO and Accountant Bank Reconciliation

Finance Department – Budget Section

Monthly

15 EX.50 - Non-compliance to policy with regards to dishonoured cheques.

The dishonored cheque costs are borne by the municipality and not by the debtor.

Applicable tarrif for R/D cheques must be applied to all R/D cheques debtors.

Manager Revenue Finance – Income Section

Monthly

16 EX.110 - No reconciliation done for the unidentifiable direct deposits.

The municipality does not keep a monthly register of the unidentified deposits on which they should be recorded to maintain control over .

The unidentifiable/unknown deposits should be done monthly and be reviewed for completeness.

Manager Revenue Finance – Income Section

Monthly

17 EX.111 - Journals used instead of cash book entries

Incorrect accounting treatment of amounts in the cashbook.

Proper recording of transactions should start with the cashbook not Journals and this should be monitored.

Accountant Budget Finance – Budget Section

Monthly

18 EX.5 - Job descriptions not adequate and no We are still waiting for specification from SALGA

Chief Recruitment Officer

Corporate Services – HR

41

delegations exist.

An official who is processing leave does not have mandate according to his job description.

The official performing HR duties while appointed as Assistant Manager IT.

and the appointment of OS Officer to work on that full time.

19 EX.7 - Lack of monitoring and review in the HR department.

There are no signatures to confirm that salary increment calculations performed by personnel officer were reviewed by the Senior Manager Corporate Services and the Municipal Manager.

All policies will be reviewed. H.R Manager Corporate Services – HR

20 EX.13 - Recruitment of employees: no verification of information on application forms.

No investigations are performed for criminal records for all potential employees, and educational and professional certifications are not confirmed.

The process of verification is on going



21 EX.18 - High number of vacant posts

Number of posts created in the year of audit is exceptionally high. Vacant posts are not filled timeously.

We have started the process of filling vacant posts as from 2010.

H.R Manager Corporate Services – HR

22 EX.19 - Employee Costs

UIF contribution for some employees was incorrectly calculated.

The amount of PAYE deducted does not agree to the amount deductible per SARS guideline.

Our calculations were correct as per our system and the SARS tax table.



42

Some employees Leave pay out forms were not presented for audit purposes.

23 EX.21 - Late capturing of leave

Some leave forms were captured late mostly being after leave has been taken.

Leave will be captured in time pending the return of leave book from the departments

Personnel Officer Corporate Services – HR

24 EX.22 - Leave approval

Some leave forms were approved by the Head of Department on the date after leave was taken.

Those who approved will be reminded to check the dates

All departments All Departments involved

Ongoing

25 EX.23 - Incorrect leave days recorded

Some employees leave days were incorrect when comparing leave days captured per system and actual leave forms.

Leave days in personal file is the same as in the system, supporting documents attached.

Personnel Officer Corporate Services – HR

26 EX.24 - Minimum leave days not taken

Some employees did not take minimum number of leave days as required by the collective agreement.

Leave roosters were established to enable us to manage leave days

Personnel Officer Corporate Services - HR

27 EX.25 - Personnel employee files could not be obtained

Some employee files could not be obtained for audit purposes.

Files were requested from Pretoria and they will be available

Record Manager Corporate Services - HR

28/02/2011

28 EX.90 - Supporting documents could not be found / leave days not paid out

One official who passed away in 2009 had not been paid out leave days.

Ensure that all supporting documents for that financial year be provided and leave days be paid


Ongoing

29 EX.96 - Invalid ID Numbers

Some employees ID numbers were captured incorrectly in the payroll system.

We are working on that and copies will be attached


Corporate Service-HR

Ongoing

43

Some employees ID numbers do not agree to their date of birth.

Some employees were identified with duplicate ID numbers.

30 EX.120 - Supporting documentation not presented

Some contracts employees who are Meter readers for the 2009/10 financial year were not presented for audit purposes.

One file for employee who worked overtime was not presented for audit purposes.

One official has worked overtime but overtime application form were not presented for audit purposes

No attendance register was presented for the following departments, hence audit could not confirm the overtime.

This has been dealt with Chief Recruitment Officer

Corporate

Service -HR

30 June 2011

31 EX.121 - Overtime in excess of 30% of monthly salary.

Some employees monthly overtime exceeds 30% of the employees’ monthly salary

Overtime will be thoroughly checked before payment


Corporate Services - HR

Ongoing

32 EX.122 - Heads of department do not review overtime.

No overtime exception reports are prepared or reviewed by the Heads of Departments.

To be rectified in the next financial year

All Departments All departments 01/07/2011

33 EX.135 - Supporting documentation not presented for audit purposes.

No proof of Housing bond registered in the employees name could be presented for audit.

Supporting documents has been requested from employees mentioned


Ongoing

34 EX.136 - Allowances incorrectly calculated.

Housing allowance provided to employees for the period 1 January 2010 to March 2010 is Not

Employees has so far refunded the over payment


December 2010

44

in agreement with SALGBC circular.

35 EX.137 – Section 57 manager's remuneration incorrectly disclosed.

The remuneration disclosed in the financial statements differs to the salaries the managers received.

Travel and Subsistence allowances must be excluded from this disclosure.


31 July 2011

36 EX.146 - Wages and WCAWages paid to some security guards were not in compliance per the contract of employment signed.

Corrections will be done in payment of overtime

HR Manager Corporate Services - HR

Ongoing

37 EX.1 - No performance audit by internal audit

The internal audit function did not carry out the function of audit of performance management for the year.

The performance audit will be done

Chief Internal Auditor

Municipal Manager – Internal Audit Section

30 June 2011

38 EX.2 - No performance appraisals conducted

Performance appraisals are not conducted for all employees, the PMS was only conducted for MM and section 57 employees.

PMS will be introduced for all employees

Manager IDP and PMS

Municipal Manager - PMS

30 June 2012

39 EX.8 - No performance audit committee

Municipality did no have performance audit committee for the 2009/10 financial year.

Performance Audit Committee will be introduced

Manager IDP and PMS

Municipal Manager - PMS

30 June 2011

40 EX.9 - Audit committee not evaluated

There was no proper framework and prescribed forms on which the Council could evaluate the audit committee

The Audit Committee will be evaluated.

Municipal Manager Municipal Manager - PMS

30 June 2011

41 EX.10 - Internal audit performance assessment not done

No evidence could be provided that the

Internal Audit Performance Assessment will be done

Municipal Manager Municipal Manager’s office

30 June 2011

45

performance of internal audit was assessed by the audit committee.

42 EX.12 - Safeguarding of assets

Access controls at the Municipality were deficient.

All persons entering Municipal premises are recorded and all vehicles and personnel leaving the municipal premises are searched and vehicle also recorded. Notice has been issued to procure security check points at the main gate

HR Manager Corporate Services Department

Ongoing

43 EX.14 - Insufficient risk assessment and no risk committee

The internal audit is responsible for the risk assessment

No risk committee existed in 2009/10 financial year

Risk Committee has been established for 2010/11 financial year

Municipal Manager Municipal Manager’s office

N/A

44 EX.57 - Lack of segregation of duties

Inadequate segregation of duties to prevent fraudulent transactions and activities in the finance department were identified.

Prioritize critical vacant posts and re-submit for advertisement.

Pending case on Manager Expenditure must be finalized


Immediately

45 EX.61 - Log books of the traffic cars not reviewed

The logbook for traffic car is filled in and signed by the person who has used the car, but no indication of review by senior official.

The logbooks of the municipality are not supposed to be reviewed by a senior official from the department, but they are all reviewed at Corporate Services

Manager Law enforcement

Community Services – Law enforcement Section

N/A

46 EX.141 - Official Website

Lack of supervision and control over updating of the Website.

The new network with SITA will be signed soon

Network Administrator

Corporate Services – IT Section

Ongoing

46

47 EX.149 - Compliance Procedures

No Councilor has contributed to the UIF, therefore there if lack of compliance in regard to Unemployment Insurance Contributions Act.

Full time Councilors will pay U.I.F from now on

HR Manager Corporate Services - HR

Ongoing

48 EX.72 - Contract documentation not provided

Some bid contracts (MBD 7) contracts could not be provided for audit.

Appointment of Assistant Manager – Demand & Acquisition.

Ensure that all MBD 7 contracts are available and filed accordingly.

Manager - SCM Finance Department – SCM Section

March 2011

Monthly

49 EX.73 - Bid specification committee minutes not provided.

Some minutes of the specification committee meetings where not provided for audit.

Ensuring that all Bids are considered by Specification Committee before they are advertised and minutes are kept safe thereof


Ongoing

50 EX.138 - Procurement records not kept

A list of tenders awarded in the current year could not be provided for audit.A list of disputes and complaints for irregular conduct relating to the procurements contract could not be provided for audit.

Perform Procurement Documents Audit at least once a year


Jul 2011

51 EX.139 - No declaration of conflict of interest by the bid evaluation committee

No declaration of interest by the bid evaluation committee was made available for audit.

Ensuring that all Bid Committee Members declare their interest in writing annually


Jan 2011

52 EX.140 - Orders not issuedSome tendered were awarded without order.

Issuing orders for all transactions except direct payments transactions e.g Eskom


Ongoing

53 EX.144 - Non compliance to the requirements of MFMA section 116 and the prescripts of

Appointment of Assistant Manager – Demand &

Manager - SCM Finance Department –

Mar 2011

47

the CIDB on contracts Acquisition SCM Section

54 EX.44 - Incomplete asset register The Assets Register should be reviewed and corrected and ensure that is in accordance with requirements of GRAP.


May 2011

55 EX.45 - Impairment test not done at year end Impairment test should be performed at the end of the year or at any time during the year for the property, plant and equipment and intangible assets.


30 June 2011

56 EX.46 - Incorrect calculation of depreciation The depreciation amount should be reviewed and if necessary be adjusted and reinstated for the previous reporting period.


31 Jul 2011

57 EX.56 - Remaining useful lives of assets not reviewed

Appointment of service provider

Ensure that the residual value and remaining useful lives of assets are reviewed annually as required by GRAP 17.


31 March 2011

10 July 2011

58 EX.62 - Assets incorrectly classified Reviewing all information captured on Asset ware

The assets will be classified as per correct category in the asset register.


Ongoing

31 July 2011

59 EX.63 - Asset reconciliations not timeously performed

Assets register will be reconciled on a monthly basis to fixed asset register.


Monthly

48

60 EX.116 - Depreciation on additions Reviewing all additions per each assets classification


Ongoing

61 EX.69 - Issue voucher not authorized Ensuring that inventories are only issued when the issue voucher is fully completed

Store Controller Finance Department – SCM Section

Ongoing

62 EX.94 - Incorrect vote account used for journals

Correct vote numbers are used for passing journals

Manager – ExpenditureAnd Manager SCM

Finance – Expenditure Section & SCM Section

Monthly

63 EX.108 - Cut off of inventory issues All inventory issues will be recorded timeously in time when they occur.

Ensuring that all issue vouchers for a particular financial year are all captured within a specific period


Monthly

64 EX.112 - Inventory not adequately insured Interaction with Corporate services as to the value of stock on hand when the insurance process occurs


Jul 2011

65 EX.113 - Issue vouchers not recorded in number sequence

Put more reliance on systematic generated voucher no


Ongoing

66 EX.123 - Requisition forms not made out for inventory issues

Ensuring that inventories are only issued when the issue voucher is fully completed

Store Controller Finance Department – SCM Section

67 EX.124 - Inventory disclosed incorrectly Inventory will be disclosed i.e. the write off of inventory to the net realizable value as per GRAP 12 disclosure requirements


31 May 2011

68 EX.129 - Stock records not timeously Capturing all stock related Manager - SCM Finance Ongoing

49

updated records in time Department – SCM Section

69 EX.83 - Expense and assets recorded in the incorrect financial year

All the events and transaction will be recorded in the year that they occur; the accrual basis will be applied. Expenses and Assets that were recorded in the financial year will be reinstated.


Ongoing

70 EX.151 - Fixed asset verification Ensuring that verification of assets is done at least twice a year

The Bar cording of assets will be performed and linked to the fixed assets register and their location for reconciliation.


Jan and June 2011

71 EX.99 - VAT incorrectly calculated

Some expenses were incorrectly recorded inclusive of VAT

Some inventory was issued incorrectly with VAT output while items were issued to the department for use.

All taxable supplies and zero rated supplies and exempt supplies will be identified to assist in correcting this as per VAT act.

Manager Expenditure

Finance Department – Expenditure Section

Ongoing

72 EX.145 - GRN's cut-off

GRN was issued in July 2010 but recorded in June 2010.

Enhancing controls for all goods received prior to year end to control the cutoff of GRN’s


Jun 2011

73 EX.148 - Valid explanation for journal could not be obtained

A journal was captured and no valid explanation was submitted to audit.

All the Journals will be performed for valid reasons and will be monitored

Manager Expenditure

Finance – Expenditure Section

Monthly

50

74 EX.38 - Creditors balances do not agree to trial balance

Trial balance does not agree to general ledger or creditors age analysis.

Agree the general ledger with the creditors and make necessary corrections

Manager Expenditure


31 May 2011

75 EX.71 - Payables supporting documentation not provided

A journal could not be supported by valid explanations.

All journals must be prepared and authorized by the senior official, and source documents must be filed appropriately

Manager Expenditure


30 June 2011

76 EX.78 - Retention: Supporting documentation not provided

Supporting documentation for the following balance included in retention creditors could not be provided to the auditors.

Retention must be reconciled and filed correctly monthly

Manager Expenditure


Monthly

77 EX.127 - Large and unusual items - reasons not provided

Explanations were not given in relations to the following debit notes.

Debit notes should be compiled and authorized by Senior Official and source documents filed appropriately

Manager Expenditure


Monthly

78 EX.15 - Performance information – monitoring

There are no established procedures for quarterly reporting, and that monitoring of performance against predetermined objectives does not take place.

Quarterly Reports on Performance information will be made available to Management

Manager PMS Municipal Manager - PMS

Quarterly

79 EX.27 - Incorrect provision for leave calculation

Leave provision calculation was incorrect, due to incorrect leave days used to calculate the provision.

To update leave days on the system monthly and ensure correct leave days are submitted to Finance for calculation of leave provision

The correct calculation will be made and Financial statements will be adjusted

Manager HR

CFO

Corporate Services Department – HR

Finance –

Monthly

31 May 2011

51

accordingly. CFO’s office80 EX.55 - Incorrect number of employees used

for the calculation of the leave provision.

The schedule provided to auditors for calculation of leave days was incorrect.

The schedule for calculation of leave provision will be verified to ensure that it is correct

Manager HR Corporate Services –HR Section

30 June 2011

81 EX.43 - Follow-up of long outstanding debtors

Follow up on outstanding debtors not done according to the credit control and debt collection policy.

Increase the number of officials in the credit control section in order to follow the credit control policy.

Manager revenue Finance Department – Income Section

30 June 2011

82 EX.47 - Non-compliance with the debt and credit policy in collecting long overdue debtors.

Reminder, disconnection and handover of debtors were not done in accordance with credit control policy.

Increase the number of officials in the credit control section in order to follow the credit control policy.


30 June 2011

83 EX.67 - No reconciliation performed between the trust account and the amount received from NICS

No reconciliation was done between the amount received in the bank account and movements in the debtors accounts/statement from the debt collectors.

Reconciliation between NICS trust account and bank account must be done monthly and authorized by senior official


Monthly

84 EX.68 - Non compliance with the credit control and debt collection policy on handing over debtors to the debt collectors.

The credit control will be implemented fully


On going

85AR.10

EX.70 - Inaccurate write-off of bad debts

There were errors made in the calculation of write off of the indigents.

Calculate the amount and make necessary corrections on the AFS


15 June 2011

86 EX.82 - Salary suspense account not cleared Adjustments will be made on Manager Finance – 30 April

52

at year end the AFS will be made and corrected, all accounts will be closed off at month end and be reconciled with the records.

Expenditure Expenditure Section

2011

87 EX.84 - Long term debtors incomplete due to agreements omitted from the list.

Some payment agreements with the municipality were not included in the agreement list

Ensure that are agreements that are captured on the system are filed appropriately.


Daily

88 EX.85 - Incorrect classification of the debtors in agreements at year end.

Some payment agreements were not adhering to 24 months maximum period rule.

The debtor that defaults should be taken out of the long term debtors and be treated as normal debtors with the interest charged on the amount owing from the date of default.


Monthly

89 EX.86 - Non-compliance with debt agreements and the Credit control and Debt collection policy

Some debtors who have defaulted on their payments agreement were not removed from agreement list.

All debtors who default will be removed from agreement list immediately


On going

90 EX.87 - Agreement for long term debtor not provided for audit

One agreement document could not be submitted for audit.

The filing method for agreement documents will be reviewed to ensure all documents are available for audit.


Ongoing

91 EX.16 - Contract for sale of stand not authorized

Application form for sale of stand was not approved for sale by the Manager Planning and Senior Manager Planning.

All application for sale of stand will be signed by senior official

Senior Manager Planning

Planning and Development

Ongoing

53

92 EX.28 - Loss of revenue due to incorrect rates charged on properties after rezoning.

Properties that were affected by rezoning during the year were not added to the valuation roll and as such they continued to be charged on old rates.

The valuation roll will be updated with the information on rezoning



Ongoing

93 EX.33 - Possible understatement of revenue due to accounts not opened for new connections

Some new water connections did not have accounts on the system.

All new connections will be submitted to Finance for opening of accounts and records will be kept for audit purposes.

Senior Manager Technical Services

Technical Services- Water section

Daily

94 EX.36 - Possible overstatement of the municipality's performance with regards to service delivery

The new connection list that was provided for audit was incorrect. The actual number of household water connections reported for the fourth quarter is thus overstated by two connections that were identified.

Care is taken that all entered as and when they are connected


Technical Services- Water section

On going

95 EX.37 - Lack of controls over the transfers of properties and the keeping of documentation for the transfers

Property transfer list did not match with the information on the financial system.

Property list will be verified for completeness



Ongoing

96 EX.40 - Non compliance with S23 (4) of the Municipal Property Act.

The register of properties situated within the municipality is not displayed on the municipality’s website for public inspection

The register will be displayed on the website

Senior Manager Corporate services

Corporate Services

31 April 2011

97 EX.41 - No reconciliations performed for the rental deposits and the rental income

The reconciliation for the rental deposits and the rental

Manager revenue Finance Department –

Monthly

54

No reconciliations were performed for rental deposits and rental income.

income will be performed as required.

Income Section

98 EX.48 - Understatement of income from licensing and permits

The amount recorded for licencing and permits is understated.

Reconciliation of Licensing and registration on a monthly basis.


Monthly

99 EX.51 - Distribution losses on water not monitored

The municipality does not have any control measures in place to monitor and determine the cost of distribution losses incurred on its supply of water.

All measures are done to deal with leaks for loss purposes


Technical Department – Water Section

On-going

100 EX.58 - Incorrect accounting for the VAT on the rental of facilities

Rental income recorded in the general ledger was incorrect because for some transaction the full amount was included as revenue without allocating VAT to the VAT account.

Vat on the on the rental income will be treated separately, this should not be included as the Revenue.


30 April 2011

101 EX.66 - Non-compliance with the Municipal Property Rates Act on supplementary valuations

The supplementary valuation roll did not include any such improvements or damages as required by ACT.

Valuation roll should be updated as required by Municipality property Rates Act.

Senior Manager Corporate Services

Corporate Services

102 EX.74 Differences between the meter readings as per the meter books and the meter readings in the system

The systems should be updated frequently in order to be aligned with readings as per meter books.


103 EX.75 - Sale of water not recognized on accrual basis of accounting

The billing and revenue recognition for water will be done in the same month as

Manager revenue Finance Department –

15 July 2011

55

The water billing as well as revenue recognition for water are done the month following the actual water consumption. The revenue for June in the current financial year exclude the June revenue in the year of consumption.

they occur. Income Section

104 EX.76 - Overstatement of revenue due to refundable rental deposits.

The refundable deposits are accounted for as part of revenue when received and not payable.

The refundable rental deposits must be accounted for as payable, not as the revenue, the municipality must recognize this as liability until such time as the deposit is paid back to the customer owner of the deposit.


Daily

105 EX.77 - Non-compliance with the tariff policy with regards to rental deposits.

Rental deposits was not charged to other institutions e.g Government departments when they hire the facilities, while the municipal Tariff require that all applicants must be charged .

The rental deposit will be levied to all government departments, but as from 2011/12 financial year the rental deposit will excludes government departments

Senior Manager Community services

Community services- Sports and Recreation Section

Immediately

106 EX.80 - No reconciliations performed for the interest charged on the outstanding debtors

The interest charged on the debtors must be reconciled to ensure the completeness and accuracy.


Monthly

107 EX.81 - Non-compliance with the Municipal Property Rates Act on the valuation roll

The valuation roll does not specify the exemptions, rebates, phasing in of rates or exclusions.

The policy on property rates as approved by Council does specify the exemptions

Senior Manager Corporate services

Corporate Services

N/A

108 EX.97 - Collection costs not charged against the debtors account.

The collections costs that were paid to NICS

All the collection costs must not be borne by municipality, the collection cost should be charged against debtors


30 June 2011

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where not charged to a consumer account. account.

109 EX.103 - Non-compliance with the VAT Act

Some VAT returns were submitted late to SARS and some were not stamped by SARS as received.

For some returns it could not be verified whether the returns were received by SARS or not

Municipality should keep all the documentations regarding the VAT returns. This is to avoid late submission of VAT returns to SARS.

Correct journal with supporting documents will be processed.

Manager Expenditure


Monthly

110 EX.153 – Lack of controls over the VAT accounts

Some VAT returns that were submitted for audit were submitted late to SARS and were not stamped by SARS as received.

Monitor vat reconciliations on a monthly basis and ensure that GL and VAT 201 reports are in agreement.

Manager Expenditure


Monthly

111 EX.157 – Non-provision of information required for the audit of VAT

Some VAT 201 could not be provided for audit.

The general ledger reports relating to VAT 201 must be filed on a monthly basis.

Manager Expenditure


Monthly

112 IT GOVERNANCE

A formal IT governance framework has not been implemented.

Lack of formally documented and approved IT security policy and other related policies, including disaster recovery plans.

Service level agreements are not adequate

IT Management will implement the Action plan.

IT Manager Corporate Services – IT Section

31/03/2011

113 SECURITY MANAGEMENT ON DEPARTMENTAL NETWORK AND OPERATING SYSTEMS

Operating system security parameters

-Review-Implement-Recommend-Evaluating contracts with Payday and MUSOFT will

Network Administrator

Corporate Services – IT Section

Ongoing

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not adequately set to provide optimal security.

Access and logon violation reports not reviewed.

Job descriptions has been complied but not yet approved.

set process to mitigate and ensure

114 USER ACCESS CONTROL

Access request forms are not completed.

User not uniquely identified on the system

Excessive access rights assigned to the Acting Assistant Manager IT

Application Organization IT Manager Corporate Services – IT Section

Ongoing

115 PROGRAM CHANGE MANAGEMENT

Service provider’s access to production environment not monitored.

Changes were not tested/ reviewed by management before and after migration to production environment.

Will institute IT steering committee and change management committee


Ongoing

116 IT SERVICE CONTINUITY

Backups for financial system and payroll system not performed

Backups not kept off site

Will advertise DRP and procure service management tool


Ongoing

117 FACILITIES AND ENVIRONMENTAL CONTROL

Physical access to sensitive areas not controlled.

Environmental controls such as UPS not maintained.

Lack of access control register completed in order to be granted access to the server room.

Complete server room and introduce looks for PCComply with ITIL and SABS requirements


Ongoing

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Access to the server room outside normal working hours was not monitored.

(p) . OVERSIGHT COMMITTEE

The Oversight Committee is elected by council every year to work on the Draft Annual Report before it is submitted to Council I n March every Financial Year.

(q). INTERGOVERNMENTAL RELATIONS

The District Technical and Mayor‘s Forum are convened by the District every quarter.

The Premier or Mayor Forum meetings are convened by the Premier every quarter.

(r). COMMUNICATION

Council Strategy is in place and is reviewed annually

(i) NEWSLETTER

10 000 copies of Thulamela Newsletter is produced on quarterly basis, and distributed to various stakeholder.

(ii)MEDIA & LIASON

We have a good relationship with both print and Electronic media

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(iii)RESEARCH

Research unit is not yet established but a post has been advertized.

(iv) BRANDING/MARKETING

Draft Marketing Strategy is in place and awaited to be submitted to EXCO and Council for approval

(s) MAYOR OUTREACH PROGRAMME/LOCAL /PROVINCIAL IMBIZOS

We were able to communicate face to face with the community, exchanging views in terms of issues pertaining to Service delivery although there were some challenges like inadequate water supply to most of the villages.

(t) ANTI-CORRUPTION STRATEGY

The Anti-Corruption strategy was approved by Council: The Strategy is aimed at establishing internal mechanism and system that are cable of preventing and dealing with corruption

and unethical behavior. The Strategy will further assist in deepening good governance in the administration and promote community participation in

exposing corruption taking place within the Municipality.

9. INFRASTRUCTURE CLUSTER PRIORITY AREA: SERVICE DELIVERY & INFRASTRUCTURE DEVELOPMENT

(a) WATER SUPPLY

DAMS

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The following big Dams are in Thulamela Municipality: Nandoni, Damani, Vondo. Damani and Mahonisi is silting.Nandoni and Vondo are not fenced and pose challenges to Visitors and Fishermen.

WEIRS AND SAND WELLS

The following weirs existed in Thulamela Municipality: Malamulele East(Constructed in 1973), Mphambo( 1995), Musaswau (1985) Xikundu(1937). There is reduction of storage at Mphambo .Malamulele is silting and small. Xikundu and Mhinga are affected by small scale farmers. The final Effluent of Mhinga ponds are discharged into the river before weir.

There’s a need to construct additional;

RESERVOIRS AND BOREHOLES

The main problems experienced including the following challenges: Bursting of Plastic tanks Damage &theft of main hole that covers and padlocks Limited staff to clean reservoirs Theft of Pumps and Electricity equipments for boreholes Poor underground of water quality

There’s a need to enforce through By-Laws that deals with theft and vandalism There is a need to construct additional reservoirs to help communities to access Nandoni Dam Water.

WATER CONNECTIONS

The following challenges exist:

Inadequate water supply No consistent flow from water tap

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Areas without infrastructure Lack of water for irrigation and livestock Illegal connections

There’s a need to install pre-paid water meters, to add form those who have been connected.

The national target for household access to water was 2008.The target was not met.

More households need to be accessed with indigent forms to register in the database.

There’s a need to install pre-paid water meter’s to save water, and also to make it each for indigent household to access Free Basic Water.

WATER TREATMENT PLANTS

The following Water Treatment Plant are found in Thulamela:Vondo, MalamuleleEast,Xikundu, Mhinga, MalamuleleWest,Damani, Dzingahe , Dzindi, Mudaswali and Belemu.

The following challenges exist: the demand exceeds the capacity of the treatment plant There’s a need to refurbish water treatment plant by DWAF. Most infrastructures is ageing. Vandalism of Schemes, e.g. Pums Lack of preventative and routine maintenance. Lack of water demand Management

FREE BASIC WATER (FBW)

All indigent consumers are allocated 6kl on monthly basis on the water consumption. A total of 9200 households are benefiting from Free Basic Water Services.

(b) SANITATION SERVICES

VIP TOILETS

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The District Municipality is providing the service to rural communities The District has insufficient budget to meet the National target The other challenges may be the danger of underground water being contaminated

PONDS

The following Ponds are available in Thulamela Municipality: Mhinga, Tshifulanani, Tshitereke and Matatshe.


Spillage and seepage Lack of Operational manuals Overloaded of Ponds, e.g. Tshitereke Authorization of Ponds to discharge final effluent into the river

There’s always a need to constantly treat with chemicals to prevent diseases.

SEWER TREATMENT PLANT

The following plants exist in Thulamela Municipality: Thohoyandou and Malamulele.


Overloading, treatment works e.g. Thohoyandou Lack of Laboratory equipments Disposal of sludge

All the plant needs refurbishment. Water quality program need to be undertaken frequently.

There’s also a need to upgrade the plant to services all households.

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(c) ELECTRICITY SUPPLY

Eskom has the license to reticulate electricity provision in the whole Municipal areas.

Some challenges include:

Regular interruptions of power supply, lack of Maintenance, especially street lighting, illegal connections

POWER STATIONS

The following Sub-Stations exist in the Municipal area: Makonde, Malamulele, Tshikweta.

The following challenges have been identified:

The current capacity is insufficient to supply all areas. There’s a need for DE to increase funding to Eskom. There’s also a need to promote the use of alternative energy, such as solar in conjunction with DE.

FREE BASIC ELECTRICITY (FBE)

The Municipality currently provides the 12782 household with free basic electricity coupons. Many household are still not benefiting from the services meant to alleviate their burden. Community mobilization to register indigents who qualify to apply for the services.

(d) ROADS AND STORMWATER DEVELOPMENT

ROADS

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Provincial road passes through the municipal area and that emphasizes the municipality’s strategic position within the Province. The other settlements road infrastructure is the responsibility of local municipality. There’s a huge backlog in opening and maintaining access streets and storm water drainage systems. This is due to the fact that plants that are available cannot adequately and timorously reach all areas at the same time.

For gravel roads, Council has a programme of regravelling and blading of internal streets. This has been done and many areas were covered in the past. But during rainy seasons all the graveled roads are washed away. Through MIG, streets are being tarred and maintenance of streets is done regularly.

The municipality will strive to implement labor-intensive methods in roads construction and maintenance. Labor-intensive methods can play an important role in terms of facilitating skills development and creation of jobs. This will be in line with the national government’s move towards implementation of a comprehensive public works programme to create jobs and to reduce poverty eradications.

(e) HOUSING/HUMAN SETTLEMENT

The annual RDP housing allocation from DLG&H is not sufficient

Housing typologies in Thulamela Municipality are:

House or brick structure on the stand

Traditional dwelling/ muddy hut

House/room in backyard (especially in the towns)

Informal dwelling/shack in backyard (especially in Thohoyandou)

Informal settlement (especially in Muledane, Rulani and Chipurepureni)

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Some of the challenges in the provision of RDP houses:

Municipality is not accredited as a housing developer, but DLG&H

• Challenges of monitoring and evaluating the work of housing constructors • Poor quality work in the construction of housing • Housing allocation is not consistence with the backlog • Beneficiaries who are not occupying their houses, e.g. Mhinga and Miluwani• Incomplete housing projects for previous financial years

No land available in the proclaimed land

Most land in rural areas is in the hands of tribal chiefs

Unused state land

Most land in rural areas is not serviced

(f) PUBLIC TRANSPORT

BUS AND TAXI RANKS

Sibasa Bus & Taxi Rank are at planning stage.

NON-MOTORIZED TRANSPORT

200 Bicycles were awarded to school children 15 pedestrian crossings were identified and marked.

(g) SPATIAL PLANNING

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Status

Draft Urban Renewal Strategy for Malamulele, Thohoyandou and Sibasa is in place. Draft Town Planning Scheme for Thohoyandou and Malamulele towns is in place. Service provider have been appointed to Develop Precinct /Framework Plan for Mhinga, Gumbani-Phaphazela and Gidjana nodal

point

Challenges

Land invasion and illegal demarcation of sites in proclaimed areas by tribal authorities and Objections with regards to the development of urban renewal strategy and town planning scheme.

Change of land use rights without approval from the municipality

No land for future development especially in Thohoyandou Development on sites without following proper procedure

(h)LAND ADMINISTRATION

Status

We are currently busy with the sale of residential sites at Malamulele B ext and Thohoyandou unit D extension.

Challenges

Lack of corporation with tribal authorities with regard to land issues especially in p reclaimed areas(illegal demarcation and land invasion) Lack of proper filling cabinet

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DERMACATION OF SITES/STANDS: TABLE NUMBER

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AREA NO OF SITES

STATUS CHALLANGES

1. MAFANELE 100 Waiting for approval of layout plan from local government and housing

None

2. JILONGO 100 Waiting for approval of layout plan from local government and housing

None

3. MAKHASA A 100 Waiting for approval of layout plan from local government and housing

None

4. MAPHOPHE 100 Waiting for approval of layout plan from local government and housing

None

5. MABILIGWE 200 Waiting for approval of layout plan from local government and housing

None

6. MAKAHLULE 50 Waiting for approval of layout plan from local government and housing

None

7. SHIGALO-HYASI 100 Waiting for approval of layout plan from local government and housing

None

8. TOVHOWANI 103 Waiting for approval of layout plan from local government and housing

None

AREA NO OF SITES

STATUS CHALLANGES

9. VHUTSAVHA-THONDONI

130 Layout plan approved and land surveyor is busy with calculation and pegging of the site

None

10. ROADHUIS 100 Layout plan approved and land surveyor is busy with calculation and pegging of the site

None

11. MUTOTI 200 Layout plan approved and land surveyor is busy with calculation and pegging of the site

None

12. MAHEMATSHENA 200 Layout plan approved and land surveyor is busy with calculation and pegging of the site.

None

13. MUKHOMI 100 Layout plan approved and land None

(j) GIS AND MAPPING

Proclaimed Areas at Thohoyandou and Malamulele captured and georeferenced

All rural townships are captured and geo-referenced

Compréhensive Infrastructure Plan Data Collection

2007, 2008 and 2009 Satellite images

Data cleansing Will result in

Improved service delivery

Efficiency and cost effectiveness

Improved revenue collection

GIS and Billing Data System

GIS and Valuation Roll

ACQUISITION

Software – ( Two licenses ) ARCGIS 9.1 and 9.3

A0 PLOTTER ( Leased)

Hardware – Existing General plans, Orthophotos, Locality Maps

Trimble GPS for capturing of data

CAD Software – Model Maker

SURPAC

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One desktop and Two note books

TECHNICAL TEAM

• IT

• Planning

• Engineering

• Finance

CHALLENGES /BACKLOG QUALIFIED (IF ANY)

Data quality - poor data quality Lack Personnel – Skilled and will to learn

COMPARISON OF THE DATA

Our spatial information differs with our billing system and valuation roll Cleaning our data will mean to compare our spatial data and our non-spatial data Progress is at 75%

(k) LAND CLAIMS & REDISTRIBUTION

STATUS FOR LAND CLAIMS IN THULAMELA MUNICIPALITY

STATUS NUMBER CHALLENGES/REQUIRED

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INTERVENTIONSSLand with no claims 5324Number of claims settled 2533.256Withdrawn Claims -Gazzetted Land Claims 67 454Land Claims Rejected 306.261State Land/Conversation -Tribal/State Land 68 147Parent farm 44 975

10. SOCIAL CLUSTER PRIORITY AREA: SERVICE DELIVERY AND INFRASTRUCTURE DEVELOPMENT

(a) PRIMARY HEALTH CARE

Some of the challenges facing primary health care

Inadequate health facilities

Provision of primary health services to rural areas is a particular problem, primary because of the large catchments area and low densities. Due to remoteness and low-densities, rural areas experience a markedly lower level of service than urban areas

Poor environmental status e.g. sanitation, and pollution

Inaccessibility of health facilities for the disabled

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With the increasing prevalence of AIDS cases, the primary health care services are likely to come under increasing pressure. However, this places greater emphasis on pro-active strategies and the need to establish preventative at the primary health care level.

(b) WASTE MANAGEMENT

There’s a regular refuse collection in all proclaimed areas and the central business district of Sibasa, Malamulele and Thohoyandou. The objective here is to service households once a week and public institutions, government building and commercial properties are serviced on a daily basis.

There’s a need to extend the service to all the areas in the municipality. Our limited resources do not allow us to introduce these services immediately.

However, basic service is being provided to areas like Saselemani, Mhingaville and Tshikombani. In order to minimize transport costs, transfer station will have to be created.

Thohoyandou and Malamulele landfill site has been upgraded and licensed. We are busy in the process of permitting of 5 transfer stations.

The municipality has finalized the development of Integrated Waste and Environmental Management Sector Plans with financial assistance from the Development Bank of Southern Africa (DBSA). The contents of the document are now implemented by the Municipality.

(c) SPORTS, RECREATION, ARTS AND CULTURE

Presently, Thulamela municipality manages sport and recreation facilities.

These include the following facilities:- Thohoyandou Indoor Sports Center, Makwarela stadium, Thohoyandou stadium, Malamulele Club house and, Malamulele stadium, Sasalemani basic sport field, Gaba basic sport field, Makonde basic sport field, Shayandima basic sport field.

The municipality is currently investigating the feasibility of entering into partnership with the local community of Thohoyandou to develop a cricket sport ground.

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The need exists to identify and classify various heritage sites for the purpose of upgrading those identified sites and possible converting some into museums.

Due to financial constraints, sport facilities backlog will remain with us for sometimes.

The disadvantaged areas need considerable investment in facilities

The small capital and maintenance budgets severe limits the municipality’s ability to deliver and maintain these services

(d) PARKS AND CEMENTRIES

Services covered here are:

* Grass cutting and street trees * Maintenance of flower and shrub beds * Development of parks and nursery * Trees planting * Monitoring proper usage of cemeteries

A comprehensive study is required to analyze the need for cemetery services in all the areas outside the proclaimed areas. Presently, municipal administers Shayandima, Malamulele and Mbaleni cemetery sites.

There is a process of upgrading of Thohoyandou, Malamulele and Shayandima cemeteries.

This will help to identify the following:

Cemeteries that needs extensions

Positioning of cemetery sites so as not to be in conflict with residential extensions

Cemeteries that do not have pegs (not numbered or surveyed)

Ablution facilities

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Upgrading of streets leading to cemetery sites

Clean-up campaigns at cemeteries

(e) LIBRARY AND INFORMATION SERVICES

One main library is about to be completed next to Thohoyandou stadium. There is also a need to develop satellite libraries in the outlaying areas. Such services will assist the community in the following programmes:

Library Awareness Campaign

Promote Born-To-Read Programme

Promoting Literacy

Resource Centre for Municipal Community

Conduct Career Guide

(f) . EDUCATIONAL FACILITIES

The University of Venda is located in the municipal area. This also includes a number of tertiary and specialized educational institutions. However, there’s a huge shortage of both scientific and technological equipments in primary, secondary and tertiary institutions. Many school buildings still need to be renovated. Shortage of classrooms in many schools is still a problem in many communities

(g) POSTAL SERVICES

Most of the areas within the municipal area, particularly those in rural areas do not have adequate access to postal services. Although there are services in other areas, the distance to be traveled to reach those facilities is very long.

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The department of communication has indicated that it want to introduce the system of delivering mail to households rather than relying only on postal services. This will pose a challenge since street naming has not covered all areas. There’s a need to engage Ward Committees in this regard.

(h) DISASTER MANAGEMENT

A District Disaster Management Centre has been completed at Thohoyandou J. A study must further be conducted to identify areas that need Disaster Management satellite points because of the vastness of the area. While Disaster Management remain the responsibility of the District Municipality, there’s a need to continuously train Disaster Management Committees in all our areas so that they can be able to develop responsive strategies to deal with all forms of disaster whenever it strikes.

(i) TRANSPORTATION NETWORKS

The mode of transport in the municipal area is only road.

In terms of road transport, the dominant mode of public transport is taxis and buses. It is mainly the Thohoyandou, Sibasa, Malamulele areas that are reasonably served. Some rural areas still experience various problems as far as public transport is concerned.

These include:

To the fact that places of work are separated from places of residence, people have to travel long distance to their places of employment. The cost and time spent on traveling are greater for the rural commuters. The conditions of roads are not conducive for the formal transport system. The need for high maintenance and operation cost are among the factors contributing to poor and badly maintained public transport. This is largely because most roads in the municipal area are gravel roads. They need constant maintenance, especially during rainy season.

11. ECONOMIC CLUSTER PRIORITY AREA: LOCAL ECONOMIC DEVELOPMENT

11. 1 GROWING THE LOCAL ECONOMY IN LINE WITH THE LGDEP:

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(a) BLACK ECONOMIC EMPOWERMENT

The previously disadvantaged communities, especially Africans are being empowered in the areas of construction of infrastructure such as roads, building, dams, and electricity infrastructure.

Challenges:

Financial security when securing loans from banks. Grading of their qualifications skills by Grading Authorities, e.g. CIBB

(b) SMME DEVELOPMENT

Forums were established in different sectors of different commodities and training through other sectors where conducted e.g. SEDA, LIBSA, VDM, LDA etc.

Challenges:

Lack of sufficient budget to support emerging but disadvantages communities Lack of commitment by Forum members in attending meetings.

(c) AGRICULTURE DEVELOPMENT

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With the assistance of LDA we managed to identify, establish and train co-operatives (Hlanganani Holding as a partner to further facilitate development of co-operatives).

Agriculture schemes were identified and some were revitalized to challenge food security threats.

Challenges:

Lack of funding to different co-operatives Lack of land ownership Water scarcity

(d) AGRIC: JOB CREATED, SKILLS DEVELOPMENT

(i) NANDONI AGRICULTURAL HUB

Study of the whole area was conducted during the previous financial year by the LDA and Business Plan was compiled. Two projects were identified and funded which are Lambani and Roadhuis.

Challenges:

Lack of budget for infrastructure Lack of cooperation by some Traditional leaders No access road/streets

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Lack of funds to fund capital projects and land acquisition

(e) TOURISM DEVELOPMENT

Tourism is picking up well with the new establishment mushrooming in own town, with the assistance of DEA and Vhembe District. The industry is creating job opportunities and forum are functional.

Challenges:

Lack of signage Lack of access road Lack of land ownership Most accommodation not graded

(f) INDUSTRIAL DEVELOPMENT

The industrial park of Shayandima under Lim Dev is doing well with the reconstruction of road network to the park. All structures (shed) are fully hired for different actives.

Challenges:

High rental fee Reconstruction of some structures needs to be done.

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(g) RETAIL DEVELOPMENT

Thohoyandou town is becoming a hub of economic actives which attract big investors and big brands to make business. Some of the retailers such as Game, Pick’n Pay, Shoprite and some franchise are making good progress.

Challenges:

Lack of available space in the CBD. Lack of access road Lack of parking space

12. JUSTICE CLUSTER PRIORITY AREA: GOOD GOVERNANCE& PUBLIC PARTICIPATION

12.1 PROVISION OF SAFETY&SECURITY

Security of all Municipal Properties and the Employees in their workplaces 107 Security Officials engage on contract basis. A permanent solution for security services is being investigated.

(a) BY LAWS

Street Vending By-Laws Parking Area By-Laws

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Standard street and Miscellaneous By-Laws Credit control By-Laws Refund and sanitary By-Laws Solid waste disposal By-Laws

(b) NEW BY-LAWS

By-Law on Property Rates (it is draft for perusal and comments)

PHASE II: STRATEGIES (DEVELOPMENT OBJECTIVES)

13. VISION AND MISSION STATEMENT OF THULAMELA MUNICIPALITY

A Vision and Mission Statement for Thulamela Municipality is presented in Phase II. It captures the Short, Medium and long term goals of the Municipality. It is further influenced by the competitive advantages that create the uniqueness and the potential of the Municipality.

(a) VISION

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We the people of Thulamela would like:

Our municipality to provide basic services to all our communities in a sustainable manner and to create an enabling environment to improve the quality of life of our people, and Our area to become a tourist destination and a productive agricultural area

(b) MISSION

We build Prosperity, eradicate poverty and promote social, political, and economic empowerment of all our people through delivery of quality services, community participation, local economic development and a smart administration

(c) STRATEGIES

Upon realizing the service backlogs, gaps, challenges and opportunities, the municipality hereby submits methods and tactics on how to amend the gaps and the challenges identification in the Analysis

(d) OBJECTIVES

Objectives were set for each KPI in order to define the work that is going to be accomplished

(e) STRATEGIC OUTPUT the end results of any activity needs to provide tangible results or deliverables so that beneficiaries can realize the impact of the

service rendered. This is illustrated throughout Phase II (Strategies)

(f) MAJOR ACTIVITIES

Details explanation of daily functions for each KPI are also provided to determine responsibilities entrusted to affected individual(s)

(g) INDICATORS FOR ACHIEVEMENT OF OBJECTIVES

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These are barometers out of which beneficiaries will be able to measure performance and the impact on the service rendered this is also illustrated in Phase II (strategies)

(h) TARGET GROUP/BENEICIARIES

Any activity is destined to be reviewed by certain target group. It is important to indicate target group in order to determine the level in which the service backlog is reduced

(I ) RESPONSIBLE AGENCY/SOURCE OF FUNDING

It is further important to indicate responsible individual/ department/ Agency so that there has to be an element of accountability. This also assists to determine where budget or money to implement the project will come from. This is also demonstrated in all the activities

(j) OPERATIONAL PLAN

All activities performed by the municipality are located within a particular plan/ strategy. It is important to indicate such a plan/ strategy. Some plans/ strategies that are not yet developed/ reviewed need to be done

14. GOVERNANCE AND ADMINISTRATION CLUSTER

PRIORITY AREA SPECIFIC ISSUES

OBJECTIVES STRATEGIES

14.1 INSTITUTIONAL DEVELOPMENT AND MUNICIPAL TRANSFORMATION.

Organizational Structure

To review organizational structure in line with IDP Priorities

Conduct Annually Review of

Organizational Structure

Ensuring that all posts are in the

structure

Ensuring that vacant posts are

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budgeted for before being

advertised

HR Policies To fully comply with the HR legislations, Policies& Procedures

Conducting workshops on HR

Policies to all Managers whenever a

new policy is being introduced

Employment Equity

To accommodate all categories of people in the employment plan of the municipality

Conduct Annual Review of

Employment Equity Plan

Skills Development

To improve the skill base of municipal employees

Conducting Skills Audit

Development of Work Skills Plan

annually

Labour Relations

Basic Conditions of Employment

Improved working relationship between management and worker representative(s)

Establishment of Local Labour

Forum and to have schedule of its

meetings

Occupational Health Safely (OHS)

To ensure health& safety of the employees

Conduct Workshops on OHS

Employee Assistance Programme

To ensure the wellness of all employees at all times.

Development of EAP PolicyEstablishment of Committee

Conduct wellness Programme

Establishment of workplace HIV/AIDS programmesConduct needs analysis survey

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Performance Management

Organizational PMS

To fully comply with all statutory requirements for Reports

Periodical reporting on

SDBIP,OUTCOMES 9,Municipal

Turn Around Strategy & Annual

Report

Employee (Individual PMS)

To ensure that all employees have plans and are accountable to their work and performance

Develop of PMS Framework

Development of Performance

Plans

Facilitating performance

assessment at the 2nd and 4th

Quarter each financial year

Information Technology(IT)

Provision of IT hardware &Software

To create Access to Information and Technology networks to municipal

Supply of computers and

laptops to officials , to provide

access to internet and e mail

officials when the need arise

Help Desk Support(Customer Services)

To provide support to all municipal customers at all times

Establishment of Customer Service Desk by 2011

To provide access to internal and

General Auxiliary Services

Fleet Management

Ensuring effective and Efficiency Fleet Management

Continuous implementation of Fleet Management Policy

Purchasing new vehicles when

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utilization by the whole institution at all times

the need arise Maintenance of existing vehicles

when the need arise

Photocopy Services

Ensuring that printing is services are available to employees at all time

Purchase/renting new printing

machines when the need arise

Records &Registry Services

To ensure reliable Record Keeping Management

Continuous updates of Records

Provision of Office space& Furniture

Ensuring a conducive working environment at all times

Purchasing new Furniture when

the need arise

Partitioning big offices and

grouping officials performing

the same tasks when the need

arise.

14.2 FINANCIAL VIABILITY

Budget Ensuring that the MTEFF allocating of all available Municipal resources are done through proper processes outlined in MFMA.

Manager for Budget confirms availability of funds in the vote. The head of relevant department that is procuring goods and services authorize the requisition documents before any commitment to the service provider

86

Financial Reporting

To prepare financial statements which shows positions, results and cash flow of the Municipality

Monthly reconciliations are prepared and reviewed by the Head of the Department. Income and Expenditure reports as prescribed by legislation are submitted to Provincial Treasury within 10 working days.

Financial Control &Management

To safeguard the Municipality’s assets& resources, as well as ensuring financial policies are being implemented efficiently and effectively

Budget related policies i.e. Indigent policy, Debt collection & Credit control, Investment management policy, Asset Management policy are Reviewed annually by Council and are implemented.

Expenditure Payment Creditors

To ensure that payment are made to service providers

All invoices are recorded on the invoice register as soon as they are received. They are immediately processed to ensure that they are all paid within 30 days after receipt of invoice.

Income Revenue Collection

Collection of Municipal Revenue

Revenue Enhancement Strategy has been developed and the committee has been established to monitor the implementation of the strategy. The Vhembe District Municipality has

87

appointed service provider to assist the municipality with cost recovery issues, which includes debt collection.

14.3 GOOD GOVERNANCE &COMMUNITY PARTICIPATION

Governance Structures systems

Internal Audit Unit

To foster Financial and Performance Compliance Performing Ad-hoc work when

requested by Municipal

Manager and/or Audit

Committee

Continuous Advising the

Municipality and the Audit

Committee on the internal

controls, Accounting procedures

and practices ,Risk and Risk

Management, Performance

Management , compliance with

MFMA ,the Annual Division of

Revenue Act and any other

applicable Legislation

Annual Report & Oversight

To provide Oversight Report on Municipal Annual Report

Council elects Oversight Committee

in January every year to work on the

Draft Annual Report. The

Committee reports to Council

88

directly in March every year

Inter-Government Relations

District Mayor Forum

Enhancement of Inter Governmental Relations among spheres of government

Quarterly meetings are held for

Alignment of Strategies & Priorities

between the District & Local

Municipalities

Provincial Mayor Forum

Enhancement of Inter Governmental Relations among spheres of government

Quarterly meetings are held for

Alignment of Strategies & Priorities

for District, Local Municipalities

and Provincial Government

Departments

IDP Development & Review

To involve all Stakeholders in Local Planning

Development of a Process Plan that

details all the activities to be under

taken in the planning process. The

Process Plan is developed and

approved by Council in August each

year

Other Outreach Programme(s)

. Deepening Democracy through Community Participation

Schedules of meetings of Imbizo,

Traditional Authorities and Ward

Committees are arranged every

financial year

Communication

To inform communities Publishing quarterly News Letter

free of charge to communities

89

To get feed back on the service rendered

Conducting Annual Service Delivery Surveys

15. JUSTICE CLUSTER



LAW ENFORCEMENT &LEGAL SERVICES

Legal Services By-Laws To make sure the Municipality promulgates all the relevant by-laws or review needed for proper governance

Top give effect to the

implementation of the

municipal policies and

Regulations on continuous

basis

Compliance To ensures that everyone comply with all statutory requirements

To establish Municipal Task

Team that will randomly

inspect all the thee CBDs on

90

all matters of compliance on

continuous basis

Risk Management To create Effective Risk Management Plan

To develop and approval of

Risk Management Strategy

by 2011.

Policing Services

To provide safety and security to all citizens

Random Police visibility in

all potential areas.

16. INFRASTRUCTURE: CLUSTER

PRIORITY AREA SPECIFIC ISSUES OBJECTIVES STRATEGIES

INFRASTRUCTURE Reservoirs Provision of bulk water supply

Upgrading of Infrastructure in the current MTEF period

Refurbishment and Maintenance of Reservoirs in the current MTEF period

Boreholes Provision of underground water to communities

Drilling Boreholes when the need

arise

Household Water Taps

To ensure that all applications received are

Installing Household water taps

as per requests received

91

processed

Free Basic Water To ensures that all indigents households are provided with free basic water

Update indigents register with

16 387 in the 2011/12

Sanitation Supply:VIP Toilets

Access to better Sanitation

Refurbishment of existing

ponds in the current MTEF

period.

Construction of new VIP

Toilets to all listed villages in

the Project Phase as per the

current MTEF period.

Sewage System Access to better

Sanitation

Constructing new Sewer

network as per Projects Phase in

the current MTEF Period

Energy Supply: Power Sub Stations

Access to electricity supply by communities

Upgrade and Maintenance of

existing infrastructure as per the

listed projects in the current

MTEEF Period

Household Connections

Achievement of universal access to electricity

To electrify 2000 household in

2011/12

Free Basic Electricity To ensure that all indigent

16 387 household to benefit in

92

households receive free basic electricity

the 2011/12

Public Transport: Intermodal facilities(bus& taxi)

To provide safe, affordable, reliable, efficient, accessible and fully integrated transport operations and infrastructure

Development of Inter-Modal

Facilities in

Thohoyandou,Sibasa &

Malamulele in the current

MTEEF period

Road Safety Safety Campaigns

Promoting Roads Safety Campaigns

To conduct 12 traffic safety

campaigns by June 2012

Testing Stations Vehicles Promoting Road Safety Campaigns

1 800 vehicles to be tested in

2011/12

Learner & Driver’s License

Access to Motor Vehicle License by Communities

2 500 Drivers Licenses to be

issued in 2011/12

Roads & Municipal Streets

National To Upgrade Access Roads

To upgrade roads from gravel to tar as per listed projects in the current MTEEF period

Provincial To upgrade

Access Roads To upgrade roads from

gravel to tar as per listed projects in the current MTEEF period

District To upgrade Access Roads

To upgrade roads from gravel to tar as per listed projects in the current MTEF period

93

Municipal To Upgrade Municipal Streets

To upgrade municipal streets as per listed projects in the current MTEEF period

Housing To provide housing to Indigent Households

To provide housing units in the listed villages in the current MTEEF period

Sports To provide basic sports facilities to communities

To refurbish and upgrade 6 sporting facilities in the 2011/12

PHASE II: STRATEGIES (DEVELOPMENT OBJECTIVES)

17. SOCIAL: CLUSTER



SPECIAL PROGRAMMES

Disaster Risk Management

To create safer communities

Approval of a

Disaster Strategy

by June 2012

School Infrastructure

Classrooms Access to learning by communities

Additional 20

classrooms to be

built in 2011/12.

94

School Administration Building Blocks

Access to learning by communities

20 New School

Administration

Building Blocks

are to be

constructed in

2011/12.

School Nutrition Programme

To Provide food to needy learners at school.

All primary

schools to benefit

in the feeding

scheme in the

2011/12

Special Programme: Persons living with Disability

To create equal opportunities to all citizens

To conduct 6

campaigns per

financial year to

empower this

special group

Youth To capacitate youth to take their rightful place in the society

To develop Youth

Development

Strategy by June

2012

Children To protect the Develop children

95

Rights of Children

rights policy by

2012.

“Take a Girl

Child to work

campaign” to be

conducted once a

year

Gender Gender Empowerment

To empower women economically and educationally

To Conduct 1

Empowerment

workshops for

Women in the

financial year

Senior Citizens To protect the Rights of the Elderly

To enroll new

100 learners

(from senior

citizens) on

ABET class every

financial year.

Monthly

Campaigns (on

elderly abuse,

96

long walk)

MUNICIPAL HEALTH PROVISION

Environmental Health

Waste Management

Random waste removal in the three CBDS and all townships

Buying of

additional

Compactor s in

the current

MTEEF Period

Food Quality To reduce food borne disease and improve healthy lifestyle on continuous

Routine food

Inspection in the

three CBDs

Disposal of dead Animals

To prevent environmental diseases in the municipality

Collection and disposal

dead animals on daily

basis

Noise and Littering Controls

To reduce noise and littering pollution in the Municipal area

Continuous

Awareness

Campaigns in the

CBD

Primary Health HIV/AIDS To provide health care to all the citizens

To conduct 2 HIV/AIDS

Campaigns in the

financial year

Provision of Health Infrastructure

Clinics/ Hospitals Nursing Colleges

Access to health care for all citizens

Identification of health facilities up for upgrade

97

PHASE III: STATEGIES (DEVELOPMENT OBJECTIVES)

19. CLUSTER: ECONOMIC CLUSTER



GROWING THE LOCAL ECONOMY DEVELOPMENT

Tourism Culture and Heritage

To conserve cultural and heritage sites

To identify and

develop two cultural

& heritage sites in

the 2011/12

To erect signage

indicating the

direction of all

tourism hotspots by

2012

98

Engage Departments

of Roads &

Transport to provide

& upgrade access

roads to tourism

sports

Nature(Eco-Tourism)

To market the municipal area

To develop Tourism

Strategy by 2012

To develop

Municipal Branding

Strategy by 2012

Agriculture Crop Farming

Horticulture

To create conditions for agriculture development

Identification of

horticulture projects

and provide funding

to them in the

current MTEEF

period

Stock Farming

Small Stocks

To create conditions for agriculture development

Identification of horticulture projects and provide funding in the current MTEEF period

(a) JOB CREATION & POVERTY ALLEVIATION

Expanded Public Works Programme

To facilitate creation of jobs

To create 500 jobs

99

Black Economic Empowerment

To affirm previously disadvantaged groups

To facilitate 30%

Preferential

Procurement from

previously

disadvantaged

Individuals and/or

emerging SMMEs

business by 2012

(b) RURAL BASED ECONOMIC DEVELOPMENT

Agricultural Hub To develop Nandoni Agricultural Hub

LDA to compile Business Plans for two projects identified at Lambani and Roadhuis to be funded by LDA by 2013

Co-operatives To help communities in the registration process of Cooperatives and to train them

To register and train

newly established

Co operatives on

continuous bases

(c) SKILLS DEVELOPMENT

To capacitate emerging entreprenership

Quarterly meetings of LED Forum are planned were different sectors of different

100

commodities receive training through SEDA, LIBSA, VDM, LDA

(d) ENVIRONMENT MANAGEMENT

Environmental Impact Assessment(EIA)

To protect the environment To conduct EIA to

all capital projects before construction

Wetlands Degradation

Preservation of our wetlands

Municipality to intensify

the implementation of

SDF and LUMS

Deforestation Creation of our protected Forest Areas

Create 3 Parks in the

municipality by

December 2011

Pollution Prevent Land ,Air and Water pollution

Expand and Adopt a

River Campaign Project

to fight pollution by Dec

2011

18. SPATIAL PLANNING

Land Administration

Land Ownership

To transfer land ownership

To register 600

Deed of Grants

by 2012To

register 100

Permission to

Occupy

101

Certificates by

June 2012

Stand demarcation/Allocation

To provide land to needy communities

To demarcates

2000 new

residential sites

by June 2012.

Towns and Villages

To develop Spatial Development Framework

To bring service and development closer to rural communities

To develop

precinct plans

for 5 nodal

points/areas by

June 2012

18.2 GEOGRAPHIC INFORMATION SYSTEMS

Data capturing, collection, and mapping

To improve technology on planning

To create filling

data and updates

annually on all

new projects

completed in the

municipal area in

order to produce

credible and

reliable Spatial

information that

will assist

102

planners and

managers with

the necessary

planning tool

PHASE III

20.GOVERNANCE AND ADMINISTARTION CLUSTER

INSTITUTIONAL DEVELOPMENT & TRANSFORMATION PROJECTS

PROJECT NO

PROJECT NAME LOCATION BUDGET PLANNING RESPONSIBLE AGENCY2011/12 2012/13 2013/14

1. LAPTOPSMunicipal Office R500 000 R60 000 R45 000

Thulamela

2.FURNITURE AND EQUIPMENTS

Municipal Office R1 880 000 R440 000 R970 000

Thulamela

3. PRINTERSMunicipal Office R60 000 R50 000 R20 000

Thulamela

4. COMPUTERSMunicipal Office R4 700 000 R150 000 R100 000

Thulamela

5. AIR CONDITIONERSMunicipal Office R200 000 R100 000 R100 000

Thulamela

103

6. VEHICLESMunicipal Office R4 500 000 R600 000 R1 000 000

Thulamela

7. TRUCKS Municipal Office

R1 500 000 R3 000 000 R3 400 000 Thulamela

8.

TRUCKS (COMMUNITY: ENVIRONMENT, HEALTH& TOURISM)

Municipal Office

R1,500,000 R3,000,000 R3,400,000

Thulamela

9. TIPPER TRUCK(WATER) Municipal Office

R800 000 Thulamela

10.

TRACTORS(COMMUNITY: ENVIRONMENT, HEALTH& TOURISM)

Municipal Office R800,000 R900,000 R1,000,000 M

Thulamela

11.

LOUD HAILERS & RADIO(COMMUNITY: ENVIRONMENT, HEALTH& TOURISM) Municipal

Office R10,000 R12,000 R13,000

Thulamela

12.

DIGITAL STILL CAMERA( PLANNING&DEVELOPMENT

Municipal Office

R8,000

Thulamela

13.

DIGITAL VIDEO CAMERA( PLANNING& DEVELOPMENT) Municipal

Office R10,000

Thulamela

14. SUPPLY CHAIN SOFTWARE

Municipal Office

R190,000 Thulamela

21. INFRASTRUCTURE CLUSTER

SERVICE DELIVERY& INFRASTRUCTURE DEVELOPMENT WATER & SANITATION

104

PROJECT NO


1. Reticulation Belemu, Mutandanani II, Phiphidi, Ngwenani ya Themeli, Mathule

R300 000 R8 000 000 R9 000 000 VDM

2. Bulk & Reticulation Thohoyandou JEXT R300 000 R10 000 000 R10 300 000 VDM3. Bulk and Reticulation

WaterBudeli R1 000 000 VDM

4. Water Treatment Works

Damani Regional Water Scheme

R15 000 000 R10 000 000 R5 000 000 VDM

5. Bulk Water Supply and Reticulation

Duthuni ( Sub villages , Tshisahulu ND Makumbane

R2 000 000 R20 000 000 VDM


Dzindi R25 000 000 VDM

7. Reticulation Dzindi –Lwamondo RL2 , RL3, RL4, & RL6

R6 000 000 R15 000 000 R19 000 000 VDM


Dzwerani R1 000 000 VDM


Milaboni, Mudunungu, Tshirenzheni, Tshikombani, Tshithuthuni

R5000 000 VDM

10. Bulk Water and Reticulation

Muttit areas, Jilongo, Halahala, Muchipisi ,Matsakali, Merwe A& B & C, Dinga, Mapapila,Peningosta, Gijhamandeni,Madonsi, Xithleane

R1 000 000 R10 000 000 VDM

11. Bulk Water and Bunzhe, Mkononi, R3 000 000 R10 000 000 VDM

105

Reticulation Siambe, Mavhunda, Tshififi, Tshitanini, Tshitwamaranzhe, Tshabvuma& Lufule I

12. Bulk Water and Reticulation

Ngwenani (Themeli), Ngulumbi, Ngovhela, Madamalala, Phindula, Maembeni, Muledzhi, Ngovhela(Backside)

R3 000 000 VDM


Mahunguwi R1000 000 R8 000 000 VDM


Makhuvha & Tshililo R21 000 000 VDM


Makonde & Luvhimbi R 300 000 R10 000 000 R10 000 000 VDM

16. Reticulation Makwarela Ext 3 R5000 000 R5000 000 VDM17. Bulk Water Supply and

ReticulationMalamulele East R35 000 000 R35 000 000 VDM

18. Water Reticulation Mavambe R2 000 000 R450 000 VDM19. Water Reticulation Mphego R13 000 000 R13 000 000 VDM


Muraga VDM

21. Nandoni RWS: Construction of Bulk Water Pipeline from NN20B to Malamulele, including villages around.

Malamulele R300 000 R15 000 000 R9 000 000 VDM

22. Nandoni RWS Construction of Bulk Water Pipeline from NN 20B to Muraga

Muraga via Mangondi R300 000 R5 000 000 R6 500 000 VDM

106

VIA Mangondi23. Nandoni to Malamulele

( Phase 2) Reservoir and Pump Station)

Malamulele R300 000 R500 000 VDM

24. Bulk Water supply and Reticulation

Ngovhela, Tshiheni R300 000 R9 000 000 VDM

25. Bulk Supply and Reticulation

Ngudza (including Matatshe Prison)

R300 000 R1000 000 R10 000 000 VDM

26. Bulk Supply and Reticulation

Phiphidi ( Shonisani) R6 500 000 VDM


Shayandima EXT9, 10, 11

R25 000 000 R40 000 000 R18 000 000 VDM

PROJECT NO

PROJECT NAME LOCATION BUDGET PLANNING RESPONSIBLE AGENCY

2011/12 2012/13 2013/1428. Bulk Water Supply Thohoyandou S R7 000 000 VDM29. Bulk Water Supply and

ReticulationThononda VDM

30. Reticulation for Gateway projects

Thohoyandou R10 000 000 R1 000 000 VDM


Tshiavha VDM


Tshiendeulu R700 000 R750 000 VDM


Tshiheni VDM


Tshikambe, Tshivhilwi, Malavuwe, Mukula, Tshidimbini.

R10 000 000 R15 000 000 VDM


Tshikhudini R12 000 000 R12 000 000 R3 000 000 VDM

36. Vondo RWS: Thohoyandou CBD R3 000 000 R6 500 000 R3 000 000 VDM

107

Construction of a dedicated bulk line for Thohoyandou CBD

37. Vondo RWS: construction of dedicated Bulk Water Supply from RD 17 to Donald Fraser Hospital

Vhufulwi R3 000 000 R5 000 000 R2 000 000 VDM

38. Vondo RWS: Construction of a bulk line for Thohoyandou CBD

Makwarela EXT 4 R300 000 R3 500 000 R1500 000 VDM

PROJECT NO


39. Vondo Damani RWS: construction of bulk line to Matatshe Prison

Matatshe R3 000 000 R5 000 000 R5 000 000 VDM

40. Xikundu RWS: Bulk Water Supply

Tshidzini to Mukula, Malavuwe, Tshidimmbini

R300 000 R15 000 000 R3 000 000 VDM

41. Xikundu/ Mhinga Water Reticulation

Xikundu/ Mhinga R15 000 000 R30 000 000 R30 000 000 VDM

42. Doubling of Bulk Water Supply from NR3 to Van Rooyen Junction

Xikundu/ Saselamane R6 000 000 VDM

43. Mutale Route 5 Phase 3/A

Makonde R1 300 000 VDM

44. Mutale Route 5 Phase 3B

Makonde R450 000 VDM

45. Mutale Route 5 Phase 3B Reticulation &

Tshamabere Reticulation to 10

R15 000 000 R1 200 000 VDM

108

Pumpstation ( Phase 3C & 3D)

villages

46. Water Reticulation Thohoyandou K R300 000 R15 000 000 VDM47. Water Reticulation Thohoyandou Q EXT R5 000 000 VDM48. Bulk Water Supply Maungani, Tshimboni,

ShuphekaR1 800 000 VDM

49. Beuster Bulk Water Supply

BEUSTER R 1 800 000 VDM

50. Bulk Water Supply Reticulation

Dzwerani R1 000 000 VDM

51. Bulk Water Supply Reticulation

Hlungwane/ Nthlaveni D

R8 500 000 VDM

SANITATION

PROJECT NO PROJECT NAME

LOCATION BUDGET PLANNING RESPONSIBLE AGENCY2011/12 2012/13 2013/14

52. Household Sanitation ( Construction of VIP Latrines)

R20 000 000 VDM

53. Waste Water Treatment Phase 2

Thohoyandou EXT

R10 000 000 VDM

54. Upgrading of Sewer Ponds ( Extension of Maturated Ponds)

Tshifulanani R4 500 000 VDM

55. Sewerage works Thohoyandou R21 000 000 R2 000 000 VDM

109

EXT Phase 2 ( upgrading of waste management Plant)

56. Health & Hygiene Programme

Thulamela Municipal Area

R1 000 000 R1 000 000 VDM

ELECTRIFICATION

PROJECT NO.


1. ELECTRIFICATION TSHIPAKO R2,250,0002. ELECTRIFICATION MARANZHE R2,000,000 ESKOM3. ELECTRIFICATION SHANZHA R2,000,000 ESKOM

4.

ELECTRIFICATIONTSHIDZIVHE R2,530,000

DOE

5. ELECTRIFICATION VONDO R2,680,000 DOE6. ELECTRIFICATION GONANI R910,000 DOE

7.ELECTRIFICATION NDONDOLA

PHIPHIDIR5,000,000 DOE

8. ELECTRIFICATION MBAHE R3,980,000 DOE

9.ELECTRIFICATION BACKSIDE

NGOVHELAR800,000 DOE

10. ELECTRIFICATIONBADAMA

R650,000 DOE

110

LWAMONDO11. ELECTRIFICATION TSWINGA R10,010,000 DOE12. ELECTRIFICATION MAGOMANI R2,020,000 DOE

13.ELECTRIFICATION TSHITAVHA

LWAMONDOR250,000 DOE

14. ELECTRIFICATION MAPAPILA R520,000 DOE15. ELECTRIFICATION MHINGA ZONE 1 R600,000 DOE16. ELECTRIFICATION MHINGA ZONE 2 R2,340,000 DOE

17.

ELECTRIFICATION MHINGA ZONE 3 R620,000 DOE

18.ELECTRIFICATION MUKOMAASINA

NNDUR1,750,000 DOE

19. ELECTRIFICATION BEVULA R1,2000,000 DOE

20.ELECTRIFICATION MAPIMELE

MDAVULAR1,730,000 DOE

21. ELECTRIFICATION LUNUNGWI R750,000 DOE

22.ELECTRIFICATION

TSHIOMBOR2,100,000 DOE

23. ELECTRIFICATION ROADHUIS R4,590,000 DOE24. ELECTRIFICATION MAUNGANI R2,700,000 DOE

25.ELECTRIFICATION TSHILATE

GUNDAR290,000 DOE

26.ELECTRIFICATION TSHIAVHA

NGOVHELAR3,500,000 DOE

27.ELECTRIFICATION SHUPHEKA

MAUNGANIR800,000 DOE

28. ELECTRIFICATION TSHIKONELO R1,070,000 DOE29. ELECTRIFICATION MAKAHLULE R1,500,000 ESKOM

30.ELECTRIFICATION HLALULO

GANDLANANIR2,740,000 DOE

31. ELECTRIFICATION MAKUMEKE R920,000 DOE32. ELECTRIFICATION MAFANELE EXT R500,000 DOE

111

33. ELECTRIFICATION MAKHASA R2,300,000 DOE34. ELECTRIFICATION JEROME EXT 2 R1,570,000 DOE35. ELECTRIFICATION TSHIPAKO R2,250,000 ESKOM

36.ELECTRIFICATION TSHITOPENI

MUKULAR970,000 DOE

37. ELECTRIFICATION TSHIDIMBINI R620,000 DOE

38.ELECTRIFICATION TSHILAVULU

TSHIDZINIR600,000 DOE

39.ELECTRIFICATION MUNGINDINI

TSHIOMBOR2,100,000 DOE

40. ELECTRIFICATION JIMMY JONES R2,300,000 DOE

41.ELECTRIFICATION KANGANAMA

GABAR610,000 DOE

42.ELECTRIFICATION TSHAPALA

MUKULAR950,000 DOE

43.ELECTRIFICATION GUMBU

MAKHUVHAR1,190,000 DOE

44. ELECTRIFICATION BUDELI R1,470,000 DOE45. ELECTRIFICATION GALAZA R1,200,000 DOE46. ELECTRIFICATION MATIYANE R2,100,000 DOE

47.ELECTRIFICATION MADALA

DZWERANIR7,224,000 ESKOM

48.ELECTRIFICATION TSHIEMA


49. ELECTRIFICATION THONONDA R1,850,000 DOE

50.ELECTRIFICATION MUTSHETONI


51. ELECTRIFICATION TSWERA R1,460,000 DOE

52.ELECTRIFICATION TSHITHOTHOLWE

LUVHIMBIR1,990,000 DOE

53. ELECTRIFICATION MUKHOMI R2,10,000 DOE54. ELECTRIFICATION MPHAKATI R2,160,000 DOE55. ELECTRIFICATION MATANGARI R600,000 DOE

112

TSHIVHUYUNI

56.ELECTRIFICATION MATANGARI

TSHIAWELOR800,000 DOE

57.ELECTRIFICATION MUNANGWE

TSHIFUDIR520,000 ESKOM

58.ELECTRIFICATION BELEMU

LWAMONDOR1,005 000

ESKOM

59.ELECTRIFICATION TSHIOZWI


60. ELECTRIFICATION MBHALATI R430,000 DOE61. ELECTRIFICATION TOVHOWANI R1,033 000 DOE62. ELECTRIFICATION LOMBARD R1 066 000 DOE63. ELECTRIFICATION TSHITHUTHUNI R800,000 DOE64. ELECTRIFICATION KHALAVHA R500,000 DOE65. ELECTRIFICATION TSHIDZETE R3 001 000 DOE66. ELECTRIFICATION MPHEGO R1 000 000 DOE

67.ELECTRIFICATION MUNAKA

MATANGARIR200,000 DOE

68. ELECTRIFICATION MAPATE R300,000 DOE

69.ELECTRIFICATION MAKHUVHA

TSHILIVHOR520,000 DOE

70. ELECTRIFICATION MPHAMBO B Ext R300,000 DOE

71.ELECTRIFICATION MATOBOTSWUKA

MATANGARIR400,000 DOE

72. ELECTRIFICATION XIGALO EXT R1 900 000 DOE

73.ELECTRIFICATION TSWINGANANI

LAMBANIR510,000 DOE

74.ELECTRIFICATION TSHILAPHALA

GONDENIR700,000 DOE

75. ELECTRIFICATION GUMBANI R350,000 DOE76. ELECTRIFICATION SAMBANDOU R910 000 DOE77. ELECTRIFICATION MAKULEKE EXT R3 500 000 DOE78. ELECTRIFICATION DOE

113

MAVILIGWE R2 200 00079. ELECTRIFICATION MATIENI ITSANI R400 000 DOE80. ELECTRIFICATION SATANI MUKULA R380 000 DOE81. ELECTRIFICATION KHUBVI R1 500,000 DOE82. ELECTRIFICATION TSHAULU (350 h/h) R2,800,000 ESKOM83. ELECTRIFICATION SINDANE (140 h/h) R1,120,000 ESKOM

84.ELECTRIFICATION MADONSI

BOLTMAN (300 h/h)R2,400,000 ESKOM

85.ELECTRIFICATION DINGA(205 h/h) R1,640,000 ESKOM

86.ELECTRIFICATION TSHITANGANI(90

h/h)R720,000 ESKOM

87.ELECTRIFICATION XIBANGWA (264

h/h)R2,112.000 ESKOM

88.ELECTRIFICATION GREENFARM(400

h/h)R3,200,000 ESKOM

89.ELECTRIFICATION XITHLELANI (624


90. ELECTRIFICATION MUCHIPISI (200) R1,600,00 ESKOM91. ELECTRIFICATION TSHIKWETA(50) R400,000 ESKOM92. ELECTRIFICATION TSHIFUDI (300) R2,400,00 ESKOM

93.ELECTRIFICATION MATONDONI(150

h/h)R1,200,00 ESKOM

94. ELECTRIFICATION FANDANI (148 h/h) R1,184,000

95.ELECTRIFICATION MUDUNUNGU (100

h/h)R800,000 ESKOM

96.ELECTRIFICATION TSHITEREKE (100

h/h)R800,000 ESKOM

97. ELECTRIFICATION SHIHOSANI R1 310 000 DOE

98.ELECTRIFICATION MUKULA

MATSWELELER660 000 DOE

99. ELECTRIFICATION MALAVUWE R680 000 DOE100. ELECTRIFICATION TSHAMUTILIKWA R2 270 000 DOE

114

PROJECT NO.


101. ELECTRIFICATION MPHEGO (100 h/h) R800,000 ESKOM102. ELECTRIFICATION THENZHENI(48 h/h) R384,000 ESKOM103. ELECTRIFICATION MULEDZHI(100 h/h) R800,000 ESKOM104. ELECTRIFICATION MATIYANI ESKOM105. ELECTRIFICATION MPHAMBO(300 h/h) R2,400,000 ESKOM

106.ELECTRIFICATION

DZINGAHE (80 h/h)R640,000 ESKOM

107. ELECTRIFICATION MUHUYU (112 h/h) R896,000 ESKOM

108.ELECTRIFICATION GANDLANANI (300


109. ELECTRIFICATION LOMBARD (166 h/h) R1,328,000 DOE110. ELECTRIFICATION MAGONA (120 h/h) R960,000 ESKOM

111.ELECTRIFICATION NGHOMU (300 h/h)

NGHOMUR2,400,000 ESKOM

112. ELECTRIFICATION MASHOBYE (50 h/h) R400,000 ESKOM

113.ELECTRIFICATION HALAHALA (100

h/h)R800,000 ESKOM

114.ELECTRIFICATION MAKHUBELE (90

h/h)R720,000 ESKOM

115. ELECTRIFICATION SALANI (350 h/h) R2,800,000 ESKOM116. ELECTRIFICATION XIFASHANE(80 h/h) R640,000 ESKOM117. ELECTRIFICATION DAKARI (250 h/h) R2.000,000 ESKOM118. ELECTRIFICATION DAMANI (50 h/h) R400,000119. ELECTRIFICATION

120.ELECTRIFICATION TSHISELUSELU

(200 h/h)R1,600,000 ESKOM

121. ELECTRIFICATION MALAMANGWA R1 350 000M122. ELECTRIFICATION

115

123. ELECTRIFICATION MAEMBENI (70 h/h) R560,000 ESKOM

124.ELECTRIFICATION MADAMALALA (70

h/h)R560,000 ESKOM

125. ELECTRIFICATION DUTHUNI (100 h/h) R800,000 ESKOM126. ELECTRIFICATION GUMBANI (35 h/h) R280,000 ESKOM

127.ELECTRIFICATION PHAPHAZELA (150


128. ELECTRIFICATION DUMELA (140 h/h) R1,120,000 ESKOM

129.ELECTRIFICATION MULAMULA(240


130.ELECTRIFICATION NGHEZIMANI (150

h/h) ESKOM

131.ELECTRIFICATION HLUNGWANI (200


132. ELECTRIFICATION XIGAMANI (200 h/h) R1,600,000 ESKOM

133.ELECTRIFICATION MUDAVULA (250


134.ELECTRIFICATION NOMBELANI (120

h/h)R960,000 ESKOM

135.ELECTRIFICATION TSHIKWARA

TSHIOMBOR1 600 000 ESKOM

136. ELECTRIFICATION PHIPHIDI (100 h/h) R1,000,000 DOE137. ELECTRIFICATION BLOCK Q (100 h/h) R1,000,000 DOE

138.

ELECTRIFICATION MAKANGA (105 h/h)MBILWI

R1,050,000 DOE

139. ELECTRIFICATION ALTEIN (340 h/h) R2,720,000 ESKOM140. ELECTRIFICATION PLANGE (300 h/h) R2,400,000 ESKOM141. ELECTRIFICATION JILONGO (60 h/h) R480,000 ESKOM142. ELECTRIFICATION MABAYENI (54 h/h) R432,000 ESKOM

143.ELECTRIFICATION MUHUNGUWI (90

h/h)R720,000 ESKOM

144. ELECTRIFICATION NYAVANI (230 h/h) R1,840,000 ESKOM

116

145. ELECTRIFICATION NKOVANI (40 h/h) R320,000 ESKOM146. ELECTRIFICATION GABA (80 h/h) R640,000 ESKOM147. ELECTRIFICATION DIMANI (50 h/h) R400,000 ESKOM

148.ELECTRIFICATION TSHAMUTSHEDZI

(80 h/h)R640,000 ESKOM

149. ELECTRIFICATION MUSHIRU (60 h/h) R480,000 ESKOM150. ELECTRIFICATION

151.ELECTRIFICATION MAHEMATSHENA

(70 h/h)“ R560,000 ESKOM

152.ELECTRIFICATION VHUNAMA/(75 h/h)

VHUNGWILI“ R600,000 ESKOM

153. ELECTRIFICATION MATATANI(30 h/h) “ R240,000 ESKOM

154.

ELECTRIFICATIONTSHAMUTILIKWA(B)

R1,630,000DOE

155. ELECTRIFICATION MUSWANI (80 h/h) R640,000 ESKOM156. ELECTRIFICATION MANYUHA(63 h/h) “ R504,000 ESKOM

157.

ELECTRIFICATION LAMBANI TSHIMBOLIMBO(350 h/h)

R2,800,000

158. ELECTRIFICATION MARANZHE R2,000,000 ESKOM159. ELECTRIFICATION SHANZHA R2,000,000 ESKOM160. ELECTRIFICATION MDABULA R224,000 ESKOM161. ELECTRIFICATION XIGALO EXT R1,080,000 DOE

162.

ELECTRIFICATION MAKONDETSHILULU NA LUFULALUNWE

R800,000 DOE

163. ELECTRIFICATION TSHITHUTHUNI R640,000 DOE164. ELECTRIFICATION KHALAVHA R400,000 DOE

165.ELECTRIFICATION SHIGALO EXT

BASOPHAR1,120,000 DOE

166. ELECTRIFICATION MASHAWANA R1,280,000 ESKOM

117

167. ELECTRIFICATION MAHUNGUWI R640,000 ESKOM168. ELECTRIFICATION KHAMBELE R840,000 ESKOM169. ELECTRIFICATION TSHITANGANI R520,000 ESKOM170. ELECTRIFICATION MANDALA R680,000 DOE171. ELECTRIFICATION DAKARI HASANI R640,000 ESKOM

172.

ELECTRIFICATION TSHAULU,(MASIWANE,BEGWA, TSHILAPHALA, DZWABONI)

R3,024,000 ESKOM

173. ELECTRIFICATION MPAMBO R2,080,000 ESKOM174. ELECTRIFICATION LAMVI R1,120,000 ESKOM

175.ELECTRIFICATION VHUFULI

MADIMBOR480,000 ESKOM

176. ELECTRIFICATION XIMIXONI EXT R984,000 ESKOM

177.ELECTRIFICATION LWAMONDO

(TSHIDZETE)R4 000 000 Thulamela

ROADS AMD STORMWATERPROJECT NO.


178. UPGRADING STREETSTHOYANDOU G R 2,500,000 R 20,000,000M

Thulamela

179. STREETS UPGRADINGTHOHOYANDOU E R 2,500,000

180.ACCESS ROAD SURFACING

MANIINI(ACCARCACIA Entrance) R2 500 000

Thulamela

181.ACCESS ROAD SURFACING MANYUHA R 2,700,000

Thulamela

118

182. LINK ROAD SURFACING

THOHOYANDOU(JJ MOTORS-ACARCIA) R 20,000,000

Thulamela

183. RING ROAD SASELAMANE Thulamela

184. THULAMELA GATEWAY THOHOYANDOU R 125 000,000 R 20 000 000

Thulamela

185. ROAD SURFACINGNGOVHELA ( IYANI) R 3 000 000

R 10,000,000M

Thulamela

186. ROAD SURFACINGSOKOUTENDA R 2 500,000 R 30 000 000 -

Thulamela

187. STREETS SURFACING MALAMULEL

E B R 8 000 000 Thulamela

188. ACCESS ROAD

UNIT A (MASALA BOUNDRY + TOMBONI

R 8 500 000

Thulamela

189.

INTERMODAL PUBLIC TRANSPORT FACILITY

THOHOYANDOU, SASELAMANE, SIBASA

R120 000 000 R130 000 000 R50 000 000

DEPARTMENT OF ROADS & TRANSPORT

190.

MULTI- PURPOSE TRAFFIC CENTRE

THOHOYANDOU

R11 857 500 R12 500 000


191. ROAD UPGRADE

SIBASA TO NZHELELE TO MUSEKW

R13 500 000 DEPARTMENT OF ROADS & TRANSPORT

192. MAINTENANCE OF SURFACED ROADS P98/1

MAKHADO TO

R13.5 m DEPARTMENT OF ROADS &

119

THOHOYANDOU TO PUNDAMARIA

TRANSPORT

193.

ROUTINE ROAD MAINTENANCE ALL FIVE DISTRICT.

THULAMELA AREA IN VHEMBE DISTRICT

R401 324 000 R135 965 000 R264 787 000


194.UPGRADING OF ROAD PHASE 2

MAKONDE/ MATANGARI

R20 000 000 R15 000 000 R35 000 000

VDM

195.

UPGRADING OF ROAD TSHILAPFENE/ MUKUMBANI

R25 000 000 R35 000 000 R20 000 000

VDM

196.ACCESS ROAD PHASE 2 MAUNGANI R17 000 000 R35 000 000 R20 000

000VDM

197.

ROAD D4 UPGRADING MALAMULELE TO KRUGER NATIONAL PARK

R25 000 000 R25 000 000 R25 000 000

VDM

198.

REHABILITATION OF ROAD

THOHOYANDOU(MULEDANE TO TSWINGA TO VUWANI TO TSHIMBUPFE

R30 000 000 DEPARTMENT OF ROADS & TRANSPORT

199.SIDE WALK CONSTRUCTION

MBILWI R7 000 000 VDM

200.

UPGRADING OF ROAD FROM GRAVEL TO TAR

MATSAKALI TO ALTEIN TO SHANGONI TO KRUGER NATIONAL

R99 000 000 To continue To continue RAL

120

201.AUTHORSHIP(WRITERS) WORKSHOP

THULAMELA R4 200 VDM

202.ORAL HISTORY PROJECT


203.

PUBLIC VIEWING AREAS FOR MAJOR SPORTS EVENT


204.

COMPETITION FOR CLUBS: SOCCER, NETBALL, VOLLEYBALL, CRICKET, BOXING,

THULAMELA R250 000 THULAMELA

HOUSING

205.

HOUSING UNITS

Govu(15) R54 650 000 DLG&H DLG & H

206.HOUSING UNITS

Muchipisi(100) R819 750-00 DLG&H DLG & H

207.HOUSING UNITS

Shibangwa(75) R5 465 000M DLG&H DLG & H

208.HOUSING UNITS

Nyavani(75) R4 098 750

DLG&H DLG & H

209.HOUSING UNITS

Shithlelani(50) R4 098 750 DLG&H DLG & H

210.HOUSING UNITS

Malamulele(50) R2 732 500-00M

DLG&H DLG & H

211. HOUSING Tambaulate(84) R4 590 600 DLG&H DLG & H

121

UNITS

212.HOUSING UNITS

Dididi(84) R4 590 600 DLG&H DLG & H

213.HOUSING UNITS

Tshitomboni(82) R4 481 30 DLG&H DLG & H

214.HOUSING UNITS

MukomausinannduGondeniSidoliMbaheMalavuweTshamutilikwaMatsikaNweli(225)MangondiMuraga

R12 296 250 DLG&H DLG & H

215.HOUSING UNITS

216.HOUSING UNITS

217.HOUSING UNITS

218.HOUSING UNITS

219.HOUSING UNITS

220.HOUSING UNITS

221.HOUSING UNITS

222.HOUSING UNITS

223.HOUSING UNITS

224.HOUSING UNITS

Tshififi(50) R2 732 500M DLG&H DLG & H

225.HOUSING UNITS

Mulavha(17) R929 850-00 DLG&H DLG & H

226.HOUSING UNITS

Tshidimbini(20 R1 093 000M DLG&H DLG & H

227.HOUSING UNITS

Makhuvha(59) R3 224 350M DLG&H DLG & H

122

228.HOUSING UNITS

Matsakali(24)Halabala

R1 311 600 DLG&H DLG & H

229.HOUSING UNITS

JUSTICE CLUSTER

22. GOOD GOVERNANCE & COMMUNITY PARTICIPATION

PROJECT NO


1. TRAFFIC EQUIPMENT Municipal Office

R1 000 000 R2 000 000 R3 500 000 THULAMELA

123

23. SOCIAL CLUSTER (SERVICE DELIVERY & INFRASTRUCTURE DEVELOPMENT)

SPORTS FACILITIES & HORTICULTUREPROJECT NO

PROJECT NAME LOCATION BUDGET PLANNING

RESPONSIBLE AGENCY

2011/12 2012/13 2013/14

230.

THOHOYANDOU LANDFILL SITE DEVELOPMENT MULEDANE R2,615,500 R1,600,000 M R1,700,000

THULAMELA

231.REFUSE CONTAINERS THULAMELA - R800,000 R900,000

THULAMELA

232. TRANSFER STATION R200,000 R250,000 R300,000 THULAMELA

233.

MALAMULELE LANDFILL SITE DEVELOPMENT MALAMULELE R700,000 R800,000 900,000

THULAMELA

234. MARKET STALLS THULAMELA (NODAL AREAS) - R250,000 300,000

THULAMELA

235. LAWN MOWERSTHULAMELA OFFICE R80,000 R200,000 R200,000

THULAMELA

236. CHAIN SAWSTHULAMELA OFFICE R30,000 R30,000

THULAMELA

237.WEED EATERS

THULAMELA OFFICE R35,000 R30,000 R40,000

THULAMELA

238.STADIA MARKERS

THULAMELA OFFICE R20,000 R15,000 R20,000

THULAMELA

239. CONSTRUCTION OF CRICKET GROUND THOHOYANDOU R6,000,000 R 7,000,000

THULAMELA

240. UPGRADING T/NDOU STADIUM THOHOYANDOU R18,000,000 R20,000,000

THULAMELA / VDM

124

241. UPGRADING STADIUM

MAKONDE

R4,600,000

THULAMELA

242.

UPGRADING STADIUM

GONDENI

R7,000,000

THULAMELA

243.

FIRE STATION ( CONSTRUCTION OF FIRE STATION PHASE 2) SHIGALO

R19 000 000

VDM

244. UPGRADING SPORT FIELD SASELAMANE

R6 000 000

THULAMELA

245. UPGRADING SPORT FIELD PHIPHIDI R 8,000,000

THULAMELA

246. SPORT FIELD UPGRADE TSHIFUDI R 500,000

THULAMELA

247. MULTI PURPOSE SPORT HALL MALAVUWE R 1,000,000

THULAMELA

248.LIBRARY CONSTRUCTION (retention) THOHOYANDOU R 500,000 R 50,000

THULAMELA

125

249. PURCHASE OF PLASTIC CHAIRS THULAMELA R 80,000 R 50,000

THULAMELA

250. NURSERY PLANTATION

THOHOYANDOU

R 40,000 R 20,000 R 30,000

THULAMELA

251. SPORTS FIELD UPGRADE MAKHUVHA R 14,000,000 R 700,000 R 500,000

THULAMELA

HEALTH

PROJECT NO


1.

TSHILIDZINI HOSPITAL(up grade)

TSHISAHULU

R8 000 000 R22 000 000 R35000 000 DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT

2.

STERKSTROOM CLINIC(up grade)

GONDENI STERKSTROOM

R6 000 000 R4 145 000 DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT

3.

MALAMULELE MALARIA CAMP

SHIGALO CLINIC

R3 794 000 DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT

4. MAKONDE MALARIA CAMP

MAKONDE CLINIC

R3 790 000 DEPARTMENT OF HEALTH

126

AND SOCIAL DEVELOPMENT

5.

THOHOYANDOU EMS THOHOYANDOU G


6.

NURSING COLLEGES (FENCING PROJECT-&THOHOYANDOU CAMP)

TSHISAHULU


7.

HIV& AIDS PROGRAMME

MAPATE R9 000 000 DEPARTMENT OF HEALTH & SOCIAL DEVELOPMENT

8.

COMMUNITY PROJECT (VHUAWELO)

KHUBVI R9 500 000 DEPARTMENT OF HEALTH & SOCIAL DEVELOPMENT

9.

WOMEN OF CALVARY ( CONSTRUCTION OF HOME BASED CARE)

TSHIFULANANI

R9 500 000 DEPARTMENT OF HEALTH & DEVELOPMENT

EDUCATION

1.

NATIONAL SCHOOL NUTRITION PROGRAMME

THULAMELA AREA

R659 233 000 R829 669 000 R892 964 000 DEPARTMENT OF EDUCATION

2. SCHOLAR THULAME R46 725 000 R47 6660 000 R50 520 000 DEPARTMENT OF

127

TRANSPORT LA AREA ( Total District Budget)

(Total District Budget)

( Total District Budget)

EDUCATION

3. NO FEE SCHOOLS THULAMELA AREA

R6 753 60 0 R7 063 990 R7 457 258 DEPARTMENT OF EDUCATION

4.

LEARNER SUPPORT MATERIALS

THULAMELA AREA

R6 500 699 R6 813 200 R7 457 258 DEPARTMENT OF EDUCATION

5. SHIKUNDU MPHAKHATHI JIM CHABANI MADZIKUS MADADZHE MANGENA TSHILIDZINI

SPECIAL FULUFHELO

SPECIAL MAGOMANI VONGANI MAYEKE HLENGANI THLELANI TSHIKONELO THIVHILAELI MUKHWANTHEL

I DIDIDI MUVHITSHIKOV

HA

STAGING OF CHAMPIONSHIPS CLUSTER FESTIVAL INTER-GAMES & RECREATIONAL ACTIVITIES IN SCHOOLS

R721 008 DEPARTMENT OF EDUCATION

128

24. ECONOMIC CLUSTER

LOCAL ECONOMIC DEVELOPMENTPROJECT NO


1. GIS SYSTEMTHULAMELA OFFICE R 200,000 R 100,000 R 1,000,000M

THULAMELA

2. DEVELOPMENT OF SITESTHULAMELA AREA R 10,000,000

THULAMELA

3.THULAMELA INFORMATION CENTRE

THOHOYANDOU R 12,000,000

THULAMELA

4. WATER FALLS CHALLETS PHIPHIDI R7 M LEDET

5.FALLS CHALLETS MUKUMBA

NIR8m LEDET

6.

RESOURCES CENTRE &RESOURCES MATERIAL DEVELOPMENT

THOHOYANDOU

R5m LEDET

7. CULTURAL VILLAGE MHINGA R3.5 m VDM

8.FOOD SECURITY PROJECT THULAME

LAR70 000 THULAMELA

9.AGRO-PROCRESSING(ATCHAAR MANUFACTURING)

LWAMONDO

R250 000 R150 000 LEDET

129

10.DEVELOPMENT OF ABLUTION FACILITY(PARTNERSHIP)

THULAMELA

R100 000 R50 000 R50 000 THULAMELA

11.DEVELOPMENT OF HAWKERS STALLS AT NODAL POINT

TSHAULU R150 000 R50 000 THULAMELA


MHINGA R150 000 R50 000 THULAMELA

13.DEVELOPMENT OF TOURISM REST CAMP

MHINGA R80 000 LEDET

14.GOLWE PICNIC RESORT VHURIVHU

RIR50 000 LEDET

15.FLEA MARKET PAVING OF WALK-WAYS

THULAMELA AREA

R50 000 VDM


SASELEMANE

R150 000 R50 000 THULAMELA


SASELEMANE

R150 000 THULAMELA


SIBASA R150 000 THULAMELA

19.DEVELOPMENT OF HAWKER STALLS AT NODAL POINT

MALAMULELE

R150 000 THULAMELA


MAKONDE R150 000 THULAMELA


TSHIKOMBANI

R150 000 THULAMELA


LWAMONDO

R150 000 R50 000 THULAMELA


PHAPHAZELA

R150 000 THULAMELA


GIDJANA R150 000 THULAMELA

25.

CASH CROP PROJECT TSWINGA R1 000 000 DEPARTMENT OF AGRICULTURE

130

26.DEVELOPMENT OF TOURISM REST CAMP

MHINGA R1 000 000 LEDET

27. YOUTH ENTERTAINMENT SITE MAGONA R1 000 000 VDM

28.LED STRATEGY REVIEW THULAME

LA OFFICER130 000 R100 000 R100 000 THULAMELA

29.SMME/ MINING PLAN THULAME


30.AGRICULTURAL PLAN THULAME

LA OFFICE- R50 000 R70 000 THULAMELA

31.TOURISM PLAN THULAME


32.CTA TRAINING THULAME

LA OFICER10 000 R15 000 R20 000 THULAMELA

33.AWARDS(Agriculture,Tourism,SMME)

THULAMELA

R100 000 R100 000 MUNICIPALITY

34.YOUTH DAY THULAME

LAR30 000 R100 000 R120 000 MUNICIPALITY

35.

INFORMATION DAY(FLEA MARKET DAY)

THULAMELA

R10 000 R100 000 R20 000 MUNICIPALITY

36. DURBAN INDABA Exhibition DURBAN R100 000 R100 000 R120 000 MUNICIPALITY

37.RAND EASTER SHOW Exhibition JOHANNES

BURGR50 000 R50 000 R70 000 MUNICIPALITY

38.TOURISM ADVENTURE(MOUNTAIN BIKE)

THULAMELA AREA

R20 000 R200 000 R200 000 LEDET

39. SHOPPING COMPLEX MAVAMBE R75 000 000 R75 000 000 LEDET/TIL

131

AGRICULTURE

PROJECT NO.


1.

PHASE 11(LAND REFORM) TSHAULU R132 863.98 DEPARTMENT OF AGRICULTURE

2.

COOPERATIVE PHASE I (LAND REFORM)

SASEKISANI R5 050 000 DEPARTMENT OF AGRICULTURE

3.

LAND REFORM TSHIKONELO R5 225 000 DEPARTMENT OF AGRICULTURE

4.

CITRUS FARM(LAND REFORM)

PHASWANE R3 000 000 DEPARTMENT OF AGRICULTURE

5.

CATTLE HANDLING FACILITIES(ANIMAL HEALTH)

THULAMELA AREA

R960 000 DEPARTMENT OF AGRICULTURE

6.

ALTERNATIVE ENERGY(RESIS) FOR AGRICULTURE PROJECTS

THULAMELA AREA

R552 560 DEPARTMENT OF AGRICULTURE

7.

RETENTION RESIS(RESIS) THULAMELA AREA

R7 700 000 DEPARTMENT OF AGRICULTURE

8. DAM(RESIS) MAKULELEK R2 800 000 R10 000 000 R10 000 000 DEPARTMENT

132

E OF AGRICULTURE

9.

BULK WATER SUPPLY TO AGRICULTURE PROJECTS

MATSIKA R500 000 DEPARTMENT OF AGRICULTURE

10.

MATSIKA INFIELD IRRIGATION(RESIS)

MATSIKA R500 000 R1 205 000 DEPARTMENT OF AGRICULTURE

11.

CANAL (RESIS) TSHIOMBO R14 250 000 R750 000 DEPARTMENT OF AGRICULTURE

12.

MIANZWI(RESIS) MIANZWI R10 450 000 R550 000 DEPARTMENT OF AGRICULTURE

13.

MARAXWE (RESIS) MARAXWE R5 000 000 R18 200 000 R800 000 DEPARTMENT OF AGRICULTURE

14.

DAM SAFETY(RESIS) R475 000 R19 000 000 R1 000 000 DEPARTMENT OF AGRICULTURE

15.

TSHIOMBO (RESIS) TSHIOMBO DEPARTMENT OF AGRICULTURE

30. STATUS FOR SECTOR PLANS

The status quo is indicated below:

NAME OF SECTOR PLAN STATUS ANNEXURE

133

1. 2011/12 Budget Available A2. Environmental Management Plan Available B3. Disaster Management Plan Draft Available -4. Integrated Transport Plan (ITP) District Function -5. Water Service Development Plan (WSDP) Available -6. Local Economic Development Strategy(LED) Available C7. Comprehensive Infrastructure Investment Plan Not Available -8. Integrated HIV/AIDS Programme Available D9. Anti-Corruption and Fraud Prevention Strategy Available E10. Spatial Development Framework Available P11. ICT Strategy Not available -12. Performance Management System Framework Available F13. Communication Strategy Available G14. Recruitment Strategy Available H15. Employment Equity Plan Available I16. LUMS Available J17. IDP/Budget Process Plan 2009/10 Financial Year Available K18. Human Resource Plan Available L19. Supply Chain Management Policy Available M

21. Policy on Disability Draft Available N 22. Gender Policy Draft Available O

23. Organogram Available Q

24. Road Management System Not Available

134