Microsoft

Outlook 2007 Cheat Sheet®®

®®

Program LayoutTi t le BarTi t le Bar MessagesMessages Reading Pane M i n im i zeM i n im i ze Max im izeMax im ize C loseC lose

To Do BarTo Do Bar

Status BarStatus Bar

NavigationNavigation Pane Pane Buttons Buttons

NavigationNavigation Pane Pane

StandardStandard Toolbar Toolbar

Menu BarMenu Bar

Navigation PaneMail:Mail: Contains mail-related folders such as the Inbox, Contains mail-related folders such as the Inbox, Sent I tems and Search Folders Sent I tems and Search FoldersCalendar:Calendar: Enables you to view and schedule appointments, Enables you to view and schedule appointments, events and meetings, view shared calendars and events and meetings, view shared calendars and compare calendars compare calendars

Contacts:Contacts: Stores and keeps track of addresses, numbers and Stores and keeps track of addresses, numbers and e-mail addresses e-mail addressesTasks:Tasks: Organizes to-do lists, tracks task progress and Organizes to-do lists, tracks task progress and delegates tasks delegates tasks

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Prog ram Short cu tsProg ram Shor t cu tsCtrl+O Open I temCtrl+O Open I temCtr l+N New I temCtr l+N New I temCtrl+S SaveCtrl+S SaveCtr l+P Pr in tC tr l+P Pr in tF 7 S pe l l CheckF 7 S pe l l CheckF 1 HelpF 1 Help

Ed i t i n g Sh o r t cu t sEd i t i n g Sh o r t cu t sC tr l+X Cu tCtr l+X Cu tCtr l+C CopyCtr l+C CopyCtr l+V Pas t eCtr l+V Pas t eCtr l+Z Und oCtr l+Z Und oCtr l+Y Red oCtr l+Y Red oCtr l+F Fin dCtr l+F Fin dCtr l+A Ctr l+A Se lect A l lSe lect A l l

Format t in g Sh o r t cu tsFormat t in g Sh o r t cu tsCtrl+B Bo ldCtrl+B Bo ldCt r l+I I ta l i csCt r l+I I ta l i csCtr l+U Underl i neCtr l+U Underl i neCtrl+L Left AlignCtrl+L Left AlignCtrl+E Center AlignCtrl+E Center AlignCtrl+R Right Align Ctrl+R Right Align Ctrl+J JustifyCtrl+J Justify

Keyboard Shortcuts

F9 Check for MailF9 Check for MailAlt+S Save/Close/SendAlt+S Save/Close/SendCtrl+R ReplyCtrl+R ReplyAlt+L Reply to AllAlt+L Reply to AllCtrl+Shift+B Open Address BookCtrl+Shift+B Open Address Book

Mai l Sh o r t cu t sM ai l Sh o r t cu t s

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Message Basics

Mail Standard Toolbar

NewNew

PrintPrint

Move to Move to Folder Folder

DeleteDelete

ReplyReply

Reply to AllReply to All

ForwardForward

CategorizeCategorize

F lagF lag

Send & Receive Send & Receive Messages Messages

Create RuleCreate Rule

Address BookAddress Book

Find a Find a ContactContact

HelpHelp

gTo Delete a Message:To Delete a Message: Select the message and press the Delete key Select the message and press the Delete keyTo Create a New Message:To Create a New Message: Click the New button and choose Message Click the New button and choose MessageTo Attach a File:To Attach a File: Create a message, click the Attach File button in Create a message, click the Attach File button in the Include group on the Ribbon of the Message window the Include group on the Ribbon of the Message windowTo Open an Attachment:To Open an Attachment: Double-click the attachment at the top of the message Double-click the attachment at the top of the message

To Access the Inbox:To Access the Inbox: Click the Mail button in the Navigation Pane Click the Mail button in the Navigation PaneTo Open a Message:To Open a Message: Open the Inbox, click the message Open the Inbox, click the messageTo Reply to the Message Sender:To Reply to the Message Sender: Click the message, click the Rely button, type your Click the message, click the Rely button, type your reply and click the Send button reply and click the Send buttonTo Forward a Message:To Forward a Message: Click the message, click Forward button, enter the Click the message, click Forward button, enter the e-mail addresses in the To box and click the send button e-mail addresses in the To box and click the send button

Contacts Basicso ta t Ba iTo View Contacts:To View Contacts: Click the Contacts button in the Navigation Pane Click the Contacts button in the Navigation PaneTo Create a New Contact: To Create a New Contact: Click the New button on the Standard toolbar Click the New button on the Standard toolbarTo Find a Contact:To Find a Contact: Type words to search for in the Search Contacts box Type words to search for in the Search Contacts boxTo Delete a Contact:To Delete a Contact: Select the contact and press the Delete key Select the contact and press the Delete keyTo Change Views:To Change Views: Select the desired view in the Current View section Select the desired view in the Current View section of the Contacts Navigation Pane of the Contacts Navigation Pane

Calendar Basicsal ndar Basi sTo View Calendar:To View Calendar: Click the Calendar button in the Navigations Pane Click the Calendar button in the Navigations PaneTo Schedule an Appointment:To Schedule an Appointment: Click the New button and choose Appointment Click the New button and choose AppointmentTo Schedule a Recurring Appointment:To Schedule a Recurring Appointment: Click Actions on the Menu bar and select New Recurring Click Actions on the Menu bar and select New Recurring Appointment from the list Appointment from the listTo Schedule a Meeting Request:To Schedule a Meeting Request: Click the New button and select Meeting Request Click the New button and select Meeting RequestTo Schedule an All Day Event:To Schedule an All Day Event: Click Actions on the menu bar and Select Plan a Meeting Click Actions on the menu bar and Select Plan a Meeting from the menu from the menu

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