if - revize · 1/16/2008 · mr. boldt went over his proposal at this time. mr. boldt stated that...

WASCO COUNTY COURT

REGULAR SESSION

AGENDA

JANUARY 16, 2008

LOCATION: WASCO COUNTY COURTHOUSE, COUNTY COURTROOM #202,

511 Washington Street, The Dalles, Oregon

9:00 a.m. OPEN TO PUBLIC

9:30 a.m. OPEN TO DEPARTMENTS

10:00 a.m. UPDATE on Wildlife Services provided to Wasco County by the U.S. Department of Agriculture, APHIS, Wildlife Services Agency; presented by Michael Slater, District Supervisor.

11:00 a.m. PRESENTATION on economic development in Wasco County, presented by Dan Spatz, Wasco County Economic Development Coordinator.

11:30 a.m. CONSIDERATION AND ADOPTION of the proposed Supplemental Budget for Wasco County during Fiscal Year 2007-2008 for the Veterans and Information Technology Departments.

11:40 a.m. EXAMINATION OF EXPENDITURE REPORTS for the Offices of Assessor, County Clerk, County Court, Treasurer and Sheriff.

1:30 p.m.

2:00p.m.

CONSIDERATION AND APPROVAL of the 2007 Wasco County Comprehensive Plan for the Wasco County Commission on Children & Families; presented by Molly Rogers, Wasco County Youth Services Director.

WORK SESSION of the Wasco County Court to discuss miscellaneous items listed on the Discussion List of January 16, 2008.

NOTE: THIS AGENDA IS SUBJECT TO LAST MINUTE CHANGES.

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if you need' specia{ accummodations to attend' tfie meetina. 'T1J1J - 1-800-735-2900

WASCO COUNTY COURT REGULAR SESSION JANUARY 16,2008

PRESENT: Dan Ericksen, County Judge Sherry Holliday, County Commissioner Bill Lennox, County Commissioner Kathy McBride, Administrative Assistant

At 9:15 a.m. Judge Dan Ericksen called the meeting to order.

Lynnette Benjamin, Wasco Sherman Public Health Director, and Glenn Pierce, Environmental Health Supervisor, were present to discuss the Wage and Classification Committee's recommendation in regards to the part time Public Health Solid Waste Specialist Position. The Wage and Classification Committee approved an increase in hours from 22.5 hours per week to 30 hours per week in order to allow benefits.

Glenn Pierce stated that the Tri County Household Hazardous Waste Steering Committee met several weeks ago and approved the funding of said position. The Committee thought the position included benefits.

[[[A copy of the recommendation from the Wasco County Wage and Classification Committee in regards to the Public Health Solid Waste Specialist Position is hereto attached and made a part of this record.]]]

Some discussion occurred.

Mr. Pierce explained the difference between the positions that Pat Bozanich currently holds entitled Solid Waste Coordinator versus the proposed Public Health Solid Waste Specialist. Both positions report directly to Mr. Pierce. Mrs. Bozanich is the lead person for the Household Hazardous Waste Program.

{{{Commissioner Lennox moved to approve the recommendation of the Wasco County Wage and Classification Committee creating the position of Public Health Solid Waste Specialist and establishing the following salary schedule: Step 1, $17.41; Step 2, $18.30; Step 3, $19.21; Step 4, $20.15; and Step 5, $21.16; and that the hours worked per week are increased from 22.5 hours to 30 hours to include benefits. Commissioner Holliday seconded the motion; it was then passed unanimously.}}}

At 9:23 a.m. the Court met with Dan Boldt, Wasco County Public Works Director/County Surveyor, to discuss his request to make plats and surveys available on the Wasco County Website.

WASCO COUNTY COURT REGULAR SESSION JANUARY 16,2008 PAGE2

[[[A copy of the proposal to make plats and surveys available on the Wasco County Website from Dan Boldt, Wasco County Public Works Director/County Surveyor, is hereto attached and made a part of this record.]]]

Mr. Boldt informed the Court that for the last two to three years he has been working on getting all Wasco County recorded plats and surveys in one place for someone to follow through and find these documents. The objective is to make these documents available through the County's website. Mr. Boldt went over his proposal at this time.

Mr. Boldt stated that he thought this had been decided, but he is not sure after talking to Randy Christiansen, Information Services Director. The question came up whether Wasco County should be charging for this information.

Mr. Boldt explained the process for filing a survey. He noted the advantages to the Surveyor's Office if this information is available on the County's website.

Some discussion occurred.

Randy Christiansen, Information Service Director, stated that he feels Dan Boldt is going in the right direction. The question is how we fund the effort. One suggestion is to increase the filing fees. The filing fees are a one-time fee. How do we finance the support of the infrastructure that holds that information with one time fees? People use it to earn money; just like the title companies. The data they get is raw material to perfect their product that they earn money for.

Judge Ericksen asked Mr. Boldt if the surveyors are going to use the information enough to have a subscription to receive the information, or will they request the information enough to pay for the maintenance costs.

A lengthy discussion occurred regarding the proposal to place plats and surveys on the website and the potential of providing this information under E-Government at a cost.

Tyler Stone, Wasco County Employee & Administrative Services Director, stated that he received another request from a realtor wanting electronic access to the tax and assessment information. The County will have to make some decisions as to whether we are going to open it up or not, how we open it up and in what manner. If the County is going to offer the information we need to cover the overhead costs of maintenance.

Judge Ericksen stated that there is an offset with efficiencies. He feels we need to know what the costs are and the savings that are created.

WASCO COUNTY COURT REGULAR SESSION JANUARY 16, 2008 PAGE3

After a lengthy discussion Commissioner Lennox stated that he feels we should wait until the website has been redesigned.

Commissioner Holliday stated that this is a policy discussion, which she feels should be discussed further at a later date. She suggested that this issue be discussed by Quest at this week's meeting.

Judge Ericksen feels we need to make the information available in one manner or another. He feels we need to look at what other counties are doing, and how they are supporting their E-Government system.

This matter will be discussed at the next County Court Session.

At 10:07 a.m. Molly Rogers, Wasco County Youth Services Director, met with the Court to get their approval on the adoption of the Wasco County Commission on Children & Families Comprehensive Plan. Mrs. Rogers noted that this is a Six Year Updated Plan; the last update was in 2002. She described the process undertaken by the Commission in the development of the updated Plan. Mrs. Rogers went over the five focus areas which were chosen by the Commission.

Commissioner Holliday stated that this is a great document. She is proud of the Commission Members and their outreach to other areas of Wasco County.

{{{Commissioner Holliday moved to adopt the Wasco County Commission on Children & Families Comprehensive Plan as presented. Commissioner Lennox seconded the motion; it was then passed unanimously.}}}

Mrs. Rogers informed the Court that the County has been awarded a grant from the Ford Family Foundation. The grant request was for $6,500. Mrs. Rogers is not sure what amount has been awarded to the County for the Community Planning Process for the County's Tenth Street Shop Site.

At 10:18 a.m. the Court considered the approval of the Resolution in the matter of affirming the expiration of the Wasco County Non-Discrimination Ordinance. The resolution was read out loud by Judge Ericksen.

{{{Commissioner Holliday moved to approve the Resolution in the matter of affirming the expiration of the Wasco County Non-Discrimination Ordinance. Commissioner Lennox seconded the motion; it was then passed unanimously.}}}

Kathy McBride, Administrative Assistant, informed the Court that one of the two originals would be forwarded to the Bureau of Labor and Industries for their records.


At 10:21 a.m. Mike Slater, USDA, APHIS, Wildlife Services District Supervisor, met with the Court to discuss the wildlife services that are provided to the County by Federal Wildlife Specialist Jon Belozer. He noted one recent event where 11 horses were killed by a cougar over a two to three month period. Mr. Belozer uses his dogs while doing mountain lion work under Fish & Wildlife. Mr. Slater noted that Fish & Wildlife would like to expand Jon's area because of his skills. Mr. Belozer maintains 16 dogs, while serving the Counties of Wasco, Jefferson and Crook.

Mr. Slater noted that Mr. Belozer helps coordinate the feral pig/hog control program. He noted that their disease biologist did some trapping along the Wasco/Sherman County line and caught about 25 to 30 pigs. Mr. Slater noted that we need to get control of these pigs due to the damage created by them and the diseases that they can carry.

Mr. Slater noted that the $8,000 that the County pays for the program does not go very far. The Program still receives funding assistance from the state and federal governments. A full service county pays around $40,000 for these services.

Mr. Slater noted that his agency has been working with the City of The Dalles. They also provide technical assistance services as well. In closing, Mr. Slater stated that any bump in funding would be appreciated.

Judge Ericksen stated that the County has struggled to put in funding at such a low level. Wasco County is an advocate for the service. He noted that the County is going to continue to put money into the program, if possible.

At 11:05 a.m. the Court recessed.

At 11:13 a.m. the Court reconvened.

Dan Spatz, Wasco County Economic Development Coordinator, presented a report on economic development in Wasco County. Mr. Spatz presented to the Court two handouts.

[[[Copies of the two handouts from Dan Spatz, Wasco County Economic Development Coordinator, are hereto attached and made a part of this record.]]]

Mr. Spatz went over the information provided in his handouts.

A lengthy discussion occurred regarding issues listed in the handouts from Dan Spatz.

At 11 :42 a.m. Judge Ericksen called to order the Supplemental Budget Meeting for Fiscal Year 2007-2008.

WASCO COUNTY COURT REGULAR SESSION JANUARY 16, 2008 PAGES

Karen LeBreton Coats, County Clerk/Budget Director, presented the proposed Supplemental Budget for the Departments of Veterans Service and Information Technology.

{{{Commissioner Lennox moved to adopt the Supplemental Budget for Fiscal Year 2007-2008 as presented and that the Resolution in the matter of the Fiscal Year 2007-2008 Supplemental Budget for the Information Technology and Veterans Service Departments in the Wasco County General Fund is approved. Commissioner Holliday seconded the motion; it was then passed unanimously.}}}

At 11:47 a.m. the Court examined expenditure reports for the Offices of Assessor, County Clerk, County Court, Treasurer and Sheriff.

Karen LeBreton Coats, County Clerk, noted various expenditures under the County Clerk and Elections Departments.

Steve Conover, Chief Deputy Sheriff, noted various expenditures under the Emergency Management, Marine Patrol and Law Enforcement Departments. Mr. Conover pointed out that all overtime expenses are going across his desk for verification and authorization.

The Court discussed with Mr. Conover various grants that have been awarded to the Sheriff's Department.

The Court reviewed the expenditure reports for the following Departments: Finance, County Court and Assessment & Taxation.

At 12:21 p.m. the Court recessed for lunch.

At 2:11 p.m. the Court reconvened.

Mike Davidson, Wasco County Emergency Manager, discussed with the Court issues involving the Pine Hollow Fire Department.

It was pointed out during the discussion that the County Court has received another request from Darla Mormance, Representative of the Pine Hollow Fire Department, requesting the County's assistance in establishing the Pine Hollow Fire Protection District.

Mr. Davidson noted that if nothing is done before the end of the year the Pine Hollow Fire Department will lose their license. The Department has a non-profit status; the Attorney General has said that Non-Profits cannot have the same benefits as government agencies. They stand to lose a number of benefits.


A lengthy discussion occurred regarding the problems with the non-profit status of the Tygh Valley and Pine Hollow Fire Departments.

Mr. Davidson noted the authority under ORS 476.330 for the County Court to declare Zone 2 Lands for fire purposes and to contract out for fire services.

Some discussion occurred regarding provisions under ORS Chapter 476.

It was the feeling of the Court that a meeting be established with the Pine Hollow Fire Department and the Pine Hollow Community to meet with members of the County Court and the State Fire Marshal in regards to the creation of the Pine Hollow Rural Fire Protection District.

At 2:45 p.m. Mike Davidson, Wasco County Emergency Management Services Director, discussed with the Court the issue of the 911/Emergency Operation Center. The Court was presented with a handout entitled "Concept Paper, New 911/Emergency Operation Center.

[[[A copy of the handout from Mike Davidson, Wasco County Emergency Management Services Director, entitled "Concept Paper, New 911/Emergency Operation Center" is hereto attached and made a part of this record.]]]

{{{Commissioner Lennox moved to accept and support the Concept Paper's Recommended Option for the new 911/Emergency Operations Center. Commissioner Holiday seconded the motion; it was then passed unanimously.}}}

The Court considered the recommendation of the Wasco County Wage and Classification Committee in regards to the Wasco County Emergency Management Services Director Position.

[[[A copy of the recommendation of the Wasco County Wage and Classification Committee in regards to the Wasco County Emergency Management Services Director is hereto attached and made a part of this record.]]]

{{{Commissioner Holliday moved to approve the Wasco County Wage and Classification Committee's recommendation to reclassify the Wasco County Emergency Management Services Director to Class "Q" with the following Salary Schedule, effective January 16, 2008: Step 1, $22.22; Step 2, $23.34; Step 3, $24.50; Step 4, $25.75 and Step 5, $27.02. Commissioner Lennox seconded the motion; it was then passed unanimously.}}}

WASCO COUNTY COURT REGULAR SESSION JANUARY 16, 2008 PAGE 7

Mr. Davidson informed the Court that the County will be receiving additional funding from the State of Oregon over the next two years for the Emergency Management Services Department.

At 3:07p.m. the Court discussed miscellaneous items as listed on the Discussion List of January 16, 2008.

[[[A copy of the Discussion List of January 16, 2008 is hereto attached and made a part of this record.]]]

Item #13- Tyler Stone, Wasco County Employee & Administrative Services Director, discussed with the Court energy conservation type projects which have been completed by the County. He also noted other potential projects which could be completed in order to reduce the County's energy consumption.

Mr. Stone also discussed the County's Webpage. He noted that the cost to improve the website will be more than the $2,500 which has been allocated by the Court for the project.

Mr. Stone is recommending that we redo the County's Website and that the $2,500 committed to date be considered a quarter of the cost for said improvements.

A lengthy discussion occurred.

{{{Commissioner Lennox moved to authorize Tyler Stone, Wasco County Employee & Administrative Services Director, to expend $10,000 from within the Employee & Administrative Services Department under the Contracted Services Account for the makeover of the County's Website. Commissioner Holliday seconded the motion; it was then passed unanimously.}}}

At 3:27 p.m. Fred Davis, Wasco County Facilities Manager, presented an update on the lease negotiations with Verizon Wireless. He presented to the Court a draft of the Antenna Collocation Lease Agreement with Verizon. Mr. Davis noted that the Annex 8 Rooftop Lease has not been returned by Verizon. Once the Lease is returned it will be no more than six months until the County begins receiving rental payments.

Some discussion occurred in regards to the proposed Antenna Collocation Lease Agreement with Verizon on the County's Animal Shelter Property.

At 3:35 p.m. the Court recessed to relocate to Meeting Room #206.

At 3:38 p.m. the Court reconvened.

WASCO COUNTY COURT REGULAR SESSION JANUARY 16, 2008 PAGES

The Court discussed miscellaneous items as listed on the Discussion List of January 16, 2008.

[[[A copy of the Discussion List of January 16, 2008 is hereto attached and made a part of this record.]]]

Item #1 - Commissioner Lennox will contact Y1 02 Radio.

Item #2 - Commissioner Holliday noted that Mid-Columbia Council of Governments is considering hiring a Code Compliance Officer. They are wondering if the County is interested in participating in the program.

The Court directed Staff to refer this matter to Todd Cornett, Wasco County Planning & Development Director, for his recommendation.

Item #4 -The Court was informed by Kathy McBride, Administrative Assistant, that Lynn Rasmussen, Wasco County Finance Director, has been asked to prepare a written policy which would address writing off accounts receivables.

Item #5 - Judge Ericksen noted that the Court has discussed the overtime expense for the County Court's Office. He has authorized Kathy McBride, Administrative Assistant, to work overtime due to the heavy workload in the office.

Item #6 -The letter from John Arens, Mid-Columbia Council of Governments, dated November 13, 2007, in regards to a Mid-Columbia Regional Land Use Planner will also be referred to Todd Cornett, Planning & Development Director.

Item #8- The Court reviewed three assessment maps of the Murray's Addition Area where property is owned by Wasco County. The Court has received a request from Karen & Mike Brice requesting that the County sale a parcel adjacent to their property in Murray's Addition.

Some discussion occurred regarding the Brice's request.

***It was the consensus of the County Court to continue with the moratorium placed on the County owned property in the Murray's Addition Area by the Wasco County Court until improvements are made to the subdivision which would address storm water drainage***,

Item #9 - It was noted by staff that the County Court was polled as to their support of the request from Matt McCall for The Dalles Little League Association to be authorized to install a wooden storage shed behind Field 3. The Court is supportive of the request if the request is supported by the Northern Wasco County Parks & Recreation District.


Item #11 - Staff was directed to contact Dan Spatz to see if he would be interested in being the Oregon 150 Coordinator for Wasco County.

Item #12- The Court is not interested in displaying or advertising information pertaining to the Fort Dalles Museum or Hunt RV Park at the Collier Interpretive & Information Center.

Item #14- A meeting will be scheduled with Todd Cornett, Planning & Development Director, to discuss the process that will be undertaken by the County in regards to the UPC Wind Management Remand.

Item #15

***It was the consensus of the County Court to approve the request from Jim Slusher, Mid-Columbia Community Action Council, for a letter of support in regards to the Housing Alliance's Ten-Year Plan to End Homelessness***.

Item #16 - Some discussion occurred on property located at 843 Pomona Street, The Dalles, which is owned by the County and City of The Dalles. The property needs to be deeded to the public since the parcel is a portion of Pomona Street, a public road. The City of The Dalles is drawing up a deed where the property will be dedicated for road purposes.

Item #17- The Court discussed acquiring additional board band access. Judge Ericksen noted that it costs $330 for the first Meg; and $100 per Meg thereafter. Judge Ericksen has instructed Tyler Stone, Wasco County Employee & Administrative Services Director, to acquire two additional megawatts of access.

Items #1 , #4, and #5 under the High Priority Section of the Discussion List will be removed as instructed by the County Court.

The Court considered the approval of the Regular Session Consent Calendar of January 16, 2008.

[[[A copy of the Regular Session Consent Calendar of January 16, 2008 is hereto attached and made a part of this record.]]]

{{{Commissioner Lennox moved to approve the Regular Session Consent Calendar of January 16, 2008 as presented. Commissioner Holliday seconded the motion; it was then passed unanimously.}}}

The Court discussed the meeting that is scheduled with various taxing entities in regards to The Dalles/Wasco County Enterprise Zone.


The Court discussed the recent recommendation of the Wasco County Planning Commission as to the appointment of two members to the Commission.

***It was the consensus of the Court to direct staff to prepare two Orders of appointment for the reappointment of Ron Archer and Russell Hargrave to the Wasco County Planning Commission for a second term***.

The Court discussed the layout for the Wasco County Budget Workshop to be held on January 29th.

The Court signed:

- Order in the matter of renaming an existing public road lying south of Sevenmile Hill Road and approximately 700 feet west of Sevenmile High Road in Township 2 North, Range 12 East W.M., Section 2. - Order in the matter of transferring $3,000.00 from within the Household Hazardous Waste Fund during Fiscal Year 2007-2008. - Resolution in the matter of accepting and appropriating unanticipated Collins Foundation Grant Funds into the Commission on Children & Families Fund during Fiscal Year 2007-2008. - Resolution in the matter of accepting and appropriating unanticipated Oregon Emergency Management Grant Funds in the Law Enforcement Department during Fiscal Year 2007-2008. - Amendment to State of Oregon Intergovernmental Agreement #1 05668-5 between the Oregon Department of Human Services and Wasco/Sherman County. -Wasco County Flexible Spending Account Plan. -Order in the matter of declaring that an emergency exists and ordering the Wasco County Public Works Department to provide snow removal services when needed to Sportsman Park located in Wasco County, Oregon. - Resolution in the matter of affirming the expiration of the Wasco County NonDiscrimination Ordinance. - Resolution in the matter of the Fiscal Year 2007-2008 Supplemental Budget for the Information Technology and Veterans Service Departments in the Wasco County General Fund.


The Court adjourned at 4:50 p.m.

WASCO COUNTY COURT

Da~~ issioner

ACTION ITEMS:

WASCO COUNTY COURT REGULAR SESSION

January 16, 2008

DISCUSSION LIST

1. Selection of Court Member to contact Y1 02 tomorrow morning between 8 and 8:30 a.m. to report on today's Court Meeting.

2. Discussion on the Code Compliance Division Proposal.

3. Discussion on the request to approve a Lease Agreement with the City of The Dalles for construction of the Community/Cruise Ship Dock in the Columbia River at Union Street and NW First Street.

4. Discussion on the request from Lynn Rasmussen, Finance Director, dated December 14, 2007, for Wasco County to establish an Account Receivable Write Off Policy.

5. Discussion on overtime expense for the Office of the County Court.

6. Letter from John Arens, dated November 13, 2007, regarding a Mid-Columbia Regional Land Use Planner.

7. Email received from Tyler Stone, dated November 21, 2007, in regards to the Reserve Deputies coverage under SAl F.

8. Letter received from Karen & Mike Brice, dated August 7, 2007.

9. Discussion and decision on the request from Matt McCall, The Dalles Little League, to install a wooden storage shed with no foundation behind Field 3.

1 0. Consideration of recommendation of Wage and Classification to reclassify Mike Davidson, Emergency Manager, to Range Q, effective January 16, 2008.

11. Consideration of the letter received from Bill Hansell, dated January 4, 2008, in regards to Oregon 150.

12. Letter received from Collier Interpretive & Information Center, dated December 28, 2007.

13. Letter from NACo dated November 29, 2007 in regards to their new NACo Energy Efficiency Program, ENERGY STAR.

14. Email from Todd Cornett, Wasco County Planning & Development Director, dated January 9, 2008 regarding the Appellate Judgment for the UPC Wind Management decision.

Page 1 - Discussion List 1/13/2008

15. Request from Jim Slusher, Mid-Columbia Community Action Council, for a letter of support.

16. Letter from Dick Gassman, The Dalles City Senior Planner, dated January 3, 2008, in regards to property located at 843 Pomona Street, The Dalles, Oregon.

17. Discussion on increasing the County's broadband access.

HIGH PRIORITY:

1. Discussion on the County's Website.

2. Discussion on outreach for "Take Care of Oregon Day" Project.

3. Discussion on renewable energy; formation of County committee.

4. Appointment of an individual to the Mt Hood Economic Alliance to replace Sal Sahme.

5. Consideration of the request from Kay Tenold, Wasco County Fair Board, seeking assistance from the County, dated April 11, 2006.

6. Appointment of the Wasco County Wildfire Coordinator.

7. Establishment of the Wasco County Wildfire Steering Committee.

8. Discussion on Wildfire Mitigation Strategies listed in the Wasco County Community Wildfire Plan.

9. Update of the Wasco County Ambulance Service Area Plan.

10. Development of Volunteer Time Sheet.

MEDIUM PRIORITY:

1. Discussion on farmable land in Wasco County.

2. Discussion on the establishment of System Development Charges.

LOW PRIORITY:

1. Employee Recognition for Process Improvement.

ON HOLD TEMPORARILY:

1. Posting packets on the website.

2. Discussion on the possible reorder of the Sesquicentennial Flag for Wasco County, Oregon. (As per Fred, the cost will be $94.62 per flag for a minimum order of 12. The price will be higher for a flag order of 6 to 11 flags.)

Page 2 - Discussion List 1/13/2008

if - revize · 1/16/2008 · mr. boldt went over his proposal at this time. mr. boldt stated that...

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