iFMS intelligent FacilitieS ManageMent Solution

overviewThe Facilities Management (FM) and services industry is continuously evolving with new technologies, increasing competition and changing customer requirements reshaping the industry. Facility managers today require full visibility over corporate performance and are expected to contribute to the bottom line – not only by reducing facilities costs, but also by improving the productivity and revenue generating capacity of the organisation. In addition the increasing quantity and complexity of data available to facility managers offers both challenges and opportunities. opensky Data Systems recognizes these opportunities hence we have customised an intelligent facilities management IT solution specific to the sector – intelligent Facilities Management Solution (iFMS).

Data collection, storage and analysis are critical to overseeing the true performance of your business. Our solution allows you to bring this raw data from multiple disparate systems into one data warehouse where it is converted into usable and meaningful information that supports informed decision making and forecasting.

The iFMS is an intuitive web-based technology that provides insight into Key Performance Indicators (KPIs) allowing management to use quantifiable measures to manage and plan corporate performance.

iFMS Benefits opensky’s solution is fully customised to meet your requirements

and it is flexible to adapt to your evolving needs.

It provides accurate Business Intelligence (BI) to monitor, analyse and report on operational and financial performance.

It enables you to forecast and plan to have the right combination of technology, assets and people in place to maximise business costs and resource allocation.

You can make timely informed decisions about business strategy and operations.

The iFMS provides you with a real-time consolidated view of operational and financial performance across organisations and divisions.

You can identify areas of losses, overheads and indeed profitable growth opportunities.

Ensures regulatory compliance and accurate reporting.

Monitors, analyses and provides key performance indicators (KPIs) using bespoke BI dashboards and reports.

Using BI dashboards and reports to graphically drill down through the data eliminates the need for manual, error-ridden reports and spread sheets.

Saves you time and labour by automatically producing board/division packs.

Easily administer the system with user friendly and intuitive display and interface.

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iFMS intelligent FacilitieS ManageMent Solution OPTIMUM CORPORATE PERFORMANCE.

iFMS FeaturesData Warehouse & Integration - The iFMS is easily integrated with your existing ERP, CRM, financial, HR systems e.g. SAP, Oracle, PeopleSoft etc. Relevant Data is then brought together from each system into a data warehouse where the data is manipulated to provide a single up-to-date and consolidated view across the business.

Business Intelligence (BI) and Reporting - Our solution provides real-time Business Intelligence (BI) and reporting over operational and financial performance. Reports can be standardised or specialised depending on requirements and can be previewed on screen, sent to a printer or e-mailed and can also be exported to Excel or PDF. Summarised reports can be presented on the dashboard display.

Report Packs - The iFMS provides customised board packs and/or divisional packs depending on your requirements. These packs provide graphical and quantitative information on growth, profit, cashflow, health & Safety, employees, clients, performance by division, overhead analysis, business development, what if analysis etc.

Forecasting and Planning - “What if” forecasting enables you to predict the likely outcomes of changing business conditions and scenarios to allow for more informed decision making, planning and budgeting. It also enables you to accurately calculate and compare budget, actual, and trend data.

Profitability Management - Profitability Management and Analysis enables you to evaluate the market, analyse risk trends and forecast profitability.

Productivity - This helps track and improve the productivity of resources and people. It provides a complete visibility and control over your employees’ productivity – from understanding work in progress to optimising the way they use their time.

Support - opensky’s support team provides support and maintenance to ensure that any and all issues are resolved promptly and in accordance with our SLA.

KPI’s and Metrics - opensky collaborates with organisations to devise key performance indicators (KPIs) to measure the performance of people, projects, costs, resource allocation, equipment, assets, usage etc.

Some examples of KPI’s may include:

Employee Absence Hours

Bad Debt Default

Business Pipeline value

Customer Retention Outlook

Downtime hours out of total utilisation

Gross Margin

H&S Major Incidents

Labour Costs

Losses

Material Costs

Net Profit

Profit per employee

Employee Retention

Revenue Per Hour

Divisional Costs

New Wins etc.

02CORPORATE PERFORMANCEMetrics This Month Status Trend

Revenue £1,296,667 s s

Profit £312,376 s s

Margin £24.09%

Labour Costs £21,420 s s

Material Costs £61 s t

Overtime Costs £10,000 t s

Avg Revenue Per Employee £130 t s

0%10%

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20% - Cleaning 20% - Ancillary

20% - Security

20%Reception Services

20%Environmental Services

Revenue Trend Last Year V’s This Year

Last Year This Year

Profit Trends Last Year V’s This Year

Last Year This Year

Revenue by Division

t t

Revenue Year Over Year Comparison

iFMS intelligent FacilitieS ManageMent Solution

Finance/Accounting System

Payroll/HR System

Workforce Management System

CRM System Helpdesk

10000

15000

20000

25000

30000

35000

40000

DecNovOctSeptAugJulyJuneMayAprMarFebJan

About opensky Data Systems

Since inception in 2004, opensky Data Systems has evolved to become one of the most pioneering IT solution companies in the marketplace. We have the ability to equip businesses with innovative customised IT solutions and managed services thus providing our clients with a path towards increased cost-efficiency, productivity and revenue optimisation.

opensky has extensive experience in designing, building and supporting information management and business intelligence solutions. This expertise allows organizations to manage, analyse and report on critical aspects of data. The company offers value through excellence in technical design, a flexible, client centred approach and high quality performance.

Today, opensky are the premier providers of IT solutions for multiple sectors including: Public, Healthcare, Retail & Manufacturing, Transport, Food & Agricultural, Charities & Non-profit, Higher Education & Research and Financial.

Contact us for more information on

our solutions or to request a demonstration.

Contact us at:

Unit 8Osprey Business CampusDevoy Quarter, NaasCounty Kildare Ireland

T. +353 45 855 675E. info@openskydata.comW. www.openskydata.com

Check out Open Sky Data Systems on your Smartphone with this QR Code

“ From the outset, opensky demonstrated total commitment to understanding

our requirements, challenging us at times to ensure that the end result was 100%

fit for purpose. What particularly impressed us was not just the quality of the

work, which was first class, but the friendliness and total professionalism of their

staff, particularly their willingness to help in additional areas that they were not

contractually obligated to do. ”

Les Wolski, Lloydspharmacy IT project manager