IHRIMIHRIM International Association for Human International Association for Human

Resource Information Management Resource Information Management Professional group - HR, HRIS, IS managers; Professional group - HR, HRIS, IS managers;

compensation, computer, and other compensation, computer, and other backgroundsbackgrounds

Magazines, newsletters, HR MatrixMagazines, newsletters, HR Matrix Conferences, vendor displaysConferences, vendor displays $40/year for students$40/year for students Web page: Web page: www.ihrim.orgwww.ihrim.org

A New HRISPlanning, Designing, & Developing

A New HRISPlanning, Designing, & Developing

Systems Development ProcessSystems Development Process

““The steps taken from the time a company The steps taken from the time a company considers computerizing its human resource considers computerizing its human resource functions through the analysis, design, functions through the analysis, design, development, implementation, maintenance, development, implementation, maintenance, evaluation, and improvement of the system.”evaluation, and improvement of the system.”

Options: Buy, make, re-automate.Options: Buy, make, re-automate.

HRIS Systems Development Phases PlanningPlanning DesigningDesigning DevelopingDeveloping ImplementingImplementing MaintainingMaintaining

Planning Topics

Planning processPlanning process Elements of project Elements of project

managementmanagement Steering committeeSteering committee Project teamProject team Communications Communications

strategystrategy Identifying & building-Identifying & building-

in critical success factorsin critical success factors

Planning for Planning for management of management of changechange

Options - repair & Options - repair & refine, build, or buyrefine, build, or buy

Implementation of Implementation of planplan

Training & docu-Training & docu-mentation issuesmentation issues

To meet strategic, tactical, and operational To meet strategic, tactical, and operational goalsgoals

Can be too broad, or too detailedCan be too broad, or too detailed Over-planning, taking too much time can Over-planning, taking too much time can

doom a projectdoom a project Pragmatic process: effective and efficient, Pragmatic process: effective and efficient,

best estimatebest estimate.. Should be flexible: adjust, react to changesShould be flexible: adjust, react to changes

Project Planning

The Planning Process StepsThe Planning Process Steps Recognition of needRecognition of need If existing system, can it If existing system, can it

be modified to produce be modified to produce info at reasonable cost?info at reasonable cost?

If no system, or if cost If no system, or if cost too high, conduct too high, conduct analysis of whether to analysis of whether to buy or buildbuy or build

Prepare detailed needs Prepare detailed needs analysisanalysis

Prepare RFI and/or RFP Prepare RFI and/or RFP and send to vendorsand send to vendors

Analyze results, reduce Analyze results, reduce short-list, select finalist short-list, select finalist product and vendorproduct and vendor

Negotiate price and Negotiate price and conditions, conduct conditions, conduct final vendor references, final vendor references, reviewreview

Project ManagementProject Management

Objectives, resource limits and specsObjectives, resource limits and specs Time (start/end dates)Time (start/end dates) People (ID, skills, costPeople (ID, skills, cost Tools (equipment, softwareTools (equipment, software Money (budget)Money (budget)

Combines planning with controlled use of Combines planning with controlled use of resources to develop and implement specified resources to develop and implement specified results, or projects.results, or projects.

Software Tools Can Handle:Software Tools Can Handle:project schedulingproject scheduling Every task/activity is integrated Every task/activity is integrated into the project schedule by listing an estimate of into the project schedule by listing an estimate of its start and end dates. its start and end dates. milestonesmilestones These are time-limited events which signify These are time-limited events which signify specific and significant progressspecific and significant progressresource assignmentresource assignment Every person and piece of Every person and piece of equipment together with the cost of each must be equipment together with the cost of each must be assigned to specific accomplishment of tasks. assigned to specific accomplishment of tasks. Downtime or, in financial terms, indirect labour (e.g., Downtime or, in financial terms, indirect labour (e.g., vacation; union business; maintenance; etc.) is vacation; union business; maintenance; etc.) is included where it is predictable included where it is predictable costs and budgetscosts and budgets Resource costs are calculated and Resource costs are calculated and amalgamated over the expenses that are estimated to be amalgamated over the expenses that are estimated to be required to accomplish each taskrequired to accomplish each taskvisual representationsvisual representations There are between several There are between several different visual methods for the representation of different visual methods for the representation of activities activities

Visual Representation ToolsVisual Representation Tools

GANTT Chart - a bar chart which GANTT Chart - a bar chart which graphically displays the status of a graphically displays the status of a task based on time or money.task based on time or money.

PERT - Program Evaluation and Review PERT - Program Evaluation and Review Technique. PERT Charts illustrate the Technique. PERT Charts illustrate the relationships and dependencies between relationships and dependencies between different activities.different activities.

CPM - Critical Path Method. CPM was CPM - Critical Path Method. CPM was developed around the same time as was developed around the same time as was PERT, and performs the same function.PERT, and performs the same function.

Communications ProcessCommunications Process

Five R’s of ReceptionFive R’s of Reception ReasonReason ReductionReduction RedundancyRedundancy ReadbackReadback RecordRecord

GuidelinesGuidelines involve key membersinvolve key members how and when, how solve how and when, how solve

problemsproblems strategy to ensure info not strategy to ensure info not

lostlost communication plan communication plan

immediately, bring immediately, bring newcomers up to speednewcomers up to speed

Critical Project Success FactorsCritical Project Success Factors Org's financial health Org's financial health Org's structureOrg's structure Org's culture - climate for success Org's culture - climate for success ““Mission champion"Mission champion" Status & involvement of project managerStatus & involvement of project manager Effective Project and Steering CommitteesEffective Project and Steering Committees Clearly defined business needs identifiedClearly defined business needs identified Formal documented plan Formal documented plan Planning coordinated across departments Planning coordinated across departments Systems support Systems support Age, satisfaction with the current systemAge, satisfaction with the current system Effective business process integration Effective business process integration Realistic project budgetRealistic project budget