ikm in nato - disa.mil
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IKM in an “Operational” NATO
The only source of knowledge is experienceAntonio de Frutos (NIC-ESP)
Information Manager
JFC Naples HQ
Introduction
Antonio de Frutos, NIC-ESP:• JFC Naples, Information Manager (2009-…)• IKM Governance/IKM Training/IKM Planning/IKM Projects
Before:• JFCNP Command Archivist (2006-2008)• CC-Land Madrid Information Management Officer (2000-
2004)• SP MILREP Registry Head-NATO HQ (1993-1997)
Participation/Member in:• NATO IM Authority Advisory Group (NIMAG) • Bi-SC IKM WG member• Faculty of the NATO IKM course• IKM in Exercises or Operations (Unified Protector, TRJE18,
NMI, STJU-JA20)
Agenda
• NATO Exercises
• Planning
• Execution
• Train as we Fight (TRJE18)
• NATO Missions
• IKM pillars
• Conclusions
• Discussion
NATOExercises
NATO IKM
Exercise Planning
⚫Information Exchange Requirements (IERs)
⚫Functional Services (FS) baseline
⚫Exercise Plan (IKM Annex)
⚫Exercise Operation Plan (IKM Annex)
⚫IKM Plan
⚫Networks (Federation, Access)⚫Markings/Labelling⚫ Accounts
NATO IKMInformation
Exchange Requirements
(IERs)
⚫Who exchanges?NCS, NFS, Nations
⚫What do we exchange? Information items
⚫How do we exchange?Functional servicesNetworks
A B C D
A
B
C
D
NATO IKM
Functional Services
⚫Situational Awareness (Land, Maritime, Air)
⚫Battlespace events
⚫GIS
⚫Meteo
⚫Intel, Planning, Logistics, Personnel, CBRN
⚫CIS (Release, Cross domain)
⚫Messaging
⚫Text based Collaboration (Chat)
⚫Core FS
NATO IKMFunctional
Services
CORE FS EXER CLAS UNCL
OFFICE AUTOMATION MS Office X X X
EMAIL Outlook X X X
WEB SP portal X X
COLLABORATION SP portal X X
DOCUMENT & RECORD MANAGEMENT SP portal X X
DOCUMENT STORAGE Shared
Drives
X X X
TASK MANAGEMENT SP workflow X X
PRESENCE & CHAT Lync X X X
NATO IKM
Networks
⚫PoP, Nodes
⚫Activity network⚫Classified Network⚫Unclassified Network
⚫Cloud vs Deployed
⚫Federation (National networks)
NATOFederation
Mission Network Concept
10
⚫Mission: “Enhanced Operational Readiness &
Effectiveness Today and in the Future”
⚫ Vision: “Day Zero Interoperable Forces”
⚫Current: Operate Together: Exploit our Strategic
Advantage
⚫ Future: Adapt Together: Effectively Transform
Capabilities to Maintain our Edge
NATO IKM
MarkingsLabelling
⚫Ownership
⚫Classification
⚫ Releasability
⚫Markings/Labelling (Data, Information, Knowledge, Records) -Emails – Firewalls
⚫Partner’s digital access to information
NATO IKM
Exercise Execution
⚫ Governance
⚫ Training
⚫ Processes
⚫Knowledge capture
⚫Observations -> Lessons Identified
Train as we Fight(TRJE18)Lessons
⚫ Standardization and Synchronization of IKM Planning and Procedures
⚫ IKM needs to bridge the existing gap between the CIS and OPS communities.
⚫ IER drafting process needs clear delineation of roles and responsibilities.
⚫Pre-exercise CIS/IKM Training and education
⚫ Establishment of a resilient CIS mission-oriented domain that keeps the operational user’s confidence in the network
NATO Missions
14
NATO Missions
15
⚫Information & Knowledge Management Objectives
⚫IKM superiority
⚫Command and Control
⚫Preservation of information of permanent value
⚫3 IKM pillars
⚫People
⚫Processes
⚫Technology
3 IKM
pillars
Technology
⚫C2 CIS Service Matrix (HW+SW x User x Location)
⚫Credentials: Access, Email, Permissions, Roles
⚫Markings/Labelling
⚫Functional Services Baseline: Changes=$
⚫Service Level Agreement (SLA)
Processes
⚫Leadership’s Vision
⚫Operational Battle Rhythm vs Decision Making
Process
⚫CoPs/CoIs: Working Groups, Boards, Action
teams
⚫Mission diary
⚫Operational Records: Permanent value
⚫Business Continuity Plan (PACE)
⚫Lessons Learned
IKMProcesses
⚫CG Registry (IKM-Hub)
⚫Tasking: Action Matrix
⚫Preparation of Meetings: Agenda, Time
management, RODs
⚫ Sharing and Collaboration
⚫Automation of Requests
⚫Data migration: Shared drives -> Portals
⚫K-collection
People
⚫Crisis Establishment: Turnover
⚫Partners
⚫Leadership – New D&G
⚫Governance: IKMWG, IKMB, IKMSOs
⚫Knowledge transfer
⚫Training
⚫Ask-Call-Chat peers (Colleagues, SMEs,
Counterparts, etc.)
⚫Set up team meetings; attend training; (look for
mentors, coaches, etc.)
⚫Attend All Hands, Meetings, Training, etc.
⚫Use tools: publish your knowledge (Portal); access
and read (SOPs, SOIs, RODs, HOTO, etc.)
⚫Social: Coffees, Breakfast, Dinners, Sports, etc.
⚫BE PROACTIVE!!
People
K-Transfer/Capture
People
Training
⚫FOGO: IKM Senior Officer Brief
⚫ALL⚫Inception/Newcomers
⚫IKM Basic Brief
⚫Hands-on in situ
⚫Awareness campaign
⚫IMSOs⚫TORs
⚫IMSO package
⚫IMWG
NATOIKMCoI
Education
⚫NIMAG portal
⚫NATO IKM course
⚫NATO Lessons Learned Course
⚫NATO Alternative Analysis Course
⚫NATO Education & Training Courses (Global Programming, SAT, Q&A)
⚫NATO School Oberammergau
⚫NATO CIS School
Contact
Antonio de Frutos
LinkedIn profile
Office: +39-081-721-5470
Cell: +39-3337346059
https://jfcnaples.nato.int/
IKM in an “Operational” NATO
The only source of knowledge is experienceAntonio de Frutos (NIC-ESP)
Information Manager
JFC Naples HQ