im infosession june2012
TRANSCRIPT
agency for Innovation
by Science and Technology
agency for Innovation
by Science and Technology
INNOVATION MANDATES:
new funding programme for
postdoctoral researchers
Veerle Cauwenberg
June 25th 2012
Overview
• Purpose
• General terms and conditions
• Different types of IM-grants
• Consortium
• Budget and support
• Intellectual property rights
• Application
• Evaluation
• Timing
3
IWT postdoctoral mandates:purpose
- Provide support to postdoctoral researchers who wish to undertakeactive efforts to achieve the effective transfer, the exploitation and the utilisation of their research findings, either through a close collaborationwith an existing company, either directed towards the establishment of
a new spin-off company.
- Main objectives of the research project are:
- strategic basic research resulting in the applicability of the research results in the industry
- the economical valorisation of research
niche between university research and research in industry;
strong input from the research institutes, but with a valorisation in business;
strategic basic research projects, characterized by a risk level which is still too high to be already carried out as an industrial R&D project.
4
IWT postdoctoral mandates
5
Education
Research
Innovation
O&O
Postdoc
Innovation mandates
General terms and conditions
• Funding is granted on a project basis to individual researchers
• Supported by one or more:
- Scientific promotor(s):
- responsible for the scientific supervision (scientific qualityand progress of the project)
- Industrial mentor(s):
- involved in the strategic orientation of the project and
guidance in valorisation aspects
- co-responsible for the financing in phase 2
• The mandate holder is an employee of the knowlegdecentre, with the option to become an employee of the company in a later phase (phase 2)
6
Different types of mandates
• Particular form of project-based support within the
- SBO-funding programme
- Industrial R&D funding programme
1) Spin-off mandates:
- leading to the establishment of a spin-off company
- main target of this type of innovation mandates is research (and activities) directed towards the creation of a spin-off company withan industrial activity in Flanders
- prior to the application, consultation of the TechTransfer office of the university/research institute is required
- 100% support for maximum 2 years (mandate stops at the date of
foundation of the company)- support to the research institute- mandate holder is employee of the knowledge centre
7
Different types of mandates
2) Cooperation with existing companies:
- with co-financing
- phased model
These innovation mandates may consist of 2 phases:
- First phase:
- Preliminary phase in which more research is performed to assess the applicability in a business context
- all partners involved will define milestone(s), and the theretorelated scientific objectives, which should be achieved beforea transfer of results to the industry will be possible
- maximum 12 months
- 100% support to the knowledge centre
- Mandate holder is employee of the knowledge centre
8
Different types of mandates
2) Cooperation with existing companies:
- Second phase:
- Mandates starting with phase 1 shall proceed to phase 2 after
6 months or after 12 months at the latest
- It is possible to start directly with phase 2, in particular whenthere is a clear one-to-one relationship with a company, and/orwhen the company considerably contributes its ownknowledge/models/tools
- The company is the applicant and is responsible for the strategicorientation of the research and for co-financing
- 50% or 60% (for SME’s) support to the company
- Project duration of 24 months (or maximum 36 months)
- Mandate holder is employee of the research institute or of the company
9
IWT-Innovation mandates
- Switch from phase 1 to phase 2:
- No discontinuity
- No additional overhead
- Evaluation of the project proposal:
advice by external experts about phase 1
advice by external experts about phase 2
- By the end of phase 1: agreement between the knowledgecentre and the company about the transfer of results
- New decision of the Board of Directors and new fundingagreement with the company
10
IWT-Innovation mandates
- 2-years mandates, maximum 3 years (with co-financing of a company)
- Mandates with 2 phases can only be extended in phase 2 (12 + 24 months)
- The funding programme is open to all nationalities and all academic disciplines, to anyone who holds a doctoratediploma
11
Partners
• Applicant:
1) spin-off mandate and phase 1: candidate mandateholder affiliated to a knowledge centre
2) phase 2: the company
• Partners:
1) research institute + scientific promotor; company + industrial mentor
2) candidate mandate holder, research institute + scientific promotor; company appoints an industrialmentor.
12
Candidate mandate holder
• The scheme is open to anyone who holds a doctoraldiploma
• In case the PhD defense is planned in the short term (within 6 months), we need a written declaration of the scientific promotor with the planned date of the PhDdefense + no contra-indications
• The same candidate can only be granted an innovationmandate once
• A candidate can apply max. 2 times
• A candidate may not apply at the same time for fundingthrough another IWT funding programme
Transitional measure:
• Extension of an ongoing “onderzoeksmandaat” (OZM) is only possible by an innovation mandate in phase 2 (withco-financing of a company)
13
Company
All companies with activities in the Flemish region
Sufficient added value for Flanders remains important and is an evaluation criterion
Commitment for the whole project period
Assignment of an industrial mentor
Cooperation between companies is possible
In phase 2, the company can be the employer of themandate holder
See also:
http://www.iwt.be/faq/veel-gestelde-vragen-rond-de-oq-bedrijfsprojecten-oo-faq-box
14
Knowlegde centres
- Employer of the mandate holder (mostly)
- Responsible for the scientific supervision
- Publications/protection of knowledge e.g. by patent applications
cooperation agreement
interface offices
- Spin-off mandates: prior consultation of the interface offices
- Cooperation with different knowledge centres: goodagreements are necessary
15
Budget
- Basis = pay-roll of 1 postdoctoral researcher, according to the salary scales of the knowledge centre
- Other costs =
(fixed costs + operating costs + equipment costs)50% of the pay-roll
- Overhead (max. 20% of the pay-roll)
- Operating costs (materials, licencies, travelling costs, …)
- Depreciation of equipment (% occupation, depreciation period)
No fixed sum but a maximum (details)
- Budget has to be discussed beforehand with the different partners
16
IWT-support
• IWT-support: The funding is project-based, granted by IWT either to the
knowledge centre, either to the company
IWT does not act as en employer, and is not responsible forthe direct payment of the salary to the mandate holder
The funding is paid in instalments every six months, in the form of advance payments
• The employer is responsible for the contractual aspects and reimbursements of the mandate holder
• In phase 1 and for spin-off mandates: support = 100%
• In phase 2:• Large companies: 50% support
• S(M)E’s: 60% support
17
Intellectual property rights
Spin-off mandates and mandates in phase 1:
100% funding to the knowledge centre (SBO-Decree)
The companies only take on a coaching role and they do not acquireany rights to the research results;
In Phase 1, it is possible to agree on a “Right Of First Negotiation”
Upon transferring IPR to a company, the knowledge centre receives a fee in accordance with the market price for the transfer of intellectualproperty rights;
The company acting as an industrial mentor has no guarantee on the possible licensing/exploitation of the project results.
18
Intellectual property rights
If the company also contributes is knowledge, animmediate start with Phase 2 is highly recommended
Mutual consent concerning the distribution of IPR:
1. Preference given to shared rights
2. Property rights to the results would belong to the knowledgecentre
3. Company would acquire property rights on results with a specific target
Obviously, partners need to agree on acces to background knowledge
19
Submitting an application
- Application forms(http://www.iwt.be/subsidies/innovatiemandaten)
- 3 different application forms:
- Spin-off mandate
- Phase 1, followed by phase 2
- Directly start in phase 2
- Appendices have to be submitted in a separate file:
- Declaration of the candidate mandate holder (and of the company in phase 2)
- Budget
- Copy of the doctoral diploma
- Signed declaration for cooperation
- Term sheet/collaboration agreement (or with a commitment to provide these documents to IWT no later than five working days before the oral defence. )
- (Company information – financial data)20
Funding agreement
• Funding agreement
IWT-knowledge centre or IWT-company (phase 2)
The funding is paid in instalments every six months, in the form of advance payments.
Specific for one mandate holder (cannot change)
• Mutual cooperation agreement
Company-knowledge centre(s)
Mutual payments
IPR & use of the results
• The IWT-funding agreement can only be signed after the approval of the cooperation agreement
21
Start date
• Start date
At the latest, 6 months after the decision by the Board of Directors
Can only be started once the doctoral diploma has been obtained
• Retro-activity is possible:
Earliest possible start date = 1st of the month in which the project proposal is submitted to IWT
Period before the decision: at the risk of either the knowledge centre or the company
Only possible if the requirements are met, as well as all the conditions to carry out the research
22
Follow up
• Progress report every six months (for each payment)
• Final report
• Financial report at the end of the project: corresponding to the real costs and committed funding rate, last payment = accepted funding minus the instalments already paid
• Changes within the scope of the innovation goal: OK
23
2nd call in 2012
Deadline for submission:
September 7th, 2012 at 12.00 p.m.
• submit an electronic version to [email protected] (or CD-rom)
• 2 separate files:
• 1 file with the application form (parts 1 – 4)
• 1 file with the signed declarations (appendices): budget, copy of doctoral diploma, declaration of cooperation, term sheet/ cooperation agreement, (financial data of the company).
• The application will be checked for eligibility upon receipt (14 workingdays)
• Oral defense: November, 2012
• Decision: December 20th, 201224
25
Contact persons
programme: Veerle Cauwenberg ([email protected])
Secretary: Herlinde Franco ([email protected])
Input :
Life Sciences: Mia Callens,
ICT-mechatronics: Carine Lucas,
Materials-chemistry-process technology: Veerle Cauwenberg
Director: Maarten Sileghem
Questions: mail to [email protected]
Koning Albert II-laan 35 b 16
B-1030 Brussels
Tel.: +32 (0)2 432 42 00
Fax.: +32 (0)2 432 43 99
E-mail: [email protected]
www.iwt.be
agency for Innovation
by Science and Technology