immunoglobulin demand management trust database training may 2008
DESCRIPTION
Immunoglobulin Demand Management Trust Database Training MAY 2008. Objectives of training - aimed at data entry staff. High level understanding of the need for the IVIg programme Identify the key stakeholders in the programme Understand how to use the key functions of the database - PowerPoint PPT PresentationTRANSCRIPT
Immunoglobulin Demand Management
Trust Database Training
MAY 2008
http://www.intravenousimmunoglobulin.org/ 2
Objectives of training - aimed at data entry staff
• High level understanding of the need for the IVIg programme
• Identify the key stakeholders in the programme • Understand how to use the key functions of the database
• Understand your role in updating the database
• Establish who will support you going forward and how to get help
• Answer your questions
http://www.intravenousimmunoglobulin.org/ 3
Agenda
• IVIg Introduction and Background
• Proposed Process Overview
• Database Login and Registration Demo
• Database Panel and Infusion Demo
• Database Follow Up Demo
• End User Support Options
• Questions
http://www.intravenousimmunoglobulin.org/ 4
The DH kicked off the IVIg Demand management programme in 2006 to meet a number of historic challenges
•DEMAND MANAGEMENT OF IMMUNOGLOBULINS
Demand Management
Plan (promotion
of alternatives)
This programme aims to ensure that critical patients receive product and improve consistency of use of immunoglobulin
Clinical Guidelines
for appropriate
use of IVIg
Development of
database
Model Commissioning Policy (MCP)
Alternatives
Database online
MCP document
Guidelines online
Plan online
Alternativesdocument
http://www.intravenousimmunoglobulin.org/ 5
The National database will keep us informed on IVIg use
• Support the data management and reporting requirements of the Demand Management
Plan nationally agreed following extensive consultation with a wide range of stakeholders
• Capture immunoglobulin data from trusts nationally
• Inform a model of UK immunoglobulin use (along with PASA checking Pharmex)
• Enable better forecasting of likely use once the data history and quality builds up
• Estimate the requirements for alternatives to immunoglobulin such as plasma exchange
• Inform research and enable clinical trials regarding efficacy of immunoglobulin therapy
• Enable the formation of better contracts with immunoglobulin manufacturers
• Enable batch tracking
• Oxford Radcliff (Jenny Dorey)
• NLAG (Carrock Sewell)
• GKT (Stuart Richardson)
• UCLH (Evelyn Frank)
• Southend (Kevan Wind)
• Short term data collection• Enabled better understanding of what
the database should capture and effort• Use Pilot sites to support the exercise• Data in live system• Available to trusts who entered it
Pilot Sites Helped Development Data Collection Exercise
The purpose of the National Database is to:
http://www.intravenousimmunoglobulin.org/ 6
The IVIg database has a simple technical architecture that requires no end-user software and minimal training
Data EntryData Entry
Data ManagementData Management
Data ValidationData Validation
Portal/WebPortal/Web
Reporting & AnalysisReporting & AnalysisTechnical Support
MS Internet Explorer
only
Dendrite Propriety Solution
Dendrite Propriety Solution
NHS MDSAS
Team
Developers
Users
• DH commissioned National database for patients undergoing immunoglobulin therapy in the UK
• Dendrite developed the solution and will host it: keeping it up and running
• Anonymised data is owned by the DH
• NHS MDSAS will manage the vendor and end user support
• Database security - ID & password controlled entry managed by Trusts
• Efforts to align with national CfH standards have been successful
• Over the course of the next year, database will improve in terms of usage, data completeness and quality
• Increased automation, including bar coding, for the database is being planned
Outputs (To be confirmed by MDSAS):
• Monthly reports including compliance will be delivered
• Ad hoc data analysis
• Annual reports
Database OverviewDH and Trusts
http://www.intravenousimmunoglobulin.org/ 7
Agenda
• IVIg Introduction and Background
• Proposed Process Overview
• Database Login and Registration Demo
• Database Panel and Infusion Demo
• Database Follow Up Demo
• End User Support Options
• Questions
http://www.intravenousimmunoglobulin.org/ 8
Database entry is based on a simple process
Follow-up Follow-upInfusionDetails
InfusionDetails
PanelDecision
PanelDecisionRegistration Registration
• Demographics• Alternatives• Indication• Dose detail
• Approval• Efficacy
Tracking
• Prescriptions• Product detail• Returns• Infusion
Summary
• Follow-up• Efficacy
Tracking• Update
Registration
• Simple process based on paper-based form to track IVIg usage
• Different roles required to fill different parts of the form
• Responsibility of Trusts to assign responsibilities and process of getting the data into the database
• Some trusts are using data entry teams to manage data entry
• Further information on the process by reading the Demand Management Plan, Clinical Guidelines and Model Commissioning Policy, available on the website
http://www.intravenousimmunoglobulin.org/ 9
Agenda
• IVIg Introduction and Background
• Proposed Process Overview
• Database Login and Registration Demo
• Database Panel and Infusion Demo
• Database Follow Up Demo
• End User Support Options
• Questions
http://www.intravenousimmunoglobulin.org/ 10
1. Logging InLogin Screen
http://www.intravenousimmunoglobulin.org/ 11
1. Logging InWelcome Screen
http://www.intravenousimmunoglobulin.org/ 12
1. Logging InExport Data
http://www.intravenousimmunoglobulin.org/ 13
1. Logging InEnter Clinical Data
http://www.intravenousimmunoglobulin.org/ 14
2. RegistrationRegistration Data
http://www.intravenousimmunoglobulin.org/ 15
2. RegistrationAlternatives
http://www.intravenousimmunoglobulin.org/ 16
2. RegistrationIndication & Dose Information
http://www.intravenousimmunoglobulin.org/ 17
2. RegistrationDiagnosis
http://www.intravenousimmunoglobulin.org/ 18
2. RegistrationDiagnosis
http://www.intravenousimmunoglobulin.org/ 19
2. RegistrationIndication & Dose Information
http://www.intravenousimmunoglobulin.org/ 20
Patient Listing
http://www.intravenousimmunoglobulin.org/ 21
Agenda
• IVIg Introduction and Background
• Proposed Process Overview
• Database Login and Registration Demo
• Database Panel and Infusion Demo
• Database Follow Up Demo
• End User Support Options
• Questions
http://www.intravenousimmunoglobulin.org/ 22
3. PanelPanel Information
http://www.intravenousimmunoglobulin.org/ 23
4. InfusionPrescription Details
http://www.intravenousimmunoglobulin.org/ 24
4. InfusionPrescription Returns
http://www.intravenousimmunoglobulin.org/ 25
4. InfusionSummary
http://www.intravenousimmunoglobulin.org/ 26
Agenda
• IVIg Introduction and Background
• Proposed Process Overview
• Database Login and Registration Demo
• Database Panel and Infusion Demo
• Database Follow Up Demo
• End User Support Options
• Questions
http://www.intravenousimmunoglobulin.org/ 27
5. Follow-upFollow-up Details
http://www.intravenousimmunoglobulin.org/ 28
5. Follow-upUpdate Registration
http://www.intravenousimmunoglobulin.org/ 29
Patient Listing
http://www.intravenousimmunoglobulin.org/ 30
Agenda
• IVIg Introduction and Background
• Proposed Process Overview
• Database Login and Registration Demo
• Database Panel and Infusion Demo
• Database Follow Up Demo
• End User Support Options
• Questions
http://www.intravenousimmunoglobulin.org/ 31
There are a number of support options – try website first
Local Trust IT
Local Trust IT
DendriteDendrite
MDSASMDSAS
Database Users
Database Users
Lost / Forgotten Passwords? Local Internet Access Issues?
All other queries should be logged with MDSAS first
• Demand Management Plan and Clinical Guidelines
• Frequently Asked Questions for Programme and Database
• IVIg Database Detailed Reference Guide
• Link to the database and training materials
The website will contain:
http://www.intravenousimmunoglobulin.org/ 32
Agenda
• IVIg Introduction and Background
• Proposed Process Overview
• Database Login and Registration Demo
• Database Panel and Infusion Demo
• Database Follow Up Demo
• End User Support Options
• Questions
http://www.intravenousimmunoglobulin.org/ 33
Did we meet our Objectives?
• High level understanding of the need for the IVIg programme:– Address problems with supply of IVIg and Demand Management– Database to inform on IVIg usage and enable tracking and forecasting
• Identify the key stakeholders in the programme:– Department of Health sponsor and own the programme– NHS MDSAS will support the end user community
• Understand how to use the key functions of the database:
– Easy to use database as demonstrated– Training materials available on the internet
• Understand your role in updating the database:– Data entry and filling in the required forms
• Establish who will support you going forward and how to get help:– NHS MDSAS will support the end user community
• Answer your questions