implant purchase management a web-based, self-service application for automating bill-only purchase...
TRANSCRIPT
Implant Purchase Management
A Web-based, Self-Service Application for Automating Bill-Only Purchase Orders
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Hospital Bill-Only Workflow & Automation
Hospital negotiates
pricing agreements forimplants and
instrument with each vendor.
1.
Upon receipt of the invoice, the hospital AP clerk will match it to the PO number /
amount and pay the bill
8.Supplier receives the PO number
and implant detail from IPM ®
automatically and separately
sends invoice to hospital
7.
Hospital materials staff uploads contracts to IPM ® . Staff maps contract logic to catalog numbers in addition to loading all pricing, terms,
etc..
2.
4. Once the case is complete, the vendor sales rep can log into IPM and create the record in IPM ®. IPM®
automatically presents pricing per contract, captures capitations
and implant data, tracks any price changes, etc.
9.
Analysis, auditing transactions, and custom reports
can be run in IPM and distributed via email automatically or exported to Excel.
(Subject to Modification, Adjustment)
Vendor reps continue to
work with MDs as usual, bring
trays and products in for
the case.
3.
Once approved, IPM ® will
automatically queue and sent the approved
requisitions to the Hospital
Purchasing System to create the P.O. and the
receipt; PO numbers are
automatically posted to IPM ®
6.
MMISIPM ® automatically routes req. for up to three levels of approval at Hospital based
upon each department’s rules
5.
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Registered vendor sales representatives can log into the Implant Purchase Management Application at
https://www.blacktiemedical.com/Login.aspx
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On a daily basis, as soon as a Procedure is complete, vendor reps can log into
IPM and document a bill-only requisition. The first step is to go to
PO Request>Create PO menu.
Selecting from each dropdown enables you to document specific case details.
Clicking on the “lock” icon will make that selection the default for future
requisitions. Click SAVE when finished.
Products can then be added to the requisition by entering each catalog number in the blank field and hitting SEARCH. When the product appears, simply click, ADD.
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When the Edit Product box appears, you can add product specific details
such as lot or serial number, the quantity or even add the price if it was not on the original contract.
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When appropriate, items can be re-priced as capitations. To do so, simply list all of the
items that make up the capitation as individually priced products and then select the “Calculate as a Capitation” button in the lower
left corner. The vendor’s list of capitations will appear and the correct one can be applied by
clicking “SELECT”. Once the capitation is applied, the items in the capitation will have a price of $0.00 and you can then add any items
that fall outside the capitation.
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Once all of the items for a specific procedure have been listed, the user can select “Submit for Approval” to send the requisition to the hospital. Notes can also be added by hitting “Add Note” right above the first product.
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To resume work on a Saved requisition, simply select “View Pending Purchase Orders” from the Overview of Activity landing page immediately after logging into IPM.
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The IMP Solution includes a fully developed Reports feature which allows
vendor representatives to efficiently study all transaction, pricing and activity data at a granular level and, if desired,
save selected report formats as templates for instant viewing in the
future.
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When generated, report data is presented to the user who can sort
each column, sub-total, print, export and even view each individual record.
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IMP’s Report Manager feature allows users to schedule their saved templates to be
automatically run and distributed to colleagues who may or may not be registered users of IPM®. Recipients receive each report as an
Excel attachment.
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At all times users can contact the IPM staff by clicking “Contact” in the upper right hand corner of each page.