implementation of an electronic portfolio: engagement of key stakeholders

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Implementation of an Electronic Portfolio

Engagement of Key Stakeholders

Megan Wilkins

School of Radiography

Faculty of Health Social Care and Education


BackgroundFaculty of Health Social Care and EducationKingston University & St George’s University of LondonSchool of Radiography

• Foundation Degree• Breast Imaging

• Undergraduate BSc (Hons)

• Diagnostic Radiography

• Therapeutic Radiography

• Postgraduate• Medical Imaging PgCert/PgDip/MSc


Course requirements

• Work Place Based Assessments

• NHS Trusts

• Timely Feedback

• Feed Forward mechanism

• Professional and Statutory legislation

• Early Intervention


Drivers

• Periodic Review & Internal Subject Review

– Assessment strategy and content

• Current• High Quality• Progressive• Student Centred• Live Data


– Student support• Early Intervention

– Employability• Gaining• Maintaining• Adapting• Developing• Personal Development Planning

– Continual Professional Development

Drivers


Stakeholders

• Informants:– Local Education & Training Board– Statutory Body & Professional Body

• HCPC & Society of Radiographers

• Engagers:– Academic Staff– E-Learning Unit– Practice Placement Providers– Professional Support Services– Student Body– Supervisors & Mentors


Local Education & Training Board

• Education Outcomes Framework– Evidence based– Standardisation– Quality– Monitoring

• Excellent Education• Competent Capable Staff• Adaptable & Flexible Workforce• NHS Values & Behaviours• Widening Participation


Statutory Body

• Health & Care Professions Council

– Standards of Proficiency

• Progress Mapping

• Evidence of achievement

• Bite Size assessments

• Achievable from the outset

• Self Regulation and Monitoring


Academic Staff

• Assessment Content– Tailored to system rather than bespoke

• Review data recorded• Pedagogic theory

– Thematic Analysis• Core Skills

– KSF– Transferable

• Examination Proficiency• Employability


E-Learning Unit

• Technical Jargon

• System Limitations

• Assessment Design

• Institutional Advocate

• Implementation Support & Training


Practice Placement Providers

• 15 NHS Trusts

• Multiple assessors and supervisors

• Variety of styles and differing expectations

• Practice Based Education

• Patient Centred

• Employability


Professional Support Services

• Behind the scenes

• Creation of Accounts– Application to Organisational structure

• Reporting functionality– Evidence of assessment content

• Management of Hardware resources


Student Body

• Alumni– Piloting group– Core trainers– Cascade training

• Undergraduates– Sole assessment resource– Avoid paper back up system– Mobile device provided– Employability


Supervisors & Mentors

• Role & Responsibility– Society of Radiographers– Job description– Accountability & Responsibility– Leadership Skills– Mentoring skills– Career Development– Professional Integrity– Workforce Development


Positive Outcomes

• Empowering Partnerships

• Enhancing Employability

• Safeguarding the Public

• Meeting Professional Standards

• Accurate monitoring and self regulation

• Remote support

• Timely Feedback

• Student Centred Approach


Considerations

• Resources– Time

• Discipline Specific

– Funding

• Development of appropriate materials / resources – ‘How to…’ guides and video walkthroughs

• Time of Change– Soft approach– Reassurance and Reinforcement– Executive decisions


Ensure……

• You know why you are introducing an e-portfolio

• You pilot your ideas before rolling out to a student group

• You liaise very carefully with e-learning and /or support staff

• You are clear about assessment requirements & issues

• All stakeholders are very clear about what is expected of them

• Ensure your content is fit for purpose prior to any pilot

implementation of an electronic portfolio: engagement of key stakeholders

Health & Medicine