Implementing NIH Deposit Policies: Institutional Strategies at the University of Minnesota

CNI Spring Task Force MeetingApril 7-8, 2008

Minneapolis, MN

UMN Copyright Policy 2007:Ownership

UMN Copyright Policy 2007: Access

Authors Rights Campaign• Prepare all librarian liaisons to educate campus

– Develop tutorial; give presentations• CIC Addendum

– Author retains right to use, derivative works, reproduce, disseminate

– Within 6 months, can make final version available in repository [NIH policy says within 12 months]

– Retains non-exclusive right to enable institution to use• CIC Addendum endorsed by University of

Minnesota Senate and adapted for use in May 2007

NIH Policy (2007) The Director of the National Institutes of Health shall

require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.

Institutions and investigators are responsible for ensuring that any publishing or copyright agreements concerning submitted articles fully comply with this Policy.

Institutional Questions

Do we encourage authors to push for broader rights (especially regarding embargo period) than is needed for the NIH policy?

Do we encourage deposit in our Digital Conservancy?

Policy Implementation Partnership

• Office of the Vice President for Research – Sponsored Projects Administration (SPA)

• University Libraries– University Librarian and Health Sciences Libraries

Director attended ARL Implementation Planning meeting in January

– Scholarly Communications Collaborative– Library Liaisons

• University Counsel• Faculty

Implementation Steps• Creation of website as resource• Email address to field all questions

nihpublicaccess@umn.edu• Presentations to campus groups

– Senate Library Committee– Senate Research Committee– Council of Associate Research Deans– Various college/department-specific groups

Implementation Steps• Comments provided for NIH open meeting

in March http://publicaccess.nih.gov/comments.htm

• Letter from VP Research and University Librarian to all Principal Investigators

• New text added to all Notice of Grant Awards by Sponsored Projects office

• Letter by VP Research for authors to use with first submission of manuscript to publisher (based on model used by Duke)

Assessing Potential ImpactSome University of Minnesota Numbers (best calculations;institutional searches in PubMed index are difficult and messy)

• From May 2005 (start of voluntary NIH Public Access Policy) through January 2008– 4,818 UMN Twin Cities research articles in PubMed (32 months)

• 1,827 which cite NIH Support (not all authors appropriately cite support)

– 230 deposited to PubMed Central» 80 submitted by an author (others submitted by publisher)

• In 2007: 1,902 articles in PubMed (avg 158/month)– 633 which cite NIH Support

• 68 deposited to PubMed Central by publisher or author

43% of UMN sponsored research in FY2007 was NIH

Assessing Potential ImpactA look at 10 years of data in PubMed:

– 6,027 total articles indexed in PubMed which cited NIH support and listed the UMN (Twin Cities) as the primary author's affiliation

– appeared in a total of 1,195 journals• 512 (43%) contain only a single citation• 539 (45%) have between 2 and 10 citations (2,088

articles)• 144 journals (12%) have more than 10 UMN NIH-

funded citations; 3,427 articles or 56.8% of total– 83.3% of these journals (120) allow for compliance

Assessing Potential Impact

120 journals allow for compliance15 already in PubMed Central34 will deposit manuscript for author68 permit author to submit manuscript

Next Steps• Policy went into effect yesterday (April 7th)

– Despite our efforts, have our researchers paid attention yet? (Research Administration has)

– Leverage this increasing awareness on campus to promote authors rights

– Analyze the questions we receive and adjust our educational materials and approach accordingly

– Will more publishers be supportive of (and helpful with) deposit?

– Continue to work with our Associations (like ARL and AAHSL) to influence effective implementation and share best practices

For more information…• UMN Library resource site:

http://www.lib.umn.edu/scholcom/• Authors’ Rights Tutorial:

https://umconnect.umn.edu/umauthorsrights/ • CIC Addendum:

http://www.lib.umn.edu/scholcom/CICAuthorsRights.pdf