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REMINDER Check in on the COLLABORATE mobile app IMPLEMENTING PRIMAVERA P6 8.2 - THE JOURNEY Prepared by: Ivan Rincon, B.Eng., MBA, PMP PMO and Change Manager BC Ferries Session ID#: 15446

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REMINDER

Check in on the

COLLABORATE mobile app

IMPLEMENTING PRIMAVERA P6 8.2 - THE JOURNEY

Prepared by:

Ivan Rincon, B.Eng., MBA, PMP

PMO and Change Manager

BC Ferries

Session ID#: 15446

Presenter Info

■ More than 20 years of PM experience

■ Last 5 years working on PMO – Experience deploying EPPM tools

■ Last two years working on a Primavera P6 8.2 environment – starting from scratch!

■ BC Ferries:

▪ BC Ferries is one of the largest ferry operators in the world,

providing year-round vehicle and passenger service on 25

routes to 47 terminals, with a fleet of 35 vessels. We are an

essential transportation link that connects coastal communities

and facilitates the movement of people, goods and services.

▪ Based on Victoria (British Columbia).

Agenda – The Journey

■ Introduction

■ Starting point

■ First Steps

■ Underway

■ Close to the end

■ The finish line

■ Conclusion

Introduction

Starting Point

■ Objective:

▪ Why are implementing this tool?

▪ Strategic Objectives alignment

■ Project and Portfolio Management Maturity:

▪ Processes in place?

▪ Properly communicated?

▪ Being followed?

▪ Pitfall: Tool adds complexity

■ Technical Maturity:

▪ Resources

▪ Best practices

▪ Architectural Guidance

First Steps

■ Charter the implementation

▪ Scope: Project and Porfolio? One? Both?

▪ Stakeholders

▪ Timelines

▪ General Approach

■ Functional Requirements

▪ Warning: No out-of-the-box configuration

▪ Detailed level required (roles, security, OBS)

■ Processes to be implemented

▪ Gap analysis

▪ Configuration vs customization

▪ Warning: Customizations are expensive and take more time

First Steps

■ Integration

▪ Source Systems and Target Systems

▪ Warning: Additional tools and modules may be required

■ Technical

▪ Architectural guidance

▪ Proper deployment practices

▪ Multi-tiered environment may be hard to manage in the future.

▪ Warning: Validate with Oracle or Partner. Then validate again!

Underway

■ Organizational Change Management

▪ Impact to users (desktop vs web based)

▪ Adoption and resistance

▪ Warning: Different needs for project and portfolio users

■ Process changes

▪ Look for improvements

▪ Communicate, communicate, communicate

▪ Highlight benefits

■ Start testing technical aspects

▪ Warning: Desktop (client) environment is demanding

▪ Integration concepts and points

Close to the end

■ OCM readiness assessment

▪ Train end-users

▪ Pitfall: Do not train before the end is in sight

▪ Mock up run for revamped and new processes

▪ User acceptance (views, reports)

■ Technical readiness

▪ Test, test, test interfaces

▪ Data migration (more than one cycle)

■ User acceptance

▪ Warning: Selected users only!

▪ Also test on super-users

■ Deployment Strategy

The finish line

■ User adoption

▪ On site coaching

▪ Training refreshers

▪ Warning: Phase out old tools. Do not take them away right

away

■ Functional fit

▪ Are people able to do their jobs?

▪ Do processes run smoothly?

■ Technical

▪ Perfomance

▪ Interfaces

▪ User issues

The finish line

■ Data Quality

▪ Where is the data coming from?

▪ Follow through on processes affecting data

▪ Warning: Use functional consultants

■ Have a patient, well-trained and customer-focused support team

Conclusion

■ Implementation is non-trivial

■ Above all, it is NOT technical

■ Find the right support

■ Stakeholders are key to support the implementation

■ Once the project ends, it is the start of the journey for the organization; make sure it is set up for success.

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