implementing professional standards: tips for...
TRANSCRIPT
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Implementing Professional Standards: Tips for Success
Presented by:Sheldon Gordon, USDA Food and Nutrition ServiceJeffrey Proulx, Washington County Public Schools
Cheryl Johnson, Kansas State Department of EducationKatie Mahoney, Southwest ISD Child Nutrition
Monday, July 11, 2016 2:15 – 3:15 PM
Key Area: Administration (3000)
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ObjectivesFollowing this session you will be able to:
• Illustrate importance of Professional Standards
• Identify available resources from USDA
• Demo ‐ Professional Standards Tracking Tool 2.0
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Why do we need professional standards for people working in school nutrition?
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Final Rule• Published March 2, 2015
– Citation: 80 FR 11077
• Available at www. regulations.gov
• Implementation began July 1, 2015– School Year 2015/2016
• Establishes minimum requirements:– Hiring standards for NEW State/local directors– Annual training standards for ALL employees
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Annual Training Standards for All SFA School Nutrition Personnel
• Rule identifies specific training topics
• Training topics apply based on an individual’s job
• The Secretary has discretion to require completion of specific training topics, as needed, to address critical Program issues
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Key AreasAll training will fit into one of these categories:
–Nutrition–Operations–Administration–Communications & Marketing
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Required Annual Training Hours
http://www.fns.usda.gov/guide‐professional‐standards‐school‐nutrition‐programs
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Training Standards ‐ Flexibilities• An employee hired Jan. 1 or later must complete half of the required training hours
• At the State agency’s discretion, SFA training standards may completed over a period of two school years– Some training hours must be completed each SY– Documentation must be available for Administrative Review
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Training Standards ‐ Flexibilities• Training is allowed in a variety of formats and from different sources– State agency– In‐house – Institute of Child Nutrition– SNA, and many more!– See: http://professionalstandards.nal.usda.gov
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Record‐Keeping Requirements• SFAs are required to keep records of training• If SAs allow 2‐year period for SFAs to complete training:‐ Some training hours must be completed each year.
• Documentation of PS training is part of the Administrative Review– SFAs should also have records of individual staff members’ training.
– Retain records for 3 years, plus the current SY.
www.fns.usda.gov/school‐meals/professional‐standards
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Web Page: http://www.fns.usda.gov/school‐meals/professional‐standards
• Latest Information on PS• Resources
– State Grants– Tracking Tool– Brochure, Flyer– Final Rule
• Training Database:http://professionalstandards.nal.usda.gov/
NEWProfessional Standards Guide
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Professional Standards Website and Training Database
http://professionalstandards.nal.usda.gov/
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FNS Training Tracker Tool• Track employee training
– Optional tool developed by FNS
• Recommend specific trainings for staff
• View number of logged training courses/hours
• Up‐to‐date status on training progress and what is needed
• Record training for more than one employee at a time
• Reports available for viewing/printing
•
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Communications• Flyer • Brochure
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Guide to Professional Standards for School Nutrition Programs
• Information about the Final Rule
• Tips on where to find training
• Examples of how to meet the training standards
• Easy‐to‐read tables • Reproducible handouts
http://www.fns.usda.gov/guide‐professional‐standards‐school‐nutrition‐programs
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Tables and Handouts
http://www.fns.usda.gov/guide‐professional‐standards‐school‐nutrition‐programs
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Demo
http://www.fns.usda.gov/guide‐professional‐standards‐school‐nutrition‐programs
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Implementing Professional Standards:How Schools Can Make It
Work.Jeffrey Proulx, SNS
Supervisor Food And Nutrition Services
Washington County Public Schools, [email protected]
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Make Training a Priority!
• How does your program operate?• What are the concerns from stakeholder?• What are your program goals?
• Growth in acceptance of the program?• Growth in participation?• Growth in satisfaction scores?• Growth in profitability?
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History of Training at WCPS• Back to School Training 2008
• Allowed Others to Provide Training
• Team Nutrition Grants –Cook Smart 2012
• HHFKA Grant – Culinary 2013 – 2015
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
History of Training at WCPS
• Administration Re‐focused on Training 2014• Substitute Staff Training September 2014• New Employee Orientation January 2015• Leadership Training July 2015• Inventory Training August 2015• Production Record Training October 2015• Smarter Lunchrooms – November 2015• Culinary Cold and Hot Prep – May 2016
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
How To Keep It Organized
• It Takes Time and Organization• Use a Resource That Works For You• Keep it Simple• WCPS
• Simple Spreadsheet for Tracking• Each Training Session has Back‐up Support in an e‐file
• Agendas with USDA Codes• Sign‐in Sheets• PPT Slides• Handouts
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Sample AgendaAugust 13 & 14 Back to School In‐Service Training
8AM – 3 PM with 30 minute lunch (6.5 hours official training)
General Session ( procedures , communication) 2.5 hours : code 3420, 4140
Diversity Training 1 hour: Code 3410
MMFA Breakfast Training 1 hour: Code 2210, 2310
New Employee Training Overview 1 hour: Code 2210, 2220, 2610 , 2620 , 1160 , 3220
General Discussion HACCP SOP 1 hour: Code 3220
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Sample Sign‐in Sheet
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
What’s Next in Training
• Site Leader University• How to become a manager• Production Record• Inventory• Managing Staff• Inventory Collection• Marketing the program at the school level
• Diversity in the Workplace• New Launch of Food Safety Training
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
You Can Be Successful
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
This Should Be You
Professional Standards...
Like A Boss!
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Implementing Professional Standards:
A State Agency Perspective
Cheryl Johnson, MS,RD,LDDirector
Child Nutrition & WellnessKansas State Department of Education
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http://www.kn-eat.org/SNP/SNP_Menus/SNP_Guidance_Food_Service_Facts.htm
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Professional Standards, Personnel Guidelines & Professional Development Professional Standards• Training Standards• Sample Job Descriptions• Guidelines for Employees• Essential Personal Characteristics • Effective Work Habits• Students Working in the Cafeteria• Assistance Network
Food Service Facts Chapter 23
• Professional Development• Kansas Certificate in Child Nutrition Management
• KSDE’s Professional Recognition Program
• SNA and SNAKS Professional Organizations
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Training Standards – KSDE Flexibilities
• Non‐Interactive activities such as observing a product demonstration or visiting an industry exhibit room to count toward no more than two hours of annual training if documented.
• Flexibility for school nutrition program personnel to carry over excess annual training hours to an immediately previous or subsequent school year and demonstrate compliance with the training requirements over a period of two school years. Sponsors must ensure that some training hours are completed and documented each year (July 1 – June 30) and the total combined hours needed for 2 years are met.
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
• The State agency may approve the hiring of a director with a high school diploma but less than the required 3 years of experience for Sponsors with less than 500 students.
• A request form to seek KSDE approval must be completed.
Hiring Flexibilities
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http://www.kn-eat.org/SNP/SNP_Menus/SNP_Guidance_FSF_Chpt_23.htm
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Professional Development Opportunities• KSDE sponsored training• ICN training (face‐to‐face and online)• Face‐to‐Face • ANC Conference Educational Breakout Sessions• Online self study• Webinars• Mentoring initiatives• Food & Nutrition Services (Produce Safety University and other food safety resources) http://www.fns.usda.gov/food‐safety/food‐safety
• Center of Excellence for Food Safety Research in Child Nutrition Programs
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
• Administrative Workshops• Administrative Webinars• Child Nutrition Management Academy• Jump Start! Orientation• Third Wednesday Webinars• Leadership Connections• Leadership Forum• Nutrition Standards for School Meals • Calculating Components Classes• Professional Development Classes• Food Safety & HACCP Training System
KSDE Sponsored Training
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www.kn-eat.org/SNP/SNP_Menus/SNP_Training_System.htm
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
3rd Wednesday Webinar
June 15Professional Standards Best Practices*Group Purchasing
July 20Accommodating Students with Special Dietary Needs*Contract Management
August 17WGR Requirement ‐ Identifying WGR productsSmart Snacks Challenge Recipe Contest Winners*Informal Purchasing ‐ Price Comparisons
September 21Farm to School*Code of Conduct
October 19Using Social Media to Promote NSLP/SBP*Equipment Disposition
November 16Reducing Food Waste*Purchasing Equipment
December 21What’s Shakin’: Sodium Reduction StrategiesFrequent Food Safety Violations*Unallowable Costs
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Coming Soon
On‐line Training Modules• Available 24/7• Certificate of completion• Anyone from any state will be able to take the training
• Made possible through a Professional Standards Training Grant
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
• June 7‐10• Haysville• De Soto• Hays
• July 26‐29• Topeka• Chanute• Garden City
Child Nutrition Management Academy (CNMA)
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
CNMA Classes 2016
Mon. Tue. Wed. Thurs. Fri.
CN
MA
Set up Personnel Management ll(6)
ICN Procurement in the 21st Century(8:00 a.m. – 5:00 p. m.)
(16)
Emergency Preparedness(6)
Food Service Sanitation(12)
Kansas Nutrition 101(12)
Culinary ChampionsTeam Up for Smart Snacks
(7)
Culinary ChampionsA Fresh Perspective
(7)
Culinary ChampionsHealthy Flavorful Food for
Kids(7)
Administrative Update8:30 am - 12:30 pm
RTC Classes at CNMA RTC Classes at CNMA RTC Classes at CNMA RTC Classes at CNMA
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
KSDE’s Professional Recognition ProgramThe recognition received depends upon the number of training hours completed. • Bronze – 30 hours• Silver – 90 hours• Gold – 150 hours• Platinum – 250 hours• Diamond – 350 hours
http://www.kn-eat.org/SNP/SNP_Menus/SNP_Recognition_Prof_Recognition.htm
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Implementing Professional Standards:
Tailoring Training For Your Staff
Katie Mahoney, MS, RD/LDAssistant Director of Child Nutrition
Southwest ISDSan Antonio, TX
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Identifying Training Deficiencies• Health Inspections
• On‐Site Visits
• Customer/Campus Reports or Complaints
• Refresher Training for Infrequent Issues
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Finding the Best Ways to Train Effectively
• Language and/or literacy barriers
• Time constraints
• Train the Trainer
• Learning methods• Verbal• Visual• Hands‐on/demonstration
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© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS
Streamlining Your Documentation Tracking• Pre‐plan your training, when possible
• Keep track of the hours needed for each employee/position
• Use the online Professional Standards Training Tracker
• Add training codes to the top of training sign‐in sheets for documentation purposes
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EMPLOYEES1. Jackie Fulghum, Mgr.2. Claudia Martinez, Asst. Mgr.3. Elizabeth Lopez4. Trisha Fox5. Maria M. Gonzalez6. Mary Duran 7. Otila Rodriguez8. Sally Garcia9. Debbie Castaneda
Professional Standards Training (Food Safety ‐ General, 2620, 60 min.) (OVS Training, 2220, 60 min.) (Menu & POS Training, 2320, 30 min.) (Allergy & Special Diets Training, 1160, 75 min.) Trainer: Katie Mahoney & Debbie Rice
District‐Mandated Trainings: Allergy Ready Training (60 min.)
9th Grade Annex 2015-2016Back to School Training ‐ August 20, 2015 ‐ 9th Grade Campus
SIGNATURE
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